CALLEGUAS MUNICIPAL WATER DISTRICT BOARD OF DIRECTORS MEETING August 6, 2014 MINUTES The regular meeting of the Board of Directors of Calleguas Municipal Water District was held at the District Office, 2100 Olsen Road, Thousand Oaks, California, on August 6, 2014. The meeting was called to order by Scott Quady, President of the Board, at 5:00 p.m. A. CALL TO ORDER, PLEDGE OF ALLEGIANCE, AND ROLL CALL Directors Present: Directors Absent: Staff Present: Legal Counsel Present: Scott H. Quady, President Andy Waters, Treasurer Andres Santamaria, Secretary Steve Blois, Director Thomas L. Slosson, Vice President Susan Mulligan, General Manager Eric Bergh, Manager of Resources Kristine McCaffrey, Manager of Engineering Bryan Bondy, Groundwater Manager Tony Goff, Manager of Operations and Maintenance Henry Graumlich, Manager of Strategic Planning Dan Smith, Manager of Finance and Human Resources Kara Wade, Clerk of the Board Robert Cohen, Cohen & Burge, LLP, District Counsel Walt Wendelstein, Cohen & Burge, LLP B. MINUTES Because there was not a quorum of Board members who were present at the July 16, 2014 Board meeting, approval of those minutes was deferred to the August 20, 2014 Board meeting. C. WRITTEN COMMUNICATION 1. Letter from Ventura County Coalition to Ryan Wulff, National Marine Fisheries Service, providing public comments on the Draft Bay Delta Conservation Plan Page 1 of 7 Calleguas MWD Minutes August 6, 2014
The General Manager said a letter was sent to Ryan Wulff signed by a coalition of 26 Ventura County business, labor, agricultural, governmental, and water interests supporting the Bay Delta Conservation Plan and the proposed twin tunnels. D. ORAL COMMUNICATION Robert Hanford, Coastal District Manager at Golden State Water, introduced himself to the Board. E. GENERAL MANAGER 1. Update on matters of interest to the Board The General Manager asked the Manager of Engineering to give an update on a hearing held by the State Water Resources Control Board (SWRCB) regarding proposed updates to the Ocean Plan that affect intakes and outfalls for ocean desalination plants. 2. Monthly Status Report for July 2014 The Board asked several questions and the General Manager and department managers answered them. This item was for information only. F. FINANCE AND HUMAN RESOURCES G. OPERATIONS AND MAINTENANCE H. RESOURCES AND PUBLIC AFFAIRS 1. Discussion regarding a proposed increase in the Fiscal Year 2015 conservation budget of $500,000 The Manager of Resources said that, in recent weeks, increased public awareness of drought conditions and the need for residents and businesses to implement water saving measures to extend regional water supplies has resulted in extraordinary participation in the District s rebate programs, particularly the turf replacement program. Since the Board s decision in May 2014 to contribute an additional $1.00 to Metropolitan s existing rebate of $2.00 per square foot of removed turf for singlefamily residential customers, approximately 250,000 square feet have been reserved by area water users, which is expected to result in a 10 year water savings of 300 to Page 2 of 7 Calleguas MWD Minutes August 6, 2014
600 acre feet. In June, as part of its approval of the Fiscal Year 2014/15 budget, the Board authorized $300,000 for conservation programs, a tripling of the typical annual conservation budget. As a result of the rapidly rising interest in available rebate programs, the approved budget is expected to be fully exhausted in August. The Board discussed the drought and asked questions, which were answered by the Manager of Resources. On a motion by Director Blois, seconded by Director Waters, the Board of Directors voted 4 0 to approve an increase in the Fiscal Year 2015 conservation budget of $500,000. AYES: Directors Quady, Waters, Santamaria, Blois NOES: I. ENGINEERING AND CONSTRUCTION 1. Construction update The Manager of Engineering presented photos of projects recently completed and currently under construction. The Board asked questions and she answered them. This item was for information only. 2. Discussion regarding approval of a Quitclaim Deed for an easement in the vicinity of Salinity Management Pipeline, Phase 1B near the intersection of Hueneme Rd. and Raytheon Rd., unincorporated Ventura County (Owner of Record) The Manager of Engineering said that originally, an easement was acquired for Salinity Management Pipeline, Phase 1B to cross under State Route 1 via a tunnel. Subsequently, the alignment was changed and that crossing was performed via an atgrade crossing under the freeway in Hueneme Rd. The easement was retained for construction because it included temporary and permanent easement areas that provided valuable staging and storage for the project. Since the easement is no longer needed, she recommended that the unnecessary easement be quitclaimed to the underlying landowner. On a motion by Director Blois, seconded by Director Santamaria, the Board of Directors voted 4 0 to authorize the Board President and General Manager to execute the quitclaim deed for CMWD Parcel 4002. AYES: Directors Quady, Waters, Santamaria, Blois NOES: Director Blois recused himself from the meeting and left the room at 6:31 p.m. Page 3 of 7 Calleguas MWD Minutes August 6, 2014
3. Discussion regarding Blois Construction Inc. s. Change Order No. 13 in the amount of $330,688.22 for the PHWA Discharge Station, Specification No. 502 The Manager of Engineering said that the cumulative change orders on this project exceed $25,000 so Board approval is required. A detailed explanation of the change order was enclosed in the Board packet for reference. On a motion by Director Santamaria, seconded by Director Waters, the Board of Directors voted 3 0 to approve Change Order No. 13. AYES: Directors Quady, Waters, Santamaria NOES: RECUSED: Director Blois Director Blois returned to the room at 6:34 p.m. 4. Discussion regarding approval of professional services by Kennedy/Jenks Consultants to prepare a 2014 Potable Water Master Plan Update for an amount not to exceed $440,251 The Manager of Engineering said that the District last updated its Potable Water Master Plan in 2006. Since that time, changing demand patterns and new supply constraints and options require the District to reassess system performance. In April, the District issued a Request for Proposals to eight engineering consulting firms believed to have appropriate qualifications for the work. Two proposals were received and Kennedy/Jenks Consultants (K/J) was selected, as their proposal demonstrated a better understanding of the District s specific interests and included a scope of work that better addressed the Districts needs. She described the proposed work to be performed, noting that an analysis of ocean desalination was included. The Board asked questions and she answered them. On a motion by Director Waters, seconded by Director Santamaria, the Board of Directors voted 4 0 to approve the professional services. AYES: Directors Quady, Waters, Santamaria, Blois NOES: 5. Discussion regarding professional services by Contractor Compliance & Monitoring, Inc. to perform labor compliance services for the Salinity Management Pipeline, Phase 2B in an amount not to exceed $38,817 Page 4 of 7 Calleguas MWD Minutes August 6, 2014
The Manager of Engineering said that the District has been awarded $3.75 million in funding from the Proposition 84 Integrated Regional Water Management Program Implementation Grant Program for the Salinity Management Pipeline (SMP), Phases 2A and 2B. This grant program has extensive requirements for labor compliance paperwork, audits, and reports. Calleguas staff does not have the time or expertise to perform these services in house. The fee for CCMI s services is based on a percentage of the project construction cost, which is an approach typical of labor compliance contracts. Because the dollar amount is within the General Manager s approval authority, the item is being presented to the Board for information only. J. GROUNDWATER RESOURCES K. STRATEGIC PLANNING L. DISTRICT COUNSEL M. BOARD OF DIRECTORS 1. Oral reports on meetings attended by Board members Board members provided oral reports on meetings attended at the expense of the District, pursuant to Government Code Section 53232.3(d). All expenses will be filed at the end of the month, accompanied by receipts. 2. Discussion regarding upcoming meetings to be attended by Board members Director Blois said he would attend Metropolitan Water Northern Caucus, Board and committee meetings and the Calleguas Engineering and Construction Committee meeting. Director Santamaria said he would attend the Calleguas Engineering and Construction Committee meeting. Directors Waters and Quady said they had no upcoming meetings to attend. The Clerk of the Board provided a list of guests that have signed up for the Edmonston/Jensen and Colorado River/Hoover Dam tours. Page 5 of 7 Calleguas MWD Minutes August 6, 2014
N. CLOSED SESSION President Quady said that the Board would adjourn to Closed Session to discuss Items 1 and 2 as stated on the agenda. 1. He said that Closed Session Item 1 pertains to existing litigation pursuant to Government Code Section 54956.9(d)(1) Mladen Buntich Construction Co., Inc., et. al. v. Calleguas Municipal Water District, et al., Case No. 56 2013 00444624 CU BC VTA 2. He said that Closed Session Item 2 pertains to existing litigation pursuant to Government Code Section 54956.9(d)(1) United States, et. al. v. J M Manufacturing Co., et al., Case No. CV 06 55 GW At 6:58 p.m., President Quady adjourned to Closed Session. CLOSED SESSION CONTINUING At 7:42 p.m., President Quady reconvened the meeting to Open Session. President Quady stated that the closed session conference had been held with District Counsel pursuant to Government Code 54956.9(d)(2), and that no action was taken on either item. O. OTHER BUSINESS P. FUTURE AGENDA ITEMS The General Manager said that there would be a tour scheduled at the Wellfield before the next Board meeting on August 20, 2014. The Board decided that the next Board Meeting would be held at Wellfield No. 2, 6811 Grimes Canyon Road, Moorpark, CA beginning at 4:00 p.m. Page 6 of 7 Calleguas MWD Minutes August 6, 2014
Q. ADJOURNMENT President Quady declared the meeting adjourned at 7:46 p.m. Respectfully submitted, Andres Santamaria, Board Secretary Page 7 of 7 Calleguas MWD Minutes August 6, 2014