MINUTES FOR APRIL 26, 2018 6:30PM PAGE 1 OF 6 A. Call to Order by Mayor Popp @6:35pm B. Pledge of Allegiance to the Flag of the United States of America *Invocation* - N/A C. Roll Call Present: Trustees Blue, Gray, Holston, Raczek (4) Absent Horne (1) D. OPEN TO THE PUBLIC: Agenda items only! Please limit your comments to 3 minutes. You must come to the podium and give your name and address. Dorothy Margraf residing at 27253 S. Timber Ln (outside of the Village of Monee) came to the podium and asked if on the agenda, J-2 would be the shutting down of the Village use of WPAL as of May 1 st. Mayor Popp stated yes. Ms. Margraf stated that this was stated that the shutting down of the station was discussed in a secret meeting and that WPAL was not given notice of this and only found out from the Beecher minutes. Mayor Popp stated it wasn t a secret meeting. She shared that she would make additional comments at the end of the meeting. Mayor Popp stated that since it s an Agenda item that it needed to be discussed right now. As there won t be any further discussion. Additional comment was made at the end. -Trustee Horne in @6:37pm E. Consent Agenda (Any items to be removed should be stated to the Clerk prior to calling meeting to order.) All items on the Consent Agenda will be enacted in one motion. There will be no separate discussion of these items unless a board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after the approval of the Consent Agenda 1. Minutes of the Committee of the Whole Meeting of 04/03/2018 2. Minutes of the Regular Village Board Meeting of 04/11/2018 3. Minutes of the Regular P& X Meeting of 03/21/2018 4. Favorable Recommendation from P & Z Re: A Special Use Application as submitted by Neil Patterson for the property located at 25858 Sunset Dr. Unit 8 5. Favorable Recommendation from P & Z Re: Notice of a Development for Community Solar Garden within 1.50 miles of the Village of Monee 6. Bills Trustee Holston stated that he apologizes for missing E-5 in the packet and having not mentioned it to the Clerk prior to the meeting to have pulled. Motion was made to remove item E-5 from the agenda that was NOT informed prior to the meeting as it should. Item removed for discussion. Trustee Blue Moved, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Gray, Holston, Horne, Raczek, Blue (5) Nays: NONE (0) Motion Carried * It was confirmed that E-5 was listed for informational purposes as it is 1.5 miles outside of the Village. Motion made to approve above Consent Agenda: Trustee Holston Moved, Trustee Blue Seconded Roll Call Vote Ayes: Trustees Holston, Horne, Raczek, Blue, Gray (5) Nays: NONE (0) Motion Carried
MINUTES FOR APRIL 26, 2018 6:30PM PAGE 2 OF 6 Item(s) removed from The Consent Agenda None in advance F. Clerk s Report Clerk Codjoe shared about her experience attending the IML Lobby Day in Springfield with the Mayor, Administrator, a couple of the Trustees and our Economic Development Director and how informative it was. She also stated that she contacted the Will County Clerk s office and confirmed that the Village is compliant with regards to the elected officials and department heads that needed an Economic Interest Statement filed by May 1, 2016. **Mayor Popp skipped down to New Business L1 - Major Michael Larson, CAP (Illinois Wing Group 2 Commander) Invited by Trustee Blue Mr. Larson shared about the Auxiliary of the U.S. Air Force and they are volunteers, not active duty or reserve. They don t carry guns and such and no one wanting to be involved are not enlisting however they are a military structured program. Members/Cadets are part of the Auxiliary of the U.S total force count and are called upon to assist with missions (Homeland Security, FEMA, National Weather Service, Will County EMA, etc.). Open to boys and girls ages 12-18 and once they are in the program, they can stay in the program until age 21. Illinois Wing, structured by the state, they have 10 aircraft, 3 gliders Cadets get 3 flights in a powered air craft and 5 in a glider to introduce them to aerospace and STEM projects. Also open and available to Seniors. There are even more programs available than just flying. They will be working with our Monee Parks and Recs Director and can find out more information on www.gocivilairpatrol.com or www.ilwg.cap.gov. G. Mayor s Report 1. Appointment of Scott Youdris as Trustee to fill the Vacated seat of Mary Jo Vincent Mayor Popp shared that Scott ran in the last election and he got to know him from him coming to the Village meetings. Trustee Blue shared that she respects the fact that it s the Mayor s choice however, she stated she gave a list of candidates to Mayor Popp for recommendations, not as endorsements, just representing the community and wasn t in agreement with this selection. She stated as no disrespect to Scott, she did indeed speak to Mr. Youdris prior to and shared her opinion and feels that a different candidate should have been selected that better represented the Monee Village Community, breaking down the stats, i.e. 54% women, 31% people of color as per the Census in 2016. She shared that she is disappointed. Trustee Holston shared that he was not in agreement with Trustee Blue at all, was in agreement with the selection of Mr. Youdris and also gave his recommendation to the Mayor. He also shared that he encouraged Mr. Youdris to continue to come to the board meetings shortly after losing the election last year and get involved with the committees. Trustee Horne Moved, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Horne, Raczek, Gray, Holston (4) Nays: Trustee Blue (1) Motion Carried 2. Appointment of Maleila Kanneh to Planning & Zoning Commission Motion Made to Approve. Trustee Blue Moved, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Raczek, Youdris, Blue, Gray, Holston, Horne (6) Nays: NONE (0) Motion Carried 3. Appointment of David Stockton to the Police Commission Motion Made to approve. Trustee Holston Moved, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Youdris, Blue, Gray, Holston, Horne, Raczek (6) Nays: NONE (0) Motion Carried
MINUTES FOR APRIL 26, 2018 6:30PM PAGE 3 OF 6 4. Honorary Naming of Wilson Street from Rt. 50 to Egyptian Trl Phyllis Nieland Way Motion Made to approve. Trustee Blue Moved, Raczek Seconded Roll Call Vote Ayes: Trustees Blue, Gray, Holston, Horne, Raczek, Youdris (6) Nays: NONE (0) Motion Carried H. Administrator s Report = 1. Board Action Request Re: Rt. 50 Water Main Loop Bid Results Motion Made to approve. Trustee Blue Moved, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Gray, Holston, Horne, Raczek, Youdris, Blue (6) Nays: NONE (0) Motion Carried 2. Board Action Request Re: Main Street Drainage Improvements Bid Results Motion was made to approve. Trustee Gray Moved, Trustee Blue Seconded Roll Call Vote Ayes: Trustees Holston, Horne, Raczek, Youdris, Blue, Gray (6) Nays: NONE (0) Motion Carried 3. Board Action Request Re: Offer to Purchase Municipal Land Motion Was made to approve. Trustee Blue Moved, Trustee Gray Seconded Roll Call Vote Ayes: Trustees Horne, Raczek, Youdris, Blue, Gray, Holston (6) Nays: NONE (0) Motion Carried I. Officials Report 1. Public Works Trustee Gray stated that the grass on Egyptian Trail looks very nice. 2. Parks & Recreation Diana Kroll shared that everyone should have received a copy of the new newsletter in their mailbox with all the new programs. She also shared about the Village wide garage sales that will be on Friday and Saturday, May 11 th and 12 th, 2018. 3. Finance Trustee Holston shared that the finance committee is still waiting on the results from what takes place during executive session meeting on confidential items. Also shared that at the IML meeting, HB-2717 which would allow for village to go out and have a separate 3 rd party auditor to audit sales tax was defeated which means service wouldn t be allowed so we d have to rely on staff to audit sales tax revenue. 4. Economic Development Trustee Blue shared that there are a few new companies coming to Monee, one of which is a family owed construction company that has been in business since 1956. Property is under contract and business owners have applied for a Special Use Permit application will go before the Planning and Zoning Board in May. The Economic Development team has been very involved in this process. The other is Northern Builders which are in discussion to continue towards presenting a project that would construct 220,000 sq ft light industrial building. This would be the fourth and final stage of Northern Builders development on Cleveland Ave. Well done to the Economic Development team. Trustee Blue also shared that she attended, on behalf of the Mayor, representing the Village for a focus group at the Crete Monee High School, interviewing 3 candidates for the position of Superintendent of the Crete-Monee School District. Regarding the Rental Ordinance, Trustee Blue shared that they have received feedback from legal counsel and the committee will be meeting Monday, April 30 th, 2018 @4:00pm, all are welcome to attend as this is a public meeting. Teen forum was hosted, facilitated by Diana Kroll and there was a great turn-out with many great ideas. Pastor Kevin Devries was the point person and our newest P&Z Board Member Makeila Kanneh helped with communication, getting the word out and assisted on the night of the forum. May 3 rd, 2018 will be the follow-up meeting and a report will follow. Trustee Blue stated that the Monee Chamber of Commerce met yesterday, April 25 th, 2018 and held our 2nd business community meeting regarding the restaurant and gaming and haven t heard back from Lee yet as to how it went.
MINUTES FOR APRIL 26, 2018 6:30PM PAGE 4 OF 6 5. Building Services 1. Proposed Fee Schedule 2. Proposed Adoption of the 2015 edition of the International Swimming Pool and Spa Code 3. Proposed Adoption of the 2015 edition of the International Residential Code 4. Proposed Adoption of the 2015 edition of the International Property Maintenance Code 5. Proposed Adoption of the 2015 edition of the International Fuel Gas Code 6. Proposed Adoption of the 2015 edition of the International Fire Code 7. Proposed Adoption of the 2015 edition of the International Existing Building Code 8. Proposed Adoption of the 2015 edition of the International Mechanical Code 9. Proposed Adoption of the 2014 edition of the NFPA 70: National Electric Code 10. Proposed Adoption of the 2014 edition of the Illinois Plumbing Code 11. Proposed Adoption of the Current edition of the Illinois Accessibility Code 12. Proposed Adoption of the 2015 edition of the International Building Code - Trustee Horne shared that the building services committee met last week and went through the new codes recommended by the committee. Motion was made to move the codes to counsel for review. Trustee Holston Moved, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Raczek, Youdris, Blue, Gray, Holston, Horne (6) Nays: NONE (0) Motion Carried 6. Public Safety Trustee Raczek shared that the Monee Police Department recently met with local school officials, updating procedures and conducting training sessions to assure school safety and departmental preparedness. Monee Police Department also communicates regularly with surrounding agencies to assure a coordinated response to any incidents. Trustee Raczek also shared that the Monee Police Department is currently conducting IDOT funded enforcement details targeting Distracted Drivers. This initiative will continue through the remainder of the month. J. Attorney s Report 1. Discussion/Approval of an Ordinance Amending Ord #1673 Relative to Issuance of a Special Use Permit Motion was made to approve. Trustee Gray Moved, Trustee Blue Seconded. Roll Call Vote Ayes: Trustees Youdris, Blue, Gray, Holston, Horne, Raczek (6) Nays: NONE (0) Motion Carries ORD #1839 2. Discussion/Approval of an Ordinance Repealing Ord #1617 Re: IGA Tri-Town Government Access Television Commission Motion was made to approve. Trustee Blue Moved, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Blue, Gray, Holston, Horne, Raczek, Youdris (6) Nays: NONE (0) Motion Carried Ord # 1840 3. Discussion/Approval of an Ordinance Re: The Raising of Chicken Hens Motion was made to move this to Building Services Committee. Trustee Raczek Moved, Trustee Blue Seconded Roll Call Vote Ayes: Trustees Gray, Holston, Horne, Raczek, Youdris, Blue (6) Nays: NONE (0) Motion Carried 4. Discussion/Approval of an Ordinance Re: Regulating Transient Merchant Type of Activities Motion was made to move this to Economic Development Committee. Trustee Blue Moved, Trustee Gray Seconded Roll Call Vote Ayes: Trustees Horne, Raczek, Youdris, Blue, Gray, Holston (6) Nays: NONE (0) Motion Carried
MINUTES FOR APRIL 26, 2018 6:30PM PAGE 5 OF 6 K. Old Business: 1. Discussion/Approval of an Ordinance Re: Amending Title 8, Chapter 2 (A), Section 1 (D) (1) (tabled from 04/11/2018 mtg.) Motion was made to remove from table. Trustee Blue Moved, Trustee Holston Seconded Roll Call Vote Ayes: Trustee Youdris, Blue, Gray, Holston, Horne, Raczek (6) Nays: NONE (0) Motion Carried Much discussion was had regarding this as Trustee Holston said he didn t think it s right to pass this rate increase going back to March 1 st, 2018 on the residents since it s almost May and them not having enough notice. He also stated that he believed the Village should absorb the cost and make the rate effective May 1 st, 2018. Mayor Popp stated that the cost the Village would be huge. Trustee Holston stated that we need to be transparent and Mayor Popp stated that they have been and has mentioned in the meetings that the bills including his will go up. Administrator Wallace shared that after the retro amount is billed, going forward it would just be the percentage increase on the bill monthly. Trustee Gray stated that he values our attorney s and finance director s opinion and questioned if we waited, if the amount would go up? Darryl Bulliner stated that it would. Trustee Gray stated that the members of the Board all have to pay the same rate increases as all the residents. Trustee Blue states that she disagrees with Trustee Holston and shared that she spoke with Golf Vista in a meeting and made them all aware of this along with being shared with others. Trustee Holston stated that we have a surplus and can pay it from that fund. Administrator Wallace stated that the amount would be about $27,000 and Darryl Bulliner stated that the sewer fund which is the fund for Aqua only has a surplus of $8,000-$10,000.00 which wouldn t cover it. If we were to hold off on this, it would still have to be paid. Motion was made to adopt Ordinance retro to March 15 th, 2018. Trustee Blue Moves, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Youdris, Blue, Gray (3) Nays: Trustee Holston, Horne, Raczek (3) Mayor Popp vote needed (AYE) Motion Carried ORD #1841 Commented [DC1]: 2. Creamery Lease Administrator Wallace shared that they should have an update as its still being reviewed by an attorney, by the first board meeting in May. 3. Retention Pond Fishing & Activities Motion made to move this to Parks & Recs Committee. Trustee Blue Moved, Trustee Raczek Seconded. Roll Call Vote Ayes: Trustees Blue, Gray, Holston, Horne, Raczek, Youdris (6) Nays: NONE (0) Motion Carried L. New Business: 1. Major Michael Larson (was discussed under mayor report) 2. First Amendment to Redevelopment Agreement with Dr. Sheetz Motion was made to approve. Trustee Gray Moved, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Gray, Holston, Horne, Raczek, Youdris, Blue (6) Nays: NONE (0) Motion Carried
MINUTES FOR APRIL 26, 2018 6:30PM PAGE 6 OF 6 3. TIF Payout Request for JPEL (Dr. Scheetz) Motion Made to approve. Trustee Blue Moved, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Holston, Horne, Raczek, Youdris, Blue, Gray (6) Nays: NONE (0) Motion Carried M. Open to Public: Dorothy Margraf came to the podium again and stated that they don t understand what s going to happen with WPAL as they had no advance notice. She also read a letter of the history of WPAL and gave thanks to many who have played a part in the success of WPAL in the villages that she states will also be posted on WPAL and many many community boards. N. Executive Session: 1. Collective Bargaining 5ILCS 120/2 (C) (5) 2. Purchase of Lease of Real Property 5 ILCS 120/2 (C) (5) 3. Compensation of Specific Employees 5ILCS 120/2 (C) (1) Motion made to move to Executive Session @8:10pm Trustee Blue Moved, Trustee Raczek Seconded Roll Call Vote Ayes: Trustees Horne, Raczek, Youdris, Blue, Gray, Holston (6) Nays: NONE (0) Motion Carried Motion Made to reconvene Regular Board Meeting @9:48pm Trustee Gray moved, Trustee Youdris Seconded Roll Call Vote Ayes: Trustees Blue, Gray, Holston, Horne, Raczek, Youdris (6) Nays: NONE (0) Motion Carried O. Action Regarding Executive Session: No Action P. Adjournment- Motion Made to Adjourn Meeting @9:48pm. Trustee Raczek Moved, Trustee Youdris Seconded Roll Call Vote Ayes: Gray, Holston, Horne, Raczek, Youdris, Blue (6) Nays: NONE (0) Motion Carried Mayor Popp Clerk Codjoe