College of the Canyons A S S O C I A T E D S T U D E N T G O V E R N M E N T 1.0 General Business A G E N D A Wednesday, March 7th, 2018 1:30pm STCN-129 SENATE MEETING Teleconference Location: College of the Canyons Canyon Country Campus Room 204 17200 Sierra Hwy, Santa Clarita, CA 91351 1.1 Call to Order/Welcome/Establishment of Quorum 1.2 Flag Salute 1.3 Announcements/Correspondence 1.4 Approval of the Agenda for the Senate Meeting of March 7th 2018 1.5 Open Forum 2.0 Consent Calendar 2.1 Approval of the ASG Senate Meeting Minutes from February 28th, 2018 2.2 Amendment of ASG Senate Meeting Minutes on February 7th, 2018 2.3 Approval of Administrative Assistant to the Student Trustee 2.4 Approval of Administrative Assistant to the Executive Vice President of Activities 2.5 Approval of Direct of Publicity 3.0 Regular Board Meeting Items (Discussions are limited to five (5) minutes) 1
3.1 Interview for Executive Liaison 3.2 Appointment of Executive Liaison 3.3 Approval of Funds for Congratulatory Gift to Dr. Van Hook 3.4 Approval of Funds for Student Support Fee Increase Events 3.5 Approval of Funds for Stop Sexual Assault Fair 3.6 Approval of Funds for #METOO Conversations Through Art Therapy Program 3.7 Approval of Funds for Denim Day 2018 3.8 Joint ASG & Board of Trustees Meeting 3.9 ASG Grants Discussion 3.10 ASG Mentorship Program 3.11 Letters of Support 4.0 Standing Board Meeting Items 4.1 Recruitment Update 4.2 Legacy Project Update 4.3 Advocacy Update 4.4 Special Populations Update 5.0 Reports (Reports are limited to five (5) minutes) 5.1 Officer Reports 5.1.1 Director Reports...(Any Directors) 5.1.2 Executive Vice President of Activities....Naomi Santa Cruz 5.1.3 Vice President of Activities- Valencia...(Vacant) 5.1.4 Vice President of Activities- Canyon Country Campus (Vacant) 5.1.5 Social Student Involvement Coordinators- Valencia Jisun Kim...(Vacant) Social Student Involvement Coordinator- CCC........(Vacant) 5.1.6 Cultural Student Involvement Coordinators- Valencia... Halima Syeed....(Vacant) Cultural Student Involvement Coordinator- CCC...(Vacant) 5.1.7 Public Affairs Officer.. Angela Galadzhyan 5.1.8 Vice President of Inter Club Council... John Perkins 5.1.9 Officer of Marketing and Information...Jordan Law 5.1.10 Executive Liaison Officer..(Vacant) 5.1.11 Student Trustee.....Tabitha Kumar 5.1.12 Executive Vice President.....Tien Phan 5.1.13 President.. Devon Miller 5.1.14 Student Services Specialist Report.. Robin Herndon 5.1.15 Student Services Coordinator CCC.....Joanna Kelly 2
5.1.16 Activities Advisor Report....Jess Love 5.1.17 Advisor Report.....Kelly Dapp 5.2 District Committees (Reports are limited to three (3) minutes) 5.2.1 Academic Senate- Representative : Devon Miller, Tabitha Kumar 5.2.2 Advocacy- Representative : Devon Miller 5.2.3 Bookstore- Representative : 5.2.4 Body Mind and Wellness- Representative : Halima Syeed, Angela Galadzhyan, Naomi Santa Cruz 5.2.5 College Policy Council- Representative: Naomi Santa Cruz 5.2.6 College Planning Team- Representative : John Perkins 5.2.7 Curriculum- Representative : Devon Miller, Tabitha Kumar 5.2.8 Measure E and M- Representative : Tien Phan 5.2.9 PAC-B- Representative : Tien Phan 5.2.10 Parking- Representative : 5.2.11 Technology- Representative : Tien Phan, John McCloud 5.2.12 Women s Conference- Representative : 5.3 Ad-Hoc Committees 5.3.1 Publicity- 5.3.2 Elections- 5.3.3 By-Laws- 5.3.4 Legacy- 6.0 Open Forum 7.0 Announcement of the Next Meeting 8.0 Adjournment 3
IF YOU NEED A DISABILITY-RELATED MODIFICATION OR ACCOMMODATION (INCLUDING AUXILIARY AIDS OR SERVICES) TO PARTICIPATE IN THE PUBLIC MEETING, OR IF YOU NEED AN AGENDA IN AN ALTERNATE FORM, PLEASE CONTACT THE STUDENT DEVELOPMENT OFFICE AT COLLEGE OF THE CANYONS AT LEAST 48-HOURS BEFORE THE SCHEDULED MEETING. 4
AGENDA SECTION: 2.0 ITEM NUMBER: 1 AGENDA ITEM TITLE: Approval of the ASG Senate Meeting minutes from February 28 th 2018 The minutes from the ASG Senate Meeting held on February 28, 2018 need approval. The Senate shall review the minutes and vote. MOVE TO APPROVE THE MINUTES FROM THE ASG SENATE MEETING HELD ON FEBRUARY 28 TH 2018 SUBMITTED BY: Robin Herndon, ASG Specialist Approved 5
AGENDA SECTION: 2.0 ITEM NUMBER: 2 AGENDA ITEM TITLE: Amendment of ASG Senate Meeting Minutes on February 7th, 2018 The minutes from the ASG Senate Meeting held on February 7, 2018 reflect the wrong budget account name in the recommendation for item 3.8, Approval for CCC Student Success Day. The Correct account name is CCC Cultural and Social Account, rather than CCC Supplies. MOVE TO APPROVE AMENDING THE BUDGET ACCOUNT NAME FROM CCC SUPPLIES TO CCC CULTURAL AND SOCIAL ACCOUNT FOR AGENDA ITEM 3.8 HELD ON FEBRUARY 7 TH, 2018 ASG SENATE BOARD MEETING MINUTES SUBMITTED BY: Robin Herndon, ASG Specialist Approved 6
AGENDA SECTION: 2.0 ITEM NUMBER: 3 AGENDA ITEM TITLE: Approval of Administrative Assistant to the Student Trustee The Senate will vote on the approval of Jonathan Cirilli for the vacant Administrative Assistant to the Student Trustee position. After an interview and confirming his availability, Jonathan has proven to be a great fit for the Associated Student Government. MOVE TO APPROVE JONATHAN CIRILLI FOR THE ADMINISTRATIVE ASSISTANT TO THE STUDENT TRUSTEE POSITION SUBMITTED BY: Tabitha Kumar, Student Trustee Approved 7
AGENDA SECTION: 2.0 ITEM NUMBER: 4 AGENDA ITEM TITLE: Approval of an Administrative Assistant to Executive Vice President of Activities The Senate will vote on the approval of John McCloud for the Administrative Assistant to Executive Vice President of Activities position. After interviewing John and confirming his availability, he has proven to be a great fit for the position. MOVE TO APPROVE JOHN MCCLOUD FOR THE ADMINISTRATIVE ASSISTANT TO EXECUTIVE VICE PRESIDENT OF ACTIVITIES POSITION SUBMITTED BY: Naomi Santa Cruz, Executive Vice President of Activities Approved 8
AGENDA SECTION: 2.0 ITEM NUMBER: 5 AGENDA ITEM TITLE: Approval of Director of Publicity The Senate will vote on the approval of Angela Galadzhyan for the vacant Director of Publicity position. After interviewing Angela and confirming her availability, she has proven to be a great fit for the position. MOVE TO APPROVE ANGELA GALADZHYAN TO THE DIRECTOR OF PUBLICITY POSITION SUBMITTED BY: Jordan Law, Officer of Marketing and Information Approved 9
AGENDA SECTION: 3.0 ITEM NUMBER: 1 AGENDA ITEM TITLE: Interview for Executive Liaison Interview(s) will be held for the vacant position of executive liaison. The senate will listen to each candidate interviewing and ask them questions. Deliberations will be made after each candidate has interviewed. COST: N/A INTERVIEW CANDIDATE(S) FOR THE POSITION OF EXECUTIVE LIAISON SUBMITTED BY: Joanna Kelly, Student Services Coordinator Approved 10
AGENDA SECTION: 3.0 ITEM NUMBER: 2 AGENDA ITEM TITLE: Appointment of Executive Liaison The Senate will choose and vote on the appointment of an interview for the vacant executive liaison position. COST: N/A MOVE TO APPROVE THE APPOINTMENT OF AN INDIVIDUAL CHOSEN BY THE SENATE INTO THE EXECUTIVE LIAISON POSITION SUBMITTED BY: Joanna Kelly, Student Services Coordinator Approved 11
AGENDA SECTION: 3.0 ITEM NUMBER: 3 AGENDA ITEM TITLE: Approval of Funds for Congratulatory Gift to Dr. Van Hook The Senate will vote on the approval of funds to purchase flowers, a card, and a small gift to congratulate Dr. Van Hook on her recent recognitions and awards. COST: Up to $100.00 MOVE TO APPROVE UP TO $100.00 FROM THE SUNSHINE ACCOUNT # FOR APPROVAL OF FUNDS FOR CONGRATULATORY GIFT TO DR. VAN HOOK. SUBMITTED BY: Tabitha Kumar, Student Trustee Approved 12
AGENDA SECTION: 3.0 ITEM NUMBER: 4 AGENDA ITEM TITLE: Approval of Funds for Student Support Fee Increase Events The Senate will vote on the approval of funds to purchase snacks, drinks, and school supplies for tabling events. At the event, students will be encouraged to fill out the Student Support Fee Increase survey on the computers provided, and small snacks and drinks will be available for them to grab and go. Events will be held every week for the months of March and April. Students survey submissions will also be entered into a raffle for a prize. COST: Up to $250.00 MOVE TO APPROVE UP TO $250.00 FROM THE STUDENT REP FEE ACCOUNT # FOR APPROVAL OF FUNDS FOR STUDENT SUPPORT FEE INCREASE EVENTS SUBMITTED BY: Tabitha Kumar, Student Trustee Approved 13
AGENDA SECTION: 3.0 ITEM NUMBER: 5 AGENDA ITEM TITLE: Approval Funds for Stop Sexual Assault Fair I am the student leader of the student-driven initiative called Cougars United! Cougars United is a task force who's focus is sexual assault prevention education. We believe that not enough awareness is brought to the attention of students until after a crime is committed. We can do better! Cougars United was created through a partnership with College of the Canyons ASG, Athletics and Strength United: a CSUN community agent. We have an exciting opportunity to make this information known to our whole campus community so that if they KNOW BETTER they can DO BETTER. We are having a resource fair on March 20th from 11 am- 2 pm. Our theme for this fair is based on recent trends surrounding this epidemic: #KNOWBETTERDOBETTER #NOTONEMORE. We are requesting funds for Food and other fair supplies. COST BREAKDOWN: 175 Burritos @ $6 each plus Service Charges: $1379.70 Advertisement: Not to exceed $120 COST: Not to exceed $1500 MOVE TO APPROVE UP TO $1500 FROM SOCIAL ACTIVITIES ACCOUNT #001.9813 FOR THE STOP SEXUAL ASSAULT RESOURCE FAIR SUBMITTED BY: Naomi Santa Cruz, Executive Vice President of Activities Approved 14
AGENDA SECTION: 3.0 ITEM NUMBER: 6 AGENDA ITEM TITLE: Approval of Funds for #METOO Conversations Through Art Therapy Program In light of the recent #METOO movement and April being Sexual Assault Awareness month The Domestic Violence Program of the SCV Child and Family Center along with ASG invite all students to discuss and process in a safe environment what the movement is and means to them with Domestic Violence Advocates through art therapy. ESTIMATED COST BREAKDOWN: Snacks from Costco: $60.00 2 Box of Granola Bars @ $15 each = $30 2 40 count Capri Sun Pack @ $12.00 each = $24 COST: Not to exceed $60.00 MOVE TO APPROVE UP TO $60.00 FROM THE CULTURAL EVENTS ACCOUNT #001.9508 TO COVER THE COST OF THE ITEMS THAT WILL BE PURCHASED FOR THIS EVENT SUBMITTED BY: Jess Love, Student Services Coordinator Approved 15
AGENDA SECTION: 3.0 ITEM NUMBER: 7 AGENDA ITEM TITLE: Approval of Funds for Denim Day 2018 The Domestic Violence Program of the SCV Child and Family Center will be at Canyons Country Campus April 24th and the Valencia Campus on April 25th cohosting their annual Denim Day event with ASG. For the past 19 years, the Denim Day campaign has been happening in April in honor of Sexual Violence Awareness Month. The campaign was originally triggered by a ruling by the Italian Supreme Court where a rape conviction was overturned because the justices felt that since the victim was wearing tight jeans she must have helped her rapist remove her jeans, thereby implying consent. The following day, the women in the Italian Parliament came to work wearing jeans in solidarity with the victim. Denim Day was developed in response to this case and the activism surrounding it. Since then, wearing jeans on Denim Day has become a symbol of protest against erroneous and destructive attitudes about sexual assault. During these events the campus community will be asked to make a social statement with their fashion choices those days by wearing jeans as a visible means of protest against the misconceptions that surround sexual assault. ESTIMATED COST BREAKDOWN: Snacks from Costco: $60.00 2 Box of Granola Bars @ $15 each = $30 2 40 count Capri Sun Pack @ $12.00 each = $24 COST: Not to exceed $60.00 MOVE TO APPROVE UP TO $60.00 FROM THE CULTURAL EVENTS ACCOUNT #001.9508 TO COVER THE COST OF THE ITEMS THAT WILL BE PURCHASED FOR THIS EVENT SUBMITTED BY: Jess Love, Student Services Coordinator Approved 16
AGENDA SECTION: 3.0 ITEM NUMBER: 8 AGENDA ITEM TITLE: Joint ASG & Board of Trustees Meeting The joint ASG and Board of Trustees meeting will be taking place on Wednesday, March 28, 2018 in HSLH-137. Discussion needs to take place to determine which items the ASG Senate would like to have placed on the joint board meeting agenda. COST: N/A N/A SUBMITTED BY: Kelly Dapp, ASG Advisor Approved 17
AGENDA SECTION: 3.0 ITEM NUMBER: 9 AGENDA ITEM TITLE: ASG Grants Discussion Each year, the Associated Student Government awards grant funding to campus departments, programs, and clubs and organizations. Discussion needs to take place to determine the grant application award categories as well as the total amount of grant funds that should be set aside in the 2018-2019 ASG budget. COST: N/A N/A SUBMITTED BY: Kelly Dapp, ASG Advisor Approved 18
AGENDA SECTION: 3.0 ITEM NUMBER: 10 AGENDA ITEM TITLE: ASG Mentorship Program The Associated Student Government will be matched with their mentors. COST: N/A N/A SUBMITTED BY: Tabitha Kumar, Student Trustee Approved 19
AGENDA SECTION: 3.0 ITEM NUMBER: 11 AGENDA ITEM TITLE: Letters of Support The Senate will be introduced to two letters of support. The Senate will vote on the content and disbursal of the letters. COST: N/A MOVE TO APPROVE THE LETTERS OF SUPPORT FOR ADVOCACY AND OUTREACH SUBMITTED BY: Tabitha Kumar, Student Trustee Approved 20