CORPORATION OF THE TOWNSHIP OF LEEDS AND THE THOUSAND ISLANDS June 22 nd 2009 1. Council met in regular session on the evening of June 22 nd 2009 at 7:00 p.m. at the Lansdowne Council Chambers. All members of Council were present. 1.1 Declaration of Interest No declarations were received. 2. Council adjourns to form Committee of the Whole in camera. Resolution #375-09 (Kellington, Hodge) THAT Council adjourn to form Committee of the Whole in camera to consider personal matters about an identifiable individual, including municipal or local board employees. 3. IN CAMERA 3.1 Personal matters about an identifiable individual, including municipal or local board employees. 4. Council rises from in camera. Resolution #376-09 (Kellington, Hodge) THAT the Committee of the Whole in camera adjourn and rise. 5. ADOPTION OF AGENDA Resolution #377-09 (Hodge, Kellington) THAT the agenda for the regular meeting of Council on June 22 nd 2009 be adopted as amended. 6. DEPUTATIONS 6.1 Nattanya Hewitt, Township Taxpayers Association New Municipal Complex Mayor Kinsella reviewed the questions for deputations that are being proposed for an amendment to the procedural by-law. Nattanya reviewed the six questions submitted by the taxpayers group with council. Nattanya requested the answers from Council, could the answers possibly be put forth as a press release so all residents would be informed.../2
Council Minutes Meeting of June 22 nd 2009 Page 2 7. PRESENTATIONS BY COMMITTEES/CONSULTANTS None. 8. Council adjourn to form Committee of the Whole Resolution #378-09 (Hodge, Kellington) THAT Council adjourn and form Committee of the Whole at 7:15 p.m. 1. REPORTS COMMITTEE OF THE WHOLE 1.1 Protection to Persons and Property 1.1.1 Planning Report 1.1.1 (a) Consent Application B-31-09 New Lot Creation, B. Hawkins Council requested a fourth condition be placed requesting road widening sufficient to provide the Township with 33 feet from the centre of the road. 1.1.1 (b) Consent Application B-35-09 New Lot Creation, B. Blanchard 1.1.1 (c) Update Septic Re-inspection Program Public Meeting 1.1.2 Building Report The Director of Planning and Development updated Council regarding the public meeting that was held on Monday June 15 th. There were approximately 40 people in attendance and the people were very positive regarding the program. The Health Unit was in attendance as well to answer any of the questions the residents may have regarding their septic. 1.1.2 (a) Memo 1053 1000 Island Parkway Request to Waive Fees Council inquired about the process to date, if this application began approximately 3 years ago how the building department can charge a building without construction fine under the current fees by-law when it was not in place when the application was submitted. The Director of Planning and Development advised Council the building permit was issued this year that is why the additional cost.../3
Council Minutes Meeting of June 22 nd 2009 Page 3 1.1.2 (b) Memo Repair/Replacement Construction Council inquired if any discretion can be used when residents require a permit for repairs to a deck when it is not adding any value such as a new deck would, it is the removal of rotten boards on a deck. The Building Official informed Council the Building Code outlines minor and major repairs, the building department basis their decision on this definition. If a resident is replacing deck board a permit is not required, however, if joists or beams are replaced a permit is required. The Building Official informs residents they do not have the authority to waive the building without a permit construction fine, but if they wish they could request Council to waive this fee. 1.1.2 (c) Memo Swimming Pool Permits 1.1.3 Fire Report Council inquired if a resident has proceeded with filling the pool without the proper fencing constructed around the pool who attends the property to enforce the by-law. The Director of Planning and Development stated the Bylaw Enforcement Officer would attend the property and place an Order to Comply with the pool by-law. 1.1.3 (a) Fire Services Report No. FI-012-09 May Report 1.1.3 (b) Health Unit Clinical Services 1.2 Finance and Administration 1.2.1 CAO s Reports 1.2.1 (a) On-going Projects and Directives Council requested the Waste Management Committee request to become a collection site for Waste Electrical and Electronic Equipment (WEEE) and a Used Tire Recycling depot be placed on the projects listing for further follow action. 1.2.2 Treasurer s Report 1.2.1 (a) Discussion BCF/ISF Grants & Engineering Process 1.2.1 (b) Discussion New Township Website Council members indicated they did not feel the website is complete; information is missing for the website. The Treasurer requested any information that Council can provide to staff that they feel is missing from the website please forward to the Treasurer.../4
1.3 Public Works Council Minutes Meeting of June 22 nd 2009 Page 4 1.2.1 (c) Grant Committee Report 1.3.1 Director of Public Works Report 1.3.1 (a) Greer Galloway Phase 2 Environmental Assessment Study Lansdowne Garage Council inquired if the material removed from the site could be used as cover at the landfill site. The Director of Public Works stated the material can be used for cover. 1.3.1 (b) Robertson Road 1.3.2 Water & Sewer Councillor Hodge stated he had an inquiry from a resident regarding the proposed repair work scheduled to be completed on the road could these repairs be completed at a lesser cost that what is proposed, or a less elaborate repair. The Director of Public Works indicated there are drainage problems along this road and storm sewers need replacement, however the curb and gutters could be taken out of the project. 1.3.2 (a) Discussion Update Lansdowne Water Treatment Council has on-going concerns regarding this project as the village residents will be responsible solely for paying for the upgrades to the water system. The village residents cannot afford to pay for the work, council inquired if there is a way in which the Township can address the situation other than spending $900,000. Council inquired if all avenues of funding have been researched, can Casino funds be transferred to help cover the costs for the village residents. Council requested staff to contact MOE and arrange for a representative to attend a council meeting to explain the rules and regulations governing water systems. 1.3.3 Waste Management 1.3.3 (a) Greer Galloway Briar Hill Landfill Capacity Study 1.4 Culture and Recreation 1.4.1 Recreation 1.4.1 (a) Memo Grants for Ductless Split Heat Pump 1.4.1 (b) Memo Swim Program Policy Council requested a couple of amendments to the policy.../5
2. MONTHLY EXPENDITURES 3. OTHER BUSINESS Council Minutes Meeting of June 22 nd 2009 Page 5 3.1 Lyndhurst Rejuvenation Committee Successful Proctor & Gamble Project Council congratulated the committee for a successful project. 3.2 Discussion Update Rockport Community Project Councillor Hodge reviewed the Rockport Development Groups progress to date. Council requested staff to investigate the ownership of the pillars at the entrance of Rockport. 3.3 Discussion 1000 Islands Parkway Bicycle Path and Rockport Sign Council directed staff to send a letter to the St. Lawrence Parks Commission regarding repairs to the bicycle path along the 1000 Islands Parkway, and to request the installation of a village sign for Rockport for travelers heading in an easterly direction. 3.4 Discussion EDC initiative to Explore Thousand Islands Bridge improvements Gerry Huck will be chairing a meeting with the US and Canadian Customs Agencies in association with Gord Brown, MP and Robert Runciman, MPP to explore improvements to the bridge regarding the movement of people and commerce. 3.5 Delegations Amendment to Procedural By-law Council submitted a proposal for an amendment to the procedural by-law regarding delegations. The proposal is a series of questions to be asked of the delegation prior to the presentation. 3.6 Donation of Work and Materials at the Seeley s Bay Marina Councillor Kellington informed Council George Tackaberry donated materials and equipment for work that was performed at the Seeley s Bay Marina. Council requested a letter of thanks be sent to Mr. Tackaberry. 4. Committee of the Whole rise and report. Resolution #379-09 (Dickson, Kellington) THAT the Committee of the Whole adjourn and rise. COUNCIL MEETING 9. ADOPTION OF MINUTES 9.1 Resolution #380-09 (Dickson, Kellington) THAT the June 8 th circulated. 2009, Regular Meeting Minutes be adopted as../6
Council Minutes Meeting of June 22 nd 2009 Page 6 9.2 Resolution #381-09 (Kellington, Dickson) THAT the May 19 th 2009, Committee of Adjustment Minutes be adopted as circulated. 10. BUSINESS ARISING FROM COMMITTEE OF THE WHOLE Resolution #382-09 (Dickson, Kellington) THAT the Memo dated June 17 th construction be received. 2009, regarding the repair/replacement Resolution #383-09 (Dickson, Kellington) THAT the Memo dated June 17 th 2009, regarding swimming pool permits be received. Resolution #384-09 (Hodge, Dickson) THAT Fire Services Report No. FI-012-09, dated June 5 th 2009, regarding the May 2009 report to Council be received. Resolution #385-09 (Dickson, Hodge) THAT the information provided by the Leeds and Grenville Health Unit regarding clinical services be received. Resolution #386-09 (Hodge, Dickson) THAT the On-going Projects and Directives listing be received and filed. Resolution #387-09 (Hodge, Dickson) THAT the Memo dated June 17 th 2009, regarding Engineering be received and filed. Resolution #388-09 (Dickson, Hodge) THAT the Memo dated June 18 th 2009, regarding the status of the new Municipal Web page be received and filed. Resolution #389-09 (Lawler, Kelsey) THAT the information received from Greer Galloway regarding Phase 2 Environmental Assessment Study Lansdowne Garage be received and filed.../7
Council Minutes Meeting of June 22 nd 2009 Page 7 Resolution #390-09 (Lawler, Kelsey) THAT the information received from Greer Galloway regarding the Lansdowne Water and Sewer system be received and filed. Resolution #391-09 (Lawler, Kelsey) THAT the Briar Hill Landfill Capacity Study prepared by Greer Galloway dated may 2009, be received and a copy of the study be forwarded to the Waste Management Committee for their information. Resolution #392-09 (Lawler, Kelsey) THAT the Memo dated June 10 th 2009, regarding Grants for the Ductless Split Heat Pump be received and filed. 11. ACTION REQUIRED ITEMS 11.1 Resolution Consent Application B-31-09 New Lot Creation, B. Hawkins Resolution #393-09 (Lawler, Lackie) THAT the County Land Division be requested to approve consent application B-31-09 for a new residential lot, as the application conforms to the Official Plan for the Township of Leeds and the Thousand Islands and Zoning By-law No. 07-079 and meets the requirements of Section 51(24) of the Planning Act, 1990 with the following conditions: 1. That payment be made to the Township of cash to the value of 5% of the land in lieu of parkland; 2. That the deed for both the severed and retained lots provide for access over the private right-of-way; and 3. That all taxes be paid to the Township; and 4. That road widening, sufficient to provide the Township with 33 feet from the centre of the road, is conveyed to the Corporation of the Township of Leeds and the Thousand Islands. The deed for this road widening is to be submitted directly to the Township by the applicants or their Solicitor. 11.2 Resolution Memo Request for refund of Building fees Resolution #394-09 (Lawler, Lackie) THAT Building Permit No. P09-022 fees be payable per By-law #08-056 Schedule C for construction started prior to obtaining a building permit. 11.3 Resolution Swim Program Policy Resolution #395-09 (Kelsey, Lawler) THAT Council approves the Swim Program Policy to be implemented by the Recreation Department with amendments.../8
Council Minutes Meeting of June 22 nd 2009 Page 8 11.4 Resolution St. Lawrence Parks Commission Bicycle Path, Rockport Sign Resolution #396-09 (Lawler, Kelsey) THAT Council send a letter to the St. Lawrence Parks Commission urging repairs be completed to the Bicycle Path along the 1000 Islands parkway, and that Council request permission for the installation of a second Rockport Village sign to be placed along the Parkway for travelers heading in an Easterly direction. 11.5 Resolution EDC Initiative Thousand islands Bridge improvements Resolution #397-09 (Kelsey, Kellington) THAT Council supports the EDC initiative to explore the improvements to the Thousand islands Bridge regarding the movement of people and commerce. 11.6 Town of Arnprior Resolution Support Canadian Nuclear Technology Resolution #398-09 (Kelsey, Lackie) THAT the request received from the Town of Arnprior with regard to being proactive in supporting local industry by asking both the Federal and Provincial governments to commit to Canadian nuclear technology as opposed to foreign nuclear technology be endorsed. 11.7 Gord Brown, MP Resolution Support Name Change St. Lawrence Islands National Park Resolution #399-09 (Lackie, Kelsey) WHEREAS the St. Lawrence Islands National Paris is a park that is contained almost exclusively in the Thousand Islands and; WHEREAS the St. Lawrence Islands National Park is confused with the St. Lawrence Parks Commission and; WHEREAS the region in which the park lies seek to brand itself as the Thousand Islands region and; WHEREAS branding the region is seen as a strategic tourism and economic move; NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Leeds and the Thousand islands petition Leeds-Grenville Member of Parliament Gord Brown and the federal government to re-name the St. Lawrence Islands National Park as the Thousand Islands National Park and further; That this petition be circulated to all municipalities that lie within the Thousand Islands region.../9
Council Minutes Meeting of June 22 nd 2009 Page 9 11.8 Consent Application B-35-09 New Lot Creation, B. Blanchard Resolution #400-09 (Lackie, Lawler) THAT the County Land Division Committee be requested to approve consent application B-35-09 for a new residential lot, as the application conforms to the Official Plan for the Township of Leeds and the Thousand Islands and Zoning By-law No. 07-079 and meets the requirements of Section 51(24) of the Planning Act, 1990 with the following conditions: 1. That payment be made to the Township of cash to the value of 5% of the land in lieu of parkland; 2. That all taxes be paid to the Township; and 3. That road widening, sufficient to provide the Township with 33 feet from the centre of the road, is conveyed to the Corporation of the Township of Leeds and the Thousand Islands. The deed for this road widening is to be submitted directly to the Township by the applicants or their Solicitor. 12. ACTION TAKEN BY COUNTY 12.1 UCLG By-law to Amend a by-law for the Composition of Council 13. INFORMATION ITEMS Local 13.1 Seeley s Bay Canada Day Celebrations Canada Day Parade Provincial 13.2 Peter Julian, MP Ban of Polybrominated Diphenyl Ethers (PBDE s) in Canada Federal 14. INFORMATION ITEMS NOT COPIED Resolution #401-09 (Lackie, Kelsey) THAT correspondence items #12.1 #13.2 be received and filed. Resolution #402-09 (Lawler, Lackie) THAT Council approves for payment the recommendation brought forward by the Grant Committee a donation to River Rat Riders in the amount of $4,5000.00. Resolution #403-09 (Lawler, Lackie) THAT Council approves for payment the recommendation brought forward by the Grant Committee a donation to Seeley s Bay Canada Day Committee in the amount of $500.00.../10
Council Minutes Meeting of June 22 nd 2009 Page 10 Resolution #404-09 (Lackie, Lawler) THAT Council direct staff to prepare the amendments to Section 8 of the Procedural By-law for the next meeting of Council. 15. BY-LAWS 15.1 By-law 09-041 Barbara Heck Foundation Agreement Resolution #405-09 (Kelsey, Lackie) THAT three readings and final passage be granted to By-law #09-041, being a by-law to enter into a Service Agreement between the Township and the Barbara Heck Foundation. 16. PASSING OF CONFIRMATION BY-LAW Resolution #406-09 (Lackie, Lawler) THAT three readings and final passage be granted to By-law #09-042, being a by-law to confirm the proceedings of The Corporation of the Township of Leeds and the Thousand Islands at its Meeting held on June 22 nd 2009. 17. ADJOURNMENT Resolution #407-09 (Lackie, Kelsey) THAT Council adjourns to July 13 th 2009, at the Lansdowne Council Chambers at 7:00 p.m. or at the call of the Mayor or Clerk. Frank Kinsella, Mayor Vanessa Latimer, Clerk