ANNUAL FREEDOM OF NFORMATON ACT REPORT REPORT CONTROL SYMBOL DD-DA&M(A)1365 SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG REPORT FOR FSCAL YEAR Defense ntelligence Agency 2013 SECTON - BASC NFORMATON REGARDNG REPORT 1. PERSON(S) TO CONTACT WHO CAN ANSWER QUESTONS ABOUT THE REPORT a. NAME (Last, First, Middle nitial) b. TTLE c. ADDRESS d. TELEPHONE NO. e. E-MAL ADDRESS Williams, Alesia Y. FOA Team Chief 200 MacDill Blvd. Washington, D.C. 20340 301-394-5188 alesia.williams@dodiis.mil 2. PROVDE AN ELECTRONC LNK FOR ACCESS TO THE REPORT ON THE AGENCY WEB STE. The Defense Freedom oflnformation Policy Office (DFOPO) will satisfy this requirement. 3. EXPLAN HOW TO OBTAN A COPY OF THE REPORT N PAPER FORM. The Defense Freedom of nformation Policy Office will satisfy this requirement. SECTON - MAKNG A FOA REQUEST 1. ALL AGENCY COMPONENTS THAT RECEVE FOA REQUESTS (Continue on separate page if necessary using the same fonnat.) QQntim.!atiQn Page a. SUBCOMPONENT/COMPONENT OR AGENCY) (e.g.., McDill AFB, b. ADDRESS (Mail Stop, Room, Building, Base, City, State or Country, ZP Code) c. TELEPHONE NUMBER Department of the Air Force) Defense ntelligence Agency 200 MacDill Blvd./Washington, D.C. 20340 301-394-5587 2. PROVDE A BREF DESCRPTON OF WHY SOME REQUESTS ARE NOT GRANTED AND AN OVERVEW OR CERTAN GENERAL CATEGORES OF THE AGENCY'S RECORDS TO WHCH THE FOA EXEMPTONS APPLY. The Defense Freedom oflnformation Policy Office will satisfy this requirement. The Defense Freedom oflnformation Policy Office will satisfy this requirement. SECTON ll -ACRONYMS, DEFNTONS AND EXEMPTONS PREVOUS EDTON S OBSOLETE. Page 1 of 12 Pages Adobe Designer 9.0
SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG REPORT FOR FSCAL YEAR Defense ntelligence Agency 2013 SECTON V - EXEMPTON 3 STATUTES (Attach additional pages if necessary) Continuation Paae (1) List all Exemption 3 statutes. (http:/lwww.dod.mil/pubs/foi/dfoipo/docs/b3.pdf) (2) The Defense Freedom of nformation Policy Office will satisfy this requirement. (3) The Defense Freedom of nformation Policy Office will satisfy this requirement. (4) For each request, report the number of times each statute was relied upon, however, count each statute only once per request. 1. 2. STATUTE (CTRL +click to select all applicable) TYPE OF NFORMATON WTHHELD 1 USC S 10 The Defense Freedom of nformation ect1on 424 Policy Office will satisfy this requirement. l1o USC Section 2305(g) 118 USC Section 798(a) 142 USC Section 2162(a)(RD); 42 USC Section 2168(a)(1)(C)(FRD) 150 USC Section 402 Note Sec 6, P.L. 86-36 150 USC Section 403(g) Section 6 of the CA Act of 1949 150 USCA 403-1(i) 150 USC Appx Section 2170(c) Total Number of Unique Uses of Exempt 3 Statutes 3. CASE CTATON The Defense Freedom of nformation Policy Office will satisfy this requirement. 889 4. NO. OF TMES RELED UPON 529 3 6 2 11 2 335 --------- - ------ ------------------------ Page 2 of 12 Pages
SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG Defense ntelligence Agency REPORT FOR FSCAL YEAR 2013 SECTON V - FOA REQUESTS A. RECEVED, PROCESSED AND PENDNG FOA REQUESTS. Provide the numbers of received, processed, and pending requests, both perfected and non-perfected. The number in column 1 must match the number of "Requests Pending as of End of Fiscal Year'' from the previous year's Annual FOA Report. The sum of columns 1 and 2 minus the number in column 3 must equal the number in column 4. 1. 2. 3. 4. NUMBER OF REQUESTS RECEVED NUMBER OF REQUESTS PROCESSED N FSCAL YEAR N FSCAL YEAR NUMBER OF REQUESTS PENDNG AS OF START OF FSCAL YEAR 1176 1312 1667 NUMBER OF REQUESTS PENDNG AS OF END OF FSCAL YEAR ~39 B. DSPOSTON OF FOA REQUESTS. 1. All Processed Requests. Provide the number of request dispositions as described below. Use only one column to report each request. Use the nine "Full Denial Based on Reasons Other than Exemptions" columns only if the request cannot be counted in columns 1 through 3. The numbers in column 5, "Total", must match the numbers in Section V. A., column 3. (3) NUMBER (1) OF NUMBER (2) OF NUMBER OF a. FULL GRANTS PARTAL GRANTS/ FULL DENALS NO PARTAL DENALS BASED ON RECORDS EXEMPTONS 34 457 101 932 (4) NUMBER OF FULL DENALS BASED ON REASONS OTHER THAN EXEMPTONS (Please count each case can be in only 1 column) b. ALL RECORDS c. d. e. f. g. h. MPROPER REFERRED TO REQUEST FEE RECORDS NOT NOT DUPLCATE FOA REQUEST ANOTHER WTHDRAWN RELATED REASONABLY FOR OTHER AGENCY REQUEST COMPONENT/ REASON DESCRBED REASON RECORD AGENCY 35 27 0 3 2 3 11 i. OTHER (Explain in 8.2 below) 62 (5) TOTAL 1667 2. Other Reasons for "Full Denials Based on Reasons Other than Exemptions". For any request marked "Other'', provide descriptions of other reasons for full denials and the number of times each reason was relied upon. "Total" must equal "Other" column in B.1. (1) DESCRPTON OF "OTHER" REASONS FOR DENALS Misdirected Request mm Administratively Closed - u n {;\ b \e.. + 0 Con +Otc -t ~eq (..,{ ~ 5 +e_ r ~--m] Administratively Closed - n ed l n t r l 0 r.------------------------------------------------------------------- (2) NO. OF TMES 16 43 3 (3) TOTAL 62 3. Number of Times Exemptions Applied. Count each exemption only once per request. ~ ~ ~ ~ ~ ~ ~ 1 2 3 4 5 6 7(A) 7(B) 7(C) 7(D) 7(E) 7(F) 8 9 360 3 889 50 27 193 5 17 8 14 0 0 0 Page 3 of 12 Pages
SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG REPORT FOR FSCAL YEAR Defense ntelligence Agency 2013 SECTON V -ADMNSTRATVE APPEALS OF NTAL DETERMNATONS OF FOA REQUESTS A. RECEVED, PROCESSED AND PENDNG ADMNSTRATVE APPEALS. B. DSPOSTON OF ADMNSTRATVE APPEALS ALL PROCESSED APPEALS. Provide the number of administrative appeals received, processed, and pending as described in Provide the number of administrative appeal adjudications as described in the columns below. columns 1 through 4. The sum of columns 1 and 2 minus the number in column 3 must equal the The number in the "Total" column must match the number in Section V. A., column 3. n column 4, number in column 4. Starting with Fiscal Year 2009, the number in column 1 must match the report the number of appeals which neither affirmed nor reversed/remanded the FOA request number of "Appeals Pending as of End of Fiscal Year" from the previous year's Annual FOA determination, but were closed for other reasons (see DFOPO nstructions) Report. http://www.usdoj.qov/oip/foiapost/quidance-annualredort-052008.ddf oarje 15 1. 2. 1. 3. 4. 5. 2. 3. 4. NUMBER AFFRMED NUMBER PARTALLY NUMBER OF APPEALS NUMBER OF APPEALS NUMBER OF APPEALS NUMBER OF APPEALS NUMBER COMPLETELY NUMBER OF TOTAL ON APPEAL AFFRMED AND PENDNG AS OF START OF RECEVED N FSCAL YEAR PROCESSED N FSCAL PENDNG AS OF END OF PARTALLY REVERSED/ APPEALS CLOSED FSCAL YEAR YEAR FSCAL YEAR REVERSED/REMANDED REMANDED FOR OTHER ON APPEAL ON APPEAL REASONS 157 91 155 qy 95 39 3 18 155 C. REASONS FOR DENAL ON APPEAL. 1. Number of Times Exemptions Applied. Note: f an administrative appeal results in the denial of information based on exemptions and also based on a reason or reasons presented in C.2 and 3, report that appeal on all applicable seclions. For each administrative appeal, report all exemptions applied; however, count each exemption only once per appeal. 1 2 3 4 5 6 7(A) 7(8) 7(C) 7(0) 7(E) 7(F) 8 9 74 0 114. 2 0 18 0 0 0 0 1 0 0 0 2. Reasons Other than Exemptions. Provide the number of administrative appeals resulting in denial for reasons other than exemptions, as described below. C.2. plus C.3 must be equal to 8.4. (1) (2) (3) (4) (5) (6) (7) (8) (9) NO RECORDS REQUEST FEE RECORDS MPROPER NOT DUPLCATE REQUEST RECORDS REFERRED AT WTHDRAWN RELATED NOT REQUEST FOR AGENCY REQUEST N NTAL REQUEST REASON REASONABLY OTHER REASON RECORD OR LTGATON LEVEL DESCRBED APPEAL (10) APPEAL BASED SOLELY ON DENAL OF REQUEST FOR EXPEDTED PROCESSNG 12 0 1 0 0 0 0 2 0 0 3 3. "Other" Reasons for Denial. Provide descriptions of the "other" reasons and the number of times each was relied upon. "Total" must equai"other" column, C.2.(11). (1) (2) DESCRPTON OF "OTHER" REASON NUMBER OF TMES (11) OTHER (Explain in C.J below) Administratively Closed - Opened in Error 3 DD FORM 2564, JUL 2013 (3) TOTAL 3 Page 4 of 12 Pages
SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG REPORT FOR FSCAL YEAR Defense ntelligence Agency 2013 SECTON V-ADMNSTRATVE APPEALS OF NTAL DETERMNATONS OF FOA REQUESTS (Continued) C.4. Response time for Administrative Appeals. Provide the (1) median, (2) average, and (3) and (4) range in number of days to respond to administrative appeals. (1) (2) (3) (4) MEDAN NUMBER OF DAYS AVERAGE NUMBER OF DAYS RANGE- LOWEST NUMBER OF DAYS RANGE - HGHEST NUMBER OF DAYS 265 686 8 3723 5. Ten Oldest Pending Administrative Appeals. Provide the date of receipt of the ten oldest pending administrative appeals, and the number of days pending. (YYYYMMDD, e.g. 20030918) To calculate the number of Federal work days, see httg://www.cqgefor~x!:;~l;;mgoytiqqk.!:;om/blog/2008/06/q<!q!.!<!l~-working-dalls-minus-holidalls-in-vba/ or hlt[l://www.exc~l~xqh<!ng~.qqm/wqrkingd<!lls.h!ml. MS. Excel formula "Net workdays less holidays." See attached Excel list of Federal holidays. 10th OLDEST 9th 8th 7th 6th 5th 4th 3rd 2nd OLDEST (1) DATE OF RECEPT 04/10/07 04/04/07 03/09/07 11/07/06 09/25/06 07120106 05/24/06 07/30/04 04/21/04 07/23/03 (2) NUMBER OF DAYS PENDNG SECTON V - FOA REQUESTS: RESPONSE TME FOR PROCESSED AND PENDNG REQUESTS For tables in Section V, indude response times for only perfected requests. Begin counting days from the date of receipt of the perfected request. f using a multi-track processing system, report response times separately for each track. f not using a multi-track processing system, at a minimum, report separately requests which have been granted expedited processing. NOTE: Table A must reflect the response times for all processed perfected requests. Table 8 is a sub-set of Table A and must reflect the response times only for those perfected requests in which information was granted, either in full or in part. To calculate the number of Federal work days, see httg://www.cogefor~xqelandoytlook.com/blog/20q8/q6/cal!:;!.!l<!l~-wqrking-d<!lls-minus-holidalls-in-vba/ or hll(l://www.excelexchange.cqm/wqrkingd<!lls.h!ml. MS. Excel formula "Net workdays less holidays." See attached Excel list of Federal holidays. A. PROCESSED REQUESTS- RESPONSE TME FOR ALL PROCESSED PERFECTED REQUESTS. Provide the (1) median, (2) average and (3) and (4) range in number of days to process all perfected requests. ' 1. SMPLE 2. COMPLEX 3. EXPEDTED PROCESSNG (1) (2) (3) (4) (1) (2) (3) (4) (1) (2) (3) (4) MEDAN AVERAGE RANGE LOWEST RANGE HGHEST MEDAN AVERAGE RANGE LOWEST RANGE HGHEST MEDAN AVERAGE RANGE LOWEST RANGE HGHEST NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS 5 6 1 20 553 855 21 3517 0 0 0 0 B. PROCESSED REQUESTS- RESPONSE TME FOR PERFECTED REQUESTS FOR WHCH NFORMATON WAS GRANTED. Provide the (1) median, (2) average and (3) and (4) range in number of days to process all perfected requests in which information was granted (full grants and partial grants). 1. SMPLE 2.COMPLEX 3. EXPEDTED PROCESSNG (1) (2) (3) (4) (1) (2) (3) (4) (1) (2) (3) (4) MEDAN AVERAGE RANGE- LOWEST RANGE HGHEST MEDAN AVERAGE RANGE LOWEST RANGE HGHEST MEDAN AVERAGE RANGE LOWEST RANGE HGHEST NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS OF DAYS 9 9 2 20 626 944 21 3462 0 0 0 0 Page 5 of 12 Pages
SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG REPORT FOR FSCAL YEAR Defense ntelligence Agency 2013 SECTON V - FOA REQUESTS: RESPONSE TME FOR PROCESSED AND PENDNG REQUESTS (Continued) C. PROCESSED REQUESTS RESPONSE TME N DAY NCREMENTS. (1) Provide the number of perfected requests processed in each of the thirteen designated time increments (i.e., within 20 days in the first column, within 21-40 days in the second column, etc.). (a) f using a multi-track system, create separate tables as presented below to report the information for each track. f not using a multi-track system, at a minimum create a separate table for requests which have been granted expedited processing. (b) nsert the sum of the thirteen columns in the "Total" column to reflect the total number of requests processed for each of the tracks. 1. SMPLE REQUESTS <1 1-20 21-40 41-60 61-80 81-100 101-120 121-140 141-160 161-180 181-200 201-300 301-400 401+ DAY DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS TOTAL 0 910 0 0 0 0 0 0 0 0 0 0 0 0 910 2. COMPLEX REQUESTS <1 1-20 21-40 41-60 61-80 81-100 101-120 121-140 141-160 161-180 181-200 201-300 301-400 401+ DAY DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS TOTAL 0 0 36 26 29 39 25 26 21 16 17 52 28 442 757 3. REQUESTS GRANTED EXPEDTED PROCESSNG <1 1-20 21-40 41-60 61-80 81-100 101-120 121-140 141-160 161-180 181-200 201-300 301-400 401+ DAY DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D. PENDNG REQUESTS- ALL PENDNG PERFECTED REQUESTS. Provide the number of perfected requests pending as of the end of the fiscal year, and the median and average number of days those requests had been pending. f an agency or component is unable to determine whether all of its pending requests are perfected, the agency must include <ill pending requests and attach a footnote that it has done so. 1. SMPLE 2.COMPLEX 3. EXPEDTED PROCESSNG (1) (2) (3) (1) (2) (3) (1) (2) (3) NUMBER MEDAN NUMBER AVERAGE NUMBER NUMBER MEDAN NUMBER AVERAGE NUMBER NUMBER MEDAN NUMBER AVERAGE NUMBER PENDNG OF DAYS OF DAYS PENDNG OF DAYS OF DAYS PENDNG OF DAYS OF DAYS 30 14 12 809 829 1036 0 0 0 E. PENDNG REQUESTS -TEN OLDEST PENDNG PERFECTED REQUESTS. Provide the date of receipt of the ten oldest perfected requests pending as of the end of the fiscal year, and the number of days pending. 10th OLDEST 9th 8th 7th 6th 5th 4th 3rd 2nd OLDEST 1. DATE OF RECEPT 04/27/01 04/27/01 04/27/01 04/27/01 04/16/01 04/16/01 03/27/01 03/20/01 03/02/01 07/14/00 2. NUMBER OF DAYS PENDNG Page 6 of 12 Pages
~--- SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG REPORT FOR FSCAL YEAR Defense ntelligence Agency 2013 SECTON V - REQUESTS FOR EXPEDTED PROCESSNG AND REQUESTS FOR FEE WAVER Section V now reflects new mandatory reporting requirements and is no longer an optional section. Provide information for adjudicated requests for expedited processing or adjudicated requests for a fee waiver, i.e., requests for expedited processing or requests for a fee waiver which were granted or denied. Do not include requests for expedited processing or requests for a fee waiver which became moot for various reasons and, as a result, were neither granted nor denied. A. REQUESTS FOR EXPEDTED PROCESSNG. (1) nclude requests for expedited processing made both at the initial request level and, when applicable, at the administrative appeal level. (2) Calculating days: Count only the days spent adjudicating the request for expedited processing. Count calendar days. not working days. (3) NOTE: The response time of this new reporting requirement captures the time taken to decide whether to grant or deny a request for expedited processing. This does not cover the FOA requests which have already been granted expedited status, placed in the "expedited processing" track, and reported elsewhere in this Report. Rather, this new requirement reflects the time taken to make a determination, (i.e., adjudicate) whether a request for expedited processing should be granted or denied. The FOA requires agencies to determine within ten calendar days whether a request satisfies the standards for expedited processing. 1. 2. NUMBER GRANTED NUMBER DENED 3. 4. 5. MEDAN NUMBER OF DAYS AVERAGE NUMBER OF DAYS NUMBER ADJUDCATED TO ADJUDCATE TO ADJUDCATE WTHN TEN CALENDAR DAYS B. REQUESTS FOR FEE WAVER. 0 0 0 0 0 (1) nclude requests for a waiver of fees made both at the initial request level and. when applicable. at the administrative appeal level. (2) Calculating days: Count only the days spent adjudicating the fee waiver request. Count working days. Do not include additional days that may precede consideration of the fee waiver request, e.g., days the request waits in a processing queue. processing time which precedes commencement of adjudication of fee waiver request, etc. 1. 2. 3. 4. NUMBER GRANTED NUMBER DENED MEDAN NUMBER OF DAYS TO ADJUDCATE AVERAGE NUMBER OF DAYS TO ADJUDCATE 0 0 0 0 SECTON X- FOA PERSONNEL AND COSTS A. PERSONNEL Provide the number of "Full-Time FOA Staff" by adding the number of B. COSTS. Add together all costs expended by the agency for processing FOA requests at the "Full-Time FOA Employees" and "Equivalent Full-Time FOA Employees" initial request and administrative appeal levels. and for litigating FOA requests. nclude (see DFOPO nstructions). salaries of FOA personnel, overhead. and any other FOA-related expenses. (Agency's http://www.dod.mil/pubslfoi/dfoipo/docs/full and part time plus cost calculations FOA.x!s budget may be used as a resource.) (Enter numbers only, no commas or periods.) http://www.usdoj.gov/oiplfoiapost/guidance-annualreport-052008.pdf - page 26. http://www.usdoj.gov/oip/foiapost/guidance-annualreport-052008.pdf - page 27. 1. 2. 3. 1. 2. 3. NUMBER OF FULL-TME FOA NUMBER OF EQUVALENT TOTAL NUMBER OF PROCESSNG LTGATON-RELATED TOTAL EMPLOYEES FULL-TME FOA EMPLOYEES FULL-TME FOA STAFF COSTS COSTS COSTS 28 4 32 $ 3,890,802 $ 645,175 $ 4,535,977 SECTON X - FEES COLLECTED FOR PROCESSNG REQUESTS Report the dollar amount of fees collected from FOA requesters for processing their requests. Also report the percentage of total processing costs (from Section X. 8.1.) that those fees represent. n calculating the amount of fees collected, include fees received from a FOA requester for search. review document duplication. and any other direct costs permitted by agency regulations. 1. TOTAL AMOUNT OF FEES COLLECTED 2. PERCENTAGE OF TOTAL PROCESSNG COSTS $ 3,000.077105% Page 7 of 12 Pages
SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG REPORT FOR FSCAL YEAR Defense ntelligence Agency 2013 SECTON X - FOA REGULATONS AGENCES MUST PROVDE AN ELECTRONC LNK TO THER FOA REGULATONS, NCLUDNG THER FEE SCHEDULE. The Defense Freedom oflnformation Policy Office will satisfy this requirement. SECTON X- BACKLOGS, CONSULTATONS, AND COMPARSONS A. BACKLOGS OF FOA REQUESTS AND ADMNSTRATVE APPEALS. (1) Provide the number of FOA requests and administrative appeals that were pending beyond the statutory time period as of the end of the fiscal year. (2) NOTE: The statutory time period is ordinarily twenty working days from receipt of a perfected request (see 5 U.S.C. Section 552(a)(6)(A)(i). but may be extended up to ten additional working days when "unusual circumstances" are present (see 5 U.S.C. Section 552(a)(6)(B)(i). 1. NUMBER OF BA{;KLOGGED REQUESTS AS Of END Of FSCAL YEAR (Backlog requests 2. NUMBER OF BACKLOGGED APPEALS AS OF END Of FSCAL YEAR (Backlog appeals should be equal to or less than Section V.A.4 total backlog requests.) should be equal to or less than Section V.A.4 total backlog appeals.) 809 92 3. EXPLAN BACKLOG HERE (Optional) NOTE: The number of pending requests in Section V(A)(4) was adjusted by 18 to account for requests which should have been tracked as FOA requests but were being tracked as other request types and for requests that were amended for additional processing. A similar adjustment of 1 case was made in Section V (A)(4) of the number of pending Appeals and a adjustment of 13 cases in Section X{B)(4) of the number of pending Consultations. B. CONSULTATON ON FOA REQUESTS- RECEVED, PROCESSED, AND PENDNG CONSULTATONS. The consultation portions of the Annual Report require information about consultations received from other agencies, not sent to other agencies. (1) Provide the number of consultations received from other agencies, those processed, and those pending, as described in the columns below. (2) The number in Column 1 must match the number of "Consultations Received from Other Agencies that Were Pending at Your Agency as of End of the Fiscal Year" (Column 4) from last year's Annual Report. (3) The sum of Columns 1 and 2 minus the number in Column 3 must equal the number in Column 4. 1. 2. 3. 4. NUMBER OF CONSULTATONS RECEVED NUMBER OF CONSULTATONS RECEVED FROM NUMBER OF CONSULTATONS RECEVED FROM NUMBER OF CONSULTATONS RECEVED FROM FROM OTHER AGENCES PENDNG AT YOUR OTHER AGENCES DURNG THE FSCAL YEAR OTHER AGENCES THAT WERE PROCESSED BY OTHER AGENCES PENDNG AT YOUR AGENCY AS AGENCY AS OF START OF THE FSCAL YEAR YOUR AGENCY DURNG THE FSCAL YEAR OF END OF THE FSCAL YEAR 194 337 339 119 C. CONSULTATONS ON FOA REQUESTS- TEN OLDEST CONSULTATONS RECEVED FROM OTHER AGENCES AND PENDNG AT YOUR AGENCY. Provide the date of receipt of the ten oldest consultations received from other agencies pending at your agency as of the end of the fiscal year, and the number of days pending. 10th OLDEST 9th 8th 7th 6th 5th 4th lrd 2nd OLDEST 1. DATE OF RECEPT 05/21/08 06/12/07 11/06/07 08/24/07 11/13/06 09/25/06 08/01/06 06/19/06 06/02/06 04/05/06! 2. NUMBER OF DAYS PENDNG Page 8 of 12 Pages
SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG REPORT FOR FSCAL YEAR Defense ntelligence Agency 2013 SECTON X- BACKLOGS, CONSULTATONS, AND COMPARSONS (Continued) D. COMPARSON OF NUMBERS OF REQUESTS FROM PREVOUS AND CURRENT ANNUAL REPORT- REQUESTS RECEVED, PROCESSED, AND BACKLOGGED. (1) Provide the number of requests received and the number of requests processed during the fiscal year, and the number of requests backlogged as of the end of the fiscal year (starting with the Annual Report from Fiscal Year 2009) from last year's Annual Report and the number of those received and processed during the fiscal year, and backlogged as of the end of the fiscal year, from the current Annual Report. (2) The numbers in Columns 1 and 2 must match the "Number of Requests Received in Fiscal Year" from Section V. A. of the Annual Report from last year and from this year respectively. The numbers in Columns 3 and 4 must match the "Number of Requests Processed in Fiscal Year" from Section V. A. of the Annual Report from last year and from this year respectively. (3) The numbers in Columns 5 and 6 must match the "Number of Backlogged Requests as of End of the Fiscal Year" from Section X. A. of the previous Annual Report and the current Annual Report, respectively. REQUESTS RECEVED REQUESTS PROCESSED REQUESTS BACKLOGGED 1. 2. 3. 4. 5. 6. NUMBER RECEVED NUMBER RECEVED NUMBER PROCESSED NUMBER PROCESSED NUMBER BACKLOGGED NUMBER BACKLOGGED DURNG FSCAL YEAR DURNG FSCAL YEAR DURNG FSCAL YEAR DURNG FSCAL YEAR AS OF END OF THE FSCAL YEAR AS OF END OF THE FSCAL YEAR FROM LAST YEAR'S FROM CURRENT FROM LAST YEAR'S FROM CURRENT FROM PREVOUS FROM CURRENT ANNUAL REPORT ANNUAL REPORT ANNUAL REPORT ANNUAL REPORT ANNUAL REPORT ANNUAL REPORT i 1144 1312 1592 1667 1132 809 E. COMPARSON OF NUMBERS OF ADMNSTRATVE APPEALS FROM PREVOUS AND CURRENT ANNUAL REPORT- APPEALS RECEVED, PROCESSED, AND BACKLOGGED. (1) Provide the number of administrative appeals received and the number of administrative appeals processed during the fiscal year, and the number of administrative appeals backlogged as of the end of the fiscal year (starting with the Annual Report from Fiscal Year 2009) from last year's Annual Report and the number of those received and processed during the fiscal year, and backlogged as of the end of the fiscal year, from the current Annual Report. (2) The numbers in Columns 1 and 2 must match the "Number of Administrative Appeals Received in Fiscal Year" from Section V. A. of the Annual Report from last year and from this year respectively. The numbers in Columns 3 and 4 must match the "Number of Administrative Appeals Processed in Fiscal Year" from Section V. A. of the Annual Report from last year and from this year respectively. (3) The numbers in Columns 5 and 6 must match the "Number of Backlogged Administrative Appeals as of End of the Fiscal Year" from Section X. A. of the previous Annual Report and the current Annual Report, respectively. APPEALS RECEVED APPEALS PROCESSED APPEALS BACKLOGGED 1. 2. 3. 4. 5. 6. NUMBER RECEVED NUMBER RECEVED NUMBER PROCESSED NUMBER PROCESSED NUMBER BACKLOGGED NUMBER BACKLOGGED DURNG FSCAL YEAR DURNG FSCAL YEAR DURNG FSCAL YEAR DURNG FSCAL YEAR AS OF END OF THE FSCAL YEAR AS OF END OF THE FSCAL YEAR FROM LAST YEAR'S FROM CURRENT FROM LAST YEAR'S FROM CURRENT FROM PREVOUS FROM CURRENT ANNUAL REPORT ANNUAL REPORT ANNUAL REPORT ANNUAL REPORT ANNUAL REPORT ANNUAL REPORT 117 91 163 155 147 92 F. DSCUSSON OF OTHER FOA ACTVTES (Optional). Provide here any further information about the agency's efforts to improve FOA administration. Attach additional pages if necessary.! -Weekly Meetings with Senior Management to discuss and track the status of the Agency's FOA program - Reduced the FOA backlog by 29 percent - Reduced the Appeals backlog by 40 percent - Closed the 1 0 oldest FOA requests - Closed 9 of the 1 0 oldest Appeals - Closed 8 of the 10 oldest Consultations (Note: upon further review it was determined that #8 and #9 reported on the FY12 Annual Report were FOA requests not Consultations) DD FORM 2564, JUL 2013 Page 9 of 12 Pages
SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG REPORT FOR FSCAL YEAR Defense ntelligence Agency 2013 SECTON X- GRADE LEVELS/PAY RATESTYPE(S) OF HOURS WORKED ON ANNUAL REPORT A. CONTRACTOR/NON HOURLY COSTS. Provide any contractor/non hourly costs, including a description of the work performed. Do not provide hourly rates, but rather overall costs for the specific work. 1. DESCRPTON OF WORK PERFORMED 2. COST TO COMPONENT (1) $ (2) $. (3) $ (4) $ (5) $ (6) $ (7) $ B. GRADE LEVEUPAY RATE (NCLUDNG STEP, F APPLCABLE) AND NUMBER OF HOURS WORKED N HELPNG GENERATE/PREPARE THE ANNUAL REPORT. Provide the Grade Level/Pay Rate, including step, if applicable, of each type of employee (Military/Civilian/Contractor) who worked to generate and prepare the annual report, and the number of hours worked at each level/pay rate. ' 1. GRADE LEVEUPAY RATE 2. HOURS WORKED 1. GRADE LEVEUPAY RATE 2. HOURS WORKED 1. GRADE LEVEUPAY RATE 2. HOURS WORKED (1) GG-14/$57.33 1 (11) (21) (2) GG-13/$48.31 1 (12) (22). (3) GG-13/$48.31 3 (13) ~ (23) (4) GG-13/$48.31 68 (14) (24) (5) (15) (25) (6) (16),, (26) (7) (17) ' (27) (8),, (18) "<' (9) (19) (29) (10)., (20).; (30) " (28) " DD FORM 2564, JUL 2013 Page 10 of 12 Pages
SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG Defense ntelligence Agency REPORT FOR FSCAL YEAR 2013 SECTON -MAKNG A FOA REQUEST (Continued) 1. ALL AGENCY COMPONENTS THAT RECEVE FOA REQUESTS (Continued) Return to Section 111 a. SUBCOMPONENT/COMPONENT OR AGENCY (e.g.., McDill AFB, Department of the Air Force) b. ADDRESS (Mail Stop, Room, Building, Base, City, State or Country, ZP Code) c. TELEPHONE NUMBER Page 11 of 12 Pages
SUBCOMPONENT/COMPONENT OR AGENCY REPORTNG REPORT FOR FSCAL YEAR Defense ntelligence Agency 2013 SECTON V - EXEMPTON 3 STATUTES (Continued) Return to S.~:.ctiQn tv 1 (1) List all Exemption 3 statutes. (http://www.dod.mil/pubs/foi/dfoipo/docs/b3.pdf) (2) The Defense Freedom of nformation Policy Office will satisfy this requirement. (3) The Defense Freedom of nformation Policy Office will satisfy this requirement. (4) For each request, report the number of times each statute was relied upon, however, count each statute only once per request. Other:] Other:J 1. 2. 3. 4. NO. OF TMES STATUTE (CTRL +click to select all applicable) TYPE OF NFORMATON WTHHELD CASE CTATON REUEDUPON The Defense Freedom of nformation The Defense Freedom Policy Office will satisfy this of nformation Policy requirement. Office will satisfy this requirement. Page 12 of 12 Pages