A. PROPOSAL EVALUATION FORM SAMPLE PROPOSAL EVALUATION FORM DATE: EVALUATOR: RESPONDENT: PROJECT: CRITERIA MAXIMUM POINTS SCORE 1. Project Technical and Related Experience 25 2. Methodology and Approach 20 3. Staff Qualifications 25 4. Cost and Best Value 20 5. Completeness and References 10 TOTAL SCORE: Comments: T: Projects\LTA\Audits\RFP\ LTA 2012 RFP for audit services
B. LTA State Controllers Report FY 2010-11 T: Projects\LTA\Audits\RFP\ LTA 2012 RFP for audit services
C. LTA By Laws T: Projects\LTA\Audits\RFP\ LTA 2012 RFP for audit services
BY-LAWS OF THE IMPERIAL COUNTY LOCAL TRANSPORTATION AUTHORITY ARTICLE I FUNCTIONS; MEMBERS; MANAGEMENT; ADMINISTRATION Section 1. Purpose. The Authority is to implement the Imperial County Local Transportation Authority Retail Transactions and Use Tax Ordinance and Expenditure Plan (commonly called Measure D) as adopted by the electorate on November 7, 1989 and readopted on November 4, 2008, and periodically updated. Section 2. Revenue. The revenues derived from the implementation of the Imperial County Local Transportation Authority Retail Transactions and Use tax Ordinance are intended to supplement and not replace existing local revenues used for transportation purposes. Section 3 A. Powers. The business affairs of the Authority shall be managed by the members of the Authority, subject to the provisions of the California Public Utilities Code Sections 180000 180264, applicable ordinances, the Bylaws, and contracts, rules and regulations of the State Board of Equalization. B. Standard of Care. Each member shall exercise such powers and otherwise perform such duties in good faith, in the manner such member believes to be in the best interests of the authority, and with such care, including reasonable inquiry, using ordinary prudence, as a person in a like position would use under similar circumstances. C. Administration. The Director of Public Works of Imperial County, or his/her designee shall act as Executive Director of the Authority and provide the necessary required staff or the Authority may enter into contracts for staff. Legal counsel shall be the office of County Counsel unless the Authority contracts with other counsel for representation. County Counsel will bill the Authority at the fully burdened rate for all services performed. All funds shall be received and receipted by the Imperial County Treasurer. The Imperial County Auditor/Controller shall act as depository and disburser of all Authority funds. Section 4. Number and Qualification. T:\projects\LTA\contracts\LTA bylaws 6/26/10 LST 10-0183 DPW 1
The number of members of the Authority shall be one (1) member of the City Council of each incorporated city of Imperial County and two (2) members of the Board of Supervisors. All members shall have an alternate who shall serve in the event of any vacancy. Section 5. Appointment and Tenure of Office. The members and their alternates shall be elected representatives of their respective Member Agency. The names of the official representative(s) and/or alternates shall be communicated in writing to the Authority upon its initial formation by each participating Member Agency, and shall thereafter he annually communicated or reaffirmed prior to the June meeting of the Authority, or at such other times as changes in representation are made by Member Agencies. Representatives from Member Agencies shall serve a term of two (2) years. Section 6. Notice, Place, and Manner of Meetings. All meetings of the Authority shall he conducted pursuant to Chapter 9 (commencing with Section 54950) of Part I of Division 2 of Title 5 of the Government Code, more commonly called the Ralph M. Brown Act as periodically amended. A. Regular Meetings. The Authority will have at least quarterly regular meetings at the specified date, place and time. The agenda shall be delivered personally or by mail and posted on the Authority s website at least three days before the time of the meeting. B. Special Meetings. A special meeting may be called at any time by the Chair or by a majority of the Member Agencies by written notice. The agenda shall be delivered personally or by mail and posted on the Authority s website at least twenty-four hours before the time of the meeting as specified in the notice. The agenda shall specify the time and place of the special meeting and the business to be transacted. The written notice may be dispensed with as to any board member who, at or prior to the time the meeting convenes, files with the Secretary a waiver of notice by any means of transmission including telephone. The written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. Section 7. Quorum and Acts. T:\projects\LTA\contracts\LTA bylaws 6/26/10 LST 10-0183 DPW 2
A majority of five (5) members of the Authority constitutes a quorum for the transaction of business, and all official acts of the Authority require the affirmative vote of a majority of the members of the Authority pursuant to Public Utilities Code Section 180102. The acts of the Authority shall be expressed by motion, resolution, or ordinance. Section 8. Committees The Authority may in its discretion appoint committees or subcommittees and may provide for the appointment of alternates to these committees. Ad hoc specialized committees may be appointed by the Chair as the need arises to accomplish specific tasks. Upon completion of its assignment, each ad hoc committee shall disband. Ad hoc committees are not subject to the Ralph M. Brown Act. The Authority may appoint a policy advisory committee. Section 1. Officers. ARTICLE II OFFICERS Officers of the Imperial County Local Transportation Authority shall be Chair and Vice Chair. Section 2. Election. The Imperial County Local Transportation Authority at its first meeting, and thereafter at the June meeting, shall elect a chair who shall preside at all meetings, and a vice chair who shall preside in the absence of the chair. In the event of the chair s or vice-chair s inability to act or be present at a meeting, the members present, by an order entered into the minutes, shall select one of their members to act as chair pro tempore, who, while so acting, shall have all the authority of the chair. Section 3. Vacancies. A vacancy in the office of the Chair or the Vice Chair because of death, resignation, disqualification, or any other cause shall, be filled in the manner T:\projects\LTA\contracts\LTA bylaws 6/26/10 LST 10-0183 DPW 3
prescribed in the By-laws for regular election to such office. Section 4 Term. The Chair and Vice Chair shall hold office for one (1) year, with said term to begin immediately following the election. ARTICLE III REPORTS; FUNDS Section 1. A. Annual Budget Report. The Authority shall adopt an annual budget by June of each year. B. Public Hearing. Notice of the time and place of a public hearing on the adoption of the annual budget shall be published and available for public inspection pursuant to Section 6061 of the California Government Code no later than the 15th day prior to the day of the hearing. Section 2. A. Five-year Program of Projects. Each Member Agency shall update its Five-Year Program of Projects in accordance with the Imperial County Local Transportation Authority Expenditure Plan. The individually developed Plans will incorporate sustainable communities strategies that will provide responsible, ecologically beneficial infrastructure projects. B. Amendments to Five Year Plan The Authority shall notify the Board of Supervisors and each Member Agency of the proposed amended Five Year Program of Projects by April 30th of each year. The proposed amended plan shall become effective forty-five (45) days after notice is given. Section 3. Purchase of Services, Supplies and Equipment Pursuant to Public Utilities Code Section 180154, contracts for the purchase of services, supplies, equipment, and materials in excess of ten thousand dollars ($10,000) shall be awarded to the lowest responsible bidder after competitive bidding, except in an emergency. If, after rejecting bids it has received, the authority determines that the services, supplies, equipment, or materials may be purchased at a lower price on the open market, the authority may proceed to purchase these services, supplies, equipment, or materials in the open market. Section 4. Annual Progress Report. T:\projects\LTA\contracts\LTA bylaws 6/26/10 LST 10-0183 DPW 4
The Authority shall prepare and adopt an annual report each year on progress made in achieving its objectives pursuant to Public Utilities Code Section 180111. Section 5 Audit. The Local Taxpayer Supervising Committee (LTSC) shall cause a post-audit of the financial transactions and records of the Authority at least annually by a certified public accountant. Section 1. Proposed Amendments. ARTICLE IV AMENDMENTS TO BY-LAWS The Authority shall be responsible in making all amendments to these By-laws. Proposed amendments shall be forwarded to each Member Agency, each representative, and each alternate at least twenty (20) days prior to the meeting at which the proposed amendment will be voted upon. Section 2. Approval of Amendment. Any amendments to the By-laws shall require the vote of two thirds of the Members. Adopted February 1, 1990 Amended June 26_, 2010 T:\projects\LTA\contracts\LTA bylaws 6/26/10 LST 10-0183 DPW 5
D. LTA Ordinance 7-28-08 T: Projects\LTA\Audits\RFP\ LTA 2012 RFP for audit services