FLORENCE UNIFIED SCHOOL DISTRICT NO. 1 MINUTES OF GOVERNING BOARD WORK SESSION and REGULAR BOARD MEETING Wednesday, April 14, 2010 Call Work Session to Order The Work Session was called to order in the FUSD Auditorium at 6:00 p.m. by Board President Rose Marie Monks. Roll Call The following Board Members were present at roll call: President Mrs. Monks, Vice-President Mr. Thomas, members Mrs. Kuebler, and Mr. Dailey. Member Mr. Ingulli was excused. Also present was Superintendent Dr. Nine. Agenda Item Clarifications Dr. Nine requested that Dr. Shuss report on the PEA (Public Education Agency) Notification. She reported that IDEA '04 requires that each state make a determination for all public education agencies of their performance on identified special education criteria. We (FUSD) did extremely well with a score of 94 out of 100; exceptional compared to other districts and compared to previous years in our district. Audit findings were all clear. (Dr. Nine announced that congratulations are in order for Mrs. Shuss yesterday she received her Doctorate degree from ASU.) Other Dana Hawman reported that when we had our grand opening at the D.O. in February, one of the visitors was Viviana Strang, National Register Coordinator for the State Historic Preservation Office. She was impressed by the renovation project and she asked if it would be O.K. if she nominated us for the Governor s Heritage Preservation Honor Award. We got a letter this week that we are one of 10 preservation projects to receive the Governor s Heritage Preservation Honor Award. The presentation of the grand award will be at a meeting in Flagstaff where they will announce the grand award. The Historic Advisory Committee has been asked to attend the luncheon. Ms. Myers provided each Board Member with a packet from the Auditors which included a copy of the 2008/2009 Comprehensive Annual Financial Report, Single Audit Report, Management Letter and USFR Compliance Questionnaire. Of the 254 questions on the Compliance Questionnaire, the district received 18 notations for improvement. Dr. Nine called on Bethany Hutchison to report on ELL assessment results. Testing has been completed and scores have been received. Our scores are excellent. Since we revamped our ELL program three years ago we have achieved great success. This year half of the students have tested out of the program, which is phenomenal. Dr. Nine complimented Bethany, saying she is doing a great job. Dr. Nine spoke about the budget issues if the sales tax vote fails we will be short an additional 2.5 million. In our efforts to recruit outside kids, we have about a third of the kids we need. Meet & Confer committees have been meeting weekly meetings are interesting and very positive. The Page 1
committees are going a nice job informing their departments about progress. He reminded everyone to vote in the May election the last day to register is April 19 th. Dr. Nine also reported that last week mold was found in a classroom at one of the schools, and upon further examination, in several other schools in the District. The mold came from laminated posters hung on exterior walls in the classrooms. Extreme Restoration and Water Damage (a company that was formerly used) was called and they investigated the situation. The weekend was spent cleaning the walls. An environmental air quality company was called and they reported that visible mold was minor. They advised that all staff remove laminated posters and other laminated materials from all exterior classroom walls Regular Board Meeting Call to Order 6:30 p.m. Mrs. Monks called the Regular Board Meeting to Order at 6:30 P.M. Adoption of the Agenda Member Bob Dailey moved; Member Teri Kuebler seconded to adopt the Agenda of the April 14, 2010, Regular Board Meeting. The motion carried 4 0. Pledge of Allegiance Mrs. Monks led the Pledge of Allegiance to the Flag. Governing Board Member Reports Mr. Dailey has visited several of the schools things going well sports are great. Mrs. Kuebler has visited a few of the schools went to a track meet so glad we can offer sports at the Junior High level. Mrs. Monks so far so good. Superintendent's Report Student and Staff Recognition Mr. Jimenez introduced Florence High School Principal Mr. Knutsen. Mr. Knutsen informed the Board that Student Council President Monicka Coomes was unable to attend the meeting and that Megan Kuebler would be delivering the Student Leader Report. She welcomed everyone and reported on the many activities that are going on at Florence High School; The Wizard of Oz; and successes of the sports teams this past year. Recently the Career and Technology students competed and did well in competition. She also reported that the high school is now an authorized IB High School. Mr. Knutsen introduced Certified Employee of the Month Tracey Celaya. Tracey is in charge of Career and Technology Education at FHS and does an excellent job with the program. She also coordinates the CAVIT program. He appreciates the great job she is doing with her program. Volunteer of the Month Pamela Jones is a member of the Booster parents organization. She cooks; she volunteers her time and is very helpful at FHS. Classified Employee of the Month Kelly Williams was unable to attend the meeting. Page 2
Mr. Jimenez introduced the students of the month from each school site and Dr. Nine and Dr. Fuller presented their medallions. Students recognized were: Anthem K-8: Alexis Johnson 7 th grade; Jeffrey Mervin- 7 th grade Circle Cross K-8: Alia Rathell 1 st grade; Ashton Ortiz-Kissinger 1 st grade Copper Basin K-8: Jillian Walker-Ruiz 7 th grade; Jacob Vath 7 th grade Florence K-8: Ashley Martinez - 8 th grade; Matthew Ramirez 8 th grade Magma Ranch K-8: Brianna Keller 7 th grade; Silas Saunders - 7 th grade Skyline Ranch K-8: Hannah McElroy - 7 th grade; Brandon Hatfield - 7 th grade Walker Butte K-8: April Meadows 6 th grade Florence H.S.: Michelle Nicoletti - 12 th grade; Elks Student of the Month Alyssa Taylor 10 th grade Poston Butte H.S.: Hannah Greer 10 th grade; Ralph McNeal 10 th grade Gabriel Gurule 5 th grade Walker Butte K-8; Frankie Difranco 11 th grade Florence High School; and Poston Butte H.S. Elks Student of the Month Brittney Willis 10 th grade were not in attendance. Florence High School Curriculum Report Val Coppell - Update on International Baccalaureate Program at Florence High School. She reported that she recently received a letter informing us that we are an IB World School. We are the fifteenth school in the state of Arizona and the first in Pinal County authorized to deliver the IB World Program. In the letter they commended the school for their strong commitment to the program. Mrs. Coppell reviewed details of the program and what is expected of our school. Dr. Nine talked about the perception surveys that parents, students and staff take each year. He reported that the results this year are really great, and gives credit to the Principals, Mr. Jimenez, and Dr. Fuller. Administrative Reports The Board reviewed written administrative reports included in the agenda. Approval of Consent Agenda Member Teri Kuebler moved; Member Bob Dailey seconded that the Governing Board approves the Consent Agenda as submitted. The motion carried 4-0. Items approved on the consent agenda: Approval of Minutes of the March 10, 2010, Regular Board Meeting Monthly Financial Statement of the District Approval of Student Activity and Auxiliary Operations monthly Cash Balance Report Acceptance of Vouchers for signing and filing, ratification of vouchers signed since the last regular board meeting Human Resource/Personnel Request for Action (Attached) Unfinished Business Adoption of Board Policy JFB - Open Enrollment This policy (and the accompanying exhibit) was presented at the March 2, 2010, Special Board Meeting and is ready for adoption. Member Bob Dailey moved; Member Teri Kuebler seconded that the Governing Board adopts the revised Board Policy JFB - Open Enrollment as presented. The motion carried 4-0. Page 3
New Business Approval to enter into a Cooperative Purchasing Agreement with US Communities. U.S. Communities Government Purchasing Alliance is a purchasing cooperative designed to be a resource which will allow our District access to a broad line of competitively solicited contracts which provide quality products and services, while maintaining compliance with Arizona procurement requirements. Member Teri Kuebler moved; Member Bob Dailey seconded that the Governing Board approves to utilize the purchasing power provided through Cooperative Purchasing using US Communities. The motion carried 4-0. Intergovernmental Agreement for Provision of Services by the Pinal County Recorder and Elections Department In order for the County Recorder's Office to supply Election and Voter Registration services to our school district, an IGA must be completed. Member Bob Dailey moved; Member Teri Kuebler seconded that the Governing Board approves the IGA between The Pinal County Recorder and Florence Unified School District. The motion carried 4-0. Approval for FHS Students to attend The National Police Memorial event to be held in Washington, D.C. from May 12-16, 2010. Mr. Glover, Superintendent at CAVIT, is requesting Board approval for FHS students Erika Chavez, DJ Buttelman, and Macie Swanson to attend the National Police Memorial event to be held in Washington, D.C. from May 12-16, 2010. There is no cost to students. Member Teri Kuebler moved; Member Jim Thomas seconded that the Governing Board allows these students to attend The National Police Memorial event to be held in Washington, D.C. from May 12-16, 2010. The motion carried 4-0. Adoption of the 2010-2011 District Calendar Member Bob Dailey moved; Member Teri Kuebler seconded to that the Governing Board adopts the 175 day and 180 day calendars for 2010-2011. The District will use which ever calendar is appropriate, depending on the decision of the State Legislature as to how many school days there will be in the 2010-2011 school year. The motion carried 4-0. Approval of 2010-2011 Comprehensive Benefits Package Approval of Best and Final offer for Life, Accidental Death and Dismemberment, Voluntary Life coverage through Hartford (new carrier) COBRA Administration through P&A Group (existing carrier) Dental through Total Dental Administrators (existing carrier) Vision through Sightcare (existing carrier) Short Term Disability through Lifewise Assurant (new carrier - plan structure undetermined until May 18, 2010). Member Teri Kuebler moved; Member Bob Dailey seconded to approve the Best and Final Offer for the 2010-2011 Comprehensive Benefits Package. The motion carried 4-0. Acceptance of Board Policies for first presentation and posting. The Board is asked to accept the following Board Policies for first presentation and posting: Board Policies DKB - Salary Deductions, GBEB - Staff Conduct, Exhibit GBEB-E - Staff Conduct - Notification Concerning Non-Appealable Offenses, Exhibit GCF-EC - Professional Staff Hiring - Affirmation of a Retired Employee Upon Return to Employment, Policy GCRD - Tutoring for Pay, Policy LDA - Student Teaching Internships, Policy CBI - Evaluation of the Superintendent, Policy GB - General Personnel Policies, Policy GCF - Professional Staff Hiring, Policy GCQF and Exhibit - Discipline, Suspension, and Dismissal of Professional Staff Members, and JK - Student Discipline, Page 4
BBBA - Board Member Qualifications, BBBE - Unexpired Term Fulfillment, DEDB -Notification of Board Meetings, BEDC - Quorum, CM - School District Annual Report, DIC - Financial Reports and Statements, DJE & Exhibit - Bidding/Purchasing Procedures, DJG & Regulation - Vendor/ Contractor Relations, LBD - Relations with Charter Schools. Member Teri Kuebler moved; Member Jim Thomas seconded that the Governing Board accepts the above listed policies for first presentation and posting. The motion carried 4-0. Proposal for 2011 ASBA Action The proposal for action to be presented at the 2010 ASBA Delegate Assembly is an attachment to the agenda. The Delegate Assembly is being held on June 26, 2010, at the Fairmont Scottsdale Hotel. If the Board chooses to send a delegate, it must be voted upon by the Board. Member Teri Kuebler moved; Member Jim Thomas seconded that the Governing Board adopts the proposed Proposal for Action as presented, and that Mrs. Kuebler serve as Delegate to the 2010 ASBA Delegate Assembly on June 26, 2010. The motion carried 4-0. Informational Items Determination Notification - Preliminary Results IDEA '04 requires that each state make a determination for all public education agencies of their performance on identified special education criteria. Dr. Shuss spoke on this earlier on the Agenda. Dr. Nine is requesting to have a Special Board Meeting/Executive Session within the next week and a half. The Board suggested seeing when the attorney can meet with them and plan accordingly. Next Regular Board Meeting The next Regular Board Meeting will be held on May 12, 2010, at Poston Butte High School at 6:30 p.m. The Pre-Board Meeting Work Session will begin at 6:00 p.m. The San Tan Valley Chamber is having an awards ceremony which includes our schools in the San Tan Valley. Dr. Nine is suggesting that we take a similar form for Anthem K-8, Florence K-8, and Magma Ranch K-8 and recognize them at our May Board meeting. Since we will have 28 sets of parents and 28 more children we need to plan accordingly to accommodate the entire crowd. Adjournment There being no further business, it was moved by Member Teri Kuebler and seconded by member Jim Thomas to adjourn the meeting at 7:47 p.m. The motion carried 4-0. Respectfully submitted: Jim Thomas, Vice President Page 5