AGENDA U.S.D. 506 Board of Education

AGENDA U.S.D. 506 Board of Education July 11, 2011, 7:00 PM Board of Education office, Altamont, KS 67330 All Students will develop: Skills to live & work in a progressive world A positive work ethic A sense of individual worth Pride in citizenship A life-long desire for learning I. Call to Order II. Organization of the Board A. Nominations for president B. Vote for president C. Nominations for vice-president D. Vote for vice-president III. IV. Recognition of Visitors and Public Comments Approval of the Printed Agenda At this time the Board members may (1) accept the agenda as shown below or (2) request that one or more Consent Agenda Items be placed under Business Agenda Items for Separate Consideration. Recommended Motions (1) I move the Board approve the printed agenda as presented, or (2) I move the Board approve the printed agenda as amended. V. Superintendent s Report A. June meetings follow-up B. FY11 Budget Update VI. Consent Agenda Items Page A. Approval of the June 27, 2011 minutes 3 B. Approval of bills 5 C. Approval of investments 6 D. Approval of new supplemental assignments 7 E. Designate coordinator of Section 504 and ADA compliance 8 F. Designate coordinator of Title IX 9 G. Designate official depositories for investment of funds 10 H. Designate 2011-12 truancy officers 11 I. Designate official representatives 12 J. Approve 1116 hour and/or 186 day school year 13 USD 506 Board Meeting Agenda 1

K. Appoint board clerk and district treasurer 14 L. Authorization of alternate signatures 15 M. Designate the official district newspaper 16 N. Establish petty cash limits 17 O. Approval of PAT grant for FY 11-12 18 P. Approval of annual Site Council reports and 2011-12 Site Council appointments 21 Q. Approval of resignations 24 R. Employment of personnel 25 S. Approval of milk bid 26 T. Review of insurance schedule 31 U. Approval of year-end LCHS activity fund report 33 V. Appoint board attorney 34 W. Approval of annual Kansas Association of School Boards (KASB) Dues 36 VII. Information Items A. Labette County High School in-school suspension supervision 37 B. Consideration of Vo-Ag new tractor purchase 38 C. Consideration of Harrison gymnasium locker purchase 39 VIII. Business Agenda Items for Separate Consideration A. Resolution to waive requirements for Generally Accepted Accounting Practices pursuant to KSA 75-1120a (c) (1) 40 B. Resolution to rescind all policy statements in the minutes of FY 2010-11 42 C. Resolution - Gate Receipt Accounting 44 D. Resolution to establish regular meeting dates 46 E. Resolution to Establish Home Rule 48 F. Approval of 2011-12 Student Handbooks 50 G. Designate board committee members and appoint board representatives 51 VIII. Board Member Comments and Future Issues IX. Adjournment USD 506 Board Meeting Agenda 2

CONSENT AGENDA ITEM A Subject: June 27, 2011 Regular Meeting Minutes BOARD OF EDUCATION LABETTE COUNTY UNIFIED SCHOOL DISTRICT 506 Altamont, Kansas Board of Education Office June 27, 2011 7:00 p.m. MEMBERS PRESENT: Leon Allen Joan Gartner Ronda Good Chuck Johnston Mike Journot Kelly Schulze Larry Steeby MEMBERS ABSENT: None OTHERS PRESENT: Dr. Chuck Stockton, superintendent Arlene Shelton, clerk Steve Spencer, maintenance foreman Chase Koester, technology aide Jessie Foister, Board member elect Gail Billman, Board member elect Shelly Perez, Board member elect I. Larry Steeby called the meeting to order. Leon Allen opened the meeting with prayer. II. III. IV. There were no visitors who desired to address the board during recognition of visitors. Ronda Good moved to amend the agenda by adding Stacie Carnahan, Meadow View secretary, to the resignations in item C of the Consent Agenda. Joan Gartner seconded which carried 4-0. Consent Agenda Items Ronda Good moved the board approve by consent items in the amended agenda, which are identified as A-D. Leon Allen seconded the motion, which carried 4-0. Kelly Schulze arrived at 7:05 p.m. V. Business A. Ronda Good made a motion to approve an increase of.10 cents for all student and adult lunches for the 2011-12 school year. Kelly Schulze seconded which carried 5-0. B. Kelly Schulze made a motion to approve the Labette County High School 2011-12 handbook revisions as amended with new lunch prices. Ronda Good seconded the motion, which carried 5-0. Mike Journot arrived at 7:10 p.m. USD 506 Board Meeting Agenda 3

C. Ronda Good made a motion to approve the 2011-12 workers compensation policy of EMC in the amount of $96,828.00. Kelly Schulze seconded the motion, which carried 6-0. Chuck Johnston arrived at 7:14 p.m. D. Kelly Schulze moved that the board approve the miscellaneous pay rates for 2011-12 as presented. Ronda Good seconded which carried 7-0. E. Chuck Johnston made a motion to approve the recommended year-end fund transfers and fund balances as presented subject to minor adjustments as may be recommended by the district s auditing firm. Mike Journot seconded which carried 7-0. F. Kelly Schulze made a motion to approve the July organizational meeting of the USD 506 Board of Education to be held on Monday, July 11, 2011 at the Curran Administrative Center, Altamont, KS, beginning at 7:00 pm. Ronda Good seconded which carried 7-0. VI. Ronda Good moved that the board go into executive session for the purpose of discussing personnel matters for non-elected personnel; and that the board return to the open meeting at 7:50 p.m. in this room. Dr. Stockton was included in the session. Mike Journot seconded which carried 7-0. The board returned to open session at 7:50 p.m. VII. Mike Journot moved to extend the contract of Dr. Stockton, superintendent of schools through the school year 2013-14 ending June 30, 2014. Leon Allen seconded. The motion carried 6-1. Mike Journot moved that Dr. Stockton receive a one-time payment of $800.00 on or before June 30, 2011 and a one-time payment of $500.00 on or before November 15, as previously awarded to all certified staff and building principals by Board action. Ronda Good seconded. The motion carried 7-0. VIII. Board Member comments and future issues included a follow-up request for a later presentation to the Board on the district transportation fleet; and comments regarding future planning in the event of continued cuts in K-12 public education funding. IX. A brief ceremony was held in recognition of the contributions and dedication of out-going Board members, Joan Gartner, Chuck Johnston, Mike Journot and Larry Steeby. Thank you notes were read and the meeting adjourned at 8:00 p.m. Arlene Shelton Clerk Attested by: Larry Steeby USD 506 Board Meeting Agenda 4

CONSENT AGENDA ITEM B Subject: Approval of bills A. Pertinent Facts 1) The Board received under separate cover titled July 2011 bills and financial reports the July 2011 bills. Bills will also be available just prior to each Board meeting on the district web site; click the tab Board Meeting Agendas And Minutes from the drop down menu on the District tab. B. Fiscal Notes 1) Total July 2011 bills $ 728,435.69 C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the Board approves the payment of bills as presented and authorizes the Superintendent or his designee to execute said payment. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Susan Dodsworth Reviewed by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 5

CONSENT AGENDA ITEM C Subject: Approval of investments A. Pertinent Facts 1) Interest on Idle funds in NOW Account General $ 435.71 Activity $ 8.29 2) Investments of idle funds Comm. Nat'l Bank (Edna): $141.68 (This is the interest from Aug. 1 thru June 30) B. Fiscal Notes 1) Total interest earned on idle funds in NOW account $ 444.00 C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the Board approves the treasurer s report on investments. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Susan Dodsworth Reviewed by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 6

CONSENT AGENDA ITEM D Subject: Approval of new supplemental assignments A. Pertinent Facts a) Please find attached a list of supplemental assignments for the 2011-12 school year. (See Attachment A) B. Fiscal Notes 1) Supplemental positions are part of the negotiated agreement and as such payment for these positions is outlined in the negotiated agreement. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the Board approves the supplemental assignments for the 2011-12 school year as presented. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Building Administration Reviewed by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 7

Supplemental Assignments 2011-12 Attachment A ATHLETICS: DEPARTMENT HEADS: Head Football Shane Holtzman CTE Shops Dick Holroyd Asst. Football Jared Wigger CTE Labs Kelley Manley Asst. Football Clinton Witty Language Lisa Chapman Asst. Football Nathan Teichgraeber Math Asst. Football Jeff Pegues Fine Arts Grace Wells Asst. Football Scott Carson Science Jenny Gartner Asst. Football Kyle Zwahlen Social Studies Greg Traxson Asst. Football Drew Weidert Asst. Football Matt Shields HEAD SPONSORS: Asst. Football Senior Class Jay Vanmiddlesworth Junior Class co- Lori Green/Stacy Smith Head Boys' Basketball Brad Smith Student Council Greg Traxson Asst. Boys' Basketball Clint Witty Hd-FCCLA Arleen McKinney Fresh. Boys' Basketball Brian Tucker - Rule 10 FFA co- Kyle Zwahlen FFA co- Jeff Falkenstien Head Girls' Basketball Kristi Snider FFA co- Dustin Wiley Asst. Girls' Basketball Steve Odaffer FBLA co- Manley/Holzem Fresh. Girls' Basketball Lindsey Smith VICA Marty Warren HOSA Peyton Kessler Head Volleyball Kristi Snider Asst. Volleyball Heather Wilson Instrumental Music Rhonda Harrison Fr. Volleyball Leigh Ann Phillips Musical Allison /Harrison/Wilson Yearbook Head Wrestling Matt Shields Play (max. 2) Heather Wilson Asst. Wrestling Jesse Ybarra Varsity Cheerleader Lesa Searles - Rule 10 Head Boys' Track Craig Hartman Freshman Cheerleader Lesa Searles - Rule 10 Asst. Boys' Track Gary Spruill Head Girls' Track Stacy Smith Asst. Girls' Track Nathan Teichgraeber Extended Period Jeff Falkenstien (7%) Extended Period Stacy Smith (7%) Cross Country Marty Warren Extended Period Stacy Smith (12%) Extended Period Scott Allison (12%) Girls' Tennis Jay Vanmiddlesworth Extended Period Boys' Tennis Marty Warren Ass't. Girls' Tennis (Lori Green) EXTENDED CONTRACTS: Counselor (20 days) Gary Spruill Golf Jack Leake Counselor (20 days) Jack Leake Librarian (5 days) Lori Green Conditioning Jared Wigger Ag (14 days) Dustin Wiley Home Ec (14 days) Arleen McKinney Head Baseball Jesse Ybarra Mat. & Process (14 days) Dick Holroyd Asst. Baseball Brian Tucker PAT (10.5 days) Rebecca Allen Asst. Baseball Curriclum (47 days) Melissa Green Technology Support (50 days) Lindsey Smith Head Softball Lori Green Asst. Softball Lynda Owens - Rule 10 (Holding Contract Dance Team Deleted Position until Season) Swim Coach Added Position New Assignment/Open 7/11/11 Page 7A

Supplemental Assignments 2011-12 ALTAMONT: MEADOW VIEW: Volleyball Missy Page Volleyball Karla Viranda Boys' Basketball Eddie Green Asst. Volleyball Sloan Dwyer Girls' Basketball Lori Green Boys' Basketball Jeff Pegues Track Eddie Green Girls' Basketball Karla Viranda Cheerleader KyAnne Weaver Track Karla Viranda Yearbook Lori McKinzie Cheerleader Yearbook Karla Viranda Asst. Track (Jeff Pegues) BARTLETT: Volleyball Susan Allison MOUND VALLEY: Boys' Basketball Tony Swanwick Girls' Basketball Tony Swanwick Volleyball Jonie Midgett - Rule 10 Track Carolyn Waugh Boys' Basketball Mike Hayward - Rule 10 Cheerleader Nancy Wyckoff Girls' Basketball Jonie Midgett - Rule 10 Yearbook Tonia Wilson Track Steve Odaffer Cheerleader Jonie Midgett - 10 Yearbook Tammy Hayward EDNA: Volleyball Angela Cook Extended Period Megan Gabehart (7%) Boys' Basketball Richard Pierce Girls' Basketball Kent Cooper - Rule 10 EXTENDED CONTRACTS: Track Richard Pierce Counselor (20 days) Nicole Dean Cheerleader Sherry Gofourth - Rule 10 Yearbook Cindy Rucker TRAVEL REIMBURSEMENT: (Holding Contract Deleted Position until Season) Added Position New Assignment/Open 7/11/11 Page 7B

CONSENT AGENDA ITEM E Subject: Designate coordinator of Section 504 and ADA Compliance A. Pertinent Facts 1) In accordance with the Rehabilitation Act of 1973, Section 504 and the Americans with Disabilities Act (ADA), no qualified person will be denied access to, participation in, or the benefits of, any program or activity operated by USD 506 Labette County because of disability. The District will not discriminate against qualified individuals with disabilities in employment practices and activities, including, but not limited to, application procedures, hiring, tenure, promotion, advancement, termination, training, compensation and benefits. The District will not discriminate against a qualified individual because of the known disability of another individual with whom the qualified individual is known to have a relationship or association. 2) The following person may be designated to handle inquiries regarding the Rehabilitation Act, Section 504: Glenda Aikins, Altamont Grade School, P. O. Box 306, Altamont, KS 67330 Phone (620) 784-5511 B. Fiscal Notes The following person may be designated to handle inquiries regarding the Americans With Disabilities Act (ADA): Chuck Stockton, Superintendent, P.O. Box 189, 401 S. High School, Altamont, KS 67330 Phone (620) 784-5326 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the Board designates Glenda Aikins as coordinator of Section 504 and Chuck Stockton as coordinator of ADA Compliance. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 8

CONSENT AGENDA ITEM F Subject: Designate coordinator of Title IX A. Pertinent Facts 1) Title IX is the portion of the Education Amendments of 1972 that prohibits gender discrimination in educational institutions that receive federal funds, either directly or indirectly. 2) Title IX covers three major areas of high school and college athletics: athletic financial assistance, effective accommodation of student interests and abilities and other program components. 3) As a general rule, Title IX applies to the overall athletic program of a school, not to specific teams. Title IX also applies to intramural sports, physical education courses and other school-sponsored athletic programs. For all of the program components (except financial aid), the basic test of compliance is equivalence. That is, the benefits, opportunities and treatment of each sex must be equal or equal in effect. To determine if differences are caused by discrimination, the Office of Civil Rights (OCR) looks for a "disparity" between the men s and women s programs. A "disparity" is defined as a difference, on the basis of sex, in benefits or services that have a negative impact on athletes of one sex when compared with benefits or services available to athletes of the other sex. 4) The following person may be designated to handle inquiries regarding Title IX compliance: Chuck Stockton, Superintendent, P.O. Box 189, 401 S. High School, Altamont, KS 67330 Phone (620) 784-5326 B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the Board designates Chuck Stockton coordinator of Title IX. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 9

CONSENT AGENDA ITEM G Subject: Designate official depositories for investment of funds A. Pertinent Facts 1) Pursuant to K.S.A. 12-1675 subsection (d) In selecting a depository pursuant to paragraph (2) of subsection (b), if a bank, savings and loan association or savings bank eligible for an investment deposit thereunder has an office located in the investing governmental unit and such financial institution will make such deposits available to the investing governmental unit at interest rates equal to or greater than the investment rate, as defined in subsection (g) of K.S.A. 1997 Supp. 12-1675a, and such financial institution otherwise qualifies for such deposit, the investing governmental unit shall select one or more of such eligible financial institutions for deposit of funds pursuant to this section. B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the Board approves the official depositories for school district funds according to the following schedule: Community National Bank... Edna food service funds and investments Labette County State Bank... investments and checking NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Susan Dodsworth Reviewed by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 10

CONSENT AGENDA ITEM H Subject: Designate 2011-12 truancy officers A. Pertinent Facts 1) Pursuant with K.S.A. Supp. 72-1113 each board of education shall designate one or more truancy officers for the school year. (a) Each board of education shall designate one or more employees who shall report to the secretary of social and rehabilitation services, or a designee thereof, or to the appropriate county or district attorney pursuant to an agreement as provided in this section, all cases of children who are less than 13 years of age and are not attending school as required by law, and to the appropriate county or district attorney, or a designee thereof, all cases of children who are 13 or more years of age but less than 18 years of age and are not attending school as required by law. The designation shall be made no later than September 1 of each school year and shall be certified no later than 10 days thereafter by the board of education to the secretary of social and rehabilitation services, or the designee thereof, to the county or district attorney, or the designee thereof, and to the commissioner of education. The commissioner of education shall compile and maintain a list of the designated employees of each board of education. B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the Board designates truancy officers as follows: Altamont Grade School... Glenda Aikins Bartlett Grade School... Tim Traxson Edna Grade School... Tim Traxson Meadow View Grade School... Chris Kastler Mound Valley Grade School... Melissa Green Labette County High School... Marty Anderson NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 11

CONSENT AGENDA ITEM I Subject: Designate official representatives A. Pertinent Facts 1) Each school year the board designates employees for district purchasing agent, hearing officer for free and reduced priced meal application appeals, food service representative, asbestos management, and district KPERS representative. 2) The following employees may be designated representatives for the 2011-12 school year as indicated. B. Fiscal Notes Chuck Stockton... District Purchasing Agent Chris Kastler... Hearing Officer for Free and Reduced Meal Application appeals Chris Kastler... Food Service Representative Steve Spencer... Asbestos Management Arlene Shelton... KPERS Representative Susan Dodsworth... KPERS Representative Alternate 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the Board designates representatives for hearing officer for district purchasing agent, free and reduced priced meal application appeals, food service representative, asbestos management, and district KPERS representative as presented. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 12

CONSENT AGENDA ITEM J Subject: Approve 1116 hour and/or 186 day school year A. Pertinent Facts 1) K.S.A. 72-1106 The school term in school years commencing after June 30, 1995, shall consist of not less than 186 school days for pupils attending kindergarten or any of the grades one through 11 and not less than 181 school days for pupils attending grade 12. 2) (b) Subject to a policy developed and adopted by it, the board of any school district may provide for a school term consisting of school hours. For pupils attending kindergarten, not less than 465 school hours in each school year commencing after June 30, 1995; and (2) for pupils attending any of the grades one through 11, not less than 1,116 school hours in each school year commencing after June 30, 1995; and (3) for pupils attending grade 12, not less than 1,086 school hours in each school year commencing after June 30, 1995. 3) Local boards of education must adopt a policy authorizing the 1,116-hour method. The Kansas State Department of Education (KSDE) must be notified in writing no later than September 15 of each school year. This policy must be adopted each school year if the local board of education elects the 1,116-hour policy. B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the Board adopts the 1,116-hour calendar as permitted under K.S.A. 72-1106 and directs the superintendent and/or his designee to so notify KSDE. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 13

CONSENT AGENDA ITEM K Subject: Appoint board clerk and district treasurer A. Pertinent Facts 1) Pursuant to K.S.A. 72-8202b, 72-8202c, 72-8202d, and 72-8202e the local board of education is required by law to employ a clerk and treasurer. B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the Board appoints Arlene Shelton as board clerk and Susan Dodsworth as district treasurer. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 14

CONSENT AGENDA ITEM L Subject: Authorization of alternate signatures A. Pertinent Facts 1) Each school year the board authorizes alternative signers in the event the authorized signer is unavailable. 2) The board may authorize the following alterative signers: the vice-president in lieu of the president Karen McCord in lieu of the clerk of the board or the district treasurer; however, not in lieu of both on the same document Diane McCartney in lieu of the clerk of the board or district treasurer; however, not in lieu of both on the same document B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the authorizes alternative signers as presented. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 15

CONSENT AGENDA ITEM M Subject: Designate the official district newspaper A. Pertinent Facts 1) As per K.S.A. 64-101 et.seq: (C) Whenever the board of education of a school district is required to publish a legal notice, advertisement or other publication in a newspaper having general circulation in the school district, such newspaper shall be one which: (i) Is published at least weekly 50 times each year and has been so published for at least one year prior to the publication of any school district publication; (ii) is entered at the post office in the school district of publication as periodical class mail matter; (iii) has general paid circulation on a daily, weekly, monthly or yearly basis in the school district and is not a trade, religious or fraternal publication; and (iv) is published in the school district publishing the official publication. If there is no newspaper published in the school district, the newspaper shall be published in Kansas and shall have general paid circulation in the school district. 2) Designated as the 2011-12 official publication for USD 506, the Labette Avenue meets the afore stated criteria. B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the board designates the Labette Avenue as the 2011-12 official publication. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 16

CONSENT AGENDA ITEM N Subject: Establish petty cash limits A. Pertinent Facts 1) Each year the board of education may authorize the establishment of petty cash funds from which to make needed expenditures for school district emergencies. Pursuant to K.S.A. 72-8208 this resolution shall specify the general purpose for which the petty cash fund is to be established, authorize an employee of the school district to administer the petty cash fund, and designate an amount of moneys, not to exceed $1,000, to be maintained in the petty cash fund. 2) Pursuant to K.S.A. 72-8208, establish the following petty cash limits and authorize the following persons to use said accounts for emergency purposes as per board policy for the 2011-12 school year. B. Fiscal Notes Curran Administrative Center $1,000 Arlene Shelton, Susan Dodsworth 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the board authorizes petty cash limits and persons to use said funds. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Susan Dodsworth Reviewed by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 17

CONSENT AGENDA ITEM O Subject: Approval of PAT grant for FY 11-12 A. Pertinent Facts 1) Parents As Teachers (PAT) is a primary prevention program. It is designed to maximize children's overall development during the first three years of life, thus laying the foundation for school success and minimizing developmental problems that might interfere with learning. 2) As a child's first and most influential teachers, parents deserve and can benefit from practical information and support, particularly during the crucial early years - birth to age 3. PAT is designed to serve ALL parents - from single, teenage mothers to two-parent, well-educated families. 3) The USD 506 PAT program is funded by a state grant that includes the local matching amount required, which is 65 cents of local funds to every dollar provided by the state. The required local match may not include in-kind cost. 4) USD 506 has been awarded a PAT continuance grant in the amount of $18,645 for FY12, which is down from the award of $19352 for FY11. The FY 2011-12 state funding for Parents as Teachers was reduced from $7,539,500 to $7,237,635. This reduction is reflected in the grant awards. 5) As a recipient of the state PAT grant, the USD 506 PAT program is required to follow state guidelines for same (See Attachment B) B. Fiscal Notes 1) USD 506 local matching funds remain unchanged from FY11 and equal $12,578. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the board accepts the PAT grant for FY12 as presented. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Arlene Shelton Reviewed by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 18

The program must: GUIDELINES FOR APPROVAL OF A PARENT EDUCATION PROGRAM 1. Implement the "Parents as Teachers" program, including the following: Attachment A a. employ a person who has been trained and certified through the Parents As Teachers National Center and who participates in in-service training as required by the Center (20 hours first year, 15 hours second year, 10 hours each year thereafter); and b. implement the curriculum provided by the Parents as Teachers National Center. 2. be conducted twelve months of the year. 3. serve no more than 35 families per part-time (20 hours) parent educator. 4. include a minimum of twelve face-to-face contacts per year with each parent/family group involved in the program, including a. a minimum of six home visits per year to each parent/family group involved in the program, and b. a minimum of four parent group meetings per year. 5. provide an end-of-year report, a report indicating information about families and children served, respond to a parent satisfaction survey, and provide such other reports and program information as the State Board shall determine. 6. employ as parent educator a person who has earned a minimum of 60 hours of college credit in a field relating to early childhood education and has demonstrated ability to work with young children and their parents. 7. include an internal coordinating committee and a community advisory committee. 8. have conducted a needs assessment as required in the grant application. 9. provide evidence of coordination of services with other community programs with similar purposes. 10. include a cash match for the state dollars awarded through the grant application process established by the State Board of Education. 11. be open to all parents of the community, with a demonstrated effort to balance participation among various family groups through active encouragement of the involvement of first-time parents, teen parents, and atrisk families. 12. conduct child developmental screening, including but not limited to, vision, hearing, the understanding and use of language, motor development and hand-eye coordination, and health and physical development, using standardized instruments which are comprehensive, non-discriminatory, and age-appropriate. 13. serve parents of children ages birth to three. 14. submit implementation plan as required by the National Parents as Teachers Center following the Parents as Teachers Certification Training. USD 506 Board Meeting Agenda 19

In addition, it is recommended that programs provide resource centers for use by participating parents and children. The requirement to utilize the "Parents as Teachers" program is not intended as a limitation and other components, which are not in conflict with the requirements and philosophy of the "Parents as Teachers" program, may be used to enhance the "basic" program as appropriate to the community and the families being served. The State Board considers the prior experiences of school districts in the development and operation of parent education programs for the award of grants. AFFILIATION Benefits of affiliation include the use of the name Parents As Teachers and the National Center logo indicating association with a nationally recognized parent education program; access to information, resources and program materials at reduced cost; access to consultation and on-site program evaluation; membership in the PAT National Council, which meets annually; and an opportunity to apply for participation in an approved trainer of trainers program. Affiliation with the Parents as Teachers National Center is required. Annual professional fee for parent educator certification is $45. Institute Registration and Implementation Guide Fees: 5-Day Participants - $520 2-Day Supervisors - $150 Tuesday P.M. Supervisors - $75 Implementation Guide - $295 USD 506 Board Meeting Agenda 20

CONSENT AGENDA ITEM P Subject: Approval of annual Site Council reports and 2011-12 Site Council appointments A. Pertinent Facts 1) Legislation passed in 1992, "The School District Finance and Quality Performance Act," (KSA 72-6449) requires each public school district in Kansas to participate in Quality Performance Accreditation. A portion of that law requires every school in every public school district which operates more than one school to have established by January 1, 1993, a school site council composed of the principal and representatives of the school staff, parents, business, and community leaders. When the school determines its site council membership, it must keep in mind the diversity of its school population so that it is truly representative (e.g., students with disabilities, students with limited English proficiency). 2) Site councils have no independent authority and are strictly advisory to the local board of education. They are charged with providing the local school board with "advice and counsel" in meeting state, district, and building education goals. Each local school board determines how the members of the site council will be chosen, how they will operate, and how and when they will report their recommendations to the board. 3) Please find attached the 2010-11 site council report from Mound Valley Grade School and the 2011-12 recommended membership from Mound Valley Grade. (Attachment C). All other reports were previously approved at the June 2011 meeting. B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the board approves the site council reports and the school site councils membership as presented. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 21

Attachment B Where Excellence and Education Meet Mound Valley Grade School Labette County USD 506 402 Walnut Mount Valley, KS 67354 (620) 328-3121 Fax: (620) 328-2078 www.506.k12.ks.us Melissa Green, Principal mgreen@usd506.k12.ks.us Jonie Midgett, Secretary Mound Valley Grade School Site Council Annual Report 2010-2011 The Mound Valley Grade School Site Council held four meetings throughout the 2010-2011 school year. The committee members were: Brenda Stoneberger-Chairman, Debbie Hucke- Secretary, Melissa Green, Gina Bima, Jenny Winters, Theresa Jones, Paula Closs, and Jennifer Archer. During the 2010-2011 school year, the Mound Valley Site Council met to discuss the means by which we can improve the education of our children. The following is an overview of the school year. Meeting Dates: Tuesday, September 7, 2010 Monday, February 28, 2011 Tuesday, April 19, 2011 Monday, April 4, 2011 Topics Discussed: Purchasing of the playground equipment Kagan Cooperative Learning State Assessment Results Need for additional outside lighting in front of the school Legislative Update from Dr. Stockton Reviewed and updated the school Parent Involvement Policy Reviewed the State Assessment Monitoring Visit Reviewed the Common Core Standards PTO reorganization of duties and responsibilities Reviewed the need for a Bullying Prevention Plan Sincerely, Melissa Green USD 506 Board Meeting Agenda 22

Where Excellence and Education Meet Mound Valley Grade School Labette County USD 506 402 Walnut Mount Valley, KS 67354 (620) 328-3121 Fax: (620) 328-2078 www.506.k12.ks.us Melissa Green, Principal mgreen@usd506.k12.ks.us Jonie Midgett, Secretary Date: June 24, 2011 To: USD 506 Board of Education From: Mound Valley Site Council Re: Members for 2011-2012 The Mound Valley Site Council respectfully submits the following people to the Board of Education for approval for the 2011-2012 school year. Rhonda Cole Teacher 2011-2013 Tori Armbruster Teacher 2011-2013 Brenda Stoneberger Parent 2010-2012 Melinda Taylor Parent 2011-2013 Rex Kessler Community Member 2011-2013 Kim Vanderhofe Community Member 2011-2013 Kim Hedrick Parent 2011-2013 Norma Jean Shire Parent 2011-2013 Melissa Green Principal USD 506 Board Meeting Agenda 23

CONSENT AGENDA ITEM Q Subject: Approval of resignations A. Pertinent Facts 1) Mr. Alan Hibdon has tendered a resignation letter as an LCHS assistant football coach. B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the board accepts the resignations Alan Hibdon as LCHS football coach. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 24

CONSENT AGENDA ITEM R Subject: Employment of personnel A. Pertinent Facts 1) Due to the recent resignation of Meadow View secretary Stacy Carnahan, Mr. Kastler, Meadow View principal, has recommended the employment of Traci Wigren as the Meadow View secretary for the 2011-12 school year. 2) Mrs. Wigren previously worked as a substitute secretary at Meadow View during the 2010-11 school year. B. Fiscal Notes 1) Payment based upon Board approved salary schedule C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the board the employment of Tracy Wigren as presented. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chris Kastler Reviewed by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 25

CONSENT AGENDA ITEM S Subject: Approval of milk bid A. Pertinent Facts 1) Annually the board approves the purchase of milk to be served with school meals. 2) Karen McCord, Food Service Coordinator has solicited bids for milk and received a bid for same from Hiland Dairy Foods, Joplin, MO (See Attachment C). B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the board accepts the milk bid from Hiland Dairy Foods as presented for the 2011-12 school year. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chris Kastler Reviewed by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 26

Attachment D USD 506 Board Meeting Agenda 27

USD 506 Board Meeting Agenda 28

USD 506 Board Meeting Agenda 29

USD 506 Board Meeting Agenda 30

CONSENT AGENDA ITEM U Subject: Review of insurance schedule A. Pertinent Facts 1) Each year the board reviews the district s property insurance schedule and accepts same after having reviewed the coverages. 2) Coffeyville Insurance Association is the district s property insurance agent and has provided a schedule of coverage for our review (See Attachment D). B. Fiscal Notes 1) None. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the board accepts the schedule of property insurance as presented. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 31

Attachment D USD 506 Board Meeting Agenda 32

CONSENT AGENDA ITEM V Subject: Approval of year-end LCHS activity fund report A. Pertinent Facts 1) By resolution the Board of Education of Unified School District No. 506, Labette County, Kansas established an activity fund designated as the LCHS Activity Fund for the purpose of receiving and expending funds for student activities including athletics, music, forensics, dramatics and other board approved student extra-curricular activities. 2) As such, the activity fund secretary shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the board a statement showing all receipts, expenditures and balances at the end of each month and at the end of each school year. 3) The Board received under separate cover titled July 2011 bills and financial reports the called for report to be filed with the board. The report will also be available just prior to each Board meeting on the district web site; click the tab Board Meeting Agendas And Minutes from the drop down menu on the District tab. B. Fiscal Notes 1) None C. Recommendation That the board approves the activity fund report as presented. By approving the consent agenda, the board approves the activity fund report as presented. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Susan Dodsworth Reviewed by: Chuck Stockton Regular Meeting July 11, 2011 USD 506 Board Meeting Agenda 33

CONSENT AGENDA ITEM W Subject: Appoint board attorney A. Pertinent Facts 1) The firm Tucker and Markham, Attorneys at Law, LLC, Parsons, KS, has historically been retained as board attorney for USD 506 Labette County. 2) Mr. Tucker proposes to serve as attorney for USD 506. Mr. Tucker s proposal is attached (Attachment E) for your consideration. B. Fiscal Notes 1) The district budget is prepared based upon Mr. Tucker s proposal and a historical analysis of annual costs. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the appoints Tucker and Markham, Attorneys at Law, L.L.C., as USD 506 board attorney for the 2011-12 FY as proposed. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 34

Attachment E USD 506 Board Meeting Agenda 35

CONSENT AGENDA ITEM X Subject: Approval of annual Kansas Association of School Boards (KASB) Dues A. Pertinent Facts 1) Annually the board considers KASB dues and membership in the KASB Legal Assistance Fund. 2) KASB dues for the year July 1, 2011 through June 30, 2012 are $10,390, up slightly ($11) from FY11. The 2011-2012 Legal Assistance Fund Membership is $1,400, unchanged from FY11. B. Fiscal Notes 1) The district budget is prepared based upon annual payment of KASB dues and membership. C. Recommendation That the Board approves the consent agenda items as presented. By approving the consent agenda the approves payment of KASB annual dues in the amount of $10,390 and membership in the KASB Legal Assistance Fund in the amount of $1,400. NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each board member has read and studied the agenda prior to the meeting. Prepared by: Chuck Stockton Board Meeting July 11, 2011 USD 506 Board Meeting Agenda 36