UNOFFICIAL MINUTES USD 405 - Lyons Regular Board of Education Meeting Frisbie Education Center At 6:00 p.m. on Monday,, President Gary Smith called the regular meeting of the USD 405 Board of Education to order at the Frisbie Education Center. Other board members present were Josh Michaelis, Cathy Rose, Jeremy Showalter, George Stover and Jacob Voorhies, as well as Supt. Bill Day, and Deputy Clerk, Misty Stewart. Roxana Cardonne was absent. Pledge of Allegiance All stood for the Pledge of Allegiance. WELCOME President Smith welcomed the guests. Those present introduced themselves, including Administrators: John Cannon, Derek Carlson, Kelly Nusser, and Bob Turner; and guests: Katie Herrman, Dan Link, Julie Hays, Dawson Stover and Ryan Carlson. AGENDA Michaelis moved to approve the agenda, Supt. Day asked to move item J in the Superintendent Report, between items A & B, item I between Q and R and item M before item L. Rose seconded. Motion carried 6-0. CONSENT AGENDA Stover moved to approve the consent agenda. Showalter seconded. Motion carried 6-0. A. Minutes Minutes of the January 8, 2018 regular meeting and the January 10, 2018 new board member training minutes were approved. B. Treasurer s Report Treasurer s report for the month of January was approved. C. Building Financial Reports D. Bills The January building financial reports were approved. Bills from January 7, 2018 through February 8, 2018 were approved.
Page 2 E. Transfers for February From To Amount General (06E52009780000000) K-12 At Risk (13-5206) $125,000 Supp General (08E52009360000000) Bilingual (14-5208) $20,000 MandSpEd(MSE) (30E5200970000000) CoopSpEd(CSE) (78R13210000000000) $118,643 The transfer of $118,643,000 from MSE to CSE is for our third local effort payment to the Rice County Special Services Coop (RCSSC), which is due March 31, 2018. There will be one (1) remaining payment June 30, 2018. F. Investment Bids USD 405 requested bids on funds invested January 25, 2018. A Certificate of Deposit (CD) in the amount of $600,000, due on June 6, 2018, was awarded to Lyons State Bank. The interest will be deposited monthly in the MAXI account. Depository security is available at 100%. G. 2017-2018 USD 405 Lyons Designations/Depositories/Signature Cards 1. School Officers for 2017-2018 (KSA 72-8201 et.seq.) Jessica Goforth Clerk/Accounts Payable and KPERS Designated Agent Theresa Ponder Payroll Clerk and Treasurer Misty Stewart Business Manager/Deputy Clerk and KPERS additional signer 2. Board of Education Petty Cash Account and Signature Card for 2017-2018 Lyons State Bank BOE Petty Cash-Checking Signatures: Jessica Goforth Theresa Ponder H. Professional Development Council (PDC) Minutes and Validations The PDC minutes and validations from the January 31, 2018 meeting were approved. I. Site Council Meetings and Minutes The January 31, 2018 Elementary, the February 5, 2018 District Site Council minutes and the February 1, 2018 Lyons High School (LHS) minutes were approved.
Page 3 J. Bond Expenses to Date Board members received an updated report showing the expenditures and encumbrances for all bond election construction projects. K. The PRIDE Room Donation The PRIDE Room received a $150.00 donation from United Methodist Women. The revenue and expenses will be reported through The PRIDE Room Account. L. Surplus Property The following item was declared surplus property: ##100727 Kiln and the Wrestling Mats from Lyons High School. REPORT OF THE SUPERINTENDENT Board of Education (BOE) Goals: 1) Improve student achievement; 2) Recruit and retain quality staff; 3) Provide viable and challenging curriculum with effective instruction; 4) Optimize facilities use with community support; and 5) Increase positive school community relations. Academic Focus Lyons Middle School Teacher, Julie Hays gave a presentation on Genius Hour to the board. Genius Hour is a movement that allows students to explore their own passions and encourages creativity in the classroom. Dawson Stover described the projects he created and worked on during Genius Hour and discussed how he would have done things differently on his projects, knowing what he knows now. Old Middle School Demolition Bids Supt. Day presented the tab sheet from Landmark Architects for the demolition of the old middle school. Mark Borecky Construction was the lowest bid with a base bid of $149,900 with Alternate #1 in the amount of $5,900. Voorhies moved to award the project to Mark Borecky Construction in the amount of $149,900 with Alternate #1 in the amount of $5,900. Rose seconded. Motion carried 6-0. Rice County Special Services Cooperative At the January board meeting, board members asked if Katie Herrman, Director of RCSSC, and could present to the board how the Cooperative relates to USD 405. Katie gave a power-point presentation to the board breaking down how many employees the
Page 4 Cooperative employees, to salary ranges, and explained how difficult it can be to fill some of the positions. Katie also presented to the board the statistics on identification of students. Strategic Plan Superintendent guided the board through a perusal of the current Strategic Plan. The Strategic Plan is made of up short-term and long-term goals and is updated periodically, usually every 18-24 months. The goals are usually reviewed at board summit with guidance from the KASB Leadership department. Policy Review The KASB-recommend policy updates for Sections H & I have been reviewed by the board. Stover moved to approve Policy Sections H & I in the district Policies and Procedures. Showalter seconded. Motion carried 6-0. 2018-2019 School Calendar Supt. Day presented the 2018-2019 school calendar to the board. Supt. Day recommended the board to approve the calendar as the teachers and administrative staff has approved. Michaelis moved to approve the 2018-2019 school calendar as presented. Voorhies seconded. Motion carried 6-0. Negotiations Supt. Day would like to go into executive session for 10 minutes to discuss negotiations. At 8:20 p.m., Smith moved to include Supt. Day and the Board and go into executive session, for the exception for employer-employee negotiations under KOMA, and the board return to the open meeting at 8:30 p.m., in this room. Stover seconded. Motion carried 6-0. At 8:30 p.m., the board and Supt. Day returned to open meeting. At 8:30 p.m., Stover moved to include Supt. Day and the Board and go into executive session, for the exception for employer-employee negotiations under KOMA, and the board return to the open meeting at 8:35 p.m., in this room. Rose seconded. Motion carried 6-0. At 8:35 p.m., the board and Supt. Day returned to open meeting.
Page 5 At 8:35 p.m., Michaelis moved to include Supt. Day and the Board and go into executive session, for the exception for employer-employee negotiations under KOMA, and the board return to the open meeting at 8:40 p.m., in this room. Stover seconded. Motion carried 6-0. At 8:40 p.m., the board and Supt. Day returned to open meeting. District Needs Assessment Supt. Day presented the current District Needs Assessment 2018-2019 DNA in process. The District Needs Assessment is constructed from the bottom-up and begins with a Building Needs Assessment done at each building, by the Building Leadership Team which is a combination of administrators and teachers. Capital Outlay Plan Supt. Day presented the Capital Outlay Plan, showing changes that have been made in the past 30 days. Voorhies moved to approve the Capital Outlay Plan as presented with a change showing the old Pole Vault system which has been sold. Showalter seconded. Motion carried 6-0. Board Summit At the January meeting it was suggested that the board consider a summit to be held after the completion of the book study. Board members decided to not schedule anything yet and tabled the item until the May meeting. Contingency Reserve Fund The Contingency Reserve Fund currently has a balance of $626,753. The fund was established as a hedge against unexpected major expenses. Supt. Day recommends the Contingency Reserve Fund be used for the high school boiler project, if not fully, at least 50%. Michaelis would like to table this until the bids for the boiler are in, and he would also like to know the dates LHS was evacuated for gas smells due to the boilers.
Page 6 Lyons High School Boiler Replacement The current boilers at LHS are 50 years old. The boilers are requiring more repair and maintenance. Replacement of the boilers has been on the capital outlay plan for the summer of 2018 and estimated at $400,000. Stover moved to release a Request for Proposals to replace the LHS boilers with bids due March 9 th with board consideration on March 12 th. Voorhies seconded. Motion carried 6-0. USD 405 Education Endowment Association Vacancy A vacancy was created on the Endowment Board at the last school board election. Smith moved to appoint Stover to fill the Education Endowment Association vacancy. Showalter seconded. Motion carried 6-0. USD 405 Education Endowment Association Rental House The USD 405 Endowment Association is considering the possibility of purchasing rental property. The funding from the property would be used to provide a steady stream of income for scholarships and grant funds. The Endowment Association wanted to make the Board aware of this possibility, because the property(ies) would be used for new teachers/administrators seeking initial housing when moving to town. There is no cost or obligation to the Board, however the Endowment Association will not move in that directions without the Board support. USD 405 Education Endowment Association Brick Project The USD 405 Endowment Association is considering a memorial brick project with all the proceeds being designated for scholarship funds for USD 405 graduates or for USD 405 programs. USD 405 Policy FC prohibits permanent memorials, so an exception would need to be made if the Board of Education is inclined to support the Endowment s request. Supt. Day stated some schools have this same policy but have included a statement permitting functional memorials such as benches and trees. The Board would like more information from the Endowment Association along with a layout of the project and will discuss when the requested information is received.
Page 7 Personnel The personnel report was presented to the board. New Contracts: Hailey Beachy RCSSC Para-Educator RCSSC New Contracts 2018-2019 School Year Kayla Jones Math Teacher LHS Substitutes: Andrea Rumler Substitute Teacher K-12 Jenna Weimer Substitute Teacher K-12 Resignations: Alexis Engelken Asst. Debate/Forensics LHS Kimisha Jiles Playroom Asst. RCLC Sabrina Flores-Marin ESL Paraeducator Park Rule 10: Adam Moore Asst. Forensics Coach LHS Supplemental: Ryan Hill Asst. Wrestling Coach LMS At 10:05 p.m., Michaelis moved to go into executive session to include Supt. Day and Derek Carlson to discuss non-elected personnel exception under KOMA and to return to open session in this room at 10:18 p.m. Rose seconded. Motion carried 6-0. At 10:18 p.m., the board and Supt. Day returned to open meeting. At 10:20 p.m., Rose moved to go into executive session to include Supt. Day and Derek Carlson to discuss the exception relating to actions adversely or favorable affecting a student under KOMA and to return to open session in this room at 10:30 p.m. Michaelis seconded. Motion carried 6-0. At 10:30 p.m., the board, Derek Carlson and Supt. Day returned to open meeting. At 10:30 p.m., Voorhies moved to go into executive session to include Supt. Day and Derek Carlson to discuss the exception relating to actions adversely or favorable affecting a student under KOMA and to return to open session in this room at 10:40 p.m. Smith seconded. Motion carried 6-0. At 10:40 p.m., the board, Derek Carlson and Supt. Day returned to open meeting.
Page 8 Michaelis moved to approve the personnel report with additions. Stover seconded. Motion carried 6-0. Administrators Evaluations and Contract Term Extensions Supt. Day advised he would like to go into executive session for 30 minutes to discuss administrator s evaluations and contract term extensions. At 10:45 p.m., Smith moved to go into executive session to include Supt. Day to discuss non-elected personnel exception under KOMA and to return to open session in this room at 11:15 p.m. Rose seconded. Motion carried 6-0. At 11:15 p.m., the board, and Supt. Day returned to open meeting. At 11:15 p.m., Michaelis moved to go into executive session to include Supt. Day to discuss non-elected personnel exception under KOMA and to return to open session in this room at 11:30 p.m. Smith seconded. Motion carried 6-0. At 11:30 p.m., the board, and Supt. Day returned to open meeting. At 11:30 p.m., Rose moved to go into executive session to include Supt. Day to discuss non-elected personnel exception under KOMA and to return to open session in this room at 11:45 p.m. Voorhies seconded. Motion carried 6-0. At 11:45 p.m., the board, and Supt. Day returned to open meeting. At 11:45 p.m., Smith moved to go into executive session to include Supt. Day to discuss non-elected personnel exception under KOMA and to return to open session in this room at 11:55 p.m. Rose seconded. Motion carried 6-0. At 11:55 p.m., the board, and Supt. Day returned to open meeting. At 11:55 p.m., Stover moved to go into executive session to include Supt. Day to discuss non-elected personnel exception under KOMA and to return to open session in this room at 12:05 a.m. Showalter seconded. Motion carried 6-0. At 12:05 a.m., the board, and Supt. Day returned to open meeting. At 12:05 a.m., Smith moved to go into executive session to include Supt. Day to discuss non-elected personnel exception under KOMA and to return to open session in this room at 12:20 a.m. Voorhies seconded. Motion carried 6-0. At 12:20 a.m., the board, and Supt. Day returned to open meeting.
Page 9 At 12:20 a.m., Rose moved to go into executive session to include Supt. Day to discuss non-elected personnel exception under KOMA and to return to open session in this room at 12:22 a.m. Smith seconded. Motion carried 6-0. At 12:22 a.m., the board, and Supt. Day returned to open meeting. Supt. Day has a two (2) year (12 month) contract commencing July 1, 2017 and ending June 30, 2019. John Cannon, Derek Carlson, Jeff Fuss, Kelly Nusser, and Robert Turner currently have two (2) year (215 day) contracts commencing July 1, 2017 and ending June 30, 2019. Greg Konda and Katie Herrman have two (2) year (210 days) contracts commencing July 1, 2017 and ending June 30, 2019 and Larry Walker currently has a one (1) year contract commencing August 1, 2017 and ending June 30, 2018. Rose moved to extend the two (2) year contracts for the following administrators: Building Administrators each with a 215 day contract commencing July 1, 2018 and ending June 30, 2020. Special Education Corridanator and Data Specialist, each with a 210 day contract commencing July 1, 2018 and ending June 30, 2020. Extend the one (1) year contract commencing August 1, 2018 and ending June 30, 2019 for the Rice County Learning Center and extend the two (2) year contract commencing July 1, 2018 and ending June 30, 2020 for Supt. Bill Day. Smith seconded. Motion carried 6-0. At 12:30 a.m., Michaelis left the meeting. Superintendent Evaluation At 12:31 a.m., Smith moved to go into executive session to include Supt. Day and to discuss non-elected personnel exception under KOMA and to return to open session in this room at 12:46 a.m. Rose seconded. Motion carried 5-0. At 12:46 a.m., the board, and Supt. Day returned to open meeting. Supt. Day s evaluation has been completed and his contract extended for an additional year (2019-2020). Board of Education Concerns None
Page 10 ADJOURNMENT At 12:51 a.m., Rose moved to adjourn. Smith seconded. Motion carried 5-0. Misty Stewart Deputy Clerk Gary Smith President The next regular meeting will be held at 6:00 p.m. on March 12, 2018 at the Frisbie Education Center.