Regular Board Meeting Geary County USD No. 475 Board Members Present: LaDonna Junghans Brian Field Carolyn Gaston Anwar Khoury Tom Brungardt Ferrell Miller Kim Milleson Fort Riley Representative Present: CSM Schmidt Mary E Devin Center for Education Support Board Members Absent: Fort Riley Representative Absent: SGM Bartlett The Board of Education met in regular session on. President Ferrell Miller called the meeting to order at 4:30 p.m. Dr. Miller welcomed everyone to the meeting with a special welcome to the new superintendent Dr. Corbin Witt. Pledge of Allegiance Approval of the Agenda Motion made by Tom Brungardt, seconded by LaDonna Junghans to approve the agenda as amended. A personnel report was added. Motion carried 7-0. Election of the 2014-2015 Board of Education President Motion made by Ferrell Miller to nominate Kim Milleson for the position of Board of Education President, seconded by Carolyn Gaston. Motion carried 7-0. Dr. Ferrell Miller was presented a plaque for his year of service as the Board of Education President. Election of the 2014-2015 Board of Education Vice President Tom Brungardt nominated Brian Field for the position of vice president. Carolyn Gaston nominated Anwar Khoury for the position of vice president. By a vote with a show of hands there were 4 votes for Brian Field and 3 votes for Anwar Khoury therefore Brian Field was elected as the Vice President. Kim Milleson presided.
Page 2 Approval of Consent Agenda Motion made by Ferrell Miller, seconded by Tom Brungardt to approve the consent agenda items as amended. Motion carried 7-0. Consent agenda included the following items: Approval of the Minutes from the June 2, 3, 9 and 30, 2014 meetings Approval of the Treasurer s Report and End of Year Petty Cash Report Authorize Application and Designate Authorized Representative for Federal Impact Aid Authorize the filing of the application for Title VIII Section 8003 funds for the 2014-2015 school year and designate Dr. Corbin Witt and Janet Christian as the authorized representative for this program. Consider Resolution to Establish Home Rule by Board of Education Under Board Policy A: District Authority, it is necessary for the Board to adopt the resolution each year announcing its intent to use that authority. The Resolution #2015-1 to Establish Home Rule by Board of Education for the 2014-2015 school year was adopted. Consideration of Waiver of Generally Accepted Accounting Principles and Fixed Asset Accounting Approved to authorize the resolution #2015-2 to waive the generally accepted accounting principles and fixed asset accounting for the 2015 budget year. Consider Resolution to Establish Petty Cash Fund Approved the Resolution #2015-4 to Establish Petty Cash Fund as presented for the 2014-2015 school year. Consider Resolution to Establish Activity Funds Approved Resolution #2015-5 through #2015-25 to Establish Activity Funds as presented for the 2014-2015 school year. Consider Resolution for Rescinding Policy Statement Found in Board Minutes Approved Resolution #2015-26 for Rescinding Policy Statements found in board minutes. Consider Resolution to Adopt Board Policies Approved Resolution #2015-27 for adopting board policies. Designation of School Attorney Designate Mark Edwards of the law firm of Hoover, Schermerhorn, Edwards, Pinaire and Rombold as legal counsel for the Board of Education and USD 475 for the 2014-2015 school year.
Page 3 Designation of School Architectural Services Designated Schaefer Johnson Cox Frey Architecture as the on-call architect for the Board of Education and USD 475 for the 2014-2015 school year. Designation of Depositories for School District Funds Designated as eligible depositories for public money belonging to and under the control of the Board of Education the following financial institutions: Central National Bank First National Bank Intrust Bank Sunflower Bank Armed Forces Bank Landmark Bank Kansas State Bank Millennium Bank Central National Bank is the location of the district s active account. Designation of Authorized Representative for School Programs Approved to designate the authorized representatives and hearing officers for special district programs for the 2014-2015 school year as presented. Designation of Official District Newspaper Approved the Daily Union to be designated as the official district newspaper for publication of school notices for the 2014-2015 school year Consider Adopting Hour Calendar for 2014-2015 Adopted the 1,116 hour calendar and the school calendar for the 2014-2015 school year. Consider Approval of 2014-2015 Mileage Allowance Adopted the mileage rate for 2014-2015 at.56 cents per mile. Consider Approval of Substitute Teacher Wages Adopted the substitute teacher wages as provided for 2014-2015 school year. Consider Approval of Copy Fees Approved the fee of 10 cents per copy of records for the 2014-2015 school year. Personnel Report and Team Leader Certified Personnel Hired for the 2014-2015 School Year Kristin Crews JCHS/CAC-Biology Mandy Lofgren JCMS/Dean of Students and Athletic Director Amy Webb Spring Valley/ESS Head Coach s Hired for the 2014-2015 School Year with Letter of Intent Andrew Biery JCHS/Head Baseball Coach
Page 4 Administrative Personnel Hired for the 2014-2-15 School Year Gilbert Davila JCMS/Asst Principal Alicia Scofield Ware/Asst Principal Certified Personnel Resigning at the End of the 2013-2014 School Year Hillary Keller 3 rd grade/ft Riley Elem Dorey Pounds Gifted/JCMS Carmen Wilson Spanish/Ft Riley Middle Additional Team Leader Approved additional team leader position at Spring Valley Elementary for primary/intermediate. Consider Donations Received Approved the listed donations provided. Consider Disposal of Surplus and Obsolete Furniture and Equipment Authorized disposal of items using Purple Wave s Auction Service, and to allow the staff to dispose of any items that are not auctioned. Comments from the Public There were no public comments. Approval of the Bills There were no bills to present. Executive Session for Consultation with Out Attorney on a Matter Protected by the Attorney-Client Privilege Motion made by Tom Brungardt, seconded by Ferrell Miller to recess to executive session for a period of fifteen (15) minutes for consultation with our attorney on a matter protected by the attorney-client privilege, at which time no binding action will be taken. Invited to attend were Mark Edwards, Bill Clark, Beth Hudson and Corbin Witt. Motion carried 7-0. Motion made by Brian Field, seconded by Carolyn Gaston to extend executive session for an additional fifteen (15) minutes. Motion carried 7-0. Return to Open Session Motion made by Tom Brungardt, seconded by Ferrell Miller to return to open session. Motion carried 7-0. Consider Approval to Increase Construction Costs for the New Fort Riley Elementary School Motion made by Brian Field, seconded by Ferrell Miller to authorize the Superintendent to expend up to $4,000,000 on additional construction costs for Fort Riley Elementary School to enable the project to stay
Page 5 on schedule, provided that he return to the Board in August with a list of proposed cost reduction options to include, but not limited to, value engineering, funding options through OEA, options developed through collaboration with Fort Riley and the state of Kansas, and potential changes to AT/FP and LEED requirements. Motion carried 6-1. Consider Approval of Transportation Contract for 2014-2015 with JC Transportation Motion made by Carolyn Gaston, seconded by Tom Brungardt to approve the new rates for the 2014-2015 school year with the anticipated cost for this contact is $1,863,326.83. Motion carried 7-0. Consider Approval of Transportation Contract for 2014-2015 with B&B Bussing Motion made by Carolyn Gaston, seconded by Brian Field to approve the new rates to B&B Bussing for the 2014-2015 school year with the anticipated cost for this contract is $682,490.16. Motion carried 7-0. Consider Annual Adjustment to Contract with GCA Services, Inc. for District Custodial/Maintenance Services Motion made by Tom Brungardt, seconded by Ferrell Miller to approve the monthly contract rate to GCA in the amount of $332,742.71 per month for the 2014-2015 fiscal year. Motion carried 7-0. Consider Global Check Recovery System Motion made by Tom Brungardt, seconded by LaDonna Junghans to approve the merchant agreement with Global Check Recovery. Motion carried 7-0. Consider Updating Board Policies on Second Reading This item was tabled and will be brought back to the Board in August with policies written in final form and ready for approval. No motion made. 2014-2015 Budget Preview Janet Christian presented a budget report based on information available at Board meeting time. Motion made by Tom Brungardt, seconded by Carolyn Gaston to approve the total mils for the 2014-2015 proposed budget (General Fund 20.00 mils, Supplemental Fund 14.134 mils, Capital Outlay 4.00 mils, Bond and Interest Fund 4.563 mils with the total Mils as 42.697). Motion carried 7-0. Approval of Board of Education Meeting Dates for 2014-2015 Motion made by Ferrell Miller, seconded by Tom Brungardt to approve Resolution #2015-3 listing regular and additional (if needed) board meeting dates and times as amended. Amendments include location of meetings will be held at the Mary Devin Center, Celebration meetings held three times a year on the third Monday of each month at either FRMS or JCMS, the meeting start time changed to 5:00 pm, the format of the regular meeting changed to conversations with
Page 6 principals from 5:00-6:00 pm with the business of the Board beginning at 6:00 pm Motion carried 7-0. General Remarks from Board of Education Members and Superintendent Brian Field thanked Dr. Miller and said he has learned a lot from him. He looks forward to working with Kim. LaDonna Junghans welcomed Dr. Witt and echoed Brian s remarks. She congratulated Kim and Brian. Tom Brungardt echoed the remarks. He also congratulated Kim and Brian and thanked Dr. Miller. Carolyn Gaston welcomed Dr. Witt. Dr. Anwar Khoury also welcomed Dr. Witt and said good luck to Kim and Brian. Dr. Ferrell Miller congratulated Kim and Brian and also said it is good to have Dr. Witt with us. Kim Milleson congratulated Brian. She also thanked Dr. Miller and said she learned a great deal and will continue to learn a great deal and will have lots of questions. She also welcome Dr. Witt. She looks forward to a productive 14-15 year and is ready to get to work. Dr. Witt expressed that it was a pleasure to be here. He has met with the executive team several times now and shared that the district has wonderful leadership. He also thanked the board for all their hard work. He knows that they are looking at the best interest and will hold his feet to the fire and work hard to do what is best for kids. Adjournment Motion made by Ferrell Miller, seconded by Tom Brungardt to adjourn the regular meeting of the Board of Education at 6:42 p.m. Motion carried 7-0. President, Kimberly Milleson Board of Education William J. Clark, Clerk of the Board Board of Education (A list of persons attending the Board Meeting is attached.) Attachment tk