COUNCIL MINUTES The Corporation of Norfolk County 3:00 p.m. Tuesday, Council Chambers 2nd Floor County Administration Building 50 Colborne Street South, Simcoe Present: Chair Mayor Charlie Luke, Peter Black, Doug Brunton, John Wells, Noel Haydt, Michael Columbus, James Oliver, Roger Geysens Absent with Regrets: Harold Sonnenberg Also Present: David Cribbs, James Johnson, Chris Baird, Marlene Miranda, Bill Cridland, Lee Robinson, Yakov Sluchenkov, Pam Duesling, Stephanie Godby, Mat Vaughan Approval of Agenda/Changes to the Agenda (Item 2) 1. (Brunton/Wells) THAT the agenda be approved as presented. Disclosure of Pecuniary Interest (Item 3) None were declared. Adoption/Correction of Council Meeting Minutes (Item 6) A) Regular Council Meeting Minutes, November 14, 2017 The minutes of the November 14, 2017 Council meeting, having been circulated for review and there being no errors or omissions noted, were declared as adopted, signed by the Mayor and Clerk and affixed with the Corporate Seal.
Council Meeting Page 2 of 12 Communications (Item 7) A) The Honourable Kathryn McGarry, Ministry of Natural Resources and Forestry Re: Natural Gas Wells (Recommendation: Receive as Information) B) The Honourable Yasir Naqvi, Ministry of the Attorney General Re: Stronger, Fairer Ontario Act Introduction (Recommendation: Receive as Information) C) Evelyn Eichenbaum, Clerk, Haldimand County Re: Council Appointments as of December 1, 2017 (Recommendation: For approval/for Consideration of Council) D) Neil Unwin, Chairperson Crime Stoppers of Haldimand-Norfolk Request for Flag Raising Governor Simcoe Square (Recommendation That request to raise the Crime Stoppers flag on a date in January 2018 be approved) 2. (Oliver/Geysens) THAT communication items A, B and D be approved as recommended. (Haydt/Geysens) THAT the correspondence from Evelyn Eichenbaum, Clerk, Haldimand County, respecting Council Appointments as of December 1, 2017, be received as information; AND THAT Norfolk County Council appoint Councillor Noel Haydt to the Grand River Conservation Authority to represent the interest of Norfolk County for a term commencing December 1, 2017 and ending November 30, 2018. 3. (Wells/Columbus) THAT the motion to appoint Councillor Haydt be deferred to allow staff the opportunity speak to Haldimand County and the Grand River Conversation Authority respecting Board membership composition; AND THAT communication item 7. C) also be deferred until the December 12, 2017 Regular Meeting of Council.
Council Meeting Page 3 of 12 Reports of Committees (Item 8) A) Council-in-Committee Meeting Minutes, November 21, 2017 4. (Wells/Oliver) THAT the Open and Closed minutes of the Council-in-Committee (CIC) of November 21, 2017 meeting be approved as presented with the exception of Resolutions 11, 12 and 19 which are pulled for further discussion. i) Item 12 CIC Minutes November 21, 2017 5. (Haydt/Geysens) THAT Report C.S.D. 17-38 Combination of Fire Station 9 (Port Rowan) and Fire Station 10 (St. Williams) be received as information. ii) Item 11 CIC Minutes November 21, 2017 6. (Black/Oliver) THAT Report C.S.D. 17-38 Combination of Fire Station 9 (Port Rowan) and Fire Station 10 (St. Williams) be received; AND THAT Council not approve the combination of Fire Station 9 (Port Rowan) and Fire Station 10 (St. Williams); AND FURTHER THAT Council approve the replacement of Fire Station 10 (St. Williams) as per report C.S.D. 16-29 Impact on Closing St. Williams Fire Station. 7. (Black/Brunton) THAT staff be directed to investigate the cost and feasibility of a comprehensive study on combining Fire and EMS Stations in Norfolk County, with consideration of mutual aid obligations and optimal locations for combined service provisions.
Council Meeting Page 4 of 12 iii) Item 19 CIC Minutes November 21, 2017 8. (Black/Brunton) Resolution Number 19 from the November 21, 2017 Council-In-Committee Meeting be deleted and replaced with: THAT Council approve an exemption to By-Law 2016-32 Norfolk County Entrance By-Law to permit two entrances to the property of 770 Norfolk Street North pending receipt of required payment for a curb permit. B) Norfolk Environment Advisory Committee, October 16, 2017 9. (Brunton/Wells) THAT the minutes of the Norfolk Environment Advisory Committee of October 16, 2017 be received as information. C) Health and Social Services Advisory Committee, October 16, 2017 10. (Brunton/Wells) THAT the minutes of the Health and Social Services Advisory Committee of October 16, 2017 be received as information. Public Meetings/Public Hearings (Item 9) Mayor Charlie Luke officially opened the Public Meetings, held under the Planning Act and the Municipal Act. The Mayor advised those in attendance that the Ontario Municipal Board has the power under the Planning Act to dismiss an appeal to either a Zoning By-Law and/or an Official Plan Amendment if the appellant does not make oral submissions at the Public Meeting or does not make written submission to Council Meeting before the Zoning By-Law is passed and/or the Official Plan Amendment is adopted. A) Staff Report F.S. 17-41 Recommendations for Cancellation, Reduction or Refunding of Taxes under Sections 357, 358 and 359 of the Municipal Act - November 2017 Mayor Luke officially opened the Public Meeting respecting Staff Report F.S. 17-41.
Council Meeting Page 5 of 12 James Johnson, Treasurer, presented Staff Report F.S. 17-41 and responded to questions of Council. Mayor Luke asked if there was anyone in attendance that would like to speak to the recommendations for cancellation, reduction or refunding of taxes. No one came forward. 13. (Wells/Oliver) THAT the Public Meeting respecting Staff Report F.S. 17-41 be closed. 14. (Columbus/Haydt) THAT Report F.S.17-41, Recommendations for Cancellation, Reduction or Refunding of Taxes under Sections 357, 358 and 359 of the Municipal Act, 2001 November 2017, be received as information; AND THAT Council approve the cancellation, reduction or refunding of taxes in accordance with Sections 357, 358 and 359 of the Municipal Act, 2001 as outlined in Report F.S. 17-41. B) Staff Report D.C.S. 17-72 ZNPL2017131 An application has been received to provide relief of the following deficiencies, created through a farm split: 36.80 ha from the minimum required lot area of 40 ha to permit an area of 3.20 ha; 1.04 m from minimum front yard setback of 13 m to permit a setback of 11.96 m; 1.78 m from the required exterior side yard setback of 13 m to permit a setback of 11.22 m NIGHTINGALE FARMS LTD. and agent CIVIC PLANNING SOLUTIONS INC. has put forth the application affecting the lands described as 1492 Windham Road 19, LaSalette. (Deferred from October 24, 2017). Mayor Luke officially opened the Public Meeting respecting Staff Report D.C.S. 17-72. Mat Vaughan, Senior Planner, presented the application and responded to questions of Council. The applicant, Mr. Nightingale from Nightingale Farms Ltd., and the agent, David Roe from Civic Planning Solutions Inc. were in attendance. The agent came forward to speak to the application and responded to questions of Council.
Council Meeting Page 6 of 12 Mayor Luke asked if there was anyone in attendance that would like to speak in support of the application. No one came forward. Mayor Luke asked if there was anyone in attendance that would like to speak in opposition or in general of the application. Cliff Skarratt, neighboring property owner, came forward to speak in opposition of the application and responded to questions of Council. 15. (Wells/Haydt) THAT the Public Meeting respecting Staff Report D.C.S. 17-72 be closed. 16. (Haydt/Brunton) THAT the application by NIGHTINGALE FARMS LTD. 1492 WINDHAM ROAD 19 LASALETTE, ON N0E 1H0 affecting lands described as Part Lots 21 and 22, Concession 9, Geographic Township of Windham, Norfolk County to amend the Norfolk County Zoning By-Law 1-Z-2014, File Number ZNPL2017131, to provide relief of the following deficiencies, created through a farm split: 36.80 ha from the minimum required lot area of 40 ha to permit an area of 3.20 ha; 1.04 m from minimum front yard setback of 13 m to permit a setback of 11.96 m; 1.78 m from the required exterior side yard setback of 13 m to permit a setback of 11.22 m, BE APPROVED, for reasons set out in Report Number D.C.S. 17-72. AND THAT public input was received for this application and therefore was considered as part of this recommendation. Defeated. C) Staff Report D.C.S. 17-85 ZNPL2017192 An application has been received to amend the Norfolk County Zoning By-law 1-Z-2014 to permit an agricultural lot with a minimum lot area of 30.35 hectares (75 acres), whereas 40 hectares (100 acres) is required. LARRY AND WILMA BLIZMAN has put forth the application affecting the lands described as 2418 Front Road, Vittoria. Mayor Luke officially opened the Public Meeting respecting Staff Report D.C.S. 17-85. Mat Vaughan, Senior Planner, presented the application and responded to questions of Council.
Council Meeting Page 7 of 12 The applicant, Ms. Blizman, and her son, Michael, were in attendance. The applicants came forward to speak to the application and responded to questions of Council. Mayor Luke asked if there was anyone in attendance that would like to speak in support of the application. No one came forward. Mayor Luke asked if there was anyone in attendance that would like to speak in opposition or in general of the application. No one came forward. 17. (Oliver/Columbus) THAT the Public Meeting respecting Staff Report D.C.S. 17-85 be closed. 18. (Haydt/Oliver) THAT the application by LARRY AND WILMA BLIZMAN 2418 FRONT ROAD VITTORIA, ON N0E 1W0 affecting lands described as Part Lots 17 and 18, Concession 1, Geographic Township of Charlotteville, Norfolk County to amend the Norfolk County Zoning By-Law 1-Z-2014, File Number ZNPL2017192, BE APPROVED for reasons set out in Report Number D.C.S. 17-85. AND THAT public input was not received for this application and therefore was not considered as part of this recommendation. By-Laws (Item 12) A) 57-Z-2017 97 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lots 17 and 18, Concession 1, Geographic Township of Charlotteville, Norfolk County in the Name of Larry and Wilma Blizman. B) 2017-107 Being a By-Law to Provide for Drainage Works in The Corporation of Norfolk County for the Ellwanger Drain No. 6 Relocation 2016 Drain. (Third and Final Reading) C) 2017-109 Being a By-Law to Provide for Drainage Works in The Corporation of Norfolk County for the lnnes Drain. (Third and Final Reading)
Council Meeting Page 8 of 12 D) 2017-124 Being a By-Law to Authorize the Execution a Lease Renewal Agreement with The Corporation of Haldimand County for the Use of Office Space in the Dunnville Office by Health and Social Services Staff. 19. (Oliver/Wells) THAT By-Law 57-Z-2017, and By-Laws 2017-107, 2017-109 and 2017-124, be passed, signed by the Mayor and Clerk, and affixed with the Corporate Seal. Motions (Item 13) A) Councillor Black Re: Hastings Drive Matters Councillor Black presented the motion. No member of Council seconded the motion. B) Councillor Black Re: Long Point Region Conservation 11. (Black/Brunton) WHEREAS Norfolk County holds four seats upon the Long Point Region Conservation Authority; AND WHEREAS all members of Council appointed to a board, committee or agency are done so to represent the interest of Council as a whole; AND WHEREAS the letter received by Cliff Evanitski, General Manager/Secretary Treasurer LPRCA indicates two Provincial agencies are raising concerns in regards to the LPRCA and Hastings Drive; THEREFORE BE IT RESOLVED, THAT those Council appointees upon the Long Point Region Conservation Authority (LPRCA), which are not precluded from speaking due to conflicts of interest, be requested to address the letter from the Scott Oliver, Municipal Affairs and Mitch Wilson, Ministry of Natural Resources and Forestry (attached hereto) for the benefit of Council s better understanding.
Council Meeting Page 9 of 12 C) Councillor Columbus Re: Evergreen Hill 2018 Budget Deliberations 12. (Columbus/Brunton) THAT Council and staff be advised that the 2018 Capital Budget item respecting the allocation of $3.5 million towards Evergreen Hill reconstruction and installations of sidewalks will be discussed further at the 2018 budget deliberations; AND THAT staff be directed to highlight the Evergreen Hill reconstruction and installations of sidewalks project in the 2018 budget documents to facilitate further discussion and debate upon the issue. Notice of Motions (Item 14) A) Councillor Columbus By-Law 2016-01 By-Law to Install a No Right Turn on Red Regulatory Sign (Delhi) Councillor Columbus provided the following Notice of Motion: THAT By-Law 2016-101, being a By-Law to Install a No Right Turn on Red Regulatory Sign for Church Street (Delhi) Eastbound Traffic turning onto James Street Southbound be repealed. Other Business (Item 15) Closed Session (Item 16) A) Staff Report D.C.S. 17-86 Re: Appointments to Local Board or Committee B) Staff Report P.W. 17-75 Re: Property Related Matter C) Staff Report P.W. 17-90 Re: Property/Contractual Related Matter D) Staff Report C.S.D. 17-34 Re: Appointment of Emergency Management Program Committee Sector Chairs E) Staff Report C.S.D. 17-35 Re: Appointments to and Advisory Board or Committee
Council Meeting Page 10 of 12 20. (Brunton/Wells) THAT Council move into closed session at 6:59 p.m. to discuss matters pursuant to Section 239 (b), (c), (f) of the Municipal Act, 2001, S.O. 2001, c. 25 as amended as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees, a proposed or pending acquisition or disposition of land by the municipality or local board, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 21. (Wells/Brunton) THAT Council reconvene in Open Session at 7:46 p.m. 22. (Wells/Black) THAT Staff Report D.C.S. 17-86, Norfolk Environmental Advisory Committee Appointments, be received as information; AND FURTHER THAT Joseph Murphy and James Hill be reappointed to the Norfolk Environmental Advisory Committee for a three year term to conclude on December 31, 2020. 23. (Geysens/Columbus) THAT Staff Report C.S.D. 17-34 Appointment of Emergency Management Program Committee Sector Chairs be received; AND THAT Council hereby appoints the following people to the Emergency Management Program Committee, to act as Chairpersons of the various Sector Committees for the terms indicated; Jeremy Reimer for the position of Chair of the Utility Sector Committee; term immediately until November 30, 2018; Kris Lutzi for the position of Chair of the Health and Social Services Sector Committee; term immediately until November 30, 2018; Lena Latreille for the position of Chair of the Educational/Institutional Sector Committee; term immediately until November 30, 2018; Adam Biddle for the position of Chair of the Land Resources Sector Committee; term immediately until November 30, 2019; Janet Blackburn for the position of Chair of the Marine/Marine Interface Sector Committee; term immediately until November 30, 2019;
Council Meeting Page 11 of 12 John Verboom for the position of Chair of the Emergency Services Sector Committee; term immediately until November 30, 2019; Lee Robinson for the position of Chair of the Municipal Infrastructure Sector Committee; term immediately until November 30, 2019; Yakov Sluchenkov for the position of Chair of the Municipal Services Sector Committee; term immediately until November 30, 2019. 24. (Black/Brunton) THAT Staff Report C.S.D. 17-35, Appointments to the Port Dover Harbour Marina Advisory Committee, be received; AND THAT Council hereby appoints the following people to the Port Dover Harbour Marina Advisory Committee for a two year term: Terrance Grace Paul Lipsit Michael Cruse Richard Delaney Doug Long Alastair Robertson. Confirming By-Law (Item 17) A) By-Law 2017-125 Being a By-Law to Confirm the Proceedings of the Council of Norfolk County at this Council Meeting Held on the 28th Day of November, 2017. 25. (Geysens/Oliver) THAT By-Law 2017-125, being a By-Law to confirm the proceedings of the Council of Norfolk County, be passed, signed by the Mayor and Clerk and affixed with the Corporate Seal. Adjournment (Item 18) 7:50 p.m.
Council Meeting Page 12 of 12 Contact Information Andy Grozelle Clerk/Manager of Council Services Andy.grozelle@norfolkcounty.ca Mayor Deputy Clerk