Present: Absent: Diné College Board of Regents Meeting Friday, September 22, 2017 Greg Bigman, Theresa Hatathlie (via teleconference), Johnson Dennison, Dr. Tommy Location: Window Rock Center, Lewis, Nelson BeGaye, Felisha Adams (Quorum of 5 is met) 6 Regents in Room 2 attendance. Window Rock, AZ Anderson Hoskie Time: 9:00 A.M. Agenda September 22, 2017 Special Meeting Minutes approved on December 8, 2017. Motioned by Regent Adams, Second by Regent Dr. Lewis. Vote 6/0/0. I. Call to Order: Regent Bigman called the meeting to order at 9:11 a.m. II. Roll Call: Taken by Regent Dennison III. Invocation: Regent Dennison conducted the invocation. IV. Approval of Agenda Follow-Up Action: Responsible POC: Motion to approve agenda by Regent BeGaye and seconded by Regent Adams. Motion to amend by Regent Hatathlie and seconded by Regent Dennison to striking Rescinding the proposal from Action Item#2, striking Rescinding Diné College Budget resolution forthcoming and replace with Approving an Unrestricted General Fund Operating Budget for Diné College for Fiscal Year 2018 in the Amount of Twenty Two Million Sixty Give Thousand Three Hundred Fourteen Dollars ($22,065,314), Strike board briefing and replace with Discussion., include for action item 3, Approving a grant proposal to the Navajo Nation Council in the amount of $259,075 from the Unreserved Undesignated Fund Balance fund for the 50 th Anniversary of Diné College. 1 amendment to agenda. BOR Executive Assistant Vote on amending motion: 5-0-0. Vote on approving motion: 5-0-0. 1
V. Invocation: Provided by Regent Dennison. VI. Introduction of Guest and Staff Regent Greg Bigman, President Regent Theresa Hatathlie, Vice President Regent Johnson Dennison, Secretary Regent Nelson S. BeGaye, member Regent Dr. Tommy Lewis, member Regent Felisha Adams, member Rosemary Dennison, Community Member Rebecca Oakham, NAU Graduate Student Nonabah Sam, Museum Curator Rosemary Dennison, Community Member Merle Dayzie, Human Resources Director Bo Lewis, Assoc. VP of Finance & Admin Val Tom, Special Assistant and Media Officer Benita Lopez, Executive Assistant Marie Etsitty-Nez, VP of Gov t Affairs and Ext. Relations Glennita Haskey, VP of Student Affairs Velveena Davis, Executive Director of OIPR Patrick Blackwater, Dean of Outreach Delbert Paquin, Director of Capital Projects VII. Approved Items 1. Action Item #1 - Approving the College to pursue a Peacemaking Resolution with Ruby Griffith-Ramirez and Authorizing the President of Diné College to Execute the Agreements to conduct Peacemaking on Behalf of the College. Motion to approve by Regent Dennison and seconded by Regent Hatathlie. Discussion: There are some confidential information BOR President will inform other regents and suggest sharing in executive session. Motion to defer until after executive session by Regent BeGaye and seconded by Regent Lewis. Vote on deferring motion: 6-0-0. 2. Action Item #2 - Approving a grant proposal to the Navajo Nation Council in the amount of $259,075 from the Unreserved Undesignated Follow-Up Action: Responsible POC 2
Fund Balance fund for the 50 th Anniversary of Diné College. Motion to approve by Regent Dennison and seconded by Regent Dr. Lewis. Read into record by Regent Dennison, however several noted errors within document. Motion for point of order by Regent Bigman to have correct documents on hand. Motion to table by Regent Dennison and seconded by Regent Adams for corrections to be made. Vote on tabling motion: 6-0-0. 3. Action Item #3- Authorizing and approving the restructuring of Diné College s Organizational Chart. Motion to approve by Regent BeGaye and seconded by Regent Adams. Discussion: The schools have been realigned with the budget. There are immediate changes to alignment or consolidation of divisions into schools. There are changes to ensure academics and student affairs are collaborating. Motion to amend by Regent Bigman and seconded by Regent Adams to include attachment 1(overall structure) and numbers / exhibits will then be sequenced to follow, line from VP s to President. 4. Action Item #4- Approving an Unrestricted General Fund Operating Budget for Din4 College for Fiscal Year 2018 in the Amount of Twenty Two Million Sixty Five Thousand Three Hundred Fourteen Dollars ($22,065,314). Amendment: Attachment #1, overall structure. Numbering will be realigned. Exhibit A, all the way down with the same structure 1) Include all handouts as exhibits A-D, E (line item budget) 2) Correct typos- Dine to Din4. 3) Attachment #5, Exhibit Resolution Sponsor Resolution Sponsor 3
Motion to approve by Regent Dennison and seconded by Regent Lewis. E, line item budget with chart of accounts. Discussion: Vice President of Finance provide brief overview of Din4 College Proposed Budget Handout. There are expenditures in process and stresses the carry-over amount may fluctuate however the General Fund is set. Resolution and handouts hardcopies provided at beginning of meeting. Motion to amend by Regent Hatathlie and seconded by Regent BeGaye to include handouts as exhibits for the resolution, date and location in certification section needs correction, correct typos revise Dine to Din4, FY17 updated to FY18, a line item budget with a chart of accounts for further details to support document provided today and should be included in the resolution. 5. Discussion of Annual Meeting The college is planning the annual meeting. The idea is providing information to shareholders. There are themes incorporated such as financial Stability & student success and issues, themes, background video, panel discussion facilitated by VP and BOR member. Board President request President s Guidance, election of officers, acknowledgement to prior regents, board planner to be include on the annual meeting agenda. Motion to recall approving Action Item #2 by Regent BeGaye and seconded by Regent Adams. Regent Dennison begins to read resolution into record. Point of order by Regent Bigman to vote on recall. Vote on recalling motion: 6-0-0. Regent Dennison proceeds to read into record. Amendment: 2 amendments, fundraising line include within the resolution. 4
Discussion: Regent BeGaye suggests allowing the nation and council to have opportunity to support the College. 2 nd amendment, include proposal as exhibit. Motion to amend by Regent Bigman and seconded by Regent BeGaye to include fundraising line include within the resolution and proposal as attachment. XII. Executive Session: Motion to enter by Regent BeGaye and seconded by Regent Dennison. Vote on entering executive session: 6-0-0. Entered: 10:55 a.m. Motion to exit by Regent BeGaye and seconded by Regent Lewis. Vote on exiting executive session: 6-0-0. Exited: 11:32 a.m. Discussion: Motion to recall Action Item #1 by Regent Lewis and seconded by Regent BeGaye. Vote on recall motion: 6-0-0. Action Item #1 previously read into record. Motion to approve resolution by Regent Dennison and seconded by Regent Hatathlie. XIII. Next Meeting: Wednesday, October 4, 2017; 10 a.m. at Tsaile Main Campus, Tsaile, AZ. Friday, October 13, 2017; 9 a.m. at Tsaile Main Campus, Tsaile, AZ XIV. Adjournment: Motion by Regent Lewis and seconded by Regent Adams. Vote for adjournment motion: 6-0-0. Meeting adjourned at 11:35 a.m. Respectfully submitted by: Michelle Cury, Diné College Board of Regents Executive Assistant 5