Town of Waldoboro, Maine Board of Selectmen / Budget Committee Meeting Minutes Municipal Building - 1600 Atlantic Highway Thursday, July 24, 2012 6:00 p.m. 1. Call to Order - This meeting was called to order by Chairman Craig Cooley at 6:00 p.m. with a quorum present. Other members present were Ted Wooster, Steve Cartwright, James Bodman, and Carl Cunningham. Others present were Town Manager John A. Spear, Fire Chief Paul Smeltzer, EMS Director Richard Lash, Katherine Winchenbach, Charlotte Davenhill, John W. Higgins, Carol A. Blodgett, Edward Karkow, Patti Kristiansen, Bill Blodgett, Alice Sproul, Mary Storer, Jim Letteney, Craig Wilson, Anne P. (Kirsty) Karkow, Joseph T. Fenton, Shlomit Auciello, Brion Controvillas, Mary C. Controvillas, Duncan Morrell, John D. Heller, Robert Butler, John Lawrence, Karlyn Grant, Joyce Beaudoin, Dennis E. Beaudoin, Karen Clark, Tor Glendinning, Elizabeth Petruska, Amy Winkle, Lynn Lackoff, Andy Lackoff, Eleanor Lee Simons, Brenda Hamilton, Mark Courtenay, and Andy Kennedy. 2. Pledge of Allegiance. 3. Public Hearings - None. 4. Adjustments to the Agenda - None. 5. Citizen Comments - None. 6. Town Manager s Report - The Town Manager reported that: Work on the Friendship Street sidewalk project continues. The downtown area is ready for the State DOT to pave. There has been a quite a bit of positive feedback already. It has been a little chaotic with all the different work going on; the Town with the sidewalks, the water company and the utility district working in anticipation of DOT paving the streets. Fire Chief Paul Smeltzer has advised that Engine 2 in back in service. The pump problems were repaired at no cost to the Town. The 1979 Ford ambulance, Unit 77, has been sold for $3,500. Again that is the unit that has been out of service and will be replaced by the new sprinter ambulance. The Town went live on Thursday, July 12, 2012 with the new TRIO financial management and customer service software that the Board approved purchasing at its April 3, 2012 meeting. All is going well. In particular the motor vehicle registration aspect of it is going very well, cutting some new vehicle registration times from around 20 minutes to as little as 7 to 8 minutes.
Currently there are several vacancies on different boards and committees. The Conservation Commission has 2 openings, the Economic Development Committee has 2 openings, LCTV has 1 opening, the Board of Appeals has 1 opening as well as an alternate, and the Planning Board has 1 opening. Even though the Planning Board is down only one member, it sometimes does have a problem attaining a quorum, so finding a suitable candidate for that slot would be very helpful. An application was received yesterday from Robert Kanewske for the Economic Development Committee. This will be placed for consideration by the Board at their next meeting on August 14th. The Board is scheduled to hold a workshop regarding the Town s personnel policy at 6:00 pm, Tuesday July 31, 2012. The next regular Board meeting is not for three weeks as the second Tuesday in August falls on the 14th. It is anticipated the agenda will include approval of bids for the plow/wing and body for the new public works truck being, screening winter sand and gravel and, and paving for three miles of Old Augusta Road and 1.5 miles of Old Route One. He is suggesting that the public hearing for September 11, 2012 referendum be scheduled for Thursday, August 30, 2012 if Miller School is available, with Wednesday, August 29, 2012 being an alternative if Miller School is not available, unless the Board feels it could be held at the Town Office in conjunction with the regular Board meeting that is scheduled for Tuesday, August 28, 2012. 7. Consent Calendar - On the motion of Wooster / Cartwright, the Board voted 5-0 to approve the consent calendar as follows, with the exception of amending the vote for the 7/10/12 minutes, section 8.1, to read 4-1 as opposed to 4-0: 7.1. Approve Meeting Minutes for July 10, 2012 & July 12, 2012. 7.2. Financial Warrants & Reports: 7.2.1. Treasurer s Warrants # 1 & 2. 7.2.2. Payroll Warrants # 01 & 02. 7.2.3. Waldoboro HRA Operating Warrant - None. 7.2.4. Waldoboro Water Department Operating Warrant - None. 7.2.5. Financial Reports - None. 7.3. Correspondence: 7.3.1. Waldoboro Public Library Director s Report for July 12, 2012 and Financial Report for FY 2012. 7.3.2. Letter from Todd Richards. 7.4. Quitclaim Deed(s): 7.4.1. Property located at 1261 Finntown Rd., Tax Map R11 Lot 17A, to James E. and Mary S. McIntyre formerly owned by Annie M. White Heirs. 8. Old Business: 8.1. YMCA / A. D. Gray Building - Town Attorney Peter Lynch and Town Manager John Spear met via conference call with Central Lincoln County YMCA Director Craig Wilson and YMCA attorney Rob Gregory on July 19, 2012 to finalize the
proposed Lease / Transfer of Ownership Agreement concerning the YMCA redeveloping the A. D. Gray property. On the motion of Cartwright / Wooster, the Board voted 4-1 (Cunningham opposed) to approve the Lease Agreement between the Town and the Central Lincoln County YMCA. 9. New Business: 9.1. Warrant for September 11, 2012 Special Town Meeting - On the motion of Cartwright / Wooster, the Board voted 5-0 to execute the Warrant for Special Town Meeting for September 11, 2012. 9.2. Comprehensive Plan Update - Planning and Development Director Bill Najpauer was present to discuss the Comprehensive Planning process which he will be facilitating over the upcoming 20 months. 9.3. Proposed Land Use Ordinance Amendments - The Planning Board is completing some Land Use Ordinance Revisions to be considered on the November ballot. The following is an outline of the proposed revisions: The Land Use Chart is being updated with an expanded list of land uses to make it easy and clear for people to identify activities. New definitions are being added to clarify the meaning of terms. The dimensional chart is being updated. Some new performance standards are proposed. Some housekeeping changes are also proposed. The Planning Board should be able to finalize the revision in August and will schedule a public hearing as soon as they complete their review. 9.4. Proposed Property Maintenance Ordinance - A draft Property Maintenance Ordinance was presented to the Board for their consideration to be placed on the November Ballot. The ordinance was created in response to public input and complaints dealing with various properties throughout the town where junk/trash has accumulated in some cases for many years. Having a local ordinance to deal with junk and trash stored in the open will allow the town to better deal with these conditions. 9.5. Maine Municipal Association Vice President and Executive Committee Ballot - On the motion of Bodman / Cooley, the Board voted 5-0 to vote for all those that were proposed by the MMA Nominating Committee. 9.6. Ambulance Purchase - The Town has received 2 proposals for a 2012 Sprinter Ambulance. One from Professional Vehicle Corporation ($78,951.74) and the other from Sugarloaf Ambulance Rescue Vehicles ($82,120.00). The former is recommended by the EMS Director. On the motion of Cartwright / Cunningham, the Board voted 5-0 to accept the bid of Professional Vehicle Corporation to provide the Town with a 2012
Mercedes Sprinter Ambulance, in the amount of $78,951.74 and authorize the expenditure of $31,500 from EMS Equipment Reserve Fund towards this purchase. 9.7. Ambulance Lease Purchase Financing - The only firm to respond to the town s solicitation to provide lease purchase financing for a 2012 sprinter ambulance was Gorham Leasing Group of Portland ME. Gorham s proposal is at an interest rate of 2.5%. The total cost of the ambulance is $78,951.74. The amount of the down payment from the reserve fund is $31,500. That means the net amount financed is $47,451.74. Consequently the total interest to be paid over the two year period will be $1,786.78. On the motion of Cartwright / Wooster, the Board voted 5-0 to accept the bid from Gorham Leasing Group of Portland Maine to provide the Town with lease purchase financing for a 2012 sprinter ambulance, in the amount of $78,951.74, (net amount financed $47,451.74) at a rate of 2.5% for a period of two years and that the Town Manager be authorized to execute the lease purchase agreement. 9.8. Highway Construction Reserve Account - On the motion of Bodman / Wooster, the Board voted 5-0 to authorize the Town Manager to expend up to $10,000 from the Highway Construction Reserve Account for miscellaneous road projects. 9.9. Waldoboro, Friendship, and Cushing Municipal Services Agreement - At the June 12, 2012 referendum, the Town of Waldoboro approved the Waldoboro Solid Waste Disposal and Required Recycling Ordinance and the Amended and Restated Waldoboro, Friendship and Cushing Municipal Services Agreement for Solid Waste Disposal Facilities (MSA). The effective date of the ordinance is 30 days after the MSA is approved by all three towns. Friendship was the last town to approve the MSA and they did so on July 17, 2012. This means the effective date of the ordinance will be August 16, 2012. Additionally the ordinance establishes a permanent Transfer Station Committee consisting of two members each appointed by the Friendship and Cushing boards of selectmen and three members appointed by the Waldoboro Board of Selectmen. One of the Waldoboro appointees must be a sitting Waldoboro Selectman, one a Waldoboro resident and one a waste hauler. The waste hauler need not be a resident of Waldoboro. The Town Manager will solicit applications for these three committee positions, with a due date of August 9, 2012, in order that the Board may consider appointments at its August 14, 2012 meeting; which is of course prior to the ordinance s August 16, 2012 effective date. On the motion of Wooster / Cartwright, the Board voted 5-0 to execute the Amended and Restated Waldoboro, Friendship and Cushing Municipal Services Agreement for Solid Waste Disposal Facilities, as approved by the Towns of Waldoboro, Friendship and Cushing.
10. Executive Session(s) - None. 11. Adjourn - On the motion of Cartwright / Wooster, the Board voted 5-0 to adjourn at 7:30 p.m. Board of Selectmen: Town of Waldoboro, Maine Craig E. Cooley, Chairman James Bodman, Vice-chair Steve Cartwright Respectfully submitted, Liam D. Ducharme Theodore M. Wooster Carl W. Cunningham