BOARD OF EDUCATION MEETING-FEBRUARY 14, 2008 199 BOARD OF EDUCATION ROSLYN UNION FREE SCHOOL DISTRICT Meeting of the Board of Education to be held on Thursday February 14, 2008 in the Administration Building Board Room MINUTES Dani E. Kline, President Ron Smith, Vice President Meryl W. Ben-Levy Kim Hunter Clifford Saffron David Seinfeld Stanley D. Stern John Richman, Ed.D. Dan Brenner, Ph.D. Joseph C. Dragone Anne M. Keller Chelsea Taitelman Edward A. Salina, Jr., Ed.D. ABSENT ALSO PRESENT Superintendent Assistant Superintendent for Curriculum and Instruction Assistant Superintendent for Business District Clerk Student Delegate ABSENT Assistant Superintendent for Administration [AWork Sessions@ of the Board of Education are public meetings. These sessions are primarily designed to enable Board of Education members to discuss matters which may eventually lead to Board action or to placement on a future agenda. The Board may also take action on a relatively small number of items which may be described as Atime sensitive.@] 7:30 p.m. B Executive Session Pursuant to Public Officers Law, Section 105, it was duly moved, seconded and carried by a vote of 6-0 (Mr. Seinfeld absent) that the Board of Education adjourn to Executive Session in the Principal s Conference Room at 7:30 p.m. The Executive Session adjourned at 8:39 p.m. and the Board reconvened in Public Session in the Board Room at 8:40 p.m. 8:40 p.m. Reconvene to a public work session of the Board of Education
BOARD OF EDUCATION MEETING-FEBRUARY 14, 2008 200 EMERGENCY PROCEDURES Ms. Kline informed all present of procedures to be followed in the event of an emergency during the meeting. CELL PHONES Ms. Kline requested that all cell phones be turned off or placed in vibrate mode during the conduct of this meeting. Pledge of Allegiance WELCOME: At this time, on behalf of the Board Ms. Dani Kline, President, Board of Education, welcomed Ms. Allison Brown Feldman, the new Principal of East Hills who will be starting in September, 2008. DISCUSSION ITEMS: Superintendents Overview and Comments on Budget Dr. John Richman presented the first draft of the district budget for the 2008-2009 school year. The Superintendent noted that he anticipated on going changes to the budget during the upcoming review cycle. It was stated that the BAC received a copy of the superintendent s introduction to the budget meetings which included a copy of the goals of the Board of Education, a copy of the central office initiatives and a summary spread sheets which reviewed the increased expenditures in the 2008-09 school year. The Superintendent and Mr. Dragone reviewed new initiatives that the Board of Education will be considering at the upcoming board meetings. The new initiatives will raise the budget 2.95%. The cost of rolling over our existing budget into next year will increase the current budget by 4.55%. The new programs included an alternative secondary school program, a summer instructional program, additional buses and the purchase of new computers and software. The committee members had a number of questions which were addressed by the administrators. Joe Dragone and Michael Fabiano reviewed and answered questions regarding the December 31 st expenditure report and the revenue projections for the 2007-08 school year. The next meeting of the BAC has been scheduled for Monday February 25 th at 7:30 PM. BAC members were also encouraged to attend the future Board of Education budget meetings (2/28/08, 3/13/08 and 3/27/08). Budget Presentations by: o Art Mandel, Director of Guidance, K-12 o Dr. Mira Martincich, Director of Physical Education, Athletics & Recreation o Dr. Stuart Grossman, Director of Pupil Personnel Services o Barry Edelson, Director of Adult Education & Community Relations
BOARD OF EDUCATION MEETING-FEBRUARY 14, 2008 201 All of the department chairpersons presented their budget recommendation which are in a power point format posted on the website under the Business section and will become part of the official minute PUBLIC COMMENT #1 Limited to Agenda Items ONLY (Will be limited to ½ hour, no more than 2 minutes per speaker). Though not required by law, the Roslyn Board of Education invites public comment during its meetings. Citizens will be recognized by the presiding officer. Please state your name and address before speaking and direct all comments to the Board. This is not a time for citizen to citizen exchanges. We ask that comments not include the names of students or staff members, and comments are not permitted with respect to confidential matters. Please also be reminded that Board meetings are designed by law to facilitate the school district s business and provide for public Board deliberations. Thank you. The following topics were brought before the Board of Education during public comment: The H.S. Art Department needs an increase in budget, students need more hard drive space, the Alternative School proposal, and the electronic bulletin board outside of high school. ACTION ITEMS Action may be taken for each individual resolution or by the titled subgroups. Bracketed information following resolutions is not part of the Board s official action and does not become part of the official record. All Personnel appointments listed are funded in the current year budget, unless otherwise noted. CERTIFICATED PERSONNEL 1. It is the recommendation of the Superintendent of Schools that the following resolution be adopted: RESOLVED, that the Roslyn Board of Education approves the appointments, resignations, terminations, elimination of positions, transfers, and leaves of absence as detailed in the Personnel Action Reports attached as Appendix A (Professional) SUPPLEMENTAL PERSONNEL 2. Recommendation to appoint Karen Lucchese to a.4, two (2) days/week, lunch duty assignment at East Hills for the 2007-08 school year with compensation in accordance with the RTA contract. 3. Recommendation to appoint Erin Piserchia as the Middle School Winter II Boys Volleyball Head Coach for the 2007-08 school year with compensation in accordance with the RTA contact. 4. Recommendation to appoint Lauren Brue as a tutor for the 2007-08 school year at a rate of compensation not to exceed $60/hour. NON-CERTIFICATED PERSONNEL 5. It is the recommendation of the Superintendent of Schools that the following resolution be adopted:
BOARD OF EDUCATION MEETING-FEBRUARY 14, 2008 202 RESOLVED, that the Roslyn Board of Education approves the appointments, resignations, terminations, elimination of positions, transfers, and leaves of absence as detailed in the Personnel Action Reports attached as Appendix B (Classified) BUSINESS/FINANCE: ALL ITEMS ON THE BUSINESS/FINANCE PORTION OF THE AGENDA ARE WITHIN THE 2007-08 BUDGET UNLESS OTHERWISE SPECIFIED 6. Recommendation to approve the following contracts: (i) Contractor: The Lowell School Services: Instructional agreement for 1 student for the period of January 18, 2008 thru June 27, 2008 Fees: $ 27,016.00 tuition for school year (10 months) Total estimated to be $ 16,209.60 (ii) Contractor: Great Neck Public Schools Services: Health and Welfare services for 11 students for the 2007-08 school year Fees: $ 809.92 per student Total estimated to be $ 8,909.12 7. Recommendation to approve a budget appropriations transfer request in the amount of $14,274.00 from F2250-450-0807 (IDEA #611 Supplies - prior balance $87,094.00) to F2250-200-0807 (IDEA #611 Equipment - prior balance $-14,274.00) [To cover the cost of 2 Dynavox communication devices] 8. Recommendation to approve a budget appropriations transfer request in the amount of $9,550.00 from H1620-293-03-2602 (District Wide Masonry GC - prior balance $200,300.56) to H1620-201-03-2618 (District Wide Fire Safety - Construction Manager - prior balance $0) [To set up budget appropriation for the DW Fire Safety Project - Construction Manager Fees] 9. Recommendation to approve a budget appropriations transfer request in the amount of $9,378.27 from H1620-293-03-2602 (District Wide Masonry GC - prior balance $200,300.56) to H1620-245-03-2618 (District Wide Fire Safety - AIA - prior balance $0) [To set up budget appropriation for the DW Fire Safety Project AIA Fees] 10. Recommendation to approve a budget appropriations transfer request in the amount of $49,770.75 from H1620-293-03-2602 (District Wide Masonry GC - prior balance $200,300.56) to H1620-296-03-2618 (District Wide Fire Safety - Elect - prior balance $188,979.25) [To set up budget appropriations for the DW Fire Safety Project]
BOARD OF EDUCATION MEETING-FEBRUARY 14, 2008 203 11. BID: FIRE ALARM AND SMOKE DETECTION SYSTEM FOR RECONSTRUCTION WORK AT HEIGHTS, HARBOR HILL, EAST HILLS AND THE MIDDLE SCHOOL Bid advertised and mailed: November 29, 2007 Bid opened: January 7, 2008 Number of invitations to bid mailed: Electric Work 15 Number of bids received: Electric Work 11 Recommendation that award based on low cost satisfactorily meeting contract documents be made to the following contractor: Contract 1 - Electric Contract Contractor: Locust Valley Electric Glen Cove, NY 11542 Description: Electric work as per contract documents Cost: $218,750.00 Total base bid $ 20,000.00 Plus alternate #2 East Hills $238,750.00 Total bid award Total bid amount is within the 2006-2007 Capital Budget. 12. Recommendation to approve a payment of $2,556.00 to BJLJ Engineers & Architects, PC [$228.00 for review of Middle School floor tile needs; $408.00 to review Heights steam piping needs; $1,920.00 to review High School flood damage needs. The MS and HS expenses consisted of the following: The Middle School experienced a moisture condition in the 6th Grade Wing. After the roof drains were checked by our staff and a camera used inside the drain pipes, Mr. Mohrman asked BJLJ to review the as built drawings for proper drainage away from the building as that part of the building is on a slab. The cost for their inspection was $228.00. The BJLJ expense of $1920 is part of the deductible from the NYSIR Insurance Policy to cover the flood damage at the high school.] 13. Recommendation to approve an additional payment of $19,256.84 to Ingerman Smith LLP for the period of November 1, 2007 thru November 30, 2007 [This includes $12,500 for the monthly retainer and $545.19 in disbursements related to retainer items. The balance of $28,718.01 was for non-retainer items and disbursements] 14. Recommendation to approve a payment of $41,763.20 to Ingerman Smith LLP for the period of December 1, 2007 thru December 31, 2007 15. Recommendation that, pursuant to receipt by Mark Rosenbaum of a gift in the amount of $9.42 from Verizon, the board of education hereby accepts the gift, approves the expenditure of funds in appropriation A2110.450.04.9000.401 by $9.42 with the understanding that this increase in appropriations is the result of unanticipated revenue and therefore will result in no impact on the tax levy. 16. Recommendation that, pursuant to receipt by Regina Colardi of a gift in the amount of $7.43 from Verizon, the board of education hereby accepts the gift, approves the expenditure of funds in appropriation A2110.450.06.9000.601 by $7.43 with the understanding that this increase in appropriations is the result of unanticipated revenue and therefore will result in no impact on the tax levy.
BOARD OF EDUCATION MEETING-FEBRUARY 14, 2008 204 17. Recommendation that, pursuant to a resolution adopted by the Board of Education on January 17, 2008 announcing the intention of the District to accept proposals for the refunding of certain outstanding bonds of the District which have heretofore been issued and remain outstanding and unmatured; having received four (4) proposals from various firms for the refunding of all or a portion of the following serial bond issues of the District: (a) $10,900,000 School District (Serial) Bonds, 1997 and (b) $19,125,000 School District (Serial) Bonds, 2001; and based upon the written recommendation received from the District s Financial Advisor, New York Municipal Advisors Corporation, Syosset, New York, it is hereby determined that the proposal of RBC Capital Markets is hereby accepted. This resolution shall take effect immediately. [Our fiscal advisor has indicated they are qualified to complete the transaction. Their estimated fees of $40,460 allows for $5,000 of counsel fees and is significantly less than the $110,000 we used in our analysis of savings from refinancing] 18. Recommendation to declare surplus and obsolete the following items which are no longer needed, useable or repairable: Copier - Serial #F121202 Fax machine - Panasonic - Serial #01990500399 Typewriter - IBM - Wheelwriter - Serial #300656 Walkie talkie radios and other miscellaneous small equipment CURRICULUM AND INSTRUCTION 19. Recommendation to accept the confidential stipulations of the CPSE for the dates listed below as well as the implementation plans for the corresponding special education programs, services and parent notification as previously approved by the Board: January 9, 2008, January 23, 2008 and January 30, 2008. BOARD OF EDUCATION 20. Recommendation to approve Dr. John A. Richman to attend the American Education Research Association International Conference to be held in New York City from March 24 March 28, 2008. [Estimated cost to be $550.00 for conference registration, food and transportation] Ms. Ben-Levy moved, seconded by Ms. Hunter and it was carried by a vote of 6-0 (Mr. Stern absent) to approve Agenda Items numbered 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19 and 20. Executive Session There being no further business to come before the Board of Education, Ms. Hunter moved, seconded by Ms. Ben-Levy to move to Executive Session at 11:00 p.m..
BOARD OF EDUCATION MEETING-FEBRUARY 14, 2008 205 Adjournment There being no further business to come before the Board of Education, Dr. Smith moved, seconded by Mr. Stern to adjourn the Board of Education meeting at 12:30 a.m. Respectfully submitted, Anne M. Keller Anne M. Keller District Clerk
Board of Education Meeting-February 14, 2008 206 Personnel Action Report Professional Appendix A February 14, 2008 Item Name Action Position/Location Replacing 1 Joseph Bartolomeo Appointment Perm Sub Teacher/MS R. Maultasch 2 Michael Roberts Appointment Perm Sub Teacher/MS N. Micene 3 Antonietta Alagna Resignation TA/EH 2/8/08 4 Kristin McKeown Probationary TA/EH Appointment A. Alagna Effective Date From To Tenure Area Certification Class/Step Salary 2/4/08 3/14/08 N/A Spanish 7-12 $125/day 2/6/08 3/7/08 N/A Family & Consumer Sciences $125/day 2/11/08 2/10/10 Teacher Assistant Literacy (birth-gr. 6) & Childhood Ed (Gr. 1-6) III/Step 4 $23,538
Board of Education Meeting-February 14, 2008 207 Personnel Action Report Classified Appendix B February 14, 2008 Item Name Action Civil Service Title Class Type of Appointment Location Effective Date From To Salary Schedul Step & Ra 1 Michael Marbit Appointment P/T Cleaner Labor Part-time District 2/25/08 $12.25/ho 2 Lucia Schumann Appointment Monitor Non-Competitive Part-time HTS 2/6/08 $11.65/ho
Minutes-January 17, 2008 208