Oologah Mustang Quarterback Club CONSTITUTION AND BYLAWS Revision A Page 1 of 10
CONSTITUTION Article I. Name The name of this organization shall be the Oologah Mustang Quarterback Club. Article II. Purpose This association is a non-profit organization and its purposes are: To promote fellowship among parents, coaches, and student athletes. To provide, when possible, financial support to the school athletic department, and student/athletes for athletic activities benefitting the football program. To remain apart and separate from school administration and other organizations. Article III. Membership Membership in the Oologah Mustang Quarterback Club shall be available to any individual who subscribes to the objectives of the Oologah Mustang Quarterback Club without regard to race, color, creed, or national original under such rules and regulations not in conflict with the provisions of these bylaws. The director of athletics and the football coaching staff shall be members, exofficio. The principals of Oologah Middle School and High School shall be honorary members, ex-officio. Article IV. Officers The officers of this association shall consist of a president, vice president, secretary, and treasurer. Each officer shall be elected for a term of one year and shall hold office until their successors are duly elected in January election of officers meeting Notice of Election shall be given to all members two weeks prior via newspaper, or webpage posting. Revision A Page 2 of 10
CONSTITUTION Article V. Standing Committees The standing committees of the association shall be: concession, clothing sales, fundraising, membership, and banquet/team meals. These committees shall be chaired by a member from the general membership as appointed by a simple majority of the officers, or when necessary, by an officer. The chairman of all standing committees shall present plans of work to the executive committee and no committee work shall be undertaken without approval of the executive committee. Note: Fundraising can be chaired by multiple standing committees (i.e. programs, gameball/auction, etc., etc.) Article VI. Executive Committee The Executive Committee shall consist of the officers of the association, the head varsity football coach, and the standing committee chairmen. The members of the Executive Committee shall serve until their successors are elected or appointed. The duties of the Executive Committee shall be: To transact necessary business in the intervals between association meetings and such other business as may be referred to it by the association. To create committees, other than the standing committees, as deemed necessary to carry on the work of the association. Article VII. Meetings Meetings will be held at a minimum of every week during football season and as required in the off season. Additional meetings can be called by any member of the Executive Committee, head football coach, or athletic director. Revision A Page 3 of 10
Article VIII. Amendments and Repeals This Constitution or any part thereof may be amended or repealed by a twothirds (2/3) affirmative vote of the general membership in attendance at two consecutive general membership meetings, provided notice of the proposed amendment or repeal shall be given to all members via a meeting announcement, voicemail, email, newspaper, or webpage posting. The Bylaws or any part thereof may be amended or repealed by a two-thirds (2/3) affirmative vote of the general membership in attendance at a regular scheduled membership meetings, provided notice of the proposed amendment or repeal shall be give to all members via a meeting announcement, voicemail, email, newspaper, or webpage posting. Revision A Page 4 of 10
BYLAWS Article I. Membership Section 1. Who May Apply Any persons interested in the progress and development of the Oologah Mustang Football Program Section 2. How to Become a Member Membership is attained by purchasing one of a variety of memberships available during the annual enrollment drive. However, persons may be admitted to membership at anytime. Section 3. Terms of Membership A member in good standing of the Oologah Mustang Quarterback Club is one who abides by the bylaws, who has paid his/her current membership fee, and has attended at least one meeting during the current fiscal year. Article II. Nominations and Elections Only those individuals who have been a member in good standing shall be eligible for nomination and voting privileges. Any member who is nominated must be present at the election unless written proof of nominees intentions are presented at the election. The officers of this club shall be elected by a simple majority vote. The vote will be written only when more than one member is nominated to an office. Any person taking the position of an officer hereby represents that he has never been convicted of a felony, plead guilty to a felony. Being convicted or plead guilty to a crime which was not a felony but involved dishonesty. Each individual who accepts such office will sign a related document swearing to these events. If it is later determined that the officer in fact had committed a felony, plead guilty to a felony or been convicted or plead guilty to a crime not a felony, which involved moral turpitude will be immediately removed from office. The officers shall assume their duty at the next schedule membership meeting following the election. Revision A Page 5 of 10
Those officers wishing to resign their position must notify the remaining officers and announce their intention at the next regularly scheduled meeting. A special election will be held, following the nomination/election procedures defined in this section. No elected officer shall be removed from Office and/or membership before the expiration of his/her term except for cause. Cause shall include misappropriation of Club funds, consistent failure to perform the duties of the office, violation of Club by-law or policies or behavior deemed highly disruptive to the club. A resolution that an officer be removed from office must be passed by a two thirds majority vote of the board. Any vacancy of an officer position shall be filled for the unexpired term by a member elected by a simple majority vote of the remaining members of the executive committee. Notice of such an election must be given to the general membership in advance by the secretary. Officers shall deliver to their successors all official material no later than ten (10) days following the installation of the new officer. Revision A Page 6 of 10
BYLAWS Article III. Duties of Officers The President shall serve as the liaison to the football coaching staff and athletics director, shall preside at all meetings of the association and the executive committee, shall perform such duties as prescribed in these bylaws or assigned him/her by the association or by the executive committee, and shall coordinate the work of the officers and committees of the association. The Vice-President shall act as an aide to the president and shall perform the duties of the president in the absence or inability of that officer to serve. In this case he/she shall oversee at least two (2) standing committees, report on their behalf in the absence of a chairmen at both executive committee and general membership meetings, and shall perform any other duties assigned to him/her by the association or the executive committee. The secretary shall issue notices of all meetings and record the minutes of all meetings of the club and of the executive committees, shall have a copy of the approved bylaws and a membership list available at every meeting, shall be the custodian of all official records pertaining to the current school year, and shall conduct all business correspondence including permits, licenses and reports of such. The treasurer shall have custody of all funds of the association, shall keep accurate records of receipts and expenditures, shall propose an annual budget to the membership, shall pay out local funds in accordance with the approved budget as authorized by the association, shall present a financial statement of accounts at every meeting of the association and other times when requested by the executive committee. All checks shall require two (2) signatures, on of the treasurer and one of another officer. Revision A Page 7 of 10
BYLAWS Article IV. Meetings The Oologah Mustang Quarterback Club will hold regular meetings as decided by the Executive Committee. The president may change the date and time with notice given to the general membership at least One (1) day in advance. The annual meeting for the election of officers shall be held in January. A majority of the Executive Committee will constitute a quorum for election and all other voting. Business meetings shall be conducted in accordance with Basic Parliamentary Procedures. Meeting Procedures shall be conducted as follows: 1) The meeting will be called to order. 2) The minutes of the previous meeting will be read. 3) The treasurer s report will be read. 4) Old Business will be discussed. 5) New Business will be presented. 6) The Coach s report will be read. 7) Open Floor Discussion 8) The meeting is adjourned. Article V. Basic Polices The association shall be non-commercial, non-sectarian, and nonpartisan. Criticism of individual teachers, administrators, or coaches shall not be tolerated in open meetings. Discussions, questions, or comments regarding individual player(s) will not be allowed during open meetings. The club will dissolve when and if Oologah High School Football Team no longer exists or at any time the coaches or parents deem it to be in the best interest of the team and club. If the club dissolves, all monies, equipment and material owned by the club will be turned over to the Oologah High School for the sole use of the football program or athletics department. Revision A Page 8 of 10
BYLAWS Article VI. Fiscal Year and Finances The fiscal year shall begin on the first day of April and end on the last day of March. All funds of the club shall be deposited into a designated bank account to the credit of the Oologah Mustang Quarterback Club. All withdrawals shall be signed by two (2) officers. All request for allocation must include a Description, Quantity, and Total Prices (Including any tax and shipping cost). The Treasure shall submit a budget to the membership prior to the fiscal year. The membership must approve the budget prior to the fiscal year. Any non-budgeted item over $100 will need approval by the Executive Committee. The Treasurer s report shall contain the following items: 1) Current Cash Position Where the club stands as of the meeting date. 2) Summary of income and expenses year to date 3) Budget Review to see how the club is doing compared to what was budgeted 4) Check Requests to be considered at the current meeting 5) Other discussion (items such as if we need info/research on an upcoming major expenditure.) This constitution & bylaws have been accepted on this of 2009. day T. Base, Secretary M. Keys, Treasurer G. Wolters, Vice President R. Hanneman, President Revision A Page 9 of 10
VERIFICATION STATE OF OKLAHOMA ) )ss. COUNTY ) I,, represent that I am accepting a position as an officer with the Oologah Mustang Quarterback Club. I further represent that I read and understand the Bylaws and Constitution thereof. As such, I am representing that I have never been convicted nor plead guilty to a felony. I further represent that I have never plead guilty or been convicted of a crime not a felony, which involved dishonestly. I further represent that I understand and accept the fact that it is later determined that I have in fact committed such a felony or crime involving dishonesty for moral turpitude that I will be removed immediately as an officer of the club. (Signature) SUBSCRIBED AND SWORN to before me this day of, 2009 Notary Public # (SEAL) Revision A Page 10 of 10