ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43 rd Avenue Patty Kennedy, President Don DeBusk, Clerk Glendale, AZ 85301-1661 Rick Fields Vicki L. Johnson Pam Reicks Tel 623-435-6000 Fax 623-435-6078 SUPERINTENDENT www.guhsdaz.org Eugene E. Dudo GOVERNING BOARD MEETING CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS 38-431.02, NOTICES OF THIS PUBLIC MEETING HAVE BEEN APPROPRIATELY POSTED STUDENT ACHIEVEMENT REPORT APOLLO HIGH SCHOOL AGENDA Wednesday, October 16, 2013 REGULAR MEETING BOARD ROOM 5:00 PM 7:30 PM PUBLIC RESPONSE TO AGENDA ITEMS PLEASE REFER TO SECTION I.E. OF THE AGENDA I. REGULAR MEETING A. Call to order The meeting was called to order at. B. Roll call C. Pledge of Allegiance The Governing Board President will lead the Pledge of Allegiance. D. Adoption of agenda Policy Ref. B-1700 Adoption of the agenda as the order of business is requested. Motion Second Vote E. Public participation at Board meetings Members of the public wishing to appear before the Governing Board concerning an item on the agenda must fill out a request form located on the counter just inside the entrance to the board room and give it to the board secretary. Presentations are limited to a maximum of three (3) minutes. At the discretion of the Governing Board President, the number of presentations may be limited. Due to the Arizona Open Meeting Law, the Governing Board cannot discuss or take any action on items not listed on the agenda. Note: As a matter of information to the audience, five days prior to any Governing Board meeting, Board members receive the agenda along with the extensive background material which they study individually before action is taken at the meeting. Routine matters will be asterisked and approved as consent agenda items. Any member of the Governing Board may remove items from the consent agenda. Empowering All Students for the Choices and Challenges of the Twenty-First Century Apollo Cortez Glendale Greenway Independence Moon Valley Sunnyslope Thunderbird Washington Metrocenter Academy
GOVERNING BOARD AGENDA October 16, 2013 Page 2 II. CONSENT ITEMS It is requested that the Governing Board approve the recommendations listed for items *A. through *G. as consent agenda items. *A. Approval of minutes Policy Ref. B-2100 (Enclosure) It is requested that the Governing Board approve the minutes of the meeting held on October 2, 2013. *B. Ratification of vouchers Policy Ref. D-2950 (Enclosure) For the information of the audience, a closely controlled procedure for processing vouchers is followed when expending district monies. Vouchers (schedules of payments to vendors and/or employees), along with the supporting documentation, are prepared for review and signature by the Governing Board Clerk. The total vouchers reviewed were: Date Expense Payroll Auxiliary/Tax Credit Reviewed Voucher Voucher Voucher 09/30/2013 1,055,928.54 3,614,390.81 31,212.76 10/07/2013 1,395,029.15 N/A 16,121.57 Approval is requested for the vouchers listed on the enclosure. *C. Purchase orders Policy Ref. D-2500 (Enclosure) As a matter of information to the audience, the procurement of materials and services in the district is controlled by the use of a purchase order system. The Board s approval of the detailed annual budget provides authority for the processing of purchase orders through the Director of Purchasing. After preparation of purchase orders, the Clerk of the Governing Board reviews each of them before making a recommendation to the Governing Board. Approval is requested for the purchase orders listed on the enclosure. *D. Authorization for Executive Session Policy Ref. B-1550 It is requested that the Governing Board authorize an executive session consistent with the requirements set forth in ARS 38-431-03. Notices of this meeting as required by ARS 38-431.02 were posted. Reference: Executive session agenda is included. *E. Professional visit Policy Ref. G-3000 It is requested that the Governing Board approve the following professional visits: 1. Arizona Health & Physical Education State Convention Where: Phoenix, AZ When: October 17-18, 2013 Person involved: Holly Swartz (GW) Purpose: Professional development and receive Physical Activity Leader (PAL) Training Cost to Title II funds: Transportation = $29; Registration = $160; Substitute = $200 2. PricewaterhouseCoopers-Wharton School of Business Seminar Where: Philadelphia, PA When: October 24-27, 2013 Person involved: Travis Kenyon (GW) Purpose: Gain knowledge of current trends in business and financial responsibilities Cost to CTE funds: Transportation $525
GOVERNING BOARD AGENDA October 16, 2013 Page 3 Professional visit (continued) 3. Statewide Conference on Homelessness Where: Phoenix, AZ When: October 29-30, 2013 Person involved: Laura Ilardo (T) Purpose: Gain knowledge on homeless trends in Arizona to aide in working with McKinney-Vento students No cost 4. Family, Career, and Community Leaders of America (FCCLA) Advisor Training Where: Anaheim, CA When: November 1-3, 2013 Persons involved: Judy Carpenter, Frank Coloma, Andy Kuntz (A); Shawn Morris (G), Lois Young (GW); Brian Dudo, Vince Pernick (MV); Lucy Lamont (T); Jacqueline Kennedy, Gary Murphy (W); Amanda Shively (DO) Purpose: Industry advisor training Cost to CTE funds: Transportation/Registration $4,125; Meals $1,452; Substitute $1,000 5. Annual Arizona Council of Occupational/Vocational Administrators (ACOVA) Where: Prescott, AZ When: November 5-7, 2013 Person involved: Amanda Shively (DO) Purpose: Attend Director s meeting and receive professional development on State assessments and grants management systems Cost to CTE funds: Transportation = $81; Meals = $88; Lodging = $250; Registration = $195 6. 2013 E-rate Applicant Training Where: Portland, OR When: November 6-8, 2013 Person involved: Jordan Beveridge (DO) Purpose: Learn updates on the E-rate program application, and rules. Cost to Indirect funds: Transportation $416; Lodging $340; Meals $88 7. Building Capacity.K-12 Science Education Where: Phoenix, AZ When: November 13-14, 2013 Person involved: Matt Schmitt (DO) Purpose: Focus on standards, practices, concepts, assessments, and implementation Cost to Race to the Top funds: Registration $180 8. Title I Mega Conference Where: Litchfield, AZ When: November 19-21, 2013 Persons involved: Matt Belden (DO) Purpose: Gain knowledge on changing practices and innovations driving the process of continuous improvement Cost to Title I funds: Registration = $375
GOVERNING BOARD AGENDA October 16, 2013 Page 4 *F. Student trips Policy Ref. I-6500 It is requested that the Governing Board approve the following student trips: 1. SHS Vikingtown Where: Prescott, AZ When: November 5-9, 2013 Advance Group 16 students and 8 chaperones, leaving on 11/5/13, 4 pm returning 11/9/13, 1 pm, Students will miss 3 days of school Regular Group 60 Students and 2 chaperones, leaving on 11/6/13, 11 am returning 11/9/13, 1 pm, Students will miss 2.5 days of school Purpose: Diversity and tolerance camp to maintain a safe and respectful campus Cost to Club funds: Transportation = $490; Lodging = $5,463; Substitute = $2,400 2. GWHS Distributive Education Clubs of America (DECA) Where: New York City, NY When: November 19-24, 2013 Persons involved: 14 students and 2 chaperones Arrangements: Commercial carrier leaving on 11/19/13, 10 pm returning 11/24/13, 6 pm Purpose: Attend conference regarding marketing, finance, hospitality and merchandising Students will miss 3 days of school Cost to Club/CTE funds: Transportation = $5,975/$425; Registration = $3,300/$220; Lodging = $4,540/$860; Substitute = $300/$300 3. MVHS Distributive Education Clubs of America (DECA) Where: New York City, NY When: November 19-24, 2013 Persons involved: 15 students and 2 chaperones Arrangements: Commercial carrier leaving on 11/19/13, 11 pm returning 11/24/13, 7 pm Purpose: Attend conference regarding marketing, finance, hospitality and merchandising Students will miss 3 days of school Cost to Club/CTE funds: Transportation = $6,400/$425; Registration = $3,300/$220; Lodging = $4,540/$860; Substitute = $300/$300 4. SHS Wrestling Where: Flagstaff, AZ When: December 6-7, 2013 Persons involved: 14 students and 3 chaperones Arrangements: District van leaving on 12/6/13, 7 am returning 12/7/13, 10 pm Purpose: Wrestling tournament Students will miss 1 school day Cost to Club funds: Transportation = $375; Lodging = $250 5. THS Jazz Band Where: Flagstaff, AZ When: February 21-22, 2014 Persons involved: 25 students and 3 chaperones Arrangements: Commercial carrier leaving on 2/21/14, 7 am returning 2/22/14, 9 pm Purpose: Division I competition at NAU Jazz Festival Students will miss 1 school day Cost to Club funds: Transportation = $1,800; Registration = $300; Lodging = $1,000; Substitute = $100
GOVERNING BOARD AGENDA October 16, 2013 Page 5 *G. Personnel 1. Certified a. Leave of absence Policy Ref. G-3450 (Enclosure) The following teacher is requesting a leave of absence: GWHS - Reagan Turley, Special Ed Effective 10/1/13 2. Support Staff a. Reclassification Policy Ref. G-9050 It is requested that the Governing Board accept the following reclassifications: IHS - Manuel Lopez, from Custodian to Maintenance III/Night Lead Effective 10/3/13 SHS - Earl Cabral, from Custodian to Maintenance III/Night Lead Effective 9/24/13 b. Employment Policy Ref. G-7650 The following employees are recommended for employment and are assigned for the 2013-2014 school year as listed: DO - Benita Campbell, Bus Driver Effective 4/15/13 Elijah Hillyard, Bus Assistant Effective 3/4/13 Deborah Meraz, Bus Driver Effective 3/11/13 GWHS - Isabel Torres Quijas, Custodian Effective 7/1/13 Robert Wambolt, Parking Lot Attendant Effective 4/29/13 IHS - Carrie Dewey, School Nurse Effective 10/2/13 c. Leave of absence Policy Ref. G-7650 (Enclosure) The following employees are requesting a leave of absence: AHS - Sandra Rivas, School Secretary Effective 9/30/13 d. Request for early retirement Policy Ref. G-6000 (Enclosure) The following employee is requesting early retirement: GHS - Jose Rodriguez, Maintenance III Effective 1/13/14 e. Resignation Policy Ref. G-9200 (Enclosure) It is requested that the Governing Board accept the following resignations: DO - Marie Freeman, Bus Driver Effective 9/18/13 Daniel Iskiw, District IT Specialist Effective 10/18/13 GHS - Emelie Fitch, Athletic Trainer Effective 10/11/13 THS - James Hunter, District IT Specialist Effective 10/4/13 RECOMMENDATION: That the Governing Board approves the recommendations for Consent agenda items II. *A through II. *G. Motion Second Vote
GOVERNING BOARD AGENDA October 16, 2013 Page 6 III. NEW BUSINESS A. Adoption of Governing Board Policy Revisions in a Single Meeting In accordance with governing board policy B-2600 the governing board may amend its policies in a single meeting in a board declared emergency. Whereas the ASBA has recommended revisions to several governing board policies to reflect recent housekeeping, legislative changes and court rulings and to timely reflect these changes in district policy it is recommended the Governing board declare an emergency for policies revisions related to ASBA advisories from 2012-2013. RECOMMENDATION: That the Governing Board declare an emergency reading on the ASBA policy changes for the ASBA advisories from 2012-2013. Motion Second Vote B. ASBA Policy Revisions for Student Support Services (Enclosures) ASBA has made housekeeping, legislative and court ruling changes to various board policies dealing with student support services as listed below: Acquired Immune Deficiency Syndrome and Human Immunodeficiency Virus Infections Policy J-5300 Admission of Resident Students Policy J-0750 Tuition/Admission of Non-Resident Students Policy J-0800 Drug and Alcohol Use by Students Policy J-3050 Emergencies Policy E-0550 The group of policy changes were presented in DAC on September 23, 2013, and approved for presentation to the Governing board for a single reading. RECOMMENDATION: That the Governing Board approve the revisions to policies J-5300, J-0750, J-0800, J-3050, and E-0550. Motion Second Vote C. Sole Source Procurement for Careers Through Culinary Arts Program/C-CAP & Rouxbe (Enclosure) In compliance with School Procurement Rule R7-2-1503, a contract may be awarded for a material, service, or construction item without competition if the Governing Board determines by resolution that there is only one source for this required item. C-CAP, Rouxbe, and training software has been solely provided by Careers Through Culinary Arts Program. This organization provides opportunities for culinary students to receive training and to compete for scholarships in the culinary field. RECOMMENDATION: That the Governing Board approves the sole source procurement for Careers Through Culinary Arts Program/C-CAP & Rouxbe. Motion Second Vote
GOVERNING BOARD AGENDA October 16, 2013 Page 7 D. Sole Source Procurement for Arizona State Career and Technical Student Organizations (CTSO s): DECA, FBLA, FEA, HOSA, SKILLS USA and THESPIANS. In compliance with School Procurement Rule R7-2-1503, a contract may be awarded for a material, service, or construction item without competition if the Governing Board determines by resolution that there is only one source for this required item. The Career and Technical Student Organization is a required component in order to have a CTE program approved and funded by the Arizona Department of Education. Arizona Department of Education determines which programs are to affiliate with which Career and Technical Student Organization. Not using these CTSO s will jeopardize Glendale Union High School District s Arizona State Priority grant funds and our Federal Perkins grant funds. RECOMMENDATION: That the Governing Board approves the sole source procurement for Arizona State Career and Technical Student Organizations (CTSO s): DECA, FBLA, FEA, HOSA, SKILLS USA and THESPIANS. Motion Second Vote IV. INFORMATION AND REPORTS A. Suspension reports (Enclosure) B. Financial reports (Enclosure) C. Project SHARP Report D. Bond and Override Annual Update (ARS 15-491.K) (ARS 15-481.Y) RECOMMENDATION: It is requested that the Governing Board accept the Information and Reports as presented. Motion Second Vote V. CURRENT EVENTS A. Authorization for Principals, District Administrators & Superintendent to present information B. Board comments RECOMMENDATION: It is requested that the Governing Board accept the Current Events as presented. Motion Second Vote
GOVERNING BOARD AGENDA October 16, 2013 Page 8 VI. FUTURE MEETINGS AND DATES TO REMEMBER Oct 18 1 st Quarter Ends Traditional Schools Oct 22 AIMS Writing retest Oct 23 AIMS Reading retest Oct 24 AIMS Math retest Nov 6 AAA recognition reception -IHS Administrative Center/Board patio 7:00 pm Regular meeting Administrative Center/Board room 7:30 pm Nov 7 2 nd session ends Metro Academy Nov 8-11 2 nd break Metro Academy Nov 11 Veterans Day holiday District office and all schools closed Nov 12 3 rd session begins Metro Academy Nov 19 Honors & Advanced Placement Information Night Moon Valley Auditorium 6:30 pm Nov 20 AAA recognition reception - MVHS Administrative Center/Board patio 7:00 pm Regular meeting Administrative Center/Board room 7:30 pm Nov 28-29 Thanksgiving recess District office and all schools closed VII. CONVENE INTO EXECUTIVE SESSION (Pursuant to ARS 38-431.03) Executive sessions require the confidentiality of the participants. The information discussed in executive session cannot be, and is prohibited from being, subjects of discussion outside this executive session, with the exception of what is reported in the general meeting. Board members are also reminded that they cannot state how he or she intends to vote or the action he or she intends to take on a subject that is discussed in the executive session. A. Call to order B. Minutes Review the minutes of the executive session held on October 2, 2013. C. Personnel matters pursuant to ARS 38-431.03(A)(1) 1. D. Negotiations pursuant to ARS 38-431.03(A)(5) 1. E. Discussion/consideration of confidential information pursuant to ARS 38-431.03(2) 1. Receipt of confidential matters subsequent to the posting of the agenda. VIII. RECONVENE INTO PUBLIC MEETING IX. POSSIBLE MOTION(S) ON SPECIFIC ITEM(S) DISCUSSED IN EXECUTIVE SESSION (Each item will be identified and voted on separately.) X. ADJOURNMENT The meeting adjourned at.