Tender No. IFCI/ Services/Tender/2017-18/02 प ज क त क र लर आईएफस आई ट वर, 61 न हर प ल स, नई द ल ल - 110019 फ न 011-26487444/41732000 व बस इट www.ifciltd.com Regd. Office: IFCI Tower, 61, Nehru Place, New Delhi-110 019 Phone- 011-26487444/41732000. Website: www.ifciltd.com : स आईएन/CIN : L74899DL1993GOI053677 TENDER DOCUMENT For Tender for supply of Packed Mineral Water Jars (20 ltrs) & dispensers at IFCI Tower, Nehru Place, New Delhi General Manager (Services) IFCI Limited IFCI Tower, 61, Nehru Place, New Delhi 110 019 IFCI LIMITED Regd. Office: IFCI Tower, 61 Nehru Place, New Delhi-110019 Website: www.ifciltd.com Telephone- 011-26487444/41732000
IFCI INTRODUCTION IFCI Ltd., (IFCI) is the first Development Financial Institution of India (DFI), set up in 1948, having its Registered Office at IFCI Tower, 61 Nehru Place, New Delhi-110019 with pan-india presence across 7 key locations. IFCI is a Government of India Undertaking, under the Ministry of Finance. (I) INSTRUCTIONS TO BIDDERS (ITB) 1. Name of Work: Tender for supply of Packed Mineral Water Jars (20 ltrs) & dispensers at IFCI Tower, Nehru Place, New Delhi for a period of one year. 2. IFCI Ltd. (IFCI) invites sealed bids/ quotations under two bid system (Technical & Financial) for supply of water jars 20 ltrs of Kinley/Aquafina/ Bisleri/ Bailey/ Kingfisher brand only, as under: S. No. (i) (ii) (iii) (iv) Tender No. Name of Work Deposit of Earnest Money Deposit (EMD) along Tender Document Last date and time of submission of bid/quotation Opening of bid/ quotation/ Tender IFCI/Services/Tender/2017-18/02 dated 26.12.2017 Tender for supply of Packed Mineral Water Jars (20 ltrs)- Kinley/ Aquafina/ Bisleri/ Bailey/ Kingfisher brand only and dispensers at IFCI Tower, Nehru Place, New Delhi. EMD of Rs. 20,000/- (Demand draft in favour of IFCI Ltd., New Delhi) to be submitted along with Tender Document to be dropped at Tender Box at the following address: The General Manager (Services) IFCI Limited, IFCI Tower, Ground Floor 61 Nehru Place, New Delhi-110 019 Tel.: 011-26487444/ 41732000 On 22.01.18 upto 14:00 hours On 22.01.18 at 14:15 hours at 1 st Floor, Auditorium, IFCI Tower, 61 Nehru Place, New Delhi. 3. Bidder(s) may download detailed description and Terms & Conditions of Tender Documents from IFCI website www.ifciltd.com. Bidder(s) may also collect a copy of Tender Document from Services Department during working hours. Bidders are requested to submit their bids prior to the last date of submission to avoid non-submission of their bids up to prescribed time. IFCI reserves the right to reject all or any bid wholly or partly without assigning any reason whatsoever. 4. Bidders shall submit their offer in the prescribed format both for Technical bid and Financial bid in a sealed envelope addressed to General Manager (Services) on all working days during working hours from 0930 hours to 1700 hours before the last date and time of submission of bid. Bids should be dropped at Tender Box kept at Ground Floor IFCI Ltd., IFCI Tower, 61 Nehru Place, New Delhi 110019 duly marked as Technical Bid and Financial Bid respectively.
5. Before submitting the tenders, it should be ensured that all the tender papers/documents are duly signed and stamped by the authorized representative(s) of bidders. a) Envelop-I: Technical Bid (To be submitted in format as per Annexure-I: i) The bidder will have to submit Tender Document duly signed and stamped in a sealed envelope to be addressed to The General Manager (Services), IFCI Ltd., IFCI Tower, 61 Nehru Place, New Delhi 110019. ii) iii) iv) The bidder shall submit the proof of authorized dealership of the respective Brand of Supplier of Packaged Mineral Water jars 20 ltr. The bidder shall submit duly self attested copy of Agreement executed with the respective Brand of Supplier of Packaged Mineral Water jars. The bidder should submit the proof of registration under GST laws along with copy of PAN CARD. v) The office/ godown of the bidder from where the packed water mineral jars shall be supplied should be in the vicinity of Nehru Place and Kalkaji Area. The distance of the office/godown of the vendor should be approx. 8 kms from IFCI Tower, Nehru Place, New Delhi. In this regard, decision of IFCI shall be final in rejection/ acceptance of bid based on this criteria. The financial bids of only those bidders, shall be opened who fulfill this criteria. Therefore, the bidders are required to write their office & godown address in the technical details for physical verification of the office/ godown. The bidders are further required to give an undertaking along-with Technical Bid that if selected by IFCI, they will keep their office functioning within the prescribed distance as above and in case of failure in maintaining so, IFCI will be free to impose penalty or terminate services at its discretion. vi) vii) Duly self-attested KYC documents may please be submitted. The above information and proof has to be prepared very carefully as indicated in the tender document since it will be the basis for the pre- qualification of bidders. Only relevant and to the point information/document should be attached. Failure to provide any required information, may lead to the rejection of the bid and financial bid of such bidders shall not be opened. Bidders must read the tender document very carefully before signing on it. Technical formats i.e. all Annexures, except Financial Bid, Annexures, any other relevant supporting documents including all the pages of tender document must be signed along with date as token of acceptance of the terms & conditions of tender. viii) Certificate from Food & Safety Standards Authority of India issued to the Company of respective brand of water. b) Envelop-II: Financial Bid: The financial bid should be submitted in a sealed envelope separately with the technical bid duly signed along with date in the format as per Annexure II. 6. Only one bid would be considered from one firm. 7. In case, no bid or single bid is received, the bid will get extended at the discretion of IFCI. 8. Conditional bids would be summarily rejected.
9. The Contractor/ Vendor should be registered under GST Laws. The bids from Registered vendors only shall be accepted. Bids from unregistered vendors shall be summarily rejected. The proof of GST Registration should be enclosed along with Tender Document. 10. Late/ delayed bids/ quotations due to any reason, whatsoever, will not be accepted/ considered at all under any circumstances. 11. The bids without EMD of Rs.20,000/- (Demand draft in favour of IFCI Ltd., New Delhi) shall be rejected. 12. The bidders are requested to give details of contracts for supply of packed Mineral Water jars to reputed companies. 13. Opening of Technical Bids: Technical bids will be opened on 22.01.18 at 14:15 HRS by the Tender Committee. IFCI shall evaluate the technical bid to pre-qualify the bidder(s). 14. Opening of Financial Bids: Exact date and time shall be communicated through official E- mail address given in the bid document to the qualified bidders. 15. Validity of bids: Tender submitted by Bidders shall remain valid for acceptance for a minimum period of 90 (ninety) days from the last date of submission of Bid. 16. Contact Person: In case of any query, you may contact any of the following officials: a) Shri Inderjeet Singh, AGM, at New Delhi (011-41732146, mobile no.9990725965) b) Shri Tej Ram Kharal, Assistant Manager, at New Delhi (011-41732136, mobile no 9990725666) c) EMAIL ID: services.dept@ifciltd.com 17. IFCI reserves the right to reject any or all the offers without assigning any reasons thereof. The Interested parties can submit their bid/ quotation in a sealed envelope super scribed TENDER FOR SUPPLY OF WATER JARS 20 LTRS OF KINLEY/AQUAFINA/ BISLERI/ BAILEY/ KINGFISHER BRAND on or before the above mentioned dates and drop at the Tender Box at the following address : The General Manager (Services) IFCI Tower, Ground Floor, 61, Nehru Place, NEW DELHI-110019
(II) TERMS & CONDITIONS (i) (ii) (iii) (iv) (v) Contract Period: The Contract will be awarded for a period of one year with effect from 01.02.2018. The performance of the Contractor will be evaluated every month/quarter/half year/yearly on a continuous basis. Expenses incurred for preparation of bid/ quotation by the bidders for participation in Tender Process shall not be reimbursed or paid by IFCI Ltd. under any circumstances. Further, IFCI shall not be liable to pay any interest on the EMD. The Contractor/ Vendor registered under GST Laws can only participate in the Tender Process. The bids from Unregistered vendor shall be rejected. The proof of GST Registration should be enclosed along with Tender Document. Contractual Rates: The Bidders are required to quote all inclusive rates (excluding applicable Govt. taxes) in the format given at the end of this document. IFCI shall not bear any hike in rates and request for revision of rates shall not be entertained under any circumstances during the period of the contract. The successful bidder shall enter into an Agreement with IFCI for Supply of packed bottled drinking water in 20 ltrs jars on a stamp paper of Rs.100/- (charges to be borne by the supplier) immediately after the receipt of the award letter containing all the terms and conditions applicable during the tenure of the contract. (vi) The selected bidder shall deposit interest free performance security of Rs. 1 lakh in favour of IFCI Ltd. issued by a scheduled commercial bank, valid for 15 months (12 + 3 months) in the form of bank guarantee or interest free deposit of Rs.1 lakh within fifteen days of intimation of award of contract. (vii) The contractor shall be solely responsible for quality of the packaged drinking water supplied by him. Any complaint of supply of inferior/substandard quality of drinking water shall be examined/investigated and if the complaint is found to be true, IFCI Ltd. reserves the right to impose penalty, as deemed fit by the competent authority or terminate the contract and forfeit the performance security. (viii) It shall be the contractor s responsibility to supply the drinking water jars as per requirement everyday and place the jars on the water dispensers installed in the rooms and corridors of IFCI Tower. The contractor shall monitor consumption of water and replace the empty jars immediately. (ix) (x) (xi) The contractor shall provide approx. 16 18 Water dispenser machines for dispensing water at designated places. The Contractor may be asked to provide more machine(s) as and when required by IFCI without any extra charges. IFCI shall not pay separately for cleaning material or manpower engaged for supply/replacement of water jars and/or cleaning of water dispensers. It shall be the responsibility of the contractor to maintain cleanliness and hygienic condition of the water dispensers/packed Jars. All water dispensers should be thoroughly washed within reasonable time say cleaned once every week/ fortnight/ month. All the packaged Jars must be hygienic and cleaned. It shall also be responsibility of the contractor
(xii) (xiii) (xiv) (xv) (xvi) (xvii) to maintain all dispenser in working condition. They will carry out maintenance of all the dispensers at-least once in a month. The consumables damaged during the usage/maintenance shall be replaced by the Contractor without any recourse to IFCI. A penalty of Rs. 500/- (Rupees five hundred only) per day per water dispenser shall be imposed by IFCI if any water dispenser is found to be dirty/unhygienic and consumables not replaced within seven days on inspection. Further, contractor has to ensure rectification of any fault in the machine within reasonable time say (3-4 hours) on the same day. The bidder shall not be permitted to withdraw his offer or modify the terms and conditions thereof. In case the bidder fails to observe and comply with the stipulations made herein or backs out after quoting the rates, the aforesaid bank guarantee/ performance guarantee/ demand draft/ EMD will be forfeited by IFCI. IFCI reserves the right to cancel the contract at any time without assigning any reason whatsoever. The Bidder will not be entitled to claim any compensation against such termination. However, while terminating the contract, payment due, if any, to the Bidder for services already performed/rendered would be paid as per the contract terms. The Bidder may discontinue the contract by giving a notice of at least 60 days in writing. In case of any dispute arising under the proposed contract the dispute shall be referred to a sole Arbitrator to be appointed by IFCI. Any decision of such Arbitrator shall be conclusive and binding on both the parties. The arbitration proceedings shall be held at Delhi and shall be governed by the provisions of the Arbitration and Conciliation Act, 1996 as amended from time to time. The Courts of Delhi will have an exclusive jurisdiction over any legal dispute arising under the proposed contract between the vendor/ contractor and IFCI. IFCI reserves the right to reject any or all the quotations without assigning any reason thereof. Decision of IFCI shall be final in this regard. (xviii) In case the proprietor, Partner or Director of the Company/Firm submitting the Tender, has any relative or relation employed in IFCI, the authority inviting the Tender shall be informed of the fact as per specified format (Annexure-III). (xix) The Bidder shall not transfer, assign, pledge or sub-contract the services it has bid for under any circumstances without prior written permission of the IFCI. III. Earnest Money Deposit (EMD): a. The bidder shall furnish, as part of this bid, E.M.D of Rs.20,000/- in the form of Demand Draft issued by a scheduled commercial bank, drawn in favour of IFCI Ltd., New Delhi, payable at New Delhi and submitted along with Tender Document. Tender Document without EMD of Rs.20,000/- will be rejected. b. The bids shall remain valid for a period of 90 days from the date of opening of Tender Document/ bid/ quotation. c. EMD shall be returned to unsuccessful bidders after finalization of bid. Successful bidder shall be refunded EMD after execution of Agreement and submission of interest free performance security of Rs.1 lakh. Please note that no interest shall be paid on EMD or performance security.
IV. Fall Clause: The rates charged under the rate contract should in no event exceed the lowest rates of identical description supplied to any other organization during the period of the contract. If so, the successful contractor should pass the benefits to IFCI Ltd. also. V. Payments: (a) The bills for the material/services rendered should be prepared in duplicate and in favor of IFCI Ltd., for effecting payment together with the acknowledgement of the services provided. No advance payment shall be made for the services. (b) The payment would be released on monthly basis by crossed cheque/ RTGS/ NEFT and income tax and other taxes, if any, shall be deducted against bill submitted. Yours faithfully, (S.K. JAIN) General Manager (Services)
PROFORMA FOR TECHNICAL BID (To be submitted on the letter head of Bidder (s) ANNEXURE-I To The General Manager (Services) IFCI Ltd. IFCI Tower, 61 Nehru Place, NEW DELHI- 110019 WORK: Tender for supply of Packed Mineral Water Jars (20 ltrs) & dispensers at IFCI Tower, 61 Nehru Place, New Delhi for a period of one year. Sir, I/We intend to submit the quotation on the subject captioned above and hereby consent to agree/accept all the terms and conditions stipulated in Tender notice. The information regarding technical details is as under:- 1 Name of the Firm / Company 2 Year of Registration/Incorporation (Attested certificate to be enclosed). 3. (a) Address of the Firm / Company. 3 (b) The address of godown of contractor from where the packed mineral water jars (20 ltrs.) shall be supplied. (The godown should be approx. 8 kms from IFCI Tower, Nehru Place, ND). 4. (i) Telephone No (Land line) (ii) Mobile No. (iii) FAX No. (iv) E-mail address. 5. Name and address the telephone Number of the Proprietor/person to whom all references shall be made regarding tender. 6. GST No. (Attested Copy to be attached) of the Bidder. 7. PAN No. (Attested Copy to be attached) Name: Tel No.
8. Details of the Bank Account of the Bidder Name of the Bank Branch and address IFSC Code (Copy of recent Bank Statement to be attached) 9. Details of authorized dealership of the respective Brand of Supplier of Packaged Mineral Water jars 20 ltr. 10. Details of Agreement executed with the respective Brand of Supplier of Packaged Mineral Water jars. (Please attach proof/ copy of Agreement) 11. Name & Address of the Department/Ministries/ PSUs/other reputed organizations where Packed Water Mineral Jars 20 ltrs are being supplied. (Please attach copies of contract/ work order) 12 Details of EMD Demand Draft No. Date of issue Bank Amount As per Annexure IA 2. I/We undertake that documents are genuine / authentic and nothing material has been concealed and that I/we are not debarred by any Government organization and are competent to contract. I/We understand that the contract is liable to be cancelled, if found to be having obtained, through fraudulent means/concealment of information or misrepresentation. It is also certified that our firm has not been blacklisted by any State Government/ Central Government Ministries/Departments/PSUs/Banks etc. Date: Place: (Signature, Date & Seal of Authorized Signatory of the Bidder)
On Letterhead of the Bidder(s) Annexure IA Name Ministry/Department/PSU / Other Reputed Organisation during last three financial years Work order dated (attested copy attached) Duration of Service From To No. of packed water jars 20 ltr (per month) (Signature, Date & Seal of Authorized Signatory of the Bidder)
On Letterhead of the Bidder ANNEXURE-II PROFORMA FOR FINANCIAL BID The General Manager (Services) IFCI Ltd. IFCI Tower, 61 Nehru Place, NEW DELHI- 110019 Sir, WORK: Tender for supply of Packed Mineral Water Jars (20 ltrs) & dispensers at IFCI Tower, 61 Nehru Place, New Delhi for a period of one year I/We hereby accept all the terms and conditions stipulated in tender notice. The rates quoted by me/us are as under (i) Rate of each bottle :(Specify in figures as well as in words) : Rate (Rs.) In figures Bisleri Aquafina Kinley Bailey Kingfisher In words (ii) (iii) GST @ Any other tax/ levy, if any. (Signature, Date & Seal of Authorized Signatory of the Bidder)
ANNEXIRE -III DECLARATION FOR RELATION IN IFCI (To be typed and submitted on the Letter Head of the Company/Firm of Bidder failing which the offer of Bidder is liable to be summarily rejected) ------------------------------------------------------------------------------------------------------------- To, The General Manager (Services) IFCI Ltd. IFCI Tower, 61 Nehru Place, NEW DELHI- 110019 Dear Sir, Sub: Declaration for relation in IFCI Ref: 1) NIT/Tender Specification No. I/We hereby submit the following information pertaining to relation/relatives of Proprietor/Partner (s)/director(s) employed in IFCI Tick( )any one as applicable: 1. The Proprietor, Partner(s), Director(s) of our Company/Firm DO NOT have any relation or relatives employed in IFCI OR 2. The Proprietor, Partner(s), or Director(s) of our Company/Firm HAVE relation/relatives employed in IFCI and their particulars are as below: (i) (ii) Signature of the Authorised Signatory