1 Northeast Region, Incorporated, Chi Eta Phi Sorority, Incorporated Bylaws Organized 1953 Revised (insert date) Proposed revision document date, January 20, 2013
2 Deborah C. Stamps, Beta Chi Chi Chapter Director Committee Constance H. Sumner, Theta Chapter -Chairman Diana Hines, Lambda Phi - Cochairman Juanita CoyeBailey, Alpha Chapter Patricia Kennedy, Gamma Chapter Peola H. McCaskill, Alpha Chapter Selma Pearson, Kappa Eta Chapter Verna Womack-Woods, Theta Chapter
3 Table of Contents Page Preamble Preamble 5 Incorporation Article of Incorporation.................. 6 Article I Name........................... 7 Article II Objectives......................... 7 Article III Membership........................ 7 Article IV Dues and Fees....................... 8 Article V Officers and Their Election................ 8-11 Nominating Committee.................. Article VI Duties of Officers..................... 11-17 Director.......................... 11 Assistant Director..................... 12 Assistant Beta Director.................. 12 Grammateus........................ 12 Epistoleus......................... 13 Tamias.......................... 13 Tamiochus........................ 14 Historian......................... 14 Chaplain.......................... 14 Philacter.......................... 15 Hodogos.......................... 15 Parliamentarian...................... 15 Sergeant-At-Arms.................... 15 Meeting Coordinator................... 15 Article VII Meetings......................... 15-17 Article VIII The Board of Directors.................. 17-18 Article IX The Executive Committee................ 18 Article X Committee and Their Functions............. 19-21 Auditing.......................... 19 Awards.......................... 19 Beta Coordination..................... 19 Bylaws.......................... 19 Credentials........................ 20 Education......................... 20 Expansion........................ 20 Finance.......................... 20 Fundraising........................ 20 Grant Writing....................... 20 Investment........................ 20 Jurisprudence....................... 20 Health Advocacy & Social Policy............ 20 Marketing & Public Relations.............. 21 Programs and Projects.................. 21 Protocol.......................... 21
4 Scholarship........................ 21 Article XI Finances.......................... 21 Article XII Charges, Penalties & Restoration of Privileges...... 21 Article XIII Sorority Symbols, Emblem. Insignia, & Motto...... 21 Article XIV Dissolution of a Region................. 21 Article XV Dissolution of a Chapter................. 22 Article XVI Parliamentary Authority................. 22 Article XVII Amending the Bylaws.................. 22
5 Preamble Whereas, Chi Eta Phi Sorority, Incorporated, founded on October 16, 1932 in Washington, DC, has established Regions and granted unto the Region, the power to prescribe bylaws, rules, regulations, and details which are necessary to carry out the affairs of the Region, therefore, be it resolved, that the Region will carry out the objectives and conform to requirements and principles of the Sorority as stated in the National Bylaws. The Northeast Region, Incorporated, Chi Eta Phi Sorority, Incorporated was the first Region to become officially unified and was formed in 1953, at Provident Hospital, Baltimore, Maryland. The Northeast Region Incorporated organization shall consist of chapters within the following states: Connecticut Delaware District of Columbia Maine Maryland Massachusetts New Jersey New Hampshire New York Pennsylvania Rhode Island Vermont Virginia West Virginia
6 Articles of Incorporation
7 Northeast Region, Incorporated, Chi Eta Phi Sorority, Incorporated Article I Name Section 2. Section 3. This organization shall be the Northeast Region Incorporated, Chi Eta Phi Sorority, Incorporated. The name Northeast Region, Incorporated, Chi Eta Phi Sorority, Incorporated may not be used by anyone without the expressed written consent of the Board of Directors of the Northeast Region. The insignia/logo or written name may not be used for profit without the expressed written consent of the Board of Directors of Chi Eta Phi Sorority, Incorporated. Article II Objectives Section 2. To foster adherence to the objectives of Chi Eta Phi Sorority, Incorporated among the chapters and members within the boundaries of the Region as designated by the National Bylaws. To promote the development of both graduate and undergraduate chapters within the region. Article III Membership Section 2. Section 3. Section 4. office. Section 5. The membership of this organization shall consist of active chapters and active members-at-large in the Northeast Region. Active members shall be both nursing students and professional registered nurses. Honorary members are professional nurses who are sponsored by local chapters of Chi Eta Phi Sorority, Incorporated, due to their outstanding achievements. Honorary members shall have all rights and privileges without financial Obligations. Honorary members shall voice without vote and shall not hold The Supreme Basileus shall be privileged to participate in all regional activities. The Supreme Basileus shall be exempt from payment of registration, workshops, and meal functions.
8 Article IV Dues and Fees Section 2. Section 3. The fiscal year of this Region shall be from June 1 st to May 31 st of the following year. The annual per capita tax as stipulated by the Region shall be payable May 1 st of each year. Each graduate and undergraduate member shall pay annually to the Regional Office a per capita tax as stipulated by the Region. a. The per capita tax shall be paid through the local chapter for chapter members. b. Members-at-large shall pay a yearly per capita tax directly to the Regional Tamiochus. c. The past Northeast Regional Directors shall be exempt from regional tax and registration fees, and shall maintain all privileges of active membership for life at the regional level. Section 4. Section 5. Each undergraduate shall pay to the Regional Office the annual per capita tax as stipulated by the Region. All graduate chapters shall be assessed a $25 late fee per late paying member, and undergraduate chapters shall be assessed a $10 late fee per late paying member for all regional fees postmarked after May 1 st of each year. Article V Officers and Their Election A Nominating Committee shall consist of at least three (3) or more active members. a. The voting delegates at the Annual Regional Meeting shall elect a Nominating Committee of at least five members on the even year. b. The Nominating Committee shall secure nominees for a slate of Regional Officers and Nominating Committee members. The committee shall obtain their consent, verify eligibility for the office sought, and send biological information and sample ballot to the chapters, Regional Officers, and Past Directors, sixty (60) days prior to the Annual Regional Meeting. Nominating Committee members may become nominees for a Regional Office. c. The member receiving the highest number of votes automatically becomes the Chairman.
9 Section 2. a. Regional Officers shall be elected by ballot. b. A majority vote shall elect all officers expect the Nominating Committee. c. The Nomination Committee shall be elected by plurality vote. d. The following Regional Officers shall be elected at the Annual Regional Meeting: Director, Assistant Director, Assistant Beta Director, Grammateus, Epistoleus, Tamias, and Tamiochus. e. The Director is to be elected on the even year by the members of the Region during the Annual Regional Meeting. f. The following officers shall be elected on the even year: Assistant Beta Director, Grammateus, and Tamiochus. g. The following officers shall be elected on the odd year: Assistant Director, Epistoleus, and Tamias. Section 3. To be eligible for a Regional office, the nominee shall: a. Have been an active member for a least four consecutive years immediately preceding nomination; b. Have attended a least three (3) Annual Regional Meetings in the past four years and one (1) Boule` in the past four years; c. Have demonstrated leadership ability at the chapter level; d. Have participated actively in projects of the chapter; e. The officers shall serve a term of two (2) years or until their successor has been elected or appointed, and shall be eligible to succeed themselves once in any given office. The Tamias shall be eligible for no more than three (3) consecutive terms. f. Shall have basic computer skills, have a computer, or access to one with email capability. Section 4. To be eligible for the position of Director, the nominee must meet all criteria as listed in Articles V, Section 3, items a to f, and in addition must: a. Have a bachelor s degree in nursing, master s degree in nursing or a related field.
10 b. Have four (4) years of varied professional nursing experience as a nurse manager, administrator, educator, or coordinator of a major nursing or health related program or project. Section 5. To be eligible for the position of Assistant Director, the nominee must meet all criteria as listed in Article V, Section 3, items a to f, and in addition must: a. Have a minimum of a master s degree from a nationally accredited program (if the graduate degree is in a related specialty, then the bachelor s degree must be in nursing). b. Have four (4) years or more of diverse nursing experience with at least one year of teaching and/or administrative experience. Section 6. To be eligible for the position of the Assistant Beta Director, the nominees shall be: a. Enrolled in an accredited professional nursing program b. Have been a Beta for at least two quarters if school is on a quarter semester, or one semester if school is on a semester basis. c. Be a Sophomore or Junior d. Have a grade point average acceptable to their school of nursing or college e. Have demonstrated involvement and leadership in one or more of the following: Lampion club, school activities, Beta chapter activities and /or graduate chapter activities and is active in other organizations. Section 7. Section 8. Section 9. Section 10. To be eligible for the position of Grammateus nominee must meet all criteria as listed in Article V, Section 3, items a to f, and in addition must, possess a minimum of four (4) years secretarial, computer, and office management skills on the local level or in another community organization. To be eligible for the position of Epistoleus, nominee must meet all criteria as listed in Article V, Section 3, items a to f, and in addition must, possess a minimum of four (4) years secretarial, computer, and office management skills on the local level or in another community organization. To be eligible for the position of Tamias, nominee must meet all criteria as listed in Article V, Section 3, items a to f, and in addition must possess financial management experiences as a Tamias on the local level, or treasurer of a community based organization and/or budget experience in the workplace. To be eligible for the position of Tamiochus, nominee must meet all criteria as listed in Article V, Section 3, items a to f, and in addition must possess financial management experiences as a Tamiochus or Tamias on the local level, financial secretary, treasurer of a community based organization and/or budget experience in the workplace.
11 Section 11. Section 12. Section 13. The Historian, Chaplain, Philacter, Hodogos, Sergeant-at-Arms, and Meeting Coordinator shall be appointed by the presiding officer at each Annual Regional Meeting. A Parliamentarian shall be appointed by the Director at the Annual Regional Meeting, and serves as an ex-officio member of the Board of Directors. The elected officers shall be installed immediately after their election and shall assume office at the adjournment of the Annual Regional Meeting. Article VI Duties of Officers The Director shall: a. Preside over all meetings of the Northeast Region, Incorporated and observe that all officers and committees perform their duties. b. Provide special supervision to new chapters for at least two (2) years. c. Conduct an orientation and training session for new charter chapter Basilei and perform duties as requested by the Regional organization including newly organized chapters immediately following. d. Conduct an Annual Regional Meeting. e. Submit a report detailing all activities to the National Board of Directors and the Annual Regional Meeting. f. Report to chapters actions taken at the National Board Meetings. g. Appoint members to committees and serve as ex officio member of all committees except the nominating committee. h. Sign or countersign all checks, certificates, contracts, and other instruments of the Northeast Region, Incorporated and approve all orders for payment of funds. i. Impose all fines when necessary. j. Appoint a successor to fill the unexpired term of any officer with the approval of the Board of Directors unless otherwise stated in these Bylaws. k. Install newly elected officers. l. Appoint a Historian, Chaplain, Philacter, Hodogos, Parliamentarian, Sergeant-at- Arms, and Meeting Coordinator at the Annual Regional Meeting. m. Upon written request of a least five (5) members of the Board of Directors or at least eight (8) active chapters, call a special meeting of the Board of Directors stating the purpose in the notification. n. Submit vouchers and appropriate receipts to the Tamiochus for all expenses relative to this office, which shall be paid by the Region, including full expenses for attending the Annual Regional Meeting, National Board Meetings and Boule`. o. Serve as the official Regional representative at significant national events with full reimbursement for expenses, or designate an appropriate substitute. p. Shall be bonded during tenure of office. q. Receive an annual report from all Regional officers.
12 r. Keep a copy of all legal documents of the Region during tenure of office and pass them to the successor at the end of term. s. Prepare an agenda for the Annual Regional Meeting of the Northeast Region Incorporated. t. Appoint tellers for election purposes. u. Notify the Chaplain of the deaths or severe illnesses of members. v. Perform duties as requested by the National Supreme Basileus Section 2. The Assistant Director shall: a. In the absence of the Director, assume the duties of the Regional Director b. Assist the Director in the promotion of all activities for the best interest of the Region c. Submit vouchers and appropriate receipts to the Tamiochus for all expenses relative to this office, which shall be paid by the Region, including full expenses for attending the Annual Regional Meeting and Regional Board Meetings. d. Submit a report detailing all activities to the Board of Directors Meeting and the Annual Regional Meeting. e. Serve as Chairman of the Education Committee f. Serve as Chairman of the Program and Projects Committee. g. Participate in the planning and presentation of regional programs, workshops, and projects. h. Perform such other duties as may be assigned by the Director. Section 3. The Assistant Beta Director shall: a. Plan and serve as presiding officer at the Beta meetings during the Annual Regional Meeting. b. Assist with the development and implementation of Beta programs during the Annual Regional Meeting. c. Maintain communication with the Northeast Beta chapters and Northeast Beta Sponsors. d. Submit a report detailing all activities to Board of Directors and Annual Regional Meeting. e. Submit vouchers and appropriate receipts to the Tamiochus for all expenses relative to this office, which shall be paid by the Region, including full expenses for attending the Annual Regional Meeting and Regional Board Meetings. f. Perform such other duties as may be assigned by the Director Section 4. The Grammateus shall: a. Record the minutes of all meetings of the Region and the Board of Directors. b. Maintain a record of amendments/and revisions of the bylaws. c. Keep current record of names, addresses, phone contact and email of all members. d. Collaborate with the Epistoleus to conduct correspondence connected with the business of the Region. e. Serve on the Credentials Committee.
13 f. Submit a report detailing all activities to the Board of Directors and the Annual Regional Meeting. g. Perform such other duties as may be assigned by the Director. Section 5. The Epistoleus shall: a. Maintain record of the minutes of all meetings of the Region and the Board of Directors b. Conduct correspondence connected with the business of the Region c. Maintain custody of the Region s Seal d. Notify all officers and committees of their election or appointment e. Send notices of the time and places of all Regional Meetings at the direction of the Director, Board or Directors, or appropriate designee. f. Submit vouchers and appropriate receipts to the Tamiochus for all expenses relative to this office, which shall be paid by the Region, including full expenses for attending the Annual Regional Meeting and Regional Board meetings. g. Compile and preserve the records of membership of the Northeast Region Incorporated, with names and contact information of all members. h. Compile a Book of Reports for distribution at the Annual Regional Meeting. i. Serve on the Credentials Committee. j. Serve as Cochairman of the Programs and Projects Committee k. Submit a report detailing all activities to Board of Directors and the Annual Regional Meeting. l. Perform such other duties as may be assigned by the Director Section 6. The Tamias shall: a. Receive all funds due to the Region from the Tamiochus. b. Deposit all funds due to the Region in a banking institution designated by the Board of Directors in the name of Northeast Region, Incorporated, Chi Eta Phi Sorority, Incorporated. c. Maintain a general ledger and work collaboratively with the Tamiochus to reconcile the cash receipts and cash disbursement to the general ledger. d. Submit all checks drawn on the Regional account to the Director or official designee to be countersigned. e. Submit to the Director and the Board of Directors the financial status of the Region whenever requested to do so, and to the Board of Directors at the board meeting, making a full detailed report to the Region. f. Submit all records of account for auditing as specified by the Board of Directors. g. Be bonded during tenure in office h. Submit vouchers and appropriate receipts for all expenses relative to this office, which shall be paid by the Region, including full expenses for attending the Annual Regional Meeting and Board meetings. i. Serve as a Chair of the Finance Committee j. List all vendors and lease companies by name and service provided along with total expenditures for the quarter and year-end report.
14 k. Receive check request vouchers approved by the Director from the Tamiochus. l. Submit a report detailing all activities to the Board of Directors and the Annual Regional Meeting. m. Perform such other duties as may be assigned by the Director. Section 7. The Tamiochus shall: a. Receive all funds due to the Region and issue receipts according to established procedures b. Submit all funds received to the Tamias within a reasonable time c. Adhere to established procedure for preparation of drafts for withdrawal of Regional funds d. Be bonded during tenure of office. e. Record financial accounts in an efficient accounting format and submit records for audit by Certified Public Accountant f. Submit vouchers and appropriate receipts to the Tamias for all expenses related to the duties of the office, which shall be paid by the Region. g. Submit a report detailing all activities to the Board of Directors at the Annual Regional Meeting. h. Keep accurate records of all monies received and forward to the Tamias i. Serve on the Credentials Committee j. Serve on the Finance Committee k. Prepare check request vouchers in triplicate, sharing copies with the Director and the Tamias. l. Perform such duties as may be assigned by the Director Section 8. The Historian shall: a. Keep and compile a chronological record of activities of the Northeast Region, Incorporated b Consult and advise the Chapter Historians a. Submit vouchers and appropriate receipts to the Tamias for all expenses related to the duties of the office, which shall be paid by the Region. b. Submit a report detailing all activities to Board of Directors and the Annual Regional Meeting. c. Perform such duties as may be assigned by the Director Section 9. The Chaplain shall: a. Conduct religious ceremonies at the Regional Meetings. b. Notify each chapter of all deaths and severe illnesses of members within the Region. c. Submit a report detailing all activities to Board of Directors and the Annual Regional Meeting. d. Perform such other duties as may be assigned by the Director.
15 Section 10. The Philacter shall: a. Guard the entrance at the Annual Regional Meetings b. Serve on the Protocol Committee. c. Submit a report detailing all activities to Board of Directors and the Annual Regional Meeting. d. Perform such other duties as may be assigned by the Director. Section 11. Section 12. Section 13. Section 14. The Hodogos shall poll the house of delegates during the Regional Meeting. Perform such other duties as may be assigned by the Director. Submit a report detailing all activities to Board of Directors and the Annual Regional Meeting. Parliamentarian shall advise on all parliamentary decisions at the request of the Director or presiding officer. Perform such other duties as may be assigned by the Director. Submit a report detailing all activities to Board of Directors and the Annual Regional Meeting. The Sergeant-at-Arms shall keep order at the Regional Meetings. Perform such other duties as may be assigned by the Director. Submit a report detailing all activities to Board of Directors and the Annual Regional Meeting. The Meeting Coordinator shall: a. Act as a liaison between the Director, conference/hotel management, and the support chapter for the upcoming Annual Regional Meeting. b. Coordinate all site visits to the selected hotel for upcoming meetings. c. Negotiate contracts with selected hotel for upcoming meetings. d. Submit vouchers and appropriate receipts to the Tamias for all expenses related to the duties of the office, which shall be paid by the Region. e. Submit a report detailing all activities to Board of Directors and the Annual Regional Meeting. f. Perform such duties as may be assigned by the Director Section 15. Section 16. Within one month after the close of the Annual Regional Meeting, each retiring officer shall deliver to their successor all Regional properties in their possession. A Regional Officer who fails to attend the Annual Regional Meeting without notifying the Director of their inability to attend shall be subject to removal by the Director with approval of the Board of Directors. Article VII Meetings The governing body of the Northeast Region Incorporated shall be known as the Annual Regional Meeting.
16 a. The Annual Regional Meeting shall meet on the third Thursday in April unless otherwise ordered by the Board of Directors. b. Meetings of the undergraduate body may be held in connection with the Annual Regional Meeting at such times as shall be designated in the program of the Annual Regional Meeting. c. The Officers of the Annual Regional Meeting shall be the Director, Assistant Director, Assistant Beta Director, Grammateus, Epistoleus, Tamias, Tamiochus, Historian, Chaplain, Philacter, Hodogos, and Sergeant-at-Arms. The Officers of the Regional Meeting constitute the Board of Directors. Chapter Basilei are ex-offico members of the Board of Directors. d. The expenses of the Immediate Past Director shall be reimbursed upon submission of vouchers and appropriate receipts as stipulated in the budget. e. Notice of the Annual Regional Meeting shall be sent to all members at least two (2) months before the first day of the Annual Regional Meeting. f. The Board of Directors shall be responsible for approving the geographic location (site), and planning the Annual Regional Meeting, which shall be financed by the Region. The supporting chapter will plan a chapter-sponsored activity in collaboration with the Meeting Coordinator. g. The voting body of the Region shall consist of the Northeast Region Board of Directors, delegates in attendance, and the past Northeast Regional Directors. h. Active members present shall have the right to serve as delegates and vote at the Annual Regional Meeting. i. The Regional Grammateus based on membership figures received by May 1 st preceding the Annual Regional Meeting shall compute delegate representation. j. All delegates shall present proper credentials at the time of registration and shall pay a fee, predetermined by the Board of Directors. k. The voting strength of the Annual Regional Meeting shall be the total number of the official voting body present at the time of voting. l. Regional Officers and Past Northeast Regional Directors are exempt from paying registration fees at the Annual Regional Meeting. m. The elected and appointed officer s expenses for attendance at the Annual Regional Meeting shall be stipulated in the conference budget. n. Inactive members are ineligible for attendance at plenary sessions.
17 o. The quorum for the Annual Regional Meeting shall be four (4) regional officers and five (5) chapters p. To remain active in the Northeast Region, each graduate chapter shall be required to have representation at an Annual Regional Meeting within a four-year period. q. The registration deadline for the Annual Regional Meeting shall be March 15 th of each year. No registration fees will be refunded after the DEADLINE DATE. The fee for late registration shall be set at ten dollars ($20.00) above the registration fee. r. Neophytes and newly chartered chapters (January-March of current year) will be exempt from late fee charges for the Annual Regional Meeting. s. Past Supreme Basilei who are members of the Northeast Region are exempt from paying registration fees for the Annual Regional Meeting. Section 2. Section 3. Section 4. Special meetings shall be called at the discretion of the Director and the purpose of the meeting shall be stated in the call. Except in cases of emergency, at least a three day notice shall be given. The Board of Directors, standing committee and special committees are authorized to meet by telephone and other electronic communications media so long as all the members may simultaneously hear each other and participate during the meeting. The Director must be notified prior to all conference calls to obtain permission to use a dedicated Northeast Region conference call telephone number. Article VIII The Board of Directors Section 2. Section 3. The administrative division of the Region shall be the Director, Assistant Director, Assistant Beta Director, Grammateus, Epistoleus, Tamias, Tamiochus, Immediate Past Director, Historian, Chaplain, Philacter, Hodogos, and Sergeantat-Arms. Chapter Basilei are ex-officio members to the Board of Directors. Chapter Basilei, Regional Committee Chairmen and other members of the Region may be invited to the Board meetings at the discretion of the Director. The number attending the Board meeting shall not exceed twenty-five (25), including the regular Board members. The Board of Directors shall: a. Meet annually, immediately preceding the opening of the Annual Regional Meeting, at the close of the Annual Regional Meeting and in the fall and spring, to review and
18 carry out the established goals and objectives of the Region. A quorum shall be established when a majority of Board members are present. b. Deliberate on all polices and issues of the organization. c. Hear and act upon all appeals brought before it by members. d. Approve the proposed program of the Annual Regional Meeting. e. Approve the proposed annual budget to be presented to the Annual Regional Meeting. f. Administer the business of the Region when the Annual Regional Meeting is not in session. g. Present its recommendations to the Annual Regional Meeting for action and adoption by the general membership. h. The Board of Directors may meet by telephone and other electronic communications media so long as all the members may simultaneously hear each other and participate during the meeting. Section 4. The Northeast Region, Incorporated shall pay for the official food functions for the Immediate Past Director, Chair of Nominating Committee, Historian, Chaplain, Philacter, Hodogos, Parliamentarian, Sergeant-at-Arms, and the Meeting Coordinator as stipulated in the budget. Article IX Executive Committee Section 2. Section 3. Section 4. Section 5. The Executive Committee shall consist of the Director, Immediate Past Director, Assistant Director, Assistant Beta Director, Grammateus, Epistoleus, Tamias, and Tamiochus. The Executive Committee shall manage the affairs of the Region between the Annual Regional Meetings, reporting any action taken up to the Board of Directors. The Executive Committee shall not set policy; actions taken shall not conflict with any previous action taken by the Board of Directors. The Executive Committee shall meet at the call of the Director. The Executive Committee may meet by telephone and other electronic communications media so long as all the members may simultaneously hear each other and participate during the meeting.
19 Section 6. A quorum shall be established when a majority of the Executive Committee members are present. Article X Committees and Their Functions Section 2. Section 3. The Director shall appoint members to the Committees of the Northeast Region, Incorporated of Chi Eta Phi Sorority, Inc. There shall be the following committees: a. Auditing b. Awards c. Beta Coordination d. Bylaws e. Credentials f. Education g. Expansion h. Finance i. Fundraising j. Grant-writing k. Investment l. Jurisprudence m. Health Advocacy and Social Policy n. Marketing & Public Relations o. Program and Projects p. Protocol q. Scholarship An Auditing Committee of at least three (3) members shall audit/review all financial statements and submit written recommendations to the body at the Annual Regional Meeting. The Awards Committees shall receive, review and evaluate appropriate data for the Annual Regional awards according to the established guidelines and submit selections to the Board of Directors for announcement at the Annual Regional Meeting. The awards committees of the Region are: a. Aliene Carrington Ewell, Member of the Year Award b. Marion Godwin, Unsung Hero Committee Award c. Sandra Fisher, Beta Image Award Section 4. The Beta Coordination Committee shall assist in the development of Beta members during the year; collaborates with the Regional Director and Assistant Beta Director to plan the Beta plenary session and the Beta Roundup at the Annual Regional Meeting.
20 Section 5. Section 6. Section 7. Section 8. Section 9. Section 10. Section 11. Section 12. Section 13. Section 14. The Bylaws Committee of at least five (5) members shall receive proposed amendments to the bylaws submitted by chapters, Board of Directors and the bylaws committee chairman; for study, preparation and presentation at the Annual Regional Meeting. Revision must be submitted to chapters no later than thirty (30) days prior to the Annual Regional Meeting. The Credentials Committee of at least five (5) members including the Grammateus, Epistoleus, Tamias and Tamiochus shall examine and pass upon the credentials of all persons presenting themselves as delegates to the Annual Regional Meeting. An Education Committee of at least seven (7) members shall guide and direct the Region s educational activities. The Expansion Committee shall assist the Region in reaching its target goal of chartering at least one new chapter per year; develop best practices for increasing membership and the reclamation of members within the Region. The Finance Committee shall be composed of the Tamias, Tamiochus, and three other members. It shall be the duty of this committee to: a. Prepare a proposed annual budget to be submitted to the Annual Regional Meeting for adoption b. Approve the annual financial statements prior to submitting for the Book of Reports; c. Monitor the Region's financial status and make appropriate recommendations to the Board of Directors regarding same. The Fundraising Committee shall develop proposed activities to generate revenue for the region. The Grant Writing Committee of a least five (5) members shall explore and investigate possible resources, funding agencies, and favorable projects pertinent to nursing and the Northeast Region s objectives. The Committee shall prepare suitable proposals for submission and develop potential plans for implementation of proposals. An Investment Committee of at least five (5) members, two of which shall be the Tamias and Tamiochus, shall develop short and long-range financial strategies to ensure the economic growth and stability of the Northeast Region. The Jurisprudence Committee, composed of seven (7) members shall receive and review complaints from the membership, study the matter thoroughly and submit recommendations to the Board of Directors for final disposition. Appeals can be taken to the National Jurisprudence Committee. Health Advocacy and Social Policy (HASP) Committee shall:
21 a. Evaluate and monitor legislative, economic and other policy and professional issues that impact health care and its delivery. b. Maintain a network to disseminate information to members in a timely manner focusing on areas that Chi Eta Phi Sorority, Incorporated can address. c. Prepare appropriate resolutions and position papers for presentation to the membership Section 15. Section 16. Section 17. Section 18. The Marketing & Public Relations Committee shall assist in the promotion and marketing of the Region including social media and website. The Program and Projects Committee shall consist of at least five (5) members, with the Assistant Director as its Chairman, and the Epistoleus as the Cochairman. The committee shall plan the implementation all Regional Programs and Projects and shall supervise the implementation of said programs and projects. The Protocol Committee of at least seven (7) members shall be responsible for the appropriate decorum of all meetings and functions of the Region. The Scholarship Committee shall serve as the administrators of the Regional Scholarship Fund. Presentation of the Scholarship Awards shall take place at the Annual Regional Meeting. Scholarship awards shall be available to active Beta Chapter members located in the Northeast Region. The name of the award shall be the Henrietta Chisholm Scholarship Award. Article XI Finances Fiscal Policies and Procedure: All funds requested shall have been included in the approved budget accepted by the body at the Annual Regional Meeting, except as stated elsewhere in these bylaws. Article XII Charges, Penalties & Restoration of Privileges All charges, penalties and restoration of privileges shall be dealt with as outlined in the National Bylaws (as stated in the National Bylaws, Article XIII). Article XIII Sorority Symbols, Emblem, Insignia, Motto, Pins, Colors, Flowers, and Seal The symbols of this Region will be as outlined in the National Bylaws. The Motto: Service for Humanity The Emblem: The Caduceus The Flower: White Chrysanthemum and Ivy The Colors: Pea Green and Lemon Yellow
22 The Mascot: Turtle Article XIV Dissolution of a Region A resolution for the dissolution of the Region shall be sent to all active members who are entitled to vote. By a two-thirds vote, the Region shall be dissolved and Necessary steps will be taken to conclude the Region s affairs. After payment, or making provision for the payment of all debts of liabilities secured by the Region, the balance shall be given to Chi Eta Phi Sorority, Incorporated, which is an organization under Section 501-C-3 of the Internal Revenue Code of 1954 or the corresponding provisions of any future U.S. Revenue Law. As stated in the National Bylaws, Article XVII. Article XV Dissolution of a Chapter Article XVI Parliamentary Authority In all matters not provided for in the Bylaws, of the Northeast Region, Incorporated shall be governed by Robert s Rules of Order, current edition. Article XVII Amending the Bylaws Section 2. Section 3. These bylaws can be amended at the Annual Regional Meeting by a two third vote, of those present and voting; provided that the amendments or revision has been submitted in writing or electronically to the Board of Directors and each active chapter thirty (30) days prior to the Annual Regional Meeting. The Bylaws (that have been reviewed/amended and approved by the Region shall be submitted to the National Bylaws Chairman for National approval. Bylaws shall be reviewed and/or revised/amended every two (2) years on the even year, and shall be submitted to the National Bylaws Chairman. An amendment shall become law immediately upon its adoption. A copy of the Region s amended and approved Bylaws must be sent to the National Office in Washington, DC, for filing.
23 Northeast Region Bylaws Amended and Approved Date Northeast Region Bylaws Chairman Date Northeast Regional Director Date National Bylaws Chairman Date