MEETING OF THE DISTRICTS Tuesday, January 16, 2018 10:30 AM 600 S. Commerce Ave. Sebring, FL 33870 AGENDA DISTRICTS LIST AVON PARK ESTATES S. B D. ORANGE VILLA MOBILE HOME ESTATES S. B. D. BONNETT CREEK ACRES S. B. D. PLACID LAKES S. B. D. DESOTO CITY S. B. F. D. PLACID LAKES S. B. F. D. HICKORY HILLS S. B. D. RED HILL FARMS IMPROVEMENT DISTRICT HIGHLANDS PARK ESTATES S. B. D. SEBRING ACRES S. B. D. HIGHLANDS PARK S. B. F. D. SEBRING COUNTRY ESTATES S. B. D. HIGHWAY PARK S. B. D. SEBRING HILLS S. B. D. LAKE HAVEN ESTATES S. B. D. SEBRING MANOR S. B. D. LAKE PLACID S. B. F. D. SOMERVALE DOWNS S. B. D. LEISURE LAKES S. B. F. D. THUNDERBIRD ROAD WASTEWATER S. B. D. LORIDA S. B. F. D. VANTAGE POINTE II S. B. D. ORANGE BLOSSOM ESTATES S. B. D. VENUS SPECIAL B. F. D. ORANGE BLOSSOM UNIT 12 S. B. D. WEST SEBRING S. B. F. D. ISTOKPOGA MARSH WATERSHED IMPROVEMENT DISTRICT SUN N LAKE ESTATES AND ACREAGE OF LAKE PLACID S. B. D. SUN N LAKES OF LAKE PLACID RECREATION DISTRICT HIGHLANDS LAKES SPECIAL TAX DISTRICT 1 MEETING CALLED TO ORDER 2 CITIZENS NOT ON THE AGENDA 3 CONSENT AGENDA 3.A Request approval to pay all duly authorized bills January 16, 2018 3.B Request approval of the minutes from the December 5, and December 19, 2017 Meetings of the Districts. 120517SPC.pdf 121917SPC.pdf 3.C Request approval of Budget Amendment 17-18-024 and Resolution to remove excess budget due to reclassification of expenses into prior fiscal year for the affected Districts. David Nitz, Budget Manager The fiscal impact is a decrease to the Desoto City SBFD, Istokpoga Marsh Watershed Improvement District, and Lake Placid Special Benefit Fire District Funds in the amounts of $150.00, $29,100.35, and $15,720.00, respectively, with an overall budget decrease of $44,970.35. 17-18-024 Encumbrance Roll Adjust - Exp Reclass_Districts (BA).pdf 1
17-18-024R Encumbrance Roll Adjust - Exp Reclass_Districts (Resolution).pdf 4 ACTION AGENDA 5 ADJOURN Any person who might wish to appeal any decision made by the Board of County Commissioners of Highlands County, Florida, in public hearing or meeting is hereby advised that he will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made which will include the testimony and evidence upon which such appeal is to be based. The Board of County Commissioners of Highlands County, Florida, does not discriminate upon the basis of any individual's disability status. This non-discrimination policy involves every aspect of the Board's functions, including one's access to, participation, employment or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act or Section 286.26 Florida Statutes should contact Ms. Tasha Morgan, ADA Coordinator at: 863-402-6842 (Voice), or via Florida Relay Service 711, or by e-mail: tmorgan@hcbcc.org. Requests for CART or interpreter services should be made at least 24 hours in advance to permit coordination of the service. PLEASE NOTE OUR WEB SITE ADDRESS: For more information on the meeting, see the County Commission page online: www.hcbcc.net Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. 2
HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: January 16, 2018 PRESENTER: SUBJECT/TITLE: Request approval to pay all duly authorized bills January 16, 2018 RECOMMENDED ACTION Move approval to pay all duly authorized bills January 16, 2018 Attachments: 3
HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: January 16, 2018 PRESENTER: SUBJECT/TITLE: Request approval of the minutes from the December 5, and December 19, 2017 Meetings of the Districts. RECOMMENDED ACTION Move to approve the minutes from the December 5, and December 19, 2017 Meetings of the Districts. Attachments: 120517SPC.pdf 121917SPC.pdf 4
BOOK 2 PAGE 852 MEETING OF THE SPECIAL DISTRICTS, DECEMBER 5, 2017 1. The meeting was called to order at 10:49 a.m. in the Highlands County Board of County Commission Chambers at 600 S. Commerce Avenue, Sebring, Florida, with the following members present: Commissioner R. Greg Harris Commissioner Jack L. Richie Commissioner Don Elwell Commissioner James L. Brooks Commissioner William R. Handley Also present: Randy Vosburg, Acting County Administrator; Joy Carmichael, Assistant County Attorney; Robert W. Germaine, Clerk of Courts; Pamela Gamez and Maria Brenes, Deputy Clerks. 2. CITIZENS NOT ON THE AGENDA No participants. 3. CONSENT AGENDA Commissioner Elwell made a motion and Commissioner Richie seconded the motion, to move to approve the consent agenda. Upon roll call, all Commissioners voted aye. The motion carried. A. Request approval to pay all duly authorized bills December 5, 2017. See Check Report file. SUN N LAKES PLACID FIRE 12,943.89 DESOTY CITY FIRE 264.41 ORANGE VILLA SBD 11.89 PLACID LAKES SBD 2,931.28 AVON PARK ESTATES SBF 631.78 HIGHLANDS LAKES FIRE SDF 505.50 LEISURE LAKES SP TAX FIRE 323.37 HIGHLANDS PARK FIRE SBF 125.00 PLACID LAKES FIRE DISTRICT 108.10 ORANGE BLOSSOM EST 1-19 22.56 SUN N LAKES PLACID RECRE 495.91 WEST SEBRING SBF 612.90 LORIDA SB FIRE DISTRICT 834.74 LAKE PLACID SB FIRE DIST 70.72 HIGHLANDS PARK EST SBD 383.19 4. ACTION AGENDA No further items to consider. 5. ADJOURN The meeting was adjourned at 10:50 a.m. 5 120517SPC
BOOK 2 PAGE 853 MEETING OF THE SPECIAL DISTRICTS, DECEMBER 19, 2017 1. The meeting was called to order at 10:19 a.m. in the Highlands County Board of County Commission Chambers at 600 S. Commerce Avenue, Sebring, Florida, with the following members present: Commissioner R. Greg Harris Commissioner Jack L. Richie Commissioner Don Elwell Commissioner James L. Brooks Commissioner William R. Handley Also present: Randy Vosburg, Acting County Administrator; Joy Carmichael, Assistant County Attorney; Robert W. Germaine, Clerk of Courts; Pamela Gamez and Maria Brenes, Deputy Clerks. 2. CITIZENS NOT ON THE AGENDA No participants. 3. CONSENT AGENDA Commissioner Elwell made a motion and Commissioner Handley seconded the motion, to move to approve the consent agenda. Upon roll call, all Commissioners voted aye. The motion carried. A. Request approval of Budget Amendment 17-18-030 Special Benefit District Project Rollovers, Adjustments, and Closures from FY 16-17 to FY 17-18. See Res. Book 28 Page 209 & SMB 123 Page 18. B. Request approval of the minutes from the November 7, and 21, 2017 Meetings of the Special Districts. See Clerk of Courts website. 4. ACTION AGENDA No further items to consider. 5. ADJOURN The meeting was adjourned at 10:20 a.m. 6 121917REG
HIGHLANDS COUNTY COUNTY COMMISSION AGENDA ITEM DATE OF ACTION REQUEST: January 16, 2018 PRESENTER: SUBJECT/TITLE: David Nitz, Budget Manager Request approval of Budget Amendment 17-18-024 and Resolution to remove excess budget due to reclassification of expenses into prior fiscal year for the affected Districts. STATEMENT OF ISSUE As part of the end of year process, the Clerk of Courts accountants look for items that were paid in FY 17/18 but should be recorded as an expense for FY 16/17. The Clerk of Courts prepares a journal entry moving the expense from FY 17/18 into FY 16/17. Some of these recorded expenses in FY 17/18 were paid from purchase orders that were rolled from funding in FY 16/17. This budget amendment is removing the encumbrances from FY 16/17 that were rolled forward into the FY 17/18 budget on invoices that were paid in FY 17/18 but reclassified to FY 16/17 that had a FY 16/17 rolled forward purchase order. RECOMMENDED ACTION Move to approve budget amendment 17-18-024 and associated Resolution. FISCAL IMPACT The fiscal impact is a decrease to the Desoto City SBFD, Istokpoga Marsh Watershed Improvement District, and Lake Placid Special Benefit Fire District Funds in the amounts of $150.00, $29,100.35, and $15,720.00, respectively, with an overall budget decrease of $44,970.35. Attachments: 17-18-024 Encumbrance Roll Adjust - Exp Reclass_Districts (BA).pdf 17-18-024R Encumbrance Roll Adjust - Exp Reclass_Districts (Resolution).pdf 7
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