Geneva Area City Board of Education February 16, 2011

Geneva Area City Board of Education February 16, 2011 The Board of Education of the Geneva Area City School District met in regular session at 6:30 p.m., February 16, 2011, at the Geneva High School, Room 817. Work Session Mrs. Zappitelli reported on a meeting she and Ed Brashear attended at GaREAT with Ron Clutter, members of the GaREAT Board, as well as several special guests. GaREAT is interested in starting an academy they would call Spire and temporarily use Geneva s educational facilities. Mary wanted the Board s input on whether she should continue talks with GaREAT. The consensus was that she should continue the talks. Rich Dopatka gave a construction update. Commissioning has begun at the Middle School. Electrical commissioning is scheduled in the Middle School and Geneva Platt R. Spencer Elementary for February 22, 2011. Soil conditioning is complete at Cork and foundations will begin on Monday. Geothermal drilling is moving along at Cork, and will begin at Austinburg after soil conditioning is complete on the well field. Mrs. Zappitelli informed the Board about the OSFC project budget amendment on the agenda. This amendment will add dollars to the OSFC budget for LEED, Student Relocation at the Middle School, High School Remediation, and increases to the project budget due primarily to market conditions. The OSFC will be seeking approval for this amendment from the Commission and Ohio Controlling Board. Mr. Lillie told the Board that a Locally Funded Initiative (LFI) Memorandum of Understanding (MOU) was in the works for identified LFIs and Alternates that were approved by the Board for Geneva Middle School and Geneva Platt R. Spencer Elementary School. The OSFC requires that the District assume the financial responsibility for the LFIs and deposit money to cover the costs. Our costs will be covered with money from the ELPP excess credit. The resolution authorizing the takeover agreement replacing V.I.P. Electric with RJ Martin Electrical Services at Cork Elementary arrived at the Board office by email at 3:28 p.m. today. Passage would be necessary to prevent any further delays in that project. At 7:00 p.m., the regular meeting was called to order by Mr. Brashear. Roll Call: Present: Absent: Mr. Behm, Mr. Brashear, Mr. Foote, Mr. Trice, Mrs. Wilt, Superintendent Zappitelli, and Treasurer Lillie None

Visitors & Guests: Administrative Assistant Horvath, Principals Doherty, Haskins, Penzenik, and Wetherholt; Assistant Principal Candela; Director of Technology Sidoti; Rich Dopatka, Scaparotti Construction Group; OAPSE representatives; newspaper reporter and other citizens Certification by Treasurer of Compliance with Meeting Requirements Rules The Treasurer reported that we were in compliance with meeting notification rules. Pledge of Allegiance Correspondence Agenda Modification Hearing of Public President Brashear led the Pledge of Allegiance. None was presented. Several modifications were made. No one was heard. Approval of Minutes Mr. Foote moved, seconded by Mr. Behm, to approve the minutes of the regular session on January 26, 2011, as 31-11 presented by the Treasurer. Roll Call: YES: Behm, Brashear, Foote, Trice, and Wilt. Motion carried. Financial Report Mrs. Wilt moved, seconded by Mr. Trice, to approve the January, 2011 financial report as presented by the Treasurer. 32-11 Roll Call: YES: Brashear, Foote, Trice, Wilt, and Behm. Motion carried. Approval of Invoices Mr. Behm moved, seconded by Mr. Foote, to approve the January, 2011 invoices as paid and listed by the Treasurer. 33-11 Roll Call: YES: Foote, Trice, Wilt, Behm, and Brashear. Motion carried. Informational Items - Current Investments (see addendum file) The Treasurer distributed copies of two spreadsheets comparing the Five Year Forecast budget with actual revenues and expenditures at December 31, 2010 and January 31, 2011. Many of the line items were right in line with the budget. One area that would require attention is expenditures for supplies and materials, which was already over budget at January 31, 2011. Only needed supply orders should be allowed at this point. Legislative Report Vocational Report Mrs. Wilt reported. The Legislature is reviewing the accountability of internet-based charter schools. One bill would do away with the OEBM funding accountability measures. Senate Bill 5, the collective bargaining bill, was receiving testimony from interested parties. No report was given.

Report of the Superintendent Technology Update Building Activities Technology Director Scott Sidoti presented a technology update. Geneva Platt R. Spencer didn t have switches running 24 hours before opening. This was corrected by midnight before the first day of school. Geneva Platt R. Spencer opened on time even without some technology. The Middle School faced similar problems. Many pieces weren t received until the day of opening or later. Students did not have access to computers at Geneva Platt R. Spencer. Time Warner failed us at both buildings. Conneaut Telephone ran fiber from Krzic to Geneva Platt R. Spencer. Geneva Platt R. Spencer was temporarily connected by two T1 lines through Windstream. Erate Priority 2 funding has been approved at 90% for Geneva High School. This will allow it to be brought up to the same level as the new buildings. Our principals gave an update on current activities in their buildings which included: GMS Mr. Candela mentioned that the dedication program and open house went well on Sunday, February 13, 2011. The Board was impressed with how many teachers and support staff attended the dedication. 108 students were honored with a Subway lunch for straight As. Parent and bus drop off/pick up has been worked out. They are working on Scheduling for Success for next year to put all students in the best environment for academic success. Cork Mrs. Doherty reported that it was Dental Health Month at Cork Elementary. Kindergarten and first grade had a program coordinated by School Nurse Cheryle Newmeyer. On March 9 th and 10 th, there will be a Parent/Student Game Night with the Book Fair. High School student volunteers are doing community service at Cork by reading to students. Kindergarten registration will change a little this year. They are going to try to schedule the screenings to prevent any logjams. Ohio Achievement Tests are coming up in April. GPS Mr. Penzenik said the focus during February has been on random acts of kindness to follow up the bullying lessons. They are working on increasing the number of students on honor roll by including the whole group during recognition. Mr. Penzenik is trying to follow through with construction punch list items. ThinkLink assessments will be distributed next week to help prepare students for OATs. Austinburg Mrs. Haskins reported that Austinburg had several visitors do dental programs in classrooms for Dental Health Month. Austinburg had 92% attendance at Parent/Teacher conferences. It was reported that there are leaks in the

Developmentally Delayed, Preschool, and Kindergarten rooms. High School Mr. Wetherholt said that 351 students with a 3.0 or higher grade point average were recognized by the Academic Boosters for academic accomplishments with Lamps of Learning and pins. 53% of students received As or Bs on midterm exams. Mr. Wetherholt gave a winter sports summary. The Polar Bear Plunge is coming up on February 25 th. Race to the Top Update Mrs. Zappitelli reported that four members of the transformation team attended a regional Race to the Top meeting in Independence last week. The purpose was to gain information necessary to help guide the teams as we work to meet the goals set for the first year in our Scope of Work. Resolution for Upon Mrs. Zappitelli s recommendation, Mrs. Wilt Budget Amendment moved, seconded by Mr. Trice, approval of the following resolution seeking a budget amendment to the OSFC project. 34-11 THIS 1 st AMENDMENT TO THE PROJECT AGREEMENT ( 1 st Amendment), is made and entered into by and between the Ohio School Facilities Commission ( Commission ) and the Board of Education of the Geneva City School District, Ashtabula County, ( School District Board ), pursuant to Section 3318.083 of the Ohio Revised Code ( ORC ). WHEREAS, OSFC staff will seek Commission approval for this Amendment to the master Facilities Plan on February 25, 2011; and WHEREAS, OSFC staff will seek the approval of this Amendment to the Master Facilities Plan and the increase in the project cost above the original amount budgeted by the Ohio Controlling Board on March 28, 2011; and WHEREAS, it is the intention of the School District Board and the Commission to amend the Project Agreement, fully executed as of September 6, 2007 as listed in the full amendment. A. The modified scope of work is as follows: Scope Modifications New Elementary School 1: Due primarily to market conditions, the project budget must be increased for the design and construction work required to build one new elementary school to meet minimum Design Manual standards for an increase in the amount of $647,170.00 New Elementary School 2: Due primarily to market conditions, the project budget must be increased for the design and construction work required to build one new elementary school to meet minimum Design Manual standards for the increase in the amount of $647,170.00 New Elementary School 3: Due primarily to market conditions, the project budge must be increased for the design and construction work required to build one new elementary school to meet minimum Design Manual standards for an increase in the amount of $647,170.00

$450,000.00 $259,271.00 $259,271.00 $325,319.00 $582,849.00 ($1,800,000.00) Swing Space Modifications New Middle School: An allowance for swing space has been added for an increase in the amount of LEED Modifications New Elementary School 1: The project budget has been increased to include a USGBC LEED for Schools (U.S. Green Building Council) allowance for an increase to the budget in the amount of New Elementary School 2: The project budget has been increased to include a USGBC LEED for Schools (U.S. Green Building Council) allowance for an increase to the budget in the amount of New Elementary School 3: The project budget has been increased to include a USGBC LEED for Schools (U.S. Green Building Council) allowance for an increase to the budget in the amount of New Middle School: The project budget has been increased to include a USGBC LEED for Schools (U.S. Green Building Council) allowance for an increase to the budget in the amount of Abate/Demo Modifications The allowance to abate and demolish all facilities has been modified for a decrease in the amount of B. The modified total budget is as follows: State% Local% 73.000% 27.000% Interest State+ Total$ State$ Local $ Applied Local Original Budget $ $72,610,487 $53,005,656 $19,604,831 $0 $72,610,487 This Amendment $Change $6,000,726 $4,159,919 $1,538,600 $302,207 $5,698.519 Overall Modified $ $78,611,213 $57,165,575 $21,143,431 $302,207 $78,309,006 These amounts include $3,982,507 increase to ELPP Credit. The ORIGINAL Total ELPP Credit was $20,690,588, the REVISED Total ELPP Credit amount is $24,673,095. This ELPP credit also contains $1,725,000 for remediation services. The OSFC will seek Commission approval to increase in the amount budgeted for the project, above the original project cost and any amendments to date, equal to the state and local increases reflected above plus all interest earned to date and any interest earned through completion of the project and available in the project construction fund. The contingency reserve portion of the project budget, interest earnings to date and any interest earned through completion of the project, are the first source of funds to pay increased project costs. The Commission and School District Board shall share any increase in project costs in proportion to their original contributions to the total project budget.

Any unused money remaining in the Project Construction Fund upon completion of the Project shall be transferred to the Commission and the School District Board in proportion to their original respective contributions to the Project Construction Fund. The Commission requires the School District Board to provide a certification of deposit of the local share amount as a condition precedent to transfer of the additional State Share amount. C. The increase in the State and Local shares are as follows: $4,159,919 State Share $1,538,600 Local Share D. The remaining terms and conditions of the original Project Agreement remain in full force and effect. NOW, THEREFORE, in consideration of the mutual promises herein contained, the School District Board and the Commission agree to amend the original Project Agreement as provided herein. NEOLA carried. Roll Call: YES: Trice, Wilt, Behm, Brashear, and Foote. Motion Enclosed for review are the following new/revised/replacement policies for Board adoption. Policy numbers are: 2260 3430.03 5111.02 2260.01 4122 5517.01 2370 4430.03 8450 3122 5111.01 9160 ETPI Upon Mrs. Zappitelli s recommendation, Mr. Foote moved, seconded by Mrs. Wilt, that the Geneva Area City School District renew its membership with the Education Tax Policy Institute for 2011 at the cost of $1,000. Roll Call: YES: Wilt, Behm, Brashear, Foote, and Trice. Motion carried. 2010-2011 Personnel Upon Mrs. Zappitelli s recommendation, Mr. Behm moved, Actions seconded by Mr. Trice, the following personnel actions for the 2010-2011 contract year: a. F.M.L.A. Tammy R. Hall, Bus Driver and Cafeteria Worker, leave of absence, beginning 01/14/11. This leave will be designated under the Family Medical Leave Act. Amy M. Kennerknecht, Teacher, leave of absence, beginning 04/04/11 through 06/02/11. This leave will be designated under the Family Medical Leave Act.

Karen L. Ozbolt, Bus Driver and Cafeteria Worker, leave of absence, beginning 01/13/11 through 02/10/11. This leave will be designated under the Family Medical Leave Act. Cheri Yuhas, Custodian I, leave of absence, beginning 02/11/11 through 02/21/11. This leave will be designated under the Family Medical Leave Act. b. Resignation Karen M. Weaver, Teacher, effective 01/31/11 c. Reinstatement from RIF hrs./day, Harry D. Furman, Custodian II, Geneva Platt R. Spencer, 8 12 mos./year, effective 01/31/11 d. Change of Contract Christine S. Cruea, Bus Driver, from 4.75 hrs./day to 5.00 hrs./day, 9 mos./year, effective 02/14/11 hrs./day, Tracey L. Napier, Bus Driver, from 4.75 hrs./day to 5.25 effective 02/14/11 Tammy L. Richey, Secretary, Geneva Platt R. Spencer from 2.50 hrs./day to 2.75 hrs./day, 9 mos./year, effective 01/31/11 certification physical applicable. e. The hiring of the following personnel on a one-year contract, to be paid according to the adopted wage guidelines, subject to meeting requirements of the State of Ohio, as well as a satisfactory examination, background check and/or other training, if 1) Homebound Tutor Julie L. Simmons, effective 01/31/11 2) Cafeteria Pony Substitute Dale W. Bardzilauskas, 02/10/11 carried. Construction moved, Change Orders Roll Call: YES: Behm, Brashear, Foote, Trice, and Wilt. Motion Upon Mrs. Zappitelli s recommendation, Mr. Behm seconded by Mr. Trice, approval of the following change order:

Fortney & Weygandt, Inc. Geneva Middle School 04-084 01/18/11 $17,023.38 Revised Storm Detention Basin #2 Roll Call: YES: Brashear, Foote, Trice, Wilt, and Behm. Motion carried. Change Orders Board s review: For Review I have enclosed the following change orders for the Geneva Middle School Fortney & Weygandt, Inc. 01/11/11 04-078 $1,850.75 Demo of Drive Aprons 01/12/11 04-079 $ 598.49 Add Ice Machine 01/12/11 04-080 $1,269.02 Add Storm Fabric 01/12/11 04-081 $ 812.33 Drywall Enclosures Under Stairways 01/12/11 04-082 $ 843.26 Added Soffit in Locker Room 01/18/11 04-083 $7,654.12 Duct Penetrations 01/18/11 04-085 $1,050.63 Added Fire Extinguisher Cabinets Charniga Plumbing & Heating, Inc. 01/20/11 06-004 $1,036.59 Valves for Branch Waterlines 01/20/11 06-005 $ 740.73 Add Ice Machine 01/21/11 06-006 $ 834.63 Install Waterline 01/21/11 06-007 $2,852.10 Re-Route Waterlines in Locker Rm. 01/21/11 06-008 $2,092.74 Install Gas for Temp Heat 01/21/11 06-009 $3,674.14 Supply Faucets for Project Labs 01/21/11 06-010 $1,533.24 Additional Sump for Elevator Pit Western Reserve Mechanical 01/18/11 07-005 $1,591.59 Relocate Make Up Air Unit 01/18/11 07-006 $6,398.62 Revised Heat Pump-Room A139 01/18/11 07-007 $2,087.75 Added Masonry Openings 01/18/11 07-008 $1,667.97 Ductwork Changes 01/18/11 07-009 $4,412.42 Ductwork-A125 Geneva Platt R. Spencer Elementary C.T. Taylor Company, Inc. 10/21/10 03-042 $ 460.84 Projection Screens

Resolution Agree. Upon Mrs. Zappitelli s recommendation, Mr. Trice moved, seconded by R.J. Martin Mr. Behm, approval of the following resolution authorizing a takeover agreement replacing V.I.P. Electric Company with RJ Martin Electrical Services for Bid Package 26A-C Electrical & Technology for the New Cork Elementary School Project: AUTHORIZING TAKEOVER AGREEMENT TO PERFORM ELECTRICAL & TECHNOLOGY BID PACKAGE FOR NEW CORK ELEMENTARY SCHOOL PROJECT WHEREAS, the Board previously awarded the contract (the Contract ) for the 26A-C Electrical & Technology Bid Package for the New Cork Elementary School Project to V.I.P. Electric Company ( VIP ); and WHEREAS, VIP has indicated that it will not perform the Contract, and VIP s surety, North American Specialty Insurance Company (the Surety ) has declined to takeover and perform the Contract; and WHEREAS, the second lowest bidder for the Contract was R.J. Martin Electrical Services, Inc. ( RJ Martin ), which was awarded the electrical contract for the Austinburg Elementary project, and RJ Martin has expressed a willingness to take over and perform the Contract; and WHEREAS, questions have been raised concerning the award of the Contract to another contractor and whether competitive bidding is required for the work; and WHEREAS, rebidding the Contract, even with a reduction of the advertisement requirements in Ohio Revised Code Section 3313.48, will jeopardize the completion of the project within the project schedule due to the fact that other contractors on the project have already received notices to proceed with their respective work and, thus, interfere with the use and occupancy of the building by the students and staff of the school, which will negatively impact the quality of education offered to the students and will result in damages and other additional costs associated with a delay; and WHEREAS, the Board also has serious concern that, if the Contract is rebid, there will be a lack of bidders, or that the bid prices will increase significantly, due to, among other factors, the fact that the work of the other contractors on the project has already begun; and WHEREAS, the Construction Manager recommends terminating the Contract with VIP for cause, due to its refusal, and that of its Surety, to perform the Contract; waiving competitive bidding; and negotiating a Takeover Agreement with RJ Martin to perform the Contract for an amount not to exceed $1,392,000; NOW, THEREFORE, BE IT RESOLVED, by the Board of Education of the Geneva Area City School District as follows: 1. The Board authorizes the Contract with VIP to be terminated for cause. 2. The Board waives the competitive bidding requirements of the Ohio Revised Code Section 3313.46 for the Takeover

Agreement for the Contract based on the fact that VIP has refused to perform the Contract and its Surety has refused to take over the contract, as permitted under Ohio Revised Code Section 153.17(B). 3. The Board finds that it is in the best interest of the Board, the District and the State of Ohio, which is providing partial funding for the project through the Ohio School Facilities Commission, to negotiate a Takeover Agreement with RJ Martin for an amount not to exceed $1,392,000 so that the project can be completed within the project schedule published with the bid documents. 4. The Board authorizes the Superintendent and Treasurer, with legal counsel, to negotiate the Takeover Agreement of the Contract with RJ Martin. 5. The Board further authorizes the Board President and Treasurer to sign the appropriate documents to execute the Takeover Agreement with RJ Martin, as required by Ohio Revised Code Section 3318.10. Roll Call: YES: Foote, Trice, Wilt, Behm, and Brashear. Motion carried. Other The auction held at the old Junior High on February 5, 2011 was a success and netted close to $10,000 in proceeds for the District. Mrs. Zappitelli discussed Calamity Days legislation from Casey Koslowksi. The two-hour delayed start procedure became effective February 14, 2011. Adjournment Mr. Foote moved, seconded by Mrs. Wilt, to adjourn the regular session at 8:05 p.m. Roll Call: YES: Trice, Wilt, Behm, Brashear, and Foote. Motion carried. The foregoing is a true and accurate record of the minutes and proceedings of the regular session held by the Board of Education of the Geneva Area City School District on February 16, 2011.