SYOSSET FIRE DISTRICT BOARD OF FIRE COMMISSIONERS MEETING MINUTES April 24, 2017 Robert E. Lee, Director of Purchasing Louis Ignagni, Firehouse Maintainer The Chairman called the meeting to order at 6:05 p.m. All rose for the pledge. A moment of silence was offered for troops serving this country, departed department members and line of duty death firefighter William Tolley. A motion to approve the 4/12/17 minutes was made by Commissioner Graceffa, seconded by Commissioner Swanson and adopted 3-0. (Commissioner Dhawan abstained) A motion to approve removing the following items from inventory was made by Commissioner Dhawan, seconded by Commissioner Graceffa and adopted 4-0. a) 02904080- DELL OPTIPLEX 960- STA2MEMBERS2 BAD MOTHERBOARD 01910709- DELL OPTIPLEX 960-OLD FP OFFICE BAD MOTHERBOARD NO INV NUMBER- HP DESKTOP PC (OLD MEMBERS HQ PC) WINDOWS XP b) 01910807 MSA MULTIGAS VEHICLE CHARGING CRADLE- DAMAGED, REMOVED FROM 582 AND REPLACED c) 0908006707 COAT TURNOUT, MORNING PRIDE 44 30/36 34, DAMAGED AND CANNOT BE USED FOR FIREFIGHTING OPERATIONS Chiefs Agenda Monday, April 24, 2017 1) Injuries: None 2) Exposures: None 3) Accidents: None 4) Resignations/leaves/transfers/change of address: 5) Applications for membership: 6) New chauffeurs: 7) New business/requests: 8) Old business: 9) Executive Session: No The Chiefs were not in attendance.
Treasurer/Secretary Claims to be paid: $540,020.25 Prepaid Claims: $ 6,289.63 LOSAP: $103,237.56 (Post entitlement payments) The above claims were approved for payment on a motion by Commissioner Graceffa, seconded by Commissioner Dhawan and adopted 4-0. CORRESPONDENCE- Invitation to Bethpage Fire District Installation Dinner Saturday, June 3, 6:30pm at Crest Hollow Country Club, RSVP by 5/10. OTHER ITEMS None Director of Purchasing Report A requisition was received to replace 150 CBRN SCOTT cartridges. Ours are due to expire, they usually have approximately an eight year expiration. The cost from South Shore Fire Safety will be $4,748.00 under NYS Contract. A motion to approve the purchase was made by Commissioner Dhawan, seconded by Commissioner Graceffa and adopted 4-0. A requisition was received for 60 grave markers. We last placed an order for 60 markers in 2008. Quote received from Z Flag Store was for $3,650.00. We will obtain additional quotes. A motion to approve the purchase at a cost not to exceed $3,650.00 was made by Commissioner Swanson, seconded by Commissioner Graceffa and adopted 4-0. The opening of the Re-bid of the sale of the steel building was this morning. There were no bids received. We will no award the bid and put it out for bid one more time. NYS requires we go to bid three times. Superintendent s Report 4/24/17 Discussions/Signatures/Approvals: Discussion- Bay door monitor for station 3- Illumi-door or Lift master- Demo for May 8th meeting? Superintendent to check with Commissioner Dick if he wants the demo. The Superintendent recommends to put in the system listed in the bid. It is just a visual system. The credit to not put it is very little and not worth it. It is in our best interests to continue with the project, we can always add or expand later. Requisitions Submitted to Purchasing agent: Yes New/Update: New ZOLL equipment has been received. Training is scheduled for this Tuesday and Wednesday for ZOLL and Lucas devices. Memorial Park- forwarded to legal for the official documentation to be drawn for our participation in the financing of the project. - Town may have final paperwork approved on May
9th. Spoke with Town attorney today. LaMarca s waiver will go before the ethics board on 4/27. The paperwork should get to the Town for their 5/9 meeting. ESIP chief requests below. E-mail sent 3/17, 4/11- Update: spoke with Department Treasurer Predmore, he is working on the policy with me. 582- We received the letter with the information requested; we are waiting for the proposed fix to bring the truck back to factory specifications. When a fix is determined, the truck will go back to Ephrata PA ladder facility for the repairs. Tentative date is May8th and expected repair completion date is May 26th Commissioner Dhawan and Roseo along with Chief Fasano and Share have been kept in the loop as we know we send updates. We will continue to keep everyone posted. Station 3 work was started on the front ramp. The generator is expected 4/27. Windows have been replaced with the correct number of panels. Pending: 83 Cold Spring Rd memorial park- In Progress- SCBA- working on proposals for replacement/upgrades, testing other manufacturers. EMS gear- add to PPE policy. Portable Radio replacement- Testing new units Extrication Equipment replacement- testing new products for replacement- waiting on Truck company. Station 3- construction - new completion date. June 26th 2017 HQ renovation of 1st floor district office - On Hold HQ Phase II retaining wall- due to current renovations, slated for a 2017 project ISO - working on collecting data for new parameters and potential modifications to lower rating. Would like to install AC at Station 2 in the mechanic s bay. Even with fans going all summer long there is no airflow. We have a quote from 2016 for 4 split units under the time and material contract with All-Weather. Including installation the cost would be $24,000.00. Commissioner Graceffa requested to have an opportunity to review the plans and bring it back to the Board at the next meeting. Chiefs: ESIP Risk Management Response Items-10-2013- District is working on below requests with Chief Share 131010: (Department- Fund Drive) Financial Management Training- ESIP online training - for Department Treasurer, Assistant Treasurer 131012: (Department-Fund Drive, Parade committee) Written Policy for internal audits District- Member Issued Equipment Pending/Returned: NONE RETURNED EQUIPMENT RETURNED SINCE LAST REPORT LOST ITEM MEMBER RETAINING ITEM AS PER POLICY
Committee Reports: o Commissioner Dick was unable to attend. o Commissioner Graceffa would like Counsel to get us a name of outside counsel that we can use if the Town s ethics board does not approve Anthony LaMarca s waiver. Commissioner Graceffa asked the Superintendent in regards to 582 that even though we have a letter from the manufacturer that the truck is fine should we have a third party review it. The Superintendent replied that he and the District Mechanic are looking for a third party to review. Commissioner Graceffa informed the Board that Commissioner Dick wanted to let everyone know that the email system we are considering is on hold. The vendor will be meeting with Mike Gilde from Island Tech on Thursday 4/27. Commissioner Dick will have more information at the 5/8 meeting. o Commissioner Dhawan had nothing to report. o Commissioner Swanson asked if anyone received a request for the use of HQ tomorrow. The answer was no. o Commissioner Roseo reported that the use of ABC Creative for Recruitment has been helpful. Last year we had an agreement to use their services up to a maximum of $15,000.00. Commissioner Roseo would like to allocate an additional $12,000.00 to the use of ABC s services to continue recruitment in 2017. A motion was made by Commissioner Graceffa to enter an agreement with ABC Creative for up to an additional $12,000.00 for marketing services for recruitment. The motion was seconded by Commissioner Swanson and adopted 4-0. An audience to the public was called for. No one rose to speak. A motion to enter into Executive Session was made by Commissioner Dhawan, seconded by Commissioner Graceffa and adopted 4-0. General session recessed at 6:25 p.m. Louis Ignagni, Firehouse Maintainer Executive Session convened at 6:35p.m. A discussion was held with Counsel regarding outstanding legal matters.
A discussion was held with the Superintendent regarding three separate incidents regarding personnel. A motion to adjourn executive session for a disciplinary hearing was made by Commissioner Dhawan, seconded by Commissioner Swanson and adopted 4-0. Executive session recessed at 7:00 p.m. A disciplinary hearing was held for FF Andrew Haridat who was charged with misconduct and conduct unbecoming of a firefighter, in accordance with the provisions of New York State General Municipal Law, Section 209-l. FF Haridat was not present for the hearing. FF Haridat has been suspended for 30 days effective March 6, 2017 based on violations of the Syosset Fire Department by-laws. A motion was made by Commissioner Graceffa to suspend the hearing until final disposition is made by the courts. The motion was seconded by Commissioner Dhawan and adopted 4-0. Executive session reconvened at 7:25 pm. Chief Share and Paramedic Chris Pieloch arrived at 7:25 pm. Discussion was held regarding the three incidents with personnel. Chief Share, Chris Pieloch, Jack Randazzo, Lou Ignagni, Jack Lord and Karen Borrelli depart at 8:00 pm. The Board and Counsel discussed pending disciplinary proceedings and personnel issue concerning medical care at call. No action was taken. Executive session was adjourned at 8:30 pm. General session was reconvened at 8:31 p.m. A motion was made by Commissioner Graceffa to authorize Counsel to file a petition with Supreme Court to appeal the decision to deny the real estate tax abatement on the Gordon Drive property. The motion was seconded by Commissioner Dhawan and adopted 4-0. There being no further business before the Board the meeting was adjourned at 8:35 p.m. Karen Borrelli