POLICIES OF MARKHAM SKEET, TRAP, AND SPORTING CLAYS CLUB, INC. Article 1: This club shall be called the Markham Skeet, Trap, and Sporting Clays Club, Inc. Article 2: The object of this Club shall be to encourage skeet, trap and sporting clays shooting, safety rules and precautions, and all lawful sports pertaining to the shotgun. Article 3: The officers of this Club shall consist of President, Vice-President, Recording Secretary, Secretary, and Treasurer (hereinafter the "Executive Committee"). The Board of Directors of this Club shall be eight (8) Directors at large and the Executive Committee. All officers and directors shall be elected by majority ballot for a term of one (1) year. Any board member who misses three (3) consecutive Board and/or General Meetings, or who does not actively participate in the Club or Board, can be removed from the Board of Directors by the remaining Board members present, after notice at a previous Board Meeting. The vacancy will be filled by a majority vote of the Board of Directors. Article 4: A Board Meeting of the Club shall be held once every thirty (30) days and a General Meeting will be held annually in January. The President may call a general meeting upon thirty (30) days notice to regular members. Any member is permitted to attend any Board Meeting, but said member or members shall not have the right to vote. Article 5: At any General Meeting of the Club, fifteen (15) regular members shall constitute a quorum, and at any Board Meeting seven (7) board members shall constitute a quorum, consisting of any combination of Officers and Directors. A majority vote shall be necessary for the passage of any business of the Club. Article 6: Nominations for Officers and Directors will be made at the January Board Meeting. Nominations will be made by a Nominating Committee consisting of three (3) Directors appointed at the December Board Meeting. Members may also make nominations for Officers and/or Directors from the floor at this same January Board Meeting. Members will be notified of the nominations in the February newsletter, or by email. Ballots will be mailed to the members by March 5 th. Voting will be done by mail. Return ballots must be postmarked no later than April 5 th. Results will be posted by April 15 th, and will be in the next newsletter. Article 7: Bylaws may be made, altered, amended, or repealed by a majority vote of the Board members present at any regularly called Board meeting; however, Bylaw changes should be made only once a year at the General Meeting in January. The President may propose a change to the Bylaws at any regularly called Board meeting, so long as thirty (30) days written notice is given to the regular members. A copy of any proposed and/or adopted Bylaw changes
shall be sent via first class U.S. mail, postage prepaid, to all regular members, prior to the January General Membership Meeting. BYLAWS OF MARKHAM SKEET, TRAP, AND SPORTING CLAYS CLUB, INC. 1. Except as indicated in the following Bylaws, the membership of this Club shall be confined to two classes only, regular and junior, at an annual subscription fee (membership fee) to be determined by the Board of Directors. Junior members must not have reached their eighteenth (18 th ) birthday by April 15 th of the membership year, and are ineligible to receive Junior awards after their eighteenth birthday. (A) All life memberships will be six (6) times the current annual rate. 2. No one will be denied membership because of their sex, race, creed, or color. 3. Each application shall be accompanied by remittance to cover one (1) year s subscription. 4. Annual subscription, payable in advance, shall become due on January 1 in each and every year. Anyone becoming a member after the seventh (7 th ) month will be charged 50% of the prevailing rate. Markham Skeet, Trap and Sporting Clays Club, Inc. reserves the right to reject, refund, or disqualify any member who interferes with the good moral conduct or sportsmanship of the Club. 5. Resignations from membership shall be sent, in writing, to the Secretary and shall be dealt with at the next meeting of the Directors. 6. Any member who has not resigned, and whose annual membership fee is in arrears on or after the thirty first (31 st ) day of March, will automatically forfeit his membership in the Club. 7. Any member changing his address shall notify the Secretary of such change of address immediately. 8. At any General Meeting of the Club, each member shall have one (1) vote except the President, who shall vote only in the event of a tie vote. Voting shall be conducted by a show of hands on any issue where a vote is called, unless a motion is made and carried that the issue in question be decided by secret ballot. A majority vote shall decide any issue. 9. The fiscal year for the Club shall be from May 1st to April 30 th in each year. A report made annually at a General Meeting shall be for the previous fiscal year. 10. The following shall be the order of business at General Meetings: (A) Reading of minutes of the previous General Meeting and confirmation of same.
(B) President s report (C) Treasurer s report and annual financial statement (D) Reports on committees (E) Unfinished business (F) New business, including setting of membership subscriptions for the coming year. (G) Appointment of auditors (H) Adjournment Annually, at the January General Meeting, a Board of thirteen (13) Directors shall be elected as follows: President/Director Vice-President/Director Secretary/Director Recording Secretary/Director Treasurer/Director Eight (8) more Directors The eight (8) more Directors shall hold office until the next January General Meeting. The immediate Past President is automatically appointed to the Board. The removal of a Director will occur by a majority vote of the Board of Directors. Duties of the President 11. The President shall preside at all meeting of the Members and the Directors. 12. The President shall call a meeting of the members upon written request to do so, of a least five (5) members. 13. The President shall maintain order at all meetings and shall enforce the Bylaws and Rules and Regulations at all times. 14. The President may call a meeting at any time. Duties of the Vice-President 15. The Vice-President shall accept office with the understanding that, should he or she be nominated and elected within the following year by the general membership, he or she would accept the office of President. 16. The Vice-President will act as chairman of one of the major Club committees.
17. Should, for any reason, the President be unable to fulfill his or her responsibilities, the Vice-President will assume the office of President. Duties of the Secretary and/or Recording Secretary 18. The Secretary and/or Recording Secretary shall keep complete minutes of the proceeding of all meeting of the Members and Directors. 19. The Secretary and/or Recording Secretary shall keep a complete record of the names and address of all members. 20. The Secretary and/or Recording Secretary shall notify the Directors at their meetings of all applications for membership. 21. The Secretary and/or Recording Secretary shall notify candidates for membership of their election or rejection and shall forward each new member a copy of the Bylaws of the Club. 22. The Secretary and/or Recording Secretary shall be custodian of the Seal and shall keep a complete record of correspondence of all papers of the Club, excepting those vouchers and records relating to the accounts which are normally kept by the Treasurer. 23. The Secretary and/or Recording Secretary shall keep a complete record of all cups and trophies of the Club and shall obtain the signature of the winner of each cup and trophy at the time it is presented. Duties of the Treasurer 24. The Treasurer shall keep the regular accounts of all receipts and disbursements, asset and liabilities, of the Club in its books and shall render annually at a General Meeting a balance sheet statement of Revenue and Expenditure Treasurer s Report. The fiscal year for the accounts shall be from May 1st to April 30 th. A Treasurer s Report shall be rendered upon request of any Corporate Officer. 25. The Treasurer shall collect all fees, subscriptions and other moneys and shall deposit same to the credit of the Club in one of the Chartered Banks. 26. The Treasurer shall have authority to endorse all checks, money orders, etc., payable to the Club for the purpose of depositing of same.
27. The Treasurer shall make expenditures except those duly authorized by the Board of Directors. 28. All checks, notes, drafts, contracts, leases, mortgages, deeds, or other legal documents shall be signed on behalf of the Club by the President, Treasurer, or signing Officers or in the absence of any of the above, by the Secretary or the Recording Secretary. Duties of the Directors 29. The business of the Club shall be managed by the Board of Directors, who shall have control of all the property of the Club. 30. The Directors shall make no extra-ordinary expenditures on behalf of the Club, except when duly authorized to do so, by a majority vote of the Board members present at a regularly called Board meeting, after notice has been given to that effect. 31. The Directors may, at any time, create or dissolve committees and delegate to such committees any of its own duties as the Board may deem proper. Any member may be appointed to these committees. The Chairman of each committee need not be a Director. 32. The Chairman of each committee as provided in the preceding Bylaw, shall report to the members at any regularly called monthly Board meeting during the year. 33. The Directors shall have the power to fill any casual vacancy occurring on the Board of Directors, or on any of its committees. 34. The Directors shall have the power to make any rules and regulations that may be necessary to govern field days, competitions, etc., (see Bylaw 38) the said rules being exhibited on the day in which they will be in effect. 35. Resignations of Directors from the Board shall be in writing, delivered to the Secretary and shall be dealt with at the next meeting of the Board of Directors. General Rules 36. The rules governing all shooting competitions shall be Official Skeet, Trap or Sporting Clays rules of the National Skeet Shooting Association, Amateur Trapshooting Association, National Sporting Clays Association, or Club rules that may be in effect at the time of the competition.
37. The appropriate shoot Chairman (Trap, Skeet, Sporting Clays) shall have the power to act as Master of Ceremonies for the day, shall maintain order and see that the rights and privileges of the members and their guests are respected. 38. During the progress of any shoot, NO intoxicating liquor and/or drugs of any kind or description shall be permitted on the grounds or in the clubhouse. Any person found to be under the influence of any intoxicant shall be promptly evicted from the Club premises. Dissolution The property of this organization is irrevocably dedicated to shotgun purposes, and no part of the net income or assets of this organization shall ever inure to the benefit of a Director, Officer, or Member thereof, or to the benefit of any private person. Upon the dissolution or winding up of the organization, its assets remaining after payment, or provision for payment, of all debts and liabilities of this organization shall be distributed to another non-profit shotgun related organization which is organized and operated exclusively for shotgun purposed, and which has established its tax exempt status. Directors and Officers Insurance The Corporation shall indemnify each Officer and Director, including former Officers and Directors, to the full extent permitted by the Florida General Corporation Act and the Florida Not-for-Profit Corporation Act. Litigation In consideration of the opportunity afforded to the members to participate in the Markham Skeet, Trap and Sporting Clays Club, Inc., a non-profit organization, they hereby knowingly, freely and voluntarily waive any right or cause of action against the aforementioned Club, its Officers, Directors, or Members, arising out of any claim whatsoever as a result of any injuries to body, life, limb, or property arising from participation in the above described activities.