Memorandum DATE September 28, 2012 CITY OF DALLAS TO SUBJECT The Honorable Mayor and Members of the City Council Update to 2012 City Calendar and 2013 City Calendar Your October 3id agenda includes a briefing on updates to the 2012 City Calendar and the 2013 City Calendar. The briefing materials are attached for your consideration. An item will be included on the October 10 addendum for your approval of the City Calendar. th Please contact me if you have any questions or require additional information. Jeanne Chipperfield Chief Financial Officer C: Mary K. Suhm, City Manager Thomas P. Perkins, Jr., City Attorney Rosa Rios, City Secretary Craig Kinton, City Auditor Daniel SoIls, Judiciary A.C. Gonzalez, First Assistant City Manager Ryan S. Evans, Assistant City Manager Jill A. Jordan, P.E., Assistant City Manager Forest Turner, Assistant City Manager Joey Zapata, Assistant City Manager Stephanie Cooper, Assistant to the City Manager Jack Ireland, Director, Office of Financial Service Dallas Together, we do it better!
City Council Briefing October 3, 2012
Review adjustments to November 2012 City Calendar Review City Calendar for January 2013 through December 2013 City Council meetings Council Committee meetings Budget process Holidays Next Steps 2
Amend November 2012 calendar Move City Council meeting from Monday November 12 to Wednesday November 14 Monday November 12 Veterans Day observed for city wide parade Wednesday November 14 required to canvass election results Cancel City Council meeting on Monday November 26 since it falls between Thanksgiving holiday and National League of Cities Conference 3
Regular meetings of the City Council are typically scheduled on each Wednesday (except 5 th Wednesday) 1 st and 3 rd Wednesday briefing meetings typically begin at 9:00 a.m. at City Hall in room 6-E-South 2 nd and 4 th Wednesday agenda meetings typically begin at 9:00 a.m. at City Hall in the Council Chambers 5 th Wednesday no meeting 4
Some City Council meetings have been canceled, moved, or adjusted January 2 cancel due to day after New Year s holiday March 6 adjourn by 2:00 p.m. for travel to legislative reception in Austin March 13 cancel due to Spring Recess and National League of Cities Conference March 20 cancel due to Spring Recess May 8 cancel week of city elections July cancel due to July recess in accordance with council resolution #90-2673 5
Some City Council meetings have been canceled, moved, or adjusted (continued) September 4 adjourn by 2:00 p.m. for Rosh Hashanah October 9 move to Tuesday October 8 due to Texas Municipal League Annual Conference November 13 move to Tuesday November 12 due to National League of Cities Conference November 27 cancel day before Thanksgiving holiday December 18 cancel week before Christmas holiday December 25 cancel for Christmas holiday 6
Economic Development 1 st and 3 rd Monday 9:00 a.m. to 10:30 a.m. Housing 1 st and 3 rd Monday 11:00 a.m. to 12:30 p.m. Budget, Finance, and Audit 1 st and 3 rd Monday 1:00 p.m. to 2:30 p.m. Arts, Culture, and Libraries 3 rd Monday 3:00 p.m. to 4:30 p.m. 7
Economic Development Housing Budget, Finance, and Audit Arts, Culture, and Libraries 1 st & 3 rd Monday 1 st & 3 rd Monday 1 st & 3 rd Monday 3 rd Monday (adjusted for cancelations) 9:00 to 10:30 11:00 to 12:30 1:00 to 2:30 3:00 to 4:30 January 7 (Mo) January 21 (Mo) Canceled due to Martin Luther King, Jr. Day (City Holiday) February 4 (Mo) February 19 (Tu) Moved from Monday to Tuesday due to Presidents Day (City Holiday) March 4 (Mo) March 18 (Mo) Canceled due to Spring Recess April 1 (Mo) April 15 (Mo) May 6 (Mo) Canceled week of city elections May 20 (Mo) June 3 (Mo) June 17 (Mo) July 1 (Mo) Canceled due to July recess July 15 (Mo) Canceled due to July recess August 5 (Mo) August 19 (Mo) September 3 (Tu) Moved from Monday to Tuesday due to Labor Day (City Holiday) September 16 (Mo) October 7 (Mo) October 21 (Mo) November 4 (Mo) November 18 (Mo) Canceled so that Quality of Life, Public Safety, Transportation &, and Trinity River committees would have a November meeting date December 2 (Mo) December 16 (Mo) Canceled week before Christmas holiday 8
Quality of Life and 2 nd and 4 th Monday 9:30 a.m. to 10:30 a.m. Public Safety 2 nd and 4 th Monday 11:00 a.m. to 12:30 p.m. Transportation and 2 nd and 4 th Monday 1:00 p.m. 2:30 p.m. Trinity River Corridor Project 2 nd Monday 3:00 p.m. to 4:30 p.m. 9
Quality of Life and Public Safety Transportation and Trinity River Corridor Project 2 nd & 4 th Monday 2 nd & 4 th Monday 2 nd & 4 th Monday 2 nd Monday 9:30 to 10:30 11:00 to 12:30 1:00 to 2:30 3:00 to 4:30 January 14 (Mo) January 28 (Mo) February 11 (Mo) February 25 (Mo) March 11 (Mo) Canceled due to Spring Recess and National League of Cities Conference March 25 (Mo) Adjourn by 2:00 p.m. due to Passover April 8 (Mo) April 22 (Mo) May 13 (Mo) May 27 (Mo) Canceled due to Memorial Day (City Holiday) June 10 (Mo) June 24 (Mo) Canceled due to City Council Inauguration July 8 (Mo) Canceled due to July recess July 22 (Mo) Canceled due to July recess August 12 (Mo) August 26 (Mo) September 9 (Mo) September 23 (Mo) October 14 (Mo) October 28 (Mo) November 11 (Mo) Canceled due to Veteran s Day November 18 (Mo) Meetings held on 3 rd week in order to accommodate other November activities November 25 (Mo) Canceled week of Thanksgiving holiday December 9 (Mo) December 23 (Mo) Canceled week of Christmas holiday 10
Schedule for development of the FY 2013-14 budget includes: February 6 March 27 May 15 May 22 June 19 August 13 August 13 to 30 August 21 August 27 August 28 September 4 September 10 September 18 Budget Workshop #1: Preliminary outlook Public Hearing Budget Workshop #2: Preliminary rankings Public Hearing Budget Workshop #3: Rankings and budget review Budget Workshop #4: City Manager s recommended budget Town hall meetings Budget Workshop #5: Topics TBD Budget Workshop #6: Topics TBD Public Hearing Adopt Budget on First Reading Budget Workshop #7: Council Amendments Adopt Budget on Second Reading 11
City recognizes the following holidays: New Year s Day January 1 Martin Luther King, Jr. Day January 21 Presidents Day February 18 Memorial Day May 27 Independence Day July 4 Labor Day September 2 Thanksgiving Day November 28 Day After Thanksgiving November 29 Christmas Day December 25 12
Amendments to the 2012 Calendar and adoption of the 2013 Calendar are scheduled for City Council approval on October 10 th addendum November and December 2012 Calendar January through December 2013 Calendar 13
Grapevine, Boston, Grapevine, Boston, Grapevine, Boston, Grapevine, Boxton, November ATTACHMENT A Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 Economic Development 11 :OOam-Housing 1 :OOpm-Budget, Finance & Audit Council Briefing 11 12 13 14 15 16 17 Council Committee Meetings Canceled City Council Agenda Meetinig Moved to November 12 Council Agenda Canceled QiitOave Tesas Municipal League Annual Texas Municipal League Aanual Texas Municipal League Annual Texas Municipal League Annual Conference TX Conference TX Conference TX Conference TX Veterans Day Parade 18 19 20 21 22 23 24 Council Committee Meetings City Council Meeting Canceled Thanksgiving Day City Holiday September 1 1v Remembrance Canceled Day/Day after Thanksgiving Day City Holiday 25 26 27 28 29 30 Council Committee Meetings City Council Agenda Meeting Canceled Moved to November 26 Council Agenda ggn National League of Cities National League of Cities Narionxl League of Cities National League of Ciries Canceled Qaltciavri Conference MA Conference MA Conference MA Conference MA Note: Cotmcil Agenda Meetings are held in Council Chambers and Council Briefing and Committee meetings are held in Room 6ES 2012
Boston, December ATTACHMENT A Sun Mon Tue Wed Thu Fri Sat 1 National League of Cities Conference - MA 2 3 4 5 6 7 8 Council Briefing Eight Days ot Hanukkah (Begins 9:OOam-Economic Development at Sundown> 11 :OOam-Housing 1 :OOpm-Budget, Finance & Audit 9 10 11 12 13 14 15 Hanukkah Council Agenda 9:3Oam-Quality of Life & 11 :OOam-Public Safety I :OOpm-Transportation & 3:OOpm-Trinity River Corridor Project 16 17 18 19 20 21 22 Council Committee Meetings Canceled City Council Meeting Canceled 23 24 25 26 27 28 29 Council Committee Meetings Christmas Day City Holiday City Counol Meeting Canceled Canceled 30 31 Note: Council Agenda Meetings are held in Council Chambers and Council Briefing and Committee meetings are held in Room 6ES 2012 1
No January ATTACHMENT B Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 New Years Day City Holiday City Counal Meeting Canceled 6 7 8 9 10 11 12 Council Committees; 9:OOam-Economic Development 11 :OOam-Housing 1 :OOpm-Budget, Finance & Audit 3:OOpm-Arts, Culture & Libraries Council Agenda 13 14 15 16 17 18 19 Council Committees; 1v Semi-Annual Campaign Council Briefing US. Conference of Mayors U.S. Conference of Mayors U.S. Conference of Mayors 930am-Quality of Life & Finance Report Due Washington, DC Washington, DC Washington, DC Winter Meeting Winter Meeting Winter Meeting 11 :OOam-Public Safety 1 :OOpm-Transportation & 3:00gm-Trinity River Corridor Protect 20 21 22 23 24 25 26 Council Committee Meetings Council Agenda Council-Staff Planning Session Council-Staff Planning Session Canceled 900am 2:00pm Martin Luther King, Jr Day City Holiday 27 28 29 30 31 9:3Oam-Quality of Life & 11 :OOam-Public Safety 1 :OOpm-Transportation & Fifth Wednesday Council Meeting City Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall 2013
February ATTACHMENT B Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 Council Briefing 9:OOam-Economic Development 1 1 OOam-Housing 1 :OOpm-Budget, Finance & Audit Budget Workshop 10 11 12 13 14 15 16 9:30am-Quality of fife & 11 :00amPublic Safety 1 :OOpm-Transportation & 3:OOpm-Trinity River Corridor Project Council Agenda 17 18 19 20 21 22 23 Council Committee Meetings Council Briefing Moved 9.OOam-Economic Development 11 :OOam-Housing Presidents Day City Holiday 1 OOpm-Budget, Finance & Audit 3:OOpm-Arts. Culture & Libranes 24 25 26 27 28 9:3Oam-Quality of Life & 11 :OOam-Public Safety 1 :00pmTranspor1ation & Council Agenda Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall 2013
Washington, Washington, Washington, Washington, Washington, March ATFACHMENT B Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 Council Briefing National League of Cities 9:OOam-Economic Development (Adlourn by 2:00pm) Conference D.C 11 :OOam-Housing 1 :OOpm-Budget, Finance & Audit Legislative Reception - Austin 3:OOpm-Arts, Culture & Libraries 10 11 12 13 14 15 16 Council Committee Meetings City Council Meeting Canceled Canceled Council Recess Council Recess Council Recess Council Recess Council Recess National League of Cities National League of Cities National League of Cities National League of Cities Conference D.C Conference D.C Conference D.C Conference D.C 17 18 19 20 21 22 23 Council Committee Meetings City Counol Meeting Canceled Canceled Council Recess Council Recess Council Recess Council Recess Council Recess Easter 24 25 26 27 28 29 30 31 Council Agenda Good Friday 9:aOam-Ouality of Life & 11 :OOam-Public Safety Budget Public Hearing 1 :OOpm-Transportation & (Adjourn by 2pm) Passover Passover (Begins at Sundown) Second Night Seder Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall ij 2013
April ATTACHMENT B Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 -Economic Development 11 :OOam-Housing 1 :OOpm-Budget, Finance & Audit Council Briefing 7 8 9 10 11 12 13 Council Agenda 30 Day Before Election 9:3Oam-Quality of Life & Campaign Finance Report Due 11 :OOam-Public Safety 1 :OOpm-Transportation & 3:OOpm-Trinity River Corridor Prolect 14 15 16 17 18 19 20 9:OOam-Economic Development 11 :OOam-Housing 1 :OOpm-Budget, Finance & Audit 3:OOpm-Arts, Culture & Libraries Council Briefing 21 22 23 24 25 26 27 9:3Oam-Quality of Life & 11 :OOam-Public Safety 1 :OOpm-Transportation & 28 29 30 Early Voting Begins Council Agenda Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall 2013
ATTACHMENT B Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 Council Briefing 8 Day Before Election Campaign Finance Report Due 5 6 7 8 9 10 11 Council Committee Meetings Early Voting Ends City Council Meeting Canceled Election Day Canceled 12 13 14 15 16 17 18 Council Briefing 9:3Oam-Quality of Life & 11 :OOam-Public Safety Budget Workshop I :OOpm-Transportation & 3:OOpm-Trinity River Corridor Prect 19 20 21 22 23 24 25 Council Agenda 9:OOam-Economic Development 900am 11 :OOam-Housing 1 :OOpm-Budget, Finance & Audit Budget Fublic Hearing 3:OoprmArts, Culture & Libraries Canvass of Election Results (subject to change) Call Runoff Election (if Necessary( 26 27 28 29 30 31 Council Committee Meetings Fifth Wednesday No City & Day Before Runoff Canceled Council Meeting Campaign Finance Report Due Memorial Day City Holiday Early Runoff Voting Begins (if Necessary) Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall. 2013
June ATTACHMENT B Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 Council Committees 9:OOam-Economic Development 11 :OoaimHousing 1 :OOpm-Budget, Finance & Audit Council Briefing 9 10 11 12 13 14 15 Early Runoff Voting Ends (if Council Agenda Runoff Election (if Necessary) 9:3Oam-Quality of Life & Necessary) 11 :OOam-Public Safety 1 :OOpm-Transportation & 3:OOpm-Trinity River Corridor Project 16 17 18 19 20 21 22 Council Briefing U.S. Conference of Mayors U.S. Conference of Mayors 9:OOarn-Economic Development 11 :OOam-Housing Las Vegas, NV Las Vegas, NV 1 :OOpm-Budget, Finance & Audit Budget Workshop 3:OOpm-Arts, Culture & Libraries 23 24 25 26 27 28 29 Council Committee Meetings Canceled Canvass of Runoff Election (subject to change) City Council Inauguration and Other Meetings Council Agenda 9 OOam U.S. Conference of Mayors Las Vegas, NV U.S. Conference of Mayors Las Vegas, NV 30,uLt. JuLIInn51rna IL ttiii 53 Ult Litlu [LI UUILLL LIaLI1uL, atlu UUIII. Briefing and committee meetings are held in room 6ES at Dallas City Hall I 2013
July ATTACHMENT B Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 Council Recess Council Recess Independence Day City Holiday Per Resolution 90-2673 Passed Per Resolution 90-2673 Passed August 22. 1990 August 22, 1990 7 8 9 10 11 12 13 Council Recess Council Recess Per Resolution 90-2673 Passed Per Resolution 90-2673 Paused August 22, 1990 August 22, 1990 Ramadan (Begins at Sundown> Ramadan 14 15 16 17 18 19 20 Council Recess Council Recess Per Resolution 90-2673 Passed Per Resolution 90-2673 Passed August22, 1990 August22, 1990 2 Semi-Annual Campaign Finance Report Due 21 22 23 24 25 26 27 Council Recess Council Recess Per Resolution 90-2673 Passed Per Resolution 90-2673 Passed August 22, 1990 August 22, 1990 28 29 30 31 Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall H 2013
August ATTACHMENT B Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 9.OOam-Economic Development 11 :OOam-Housing 1 :00pm-Budget, Finance & Audit Council Briefing 11 12 13 14 15 16 17 900am Council Budget Council Agenda 9:3oarn-Quality of Life & Workshop 11 :00amPublic Safety Presentation of City Manager s 1 :OOpm-Transpottation & Recommended Budget 3:OOpm-Trinity River Corridor Project Budget Town Hall Meetings Begin 18 19 20 21 22 23 24 Council Briefing 9.OOam-Economic Development 11 OOam-Housing 1 :OOpm-Budget, Finance & Audit Budget Workshop 3:OOpm-Arts, Culture & Libraries 25 26 27 28 29 9:3Oam-Quality of Life & 11 :OOam-Public Safety 1 :oopm-transportation & Council Budget Council Agenda Budget Town Hall Meetings End Workshop Budget Public Hearing Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall 30 I I 31 2013
September ATTACHMENT B Sun Mon Tue Wed Thu Fri Sat 2 3 4 5 6 7 Council Committee Meetings Council Bnefing Rosh Hauhanah Rosh Hashanab Moved 9:OOam-Economic Development (Adjourn by 2:00pm) 11 :OOam-Housing Labor Day City Holiday/Cesar E. 1:OOpm-Budget, Finance & Audit Vote to Adopt Budget l Reading Chavez Day Rosh Hashanah (Begins at Sundown) 8 9 10 11 12 13 14 Council Budget Council Agenda Yom Kippur (Begins at Sundown) Yom Kippur 9:30amQuality of Ufa & Amendments Workshop 11 :OOam-Public Safety September 1 1v Remembrance 1 :OOpm-Transportation & Day 3:OOpm-Trinity River Corridor Project 15 16 17 18 19 20 21 Council Briefing 9:OOam-Economic Development 11 :OOam-Houving 1 :OOpm-Budget, Finance & Audit Budget Adoption 2d Reading 3:OOpm-Arts, Culture & Libraries 22 23 24 25 26 27 28 9:3Oam-Quality of Life & 11 :OOam-Public Safety 1 :OOpm-Transportation & 29 30 Council Agenda Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall 2013
No October ATTACHMENT B Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 Council Bnefing 6 7 8 9 10 11 12 Council Agenda City Council Meeting Moved to -Economic Development October 8 11 :OOam-Houaing 1 :OOpm-Budget, Finance & Audit Texas Municipal League Annual Texas Municipal League Annual Texas Municipal League Annual Texas Municipal League Annual Conference Austin, TX Conference Austin, TX Conference Austin, TX Conference Austin, TX 13 14 15 16 17 18 19 9:3Oam-Quality of Life & 11 :OOam-Public Safety 1 :OOpm-Transportation & 3:OOpm-Trinity River Corridor Project Council Briefing 20 21 22 23 24 25 26 9:OOam-Economic Development 11 :OOam-Housing 1 :OOpm-Budget, Finance & Audit 3:OOpm-Arts, Culture & Libraries Council Agenda 27 28 29 30 31 9:3Oam-Quality of Life & 11 :OOam-Public Safety 1 :OOpm-Transportation & Fifth Wednesday Council Meeting City Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall 2013
Seattle, Seattle, Seattle, Seattle, November ATTACHMENT B Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 9:OOam-Economic Development 1 1 :ooam-housing 1 :oopm-budget, Finance & Audit 3:OOpm-Arts, Culture & Libraries Council Briefing 10 11 12 13 14 15 16 Council Committee Meetings Council Agenda City Coundl Meeting Moved to Canceled November 12 Veterans Day National League of Cities National League of Cities National League of Cities National League of Cities National League of Cities Conference WA Conference Seattle, WA Conference WA Conference WA Conference WA 17 18 19 20 21 22 23 9:3Oam-Quality of Life & Council Briefing 11 :OOam-Public Safety 1 :OOpm-Transportation & 3:00pm-Trinity River Corridor Project 24 25 26 27 28 29 30 Council Committee Meetings City Council Meeting Canceled Thanksgiving Day City Holiday Day after Thanksgiving Day City Canceled Holiday Eight Days of Hanukkah (Begins Hanukkah at Sundown) Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall 2013
December ATTACHMENT B Sun Mon Tue 14 7edThu Fri Sat 2 3 4 5 Council Enefing 9OOarn-Economic Development 11 :OOam-Housing 1 :OOpm-Budget, Finance & Audit 3:OOpm-Arts, Culture & Ubraries 8 9 10 11 12 13 14 9:3Oam-Quality of Life & 11 :OOam-Public Safety 1 :OOpm-Transportation & 3:OOpm-Trinity River Corridor Prolect Council Agenda 900am 15 16 17 18 19 20 21 Council Committee Meetings Canceled City Counol Meeting Canceled 22 23 24 25 26 27 28 Council Committee Meetings Canceled City Council Meeting Canceled Christmas Day City Hofday 29 30 31 Note: Council Agenda meetings are held in Council Chambers and Council Briefing and committee meetings are held in room 6ES at Dallas City Hall 1 2013