OFFICIAL PROCEEDINGS KINGSBURY COUNTY BOARD OF COUNTY COMMISSIONERS De Smet, South Dakota March 8, 2016 The Kingsbury County Board of County Commissioners met Tuesday, March 8, 2016 at 8:30 AM in the County Commissioners meeting room in the Courthouse with Commissioners Roger Lee, Shelley Nelson, Roger Walls, Delmer Wolkow and Joe Jensen present. Chairman Lee presided. APPROVE AGENDA Jensen moved and Wolkow seconded to approve the agenda as updated. All present voting aye, motion APPROVE MINUTES Nelson moved and Walls seconded to approve the minutes of the February 16, 2016 meeting as presented. All present voting aye, motion HIGHWAY Dave Sorenson, Hwy Supt met with the Board to discuss road issues. Bid Letting Pursuant to Notice of Call for Sealed Bids as published in the official newspapers of the County, bids have been received by the County Auditor for furnishing Kingsbury County with the following items: Item 1, Road Oil; Item 2, Asphalt Hot Mix; Item 3, Gravel Crushing; Item 4, Fuel; Item 5, Pea Rock; Item 6, Pea Rock Hauling. Following are bidders, accepted bids and award of contract for various items. All bids, accepted and rejected, are available for inspection at the County Auditor s Office during normal working hours. Item 1 Two bids were received for road oil. Bidders were JEBRO and Flinthills Resources. Nelson moved and Jensen seconded to accept the low bid from JEBRO at $429 per ton for MC3000 and $574 per ton for MC s. All present voting aye, motion Item 2 Four bids were received for asphalt hot mix. Bidders were Bowes Construction, McLaughlin Schultz, Commercial Asphalt and Asphalt Paving. Jensen moved and Wolkow seconded to acknowledge Bowes Construction with the lowest bid but to accept all bids for the asphalt hot mix because the highway department uses various plants depending on the location they are working at in the county and availability of mix at the plants. All present voting aye, motion Item 3 Four bids were received for gravel crushing. Bidders were Bowes Construction, Rechnagel Construction, Brownlee Construction and Sterzinger Crushing. Walls moved and Wolkow seconded to award the
contract to Rechnagel Construction for the low bid of $1.71/ton. All present voting aye, motion Item 4 Two bids were received for gas and fuel. The bidders were Stern Oil Company and Cole Petroleum. Jensen moved and Nelson seconded to accept the bid from Cole Petroleum for $1.7144/gallon for #1 Diesel Fuel, $1.3966/gallon for #2 Diesel Fuel and $1.5337/gallon for Unleaded Ethanol Blend. All present voting aye, motion Item 5 One bid was received for pea rock. Walls moved and Wolkow seconded to accept the bid from LG Everest for pea rock at $6.45/ ton. All present voting aye, motion Item 6 One bid was received for pea rock hauling. Wolkow moved and Nelson seconded to accept the bid from Prairie States for pea rock hauling at $.139/ ton. All present voting aye, motion Bridge Inspection Agreement Walls moved and Jensen seconded to authorize accept the bridge inspection agreement and to allow Chairman to sign the agreement. All present voting aye, motion Travel Expenses Nelson moved and Walls seconded to approve travel expenses for the Highway Supt. to attend the Shortcourse Meeting in Oacoma on March 23-25, 2016. All present voting aye, motion Wolkow moved and Jensen seconded to approve travel expenses for the asphalt conference April 6-7, 2016 in Pierre. All present voting aye, motion RECORDING OF PLAT Wolkow moved and Nelson seconded to pass Resolution #2016-08 to approve the recording of the following plat. All present voting aye, motion RESOLUTION #2016-08 Plat of DeJong First Addition in the Southwest Quarter of Section 32, Township 110 North, Range 58 West of the 5 th P.M., Kingsbury County, South Dakota. DIRECTOR OF EQUALIZATION Tammy Anderson, DOE met with the Board to discuss equalization. The dates of April 12-15 have been set aside as dates to hear appeals. Travel Request Walls moved and Jensen seconded to approve a travel request for the DOE to conference in Spearfish on May 23-27, 2016. All present voting aye, motion
Commissioner Jensen left the meeting at 9:55 AM. LEASE OF COUNTY OWNED PROPERTY Pursuant to notice published in the official newspapers of the county, a Public Auction was held for the lease of County Owned Agriculture Land at 9:30 AM in the County Commissioners meeting room. Chad Dylla, Shawn Geyer, and John Blackford were present. Successful bidder for the South 5 acres more or less of Outlot 3 in 32-111-56 was Shawn Geyer with a bid of $250.00 per annum for 3 years. Successful bidder for the 100 acres more or less in the NE ¼ 17-111-56 was Chad Dylla with a bid of $5000.00 per annum for three years. Successful bidder for the Cropland in SW ¼ NE ¼, NE ¼ NE ¼, and NW ¼ NE ¼ of Section 28-111-56 (23.3 acres) was John Blachford with a bid of $2350 per annum for three years. Nelson moved and Walls seconded to accept the bids from Shawn Geyer, Chad Dylla, and John Blachford, and authorized the Chairman to sign the lease agreements on behalf of Kingsbury County. All present voting aye, motion ACCEPT REPORTS The Register of Deeds, Sheriff and Director of Equalization office reports for the month of February were reviewed by the Board. Walls moved and Wolkow seconded that the Auditor s report with the Treasurer as of the close of business February 29, 2016 be accepted and placed in the Auditor s office for review. All present voting aye, motion Cash on Hand $ 1,284.00 Cash Short 1,177.53 Checks in Treas Possession less than 3 days 37,489.83 Credit Card 314.80 Cash Items Postage 322.80 Demand Deposits 30,003.22 Savings Account 2,146,755.73 Revolving Loan Fund 290,124.25 Time Deposits 1,557,523.80 Wetlands Trust Fund 79,034.42 TOTAL 4,144,058.63 BREAKDOWN OF MONEY BY FUNDS County General Fund 1,218,837.18 Special Revenue Funds (Road & Bridge, E911 Fund CH Bldg, Revolving Loan, Emergency Management 24/7, M&P & Domestic Abuse Funds) 2,239,232.39 Wetlands Trust Fund including interest earned 79,982.39 Amount held for School Dists 353,383.73 Amount held for Townships 24,119.69
Amount held for Cities 56,698.97 Amount held for East Dakota Water Dist. 928.41 State Remittance 70,041.79 Amount held for others 100,834.07 TOTAL 4,144,058.63 APPROVE CLAIMS Walls moved and Nelson seconded that the following claims presented to the Board for consideration be approved and the County Auditor be directed to issue warrant checks for payment of same. All present voting aye, motion COURTHOUSE SALARIES $ 59,782.37 HIGHWAY SALARIES 42,154.63 PAYROLL DEDUCTIONS Appletree Institute 24,383.53 Conseco Health Company 125.55 AFLAC 778.32 AFLAC 249.60 H & B Federal Credit Union 1,316.80 Kingsbury County Treasurer 6800.00 The Principal Financial Group 249.94 Garnishment 100.79 Garnishment 379.21 Delta Dental 529.10 Avesis Third Party Administrators 161.92 SD Retirement System 12,287.46 Garnishment 550.81 Union 129.60 EBT-Withholding & Social Security 25,864.39 MISCELLANEOUS TAMMY ANDERSON 190.18 MEETING EXPENSES, AT&T 31.91 UTILITIES, AT&T 99.58 UTILITIES, BADGER OIL COMPANY 737.10 SUPPLIES, BAU PLUMBING & HEATING 6900.00 FURNACES, BEADLE COUNTY SHERIFF 70.00 PRISONER CARE, BOYER FORD TRUCKS 701.51 REPAIRS, JEFF BURNS 469.34 CAA, BUTLER MACHINERY COMPANY 383.23 REPAIRS, CENTURY BUSINESS PRODUCTS 1372.83 SUPPLIES, CENTURYLINK 560.81 UTILITIES, BRIAN CHRISTENSEN 61.84 TRAVEL EXPENSE, CODINGTON COUNTY SHERIFF 1280.10 PRISONER CARE, CONNECTING POINT 2140.50 SUPPLIES, CUSTOM CAGE 710.00 EQUIPMENT, CUSTOM TRUCK EQUIPMENT INC 13995.00 EQUIPMENT, DE SMET NEWS 733.59 PUBLICATIONS, DE SMET NEWS 22.85 ADVERTISING, DE SMET WELDING 486.91 REPAIRS, BRANDON DUFFY 15.90 UNIFORM EXPENSE REIMBURSEMENT, FULL THROTTLE DESIGNS 391.39 DECALS, HILLYARD/SIOUX FALLS 56.53 SUPPLIES, CITY OF HURON 3362.04 PROF SERVICES, INTERLAKES COMMUNITY ACTION 300.92 SERVICES, INTERSTATE BATTERY 93.95 SUPPLIES, MICHAEL JENKINS 14.64 PRISONER TRANSPORT, PATTY JENKINS 26.70 MATRON, KINGBROOK RURAL WATER 40.30 UTILITIES, KINGSBURY ELECTRIC COOP 555.23 SERVICES, KINGSBURY COUNTY TREASURER 326.14 POSTAGE, KENNEDY PIER KNOFF LOFTUS, LLP 189.00 BMI HEARING CAA, LAKE COUNTY AUDITOR 138.00 BMI HEARING, ROGER LEE 668.62 TRAVEL EXPENSE, LEWIS & CLARK BEHAVIORAL HEALT 160.00 BMI HEARING, LINCOLN COUNTY 662.71
BMI HEARING, MAYNARD'S FOOD CENTER 32.03 SUPPLIES, MAYNARD'S FOOD CENTER 32.80 SUPPLIES, MCLEODS PRINTING & OFFICE SUPP 411.01 SUPPLIES, MEDIACOM 448.79 UTILITIES, MICROFILM IMAGING SYSTEMS, INC 360.00 SERVICES, NAPA AUTO PARTS 43.99 SUPPLIES, RONALD D NELSON 48.00 SERVICES, RONALD D NELSON 30.00 SUPPLIES, NEVE'S 242.83 UNIFORM EXPENSE, O'KEEFE IMPLEMENT 73.74 SUPPLIES, O'KEEFE IMPLEMENT 508.95 SUPPLIES, OFFICE PEEPS INC 592.36 SUPPLIES, RYAN OLSON 54.28 TRAVEL EXPENSE, PRAIRIE AG PARTNERS 293.90 REPAIRS, PRAXAIR DISTRIBUTION INC. 101.14 SUPPLIES, QUILL 95.11 SUPPLIES, RFD NEWS GROUP 242.05 PUBLICATIONS, RICH'S GAS & SERVICE 113.95 FUEL SUPPLIES, RICH'S GAS & SERVICE 702.02 SUPPLIES, RUNNINGS 501.86 SUPPLIES, SANFORD HEALTH 2135.00 CORONER AUTOPSY, DEAN SCHAEFER COURT REPORTING 115.00 BMI HEARING, GARY SCHUMACHER 1058.00 FILING CABINETS, KEVIN M. SCOTTING 800.00 EQUIPMENT MAINTENANCE, SD FEDERAL PROPERTY AGENCY 131.50 SUPPLIES, SD PUBLICE ASSURANCE ALLIANCE 379.00 INSURANCE, SD HIGHWAY SUPT ASSN 80.00 CONFERENCE, SDACES 10.00 DUES, SD ASSOC OF COUNTY OFFICIALS 1602.06 FEES, GLACIAL LAKES & PRAIRIES TOURI 581.00 CONTRIBUTION, SDPAA 62520.79 LIABILITY INSURANCE, SDSU-SOUTH DAKOTA LTAP 125.00 TRAVEL, SERVALL TOWEL & LINEN SUPPLY 89.64 REPAIRS, SERVALL TOWEL & LINEN SUPPLY 43.79 UTILITIES, STEVE STRANDE 58.00 CORONER, TRUSTWORTHY HARDWARE 247.16 SUPPLIES, TRUSTWORTHY HARDWARE 147.33 SUPPLIES, TYLER TECHNOLOGIES, INC 2593.08 PROF SERVICES, US POSTAL SERVICE 286.20 SUPPLIES, VERIZON 609.24 UTILITIES, VISA 122.97 SUPPLIES, ERLAND WEERTS 57.64 TRAVEL EXPENSE, YANKTON COUNTY TREASURER 116.25 BMI HEARING, ZELL MANUFACTURING INC 56.18 REPAIRS. TRAVEL REQUEST Wolkow moved and Walls seconded to approve the travel request of Gregg Gass, State s Attorney, to attend the annual conference in Deadwood on May 5-6, 2016. All present voting aye, motion EXECUTIVE SESSION Nelson moved and Wolkow seconded to adjourn from regular session and move into executive session at 10:39 AM with Gregg Gass, State s Attorney, for contract negotiations and pending litigation. All present voting aye, motion Wolkow and Nelson seconded to adjourn from executive session and go back into regular session at 11:15 AM. All present voting aye, motion ANNUAL REPORT Amy Wilkinson, Auditor, presented the 2015 annual report to the Board. Walls moved and Nelson seconded to accept the 2015 annual report and place on file in the Auditor s office for review. All present voting aye, motion EXECUTIVE SESSION Wolkow moved and Walls seconded to adjourn from regular session and move into executive session at 12:06 PM for personnel and pending litigation. All present voting aye, motion
Nelson and Wolkow seconded to adjourn from executive session and go back into regular session at 12:21 PM. All present voting aye, motion On motion the Board adjourned to March 22, 2016 at 8:30 AM SIGNED Roger Lee, Chairman ATTEST Amy Wilkinson, County Auditor Published once at the total approximate cost of $.