River Lakes Inc. Board Mtg. MINUTES MAY 8, 2013 7:00 PM RICHMOND ARENA MEETING CALLED BY TYPE OF MEETING FACILITATOR NOTE TAKER ATTENDEES Agenda topics Tami Stanger, RLS President River Lakes Inc. Board Tami Stanger Heidi Howard Lori Laudenbach, Barry Venable, Halli Imolte, Heidi Howard, Tami Stanger, Kim Cremers, Tom Ruhland, Corey Thorsen, Pat Dotzler Absent: Brian Jones, 5 MINUTES SECRETARY REPORT AND TIMELINE REVIEW HEIDI HOWARD Approve this agenda and minutes from the April 22 nd Barry. Passed. 2013 Board Meeting. Motion by Tom, 5 MIN PLAYER DEVELOPMENT COMMITTEE REPORT AARON STELLMACH PDC report - April 24 th meeting *Next meeting May 15. Topic to be discussed is Mites. Discuss new rules and goals for next year. PDC Minutes attached. *Trying to recruit Mite (IP) coordinator, as per D5 requirements, to be named soon. *Motion to have Steve Lemke take the place of Brian Nelson on the committee, who resigned due to personal reasons. Ken, Tom. Motion Passes. 5 MIN TREASURER REPORT PAT DOTZLER Financial Report Motion to Approve held invoices: Tom, Heidi. Motion passes
5 MIN REGISTRAR BARRY VENABLE 2013/14 Registration Timeline (draft) attached *Barry is proposing a Hockey Fair for the mites and first year skaters to come see what hockey is all about and get signed up. *Still considering options for electronic payments. 0 MIN GAMBLING REPORT LORI LAUNDENBACH Financial report presented at 4 th Monday Meeting *Motion to approve gambling report as reported electronically by Heidi, Corey. Motion passes. Doris Wentlandt discussed gambling at Queen Bees. items discussed with committee: Meat Raffles, electronic bingo, electonic pull tabs. She would like to have electronic pull tabs up and running by fishing opener, which probably won t happen. Bingo will be Tuesdays at 6:30. Advertising should be on website, in all programs, in local paper. Paycheck will be delivered no later than the 20 th of the month. Contract should be renewed every year. Each party can cancel the contract with a 30 day notice. Meat raffles will be Friday nights and start as soon as possible. Queen Bees would also like to have exclusive rights from our association for electronic pull tabs in the city of Paynesville. We will update and present the lease for Queen Bee review by Tuesday May 14. Board will discuss lease updates and get back to Doris and put together a proposition for distributing meat raffle funds to members who work it. Tami
0 MIN TOURNAMENT COMMITTEE REPORT KIMBERLY THIELEN-CREMERS April timeline Strategy planning for home and away Tournaments next year. 0 MIN DISTRICT 5 REPORT GARY OOTHOUDT D5 report is at 4 th Monday Meetings. 10 MIN PAYNESVILLE ARENA REPORT KEN OSENDORF Discuss plan for Arena Cleaning *May 20 th, MDH requires 3 air quality checks a week, once on weekend. Ken would like to see a digital system put in. With monetary help from xcel we would end up paying approximately 50% of the cost of the system. *Marsha did a really nice job cleaning up the equipment room *Ken is looking to use Strategic for our paper supplier. Rich will double check prices at sams to compare pricing. *Check into having STS come into the Paynesville arena to clean. Tami Stanger will present overview on Arena Security: The code to the front door lock box has changed. Zamboni door has a new lock. The back door is on the to-do-list for the township to replace. 10 MIN OLD BUSINESS BOARD Tami Stanger will present a Concessions operation plan for the Paynesville Arena. *A subcommittee will be put together a new operations, or any changes plan. Heidi, Christie, Lori will join Tami. Hockeyfest Update (Brian?) Outline plan to collect for non-worked hours. We will be billing those members who did not complete their fundraising hours for the season. Also we will be billing those members who have not paid their District tournament fees.
NEW BUSINESS Strength, Weakness, Opportunities, and Threats analysis and set some strategic goals in certain categories such as Membership Operations, Finance, and Program Development. *We need to set our top priority for the coming season to be recruitment. We need to send an email to members to set up a committee for recruitment Paynesville Kid Fair at the Elementary school on Sat., May 25th from 9-1pm. The event is in conjunction with National Kids Safety day and it might be another way for us to get exposure?? (Memorial Day Weekend) We determined this is not the best use of our time and commitment Send email to members looking for committee members Heidi 5-10-13 WRITTEN AGENDA Written agenda items are ideas communicated through the agenda and may or may not warrant discussion at the meeting. These items are ideas to consider and can be discussed outside the board meeting and may result in a formal presentation at a future board meeting. NGIN Online Payment Processing Information Report Jersey Poll and information sent out under separate cover. Tabled until next meeting for Barry to tabulated poll numbers Proposed PR Press Release regarding Gear Up Minnesota Grant. Press release to go out to papers to thank people who donated hockey gear, give our name out there, etc Tom OBSERVERS PDC-Aaron Stellmach, Ice scheduler: Kevin Mooney, Doris Wendlandt Owner of Queen Bees in Paynesville RESOURCE PERSONS SPECIAL NOTES NEXT MEETING May 29 th 7 PM in Paynesville * motion to adjourn, Corey, Pat. Motion passes