JENNINGS COUNTY SCHOOL CORPORATION Regular Board Meeting Central Administration Office Building January 11, 2016 Regular Meeting: The Board of School Trustees held its regular meeting in the Board Room of the Central Administration Office Building of Jennings County School Corporation, 34 West Main Street, North Vernon, Indiana 47265. The meeting began at 7:00 p.m. Members present were Steve Elmore, Pat Sullivan, Glorianna Robbins, Ron Bloemer, Tony Daeger,, and Susan Taylor. Superintendent Dr. Terry R. Sargent, Administrative Assistants Amber Fields, Jeanie Koelmel, and Roger Williams and Board Executive Secretary Ann Miles were also present. This meeting was a meeting of the School Board in public for the purpose of conducting the School Corporation s business and it was not to be considered a public community meeting. Public participation on an agenda item was permitted at the discretion of the Board President. (Policy 0166) Consent Agenda Items: The following items were provided to the Board for their review and approval. If any Board Member had a concern about an item, he/she would have requested that the item(s) be removed from this grouping to be voted upon individually. The following consent agenda items were presented for approval without discussion: IV. Minutes of the Executive Session and Regular December 14, 2015; VIIA3. Field Trips; VIIB1. Professional Staff: Leaves; VIIB2. Professional Staff: Resignations, Retirements; VIIB4. Conference Requests; VIIC1. Support Staff: Leaves; VIIC2. Support Staff: Resignations, Retirements; VIIC4. Conference Requests; VIII. Claims. Information Items: These items were given to the Board to review. If a Board Member wished to discuss any of these items; he/she would have indicated that the item(s) be removed from the grouping for discussion during the meeting. The following items were shared with the Board: VIID2. December Fund Report IXA1. Area Plan Commission Minutes, 12/7/15 Agenda I. Pledge Mr. Elmore opened the meeting with the Pledge of Allegiance. II. Bylaws (Policy 0000) A. Membership (Policy 0140) Superintendent Dr. Terry Sargent served as the presiding officer until the Board 1
President was elected. 1. Compensation Review Dr.Sargent noted that we have received ISBA information noting that Board members may receive up to $2000 per year for their service plus a per diem. (IC 20-26-4-7, Indiana School Laws and Rules, 2015-16, p.602.) For those schools boards that have adopted per diem pay rates for attendance at school board meetings, the rate continues to be One Hundred Twelve Dollars ($112) for regular meetings and Sixty Two Dollars ($62) for other meetings, such as special meetings, executive sessions, and committee meetings. Dr. Sargent noted that last year the Board did not increase their compensation which is $2,000/year plus $50/meeting for any and all types of official meetings. Mrs. Robbins made a motion to continue at the current compensation until we are able to give our teachers a raise. Mrs. Taylor seconded the motion. 7 yes, 0 no. Approved. 2. Conflict of Interest Forms Dr. Sargent noted that conflict of interest forms are being accepted by the Board for Pat Sullivan, Glorianna Robbins, Ron Bloemer, Tony Daeger,, and Dr. Terry Sargent and their spouses or family members. This is due to the fact that family members in their households are employed by or receiving some kind of benefit from Jennings County School Corporation. B. Organization (Policy 0150) 1. Officers a. Elect: President, Vice-President, & Secretary + Dr. Sargent asked for nominations for Board President. Mrs. Robbins made a motion to re-elect Steve Elmore as president. Mr. Daeger seconded the motion. 6 yes, 0 no, 1 abstain (Elmore). Approved. Dr. Sargent then turned the meeting over to President Elmore. + Mr. Daeger made a motion to re-elect Mr. Sullivan as Vice-President. Mr. Shepherd seconded the motion. 6 yes, 0 no, 1 abstain (Sullivan) Approved. + Mr. Sullivan made a motion to re-elect Mrs. Robbins as Board Secretary. Mr. Shepherd seconded the motion. 6 yes, 0 no, 1 abstain (Robbins). Approved. b. Appoint: Treasurer & Deputy Treasurer Mrs. Robbins made a motion to appoint Mrs. Amber Fields as the Corporation Treasurer and Mrs. Myra Fischvogt as Deputy Treasurer. Mr. Sullivan seconded the motion. 7 yes, 0 no. Approved. c. Appoint: Executive Secretary Mrs. Robbins made a motion to appoint Mrs. Ann Miles as Executive Secretary to the Board. Mr. Sullivan seconded the motion. 7 yes, 0 no. Approved. 2. Motions a. Meeting Schedule date, time & location 2016-17 Board Meeting Schedule January 11, 2016 (Re-organization) January 25, 2016 Regular Meeting-North Vernon Elem. (Annual Finance) February 8, 2016 February 22, 2016 Regular Meeting-Jennings County High School March 14, 2016 Regular Meeting-Brush Creek Elementary April 11, 2016 Regular Meeting-Scipio Elementary April 25, 2016 2
May 9, 2016 June 6, 2016 * June 27, 2016 July 11, 2016 July 25, 2016 August 8, 2016 August 22, 2016 Regular Meeting-Jennings County Education Center Regular Meeting-Graham Creek Elementary September 12, 2016 October 3, 2016* Regular Meeting-Sand Creek Elementary October 24, 2016 November 14, 2016 Regular Meeting-Jennings Co. Middle School November 28, 2016 December 12, 2016 Regular Meeting-Hayden Elementary January 9, 2017 (Re-organization) January 23, 2017 Regular Meeting-North Vernon Elem. (Annual Finance) February 13, 2017 February 27, 2017 Regular Meeting-Jennings County High School March 13, 2017 Regular Meeting-Brush Creek Elementary April 10, 2017 Regular Meeting-Scipio Elementary April 24, 2017 May 8, 2017 Regular Meeting-Jennings County Education Center June 5, 2017* June 26, 2017 Regular Board Meetings begin at 7:00 p.m. * PLEASE NOTE THAT THIS MEETING IS NOT BEING HELD ON THE NORMAL SCHEDULE OF THE SECOND AND FOURTH MONDAYS OF EACH MONTH Mr. Sullivan made a motion to approve the board meeting schedule as presented. Mr. Shepherd seconded the motion. 7 yes, 0 no. Approved. b. Legal Counsel Mr. Sullivan made a motion to re-appoint Larry Greathouse as the corporation attorney. Mrs. Robbins asked if there was a conflict of interest as Mr. Greathouse has also been appointed as the city attorney. Dr. Sargent said that he had conferred with Mr. Greathouse regarding this and he had said that there was no conflict. Mrs. Robbins seconded the motion. 7 yes, 0 no. Approved. c. ISBA Legislative Liaison Mr. Sullivan made a motion to appoint Mrs. Robbins as the liaison. Mrs. Taylor seconded the motion. 6 yes, 0 no, 1 abstain (Robbins). Approved. d. ISBA Policy Liaison Mrs. Taylor made a motion to appoint Mrs. Robbins as the liaison. Mr. Sullivan seconded the motion. 6 yes, 1 no, 1 abstain (Robbins). Approved. e. Authorize the President to Appoint Individual Board Members to Committees or as Representatives to Various Organizations Mr. Shepherd made a motion to authorize Mr. Elmore to make the individual appointments to the following committees. Mrs. Robbins seconded the motion. 7 yes, 0 no. Approved. 3. Committees - (Appointees) Mr. Elmore made the following appointments: a. Transportation Committee Representatives (3) Ron Bloemer, Pat Sullivan and Susan Taylor b. Athletic Council Representatives (2) 3
Tony Daeger & Glorianna Robbins c. Wellness Committee Representatives (3) Tony Daeger, Pat Sullivan & Susan Taylor d. Facilities Committee Representatives (2 or more) The entire board will serve on this committee. e. Essential Services Committee Representative (1) f. NSBA Affiliate Advocacy Representative (1) Glorianna Robbins g. Area Plan Commission Appointment (1) h. Jennings County Redevelopment Commission (1) i. North Vernon Redevelopment Commission (1) Steve Elmore III. Consent Agenda Items Mrs. Taylor made a motion to approve the consent agenda items. Mr. Sullivan seconded the motion. 7 yes, 0 no. Approved. IV. Minutes of the Executive Session and the Regular Board Meeting of December 14, 2015 The minutes were approved without discussion as a consent agenda item. V. Community Non-Agenda Items The President asked if anyone would like to speak on an item not on the agenda. There were no comments. Item VIIF1. Bus Radio Presentation was taken as this time. Mr. Piirto introduced Matt Alexander and Bob Jarrard of Owens Communication who were there to answer any questions the Board might have regarding the proposal. Mr. Alexander reviewed their radio options and the need for two towers instead of just the one. VI. Unfinished Business A. Finances (Policy 6000) 1. Inter-Fund Transfers, Approval Mrs. Fields requested approval of these transfers. Sullivan/Robbins. 7 yes, 0 no. Approved. Attachment. 2. Transfer of Appropriation, Approval Mrs. Fields requested approval of these transfers. Sullivan/Taylor. 7 yes, 0 no. Approved. Attachment. VII. New Business A. Program (Policy 2000) 1. College & Career Readiness Presentation, Stephanie Ebbing Mrs. Koelmel shared that Mrs. Ebbing was finishing her administrative license and was working on the College & Career Readiness program at JCHS as part of that process. Mrs. Ebbing shared possible changes that would create specific pathways 4
to support CCR and earn certifications for students and reimbursements by the state for JCSC. 2. Recognition of Andy Dean and his students and Lowes Distribution Center Mrs. Koelmel shared that JCHS Industrial Arts Teacher Andy Dean and his students were going to build 12 sets of bunk beds for the Wayside Inn with funds donated by JCHS staff and students. Mrs. Koelmel shared that she had asked Mr. Tim Grady at Lowe s Distribution Center about the possibility of purchasing the materials at a discount. Instead of discounting the material Lowes donated all of the materials necessary for the bunk beds. Mrs. Koelmel noted that this frees up the donated money to be used to purchase shelving units from Lowes which will be used at the Inn. 3. Field Trips None at this time. B. Professional Staff (Policy 3000) 1. Leaves None at this time. 2. Resignations/Retirements Peggy Fear, Graham Creek Elementary Principal, Retirement, Effective 2/10/15. Rebecca Jackson, JCSC Special Programs Assistant Administrator, Retirement, Effective at the end of the 2015-16 school year. These retirements were approved without discussion as a consent agenda item. 3. Recommendations None at this time. 4. Conference Requests The conference requests were approved without discussion as a consent agenda item. Attachment. C. Support Staff (Policy 4000) 1. Leaves Mary Jordan, JCMS Parapro, JCSC Policy 4431, Unpaid Leave, 1/13/16 until 2/2/16. This leave was approved without discussion as a consent agenda item. 2. Resignations/Retirements Megan Deweese, JCHS Assistant Volleyball Coach, Resignation, Effective at the end of the 2015-16 season. This resignation was approved without discussion as a consent agenda item. 3. Recommendations Jeanna Greathouse, BCE Secretary, 8 hrs/day @ $9.90/hr, 205 days per year, Effective 1/4/16. Crystal Cross, JCEC Secretary, 7 hrs/day @ $11.50/hr, 195 days per year, Effective 1/13/16. Brandy Blevins, JCMS Volunteer Girls Basketball Coach. Jaelyn Millon, Transfer from JCMS Life Guard to JCMS Pool Supervisor, increase rate to $12.70/hr. Mrs. Robbins made a motion to approve the above listed recommendations. Mr. Sullivan seconded the motion. 7 yes, 0 no. Approved. 5
4. Conference Requests None at this time. D. Finances (Policy 6000) 1. Section 125, Approval Mrs. Fields requested approval of this document. Robbins/Bloemer. 7 yes, 0 no. Approved. 2. December Fund Report A copy of this report was included in the board packets. E. Property (Policy 7000) 1. 4 th Grade Girls Basketball Feeder Team, Coaches Bryan Woodard & Denton Simpson, Approval Dr. Sargent requested approval of this feeder team and their coaches for insurance purposes. Robbins/Sullivan. 7 yes, 0 no. Approved. F. Operations (Policy 8000) 1. Bus Radio Presentation This item was taken under V Community Non-Agenda Items. VIII. Claims The claims were presented for approval in the amount of $4,050,141.84 (Claims 14313 14619) and payroll in the amount of $1,039,359.32 (Check date 12/31/15). The claims were approved without discussion as a consent agenda item. IX. Other A. Updates 1. Area Plan Commission Minutes, 12/7/15 The minutes were included in the board packets. 2. Superintendent s Comments Dr. Sargent noted that Mrs. Fear will be greatly missed as she retires from JCSC. He noted that at the January 25 th meeting he will be recommending to the Board that NVE Principal Todd Hearne be transferred to Graham Creek Elementary and NVE Assistant Principal Nicole Amick be named as principal of North Vernon Elementary. Dr. Sargent noted that Florene Unrue had passed away. He shared that she had taught at JCHS for 37 years and had been a pleasure to work with. 3. Board Comments The Board thanked everyone for coming and thanked Stephanie Ebbing for her CCR presentation. Mrs. Robbins noted that she had seen Josh Spydell at the game last week and that he was doing well. Mrs. Taylor shared that she was so impressed with Mr. Dean and his students, Lowes, and staff that donated the money for the Wayside Inn. 4. Other There were no items. 6
X. Adjournment Mr. Sullivan made a motion to adjourn the meeting at 8:15 p.m. Mr. Shepherd seconded the motion. 7 yes, 0 no. Approved. BOARD OF TRUSTEES Steve Elmore, President Patrick Sullivan, Vice President Glorianna Robbins, Secretary _ Tony Daeger Susan Taylor Ronald Bloemer 7