w w w. e f i c. o r g PAIN IN EUROPE IX VIENNA, AUSTRIA, 2-5, SEPTEMBER 2015 PROSPECTUS
TABLE OF CONTENTS Preliminary List of Committees General Information About EFIC About the Congress Previous Congress Statistics & Demographics EFIC 2013 Sponsors EFIC 2013 Exhibitors Sponsorship Opportunities Sponsorship Items Exhibition Opportunities Additional Information for Sponsors and Exhibitors Booking Procedures and Payment Information Sponsorship Booking Form Exhibition Booking Form Terms and Conditions 2
EFIC2015 PRELIMINARY LIST OF COMMITTEES ORGANIZED BY MEMBERS Prof. Günther Bernatzky, Salzburg Prof. Josef Donnerer, Graz Dr. Gabriele Grögl-Aringer, Wien Prof. Rudolf Likar, Klagenfurt Prof. Jürgen Osterbrink, Salzburg Prof. Jürgen Sandkühler, Wien Prof. Andreas Schlager, Innsbruck LOCAL ORGANISING COMMITTEE Chair Professor Hans G. Kress, Wien Vice Chair Professor Christian Lampl, Linz SCIENTIFIC PROGRAMME COMMITTEE Chair - Oliver Wilder-Smith, the Netherlands Kris Vissers, the Netherlands 3
GENERAL INFORMATION Secretariat European Federation of IASP Chapters (EFIC) Christel Geevels - Executive Secretary Medialaan 24 1800 Vilvoorde Belgium Phone: +32 2 251 55 10 Fax: +32 2 251 48 10 E-mail: secretary@efic.org Web: www.efic.org Sponsorship and Exhibition Sales Please contact with any queries regarding sponsorship and exhibition opportunities Maya Ravinsky EFIC 2015 Kenes International 1-3, Rue de Chantepoulet Geneva, CH-1211 Switzerland Tel: 00972546787837 Fax: 0097289265876 Email: myatsiv@kenes.com Hotel Accommodation for Groups Please contact regarding group registrations and group accommodations Maya Ravinsky EFIC 2015 Kenes International Address as above Tel: 00972546787837 Fax: 0097289265876 Email: myatsiv@kenes.com 4
EFIC2015 ABOUT EFIC EFIC - www.efic.org EFIC is a multidisciplinary professional organisation in the field of pain science and pain medicine, made up of 35 European chapters of IASP (International Association for the Study of Pain). Established in 1993, EFIC's 35 constituent chapters represent nearly 20,000 scientists, physicians, nurses, physiotherapists, psychologists and other healthcare professionals across Europe who study pain and treat patients in pain. The majority are clinicians practicing in clinical management of pain. EFIC will serve to advance research, education, clinical management and professional practice related to pain, and function as an authoritative, scientifically based resource concerning policy issues related to pain and its management. EFIC AIMS Promotion of Pain as applied to all three categories: Research, Education and Clinical Management. The specific aim is to create a forum for European collaboration on pain issues and to encourage communication at a European level between IASP Chapters, and also with other bodies interested or involved in the fields of pain research and therapy such as the European societies or federations of medical specialties (anaesthesiology, neurology, headache, palliative care etc.), institutions of the European Community, European and national educators and legislators. Examples of pain issues that may be dealt with by EFIC:» The epidemiology of acute and chronic pain in Europe.» The availability of pain treatment facilities.» The interface between patient needs and treatment facilities.» The recognition of differences in therapeutic strategies and pain education within Europe.» The harmonization of such differences.» Review of existing curricula and plans for training of pain specialists (it might be desirable to develop a European academy to accredit pain specialists, possibly by examination).» Setting standards for diagnosis and treatment of chronic pains of different types and mechanisms. 5
EFIC 2013 SPONSORS Allergan Astellas Grunenthal Ibsa Medoc Mundipharma Pfizer Philips Respironics Proske Teva (Cephalon) EFIC 2013 EXHIBITORS 6 Algo-MD Algotect Analgesia Astellas Boston Scientific Cosman Medical EFIC EHF European Headache Federation Equip Medikey Grunenthal Latin America Grunenthal Hospira IASP Ibsa ISAL Kimberly Clark Lifting the Burden Linde Healthcare Medispar Medoc Medtronic MSD Mundipharma Nervomatrix Neurotherm Pfizer Philips Spectra STX Teva (Cephalon) Time Research Limited Vitility Wiley WIP Wisepress
0 31 29 27 22 12 12 Hand Therapy Multiple Sclerosis 25 Occupational Emergency Autonomic 33 Geriatric Aspects 52 Intensive Care 56 Paediatric Aspects 59 Affective Disorders 79 Cancer 79 Peripheral 100 Headache 92 CNS 119 96 Palliative Care 200 Regional 400 Spine & Peripheral 500 Neuropathic Pain 800 Pain Management Poland Croatia Romania Czech Republic Austria Finland Norway Brazil USA Spain Switzerland The Netherlands France UK EFIC2015 Field of Expertise 400 350 300 250 200 150 100 50 0 Professional Interest 748 700 600 361 300 7
SPONSORSHIP OPPORTUNITIES Special Requests Tailored packages can be arranged to suit your objectives. Sponsorship Opportunities Sponsors will be given a sponsorship category status according to the total amount of sponsorship (symposia, advertisements, etc.) booked. The amount of an exhibition area reservation is not to be included in the calculation of the sponsorship. Status will be allocated as follows: PLATINUM SPONSOR for a contribution over 90,000 (+VAT*) GOLD SPONSOR for a contribution between 70,000 and 89,999 (+VAT*) SILVER SPONSOR for a contribution between 45,000 and 69,999 (+VAT*) Platinum Sponsors will receive the following benefits:»»»» 12 full registrations Advanced delegates list on spreadsheet in excel format (one month prior to the Congress)* Final list of delegates on spreadsheet in excel format (after the Congress)* Sponsor's logo will appear on the Congress website (according to sponsorship level) with a hyperlink from this logo to a website of choice Gold Sponsors will receive the following benefits:» 7 full registrations» Final list of delegates on spreadsheet in excel format (after the Congress)*» Sponsor's logo will appear on the Congress website (according to sponsorship level) with a hyperlink from this logo to a website of their choice Silver Sponsors will receive the following benefits:» 4 full registrations» Final list of delegates on spreadsheet in excel format (after the Congress)*» Sponsor's logo will appear on the Congress website according to sponsorship level with a hyperlink from this logo to a website of their choice All Platinum / Gold / Silver Sponsors will receive the following benefits:»»»» Opportunity to include up to 4-page insert*** in the participants bags (to be provided by the Sponsor) Right to use the Congress logo (following supplied guidelines) Acknowledgement on Sponsors Board on-site according to sponsorship level A printed acknowledgement in categories in the following publications: Second Announcement (subject to receipt by publishing date) Final Programme (subject to receipt by publishing date) * Please note that the lists of delegates will include only the participants who agreed to share their information. **Companies only booking exhibition space will be acknowledged as Exhibitors. ***The distribution arrangement for session invitations and promotional inserts may change. Companies will be advised accordingly. 8
EFIC2015 SPONSORSHIP ITEMS Parallel Satellite Symposium 65,000 (+VAT)» Opportunity to organise an Official Satellite Symposium in a Plenary Hall, up to 90 minutes, program subject to the approval of the Congress Scientific Committee» Includes: hall rental, standard audio/visual equipment, display table» Permission to use the phrase: Official Sponsored Symposium of the 8th Congress of the European Federation of IASP Chapters (EFIC 2015).» Inclusion of Sponsor s Symposium invitation* in the participants Congress bags» Symposium program will be included in the Final Program (subject to receipt by publishing deadline) Plenary Satellite Symposium 45,000 (+VAT)» Opportunity to organise an Official Satellite Symposium in a Parallel Hall, up to 90 minutes, program subject to the approval of the Congress Scientific Committee» Includes: hall rental, standard audio/visual equipment, display table» Permission to use the phrase: Official Sponsored Symposium of the 8th Congress of the European Federation of IASP Chapters (EFIC 2015).» Inclusion of Sponsor s Symposium invitation* in the participants Congress bags» Symposium program will be included in the Final Program Meet the Expert Breakfast Session 30,000 (+VAT) An expert chosen by the sponsoring company (approved by the Congress Scientific Committee) discusses a topic to a small audience of participants (up to 100). The Sponsor will be responsible for the expert s costs and breakfast catering for the participants.» Opportunity to brand the meeting room» Inclusion of a Sponsor s invitation* in the participants Congress bag» Meet the Expert sessions will be included in the Final Program For the above Satellite Symposium packages, the following applies:» Special time slots will be designated and will be allocated on a first come, first served basis.» The sponsoring company for the Satellite Symposia may select speakers and topics.» The sponsoring company, in addition to the sponsorship fee, must cover all speakers expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Symposium speakers have already been invited by the Congress.» Satellite Symposia programs are subject to approval by the Scientific Committee of the Congress. In case where the scientific committee will disapprove the Satellite Symposia program, each party will be entitled cancel the Satellite Symposia booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly upon such cancellation neither of the parties will have any claims, demands, suits, towards the other.» The distribution arrangement for session invitations and promotional inserts may change. Companies will be advised accordingly. Abstract USB 35,000 (+VAT) The USB will contain all of the EFIC 2015 Congress Abstracts. The USB will be distributed to all participants from the Sponsor s exhibition booth. Each participant will receive an exchange voucher in their registration kit.» Exclusive advertisement on one side of the USB» Exclusive advertisement on the back cover of the exchange voucher 9
Congress Bags 35,000 (+VAT) Organizer will provide the participants' Congress bags.» The bags will bear the Sponsor's logo and the Congress logo, with the EFIC logo being more prominent (larger) than the company logo. No product advertising on Congress bags allowed. Internet Area 30,000 (+VAT) There will be an Internet Area equipped with workstations where attendees may check e-mails. Your company s logo will be prominently displayed.» Opportunity to display company logo on screen saver» Opportunity to display company logo on screen background» Opportunity to distribute mouse pads and related promotional gifts from the Internet Area» Opportunity to provide your company s letterhead for the Internet Area s printers» Opportunity to place your own carpet for branding Laptop Lounge 18,000 (+VAT) There will be a laptop lounge where attendees may check e-mails using their own laptops. Your company s logo will be prominently displayed.» Opportunity to place your own carpet» Opportunity to place signage in the Laptop Lounge area Poster Boards 10,000 (+VAT)» Sponsor s acknowledgment at the entrance to the poster area» Sponsor s logo will be displayed on the poster header boards E-Posters 10,000 (+VAT) E-Posters increase poster visibility before, during and after the event, providing another highly effective platform for promoting continuous education and extending the meeting lifecycle. Access to E-Posters is made easy through the E-poster stations located throughout the venue. Using a simple search engine, delegates can quickly access the posters they want, searching by author, name, poster title or key words. High-resolution touch screens provide excellent quality viewing experiences of the posters and allow seamless switching from full view to section view.» Signage at the entrance to the e-poster area with Supported by... and a company logo only» Posters Collection mail shot will mention Supported by... and company logo.» Poster submission login page will mention Supported by... and company logo. Congress Lanyards 8,000 (+VAT) + Provided in Kind Sponsor will have the opportunity to palce his Company s logo on the badge lanyards that will be distributed to the Congress participants at the Registration Desk Notepads and Pens 6,500 (+VAT) + Provided in Kind Sponsor will provide the participants' notepads and pens.» The notepads and pens will bear the Sponsor's name/company logo and will be distributed in the participants Congress bags 10
EFIC2015 5,000 (+VAT) Ask Me Audience will be able to SMS (text message) their questions to a regular mobile number or via the Paperless application over http:// to the session Chairman. The Chairman can then, with an easy drag and drop tool, select and edit a pre-set number of questions to be posted to and answered by the speaker. The system will automatically display the selected questions on the main screen. Benefits to the sponsor:» Signage at the entrance to the hall with Supported by... and a company logo only» Acknowledgement in the Sponsors List in the E-program (subject to receipt by publishing date)» Acknowledgement at the session hall main screen when the system is in use Speaker's Sponsorship Domestic: 2,500 / 3,500 / Rest of the World: 5,500 (+VAT) Sponsorship of speakers plays a major role in the Conference s success and provides a diverse faculty. Sponsorship covers the speakers direct expenses 1 (APEX) flight ticket, hotel accommodation and registration fee, which will be handled by the Secretariat.» Speakers will be notified of the name of their sponsoring company 5,000 (+VAT*) per break Coffee Breaks Coffee will be served during breaks on each day of Congress sessions.» Sponsorship will be acknowledged on-site and in the Congress Program» Sponsor will be given the opportunity to brand the napkins (at an extra cost) 9,000 (+VAT) Branded Water Stations Water Stations will be scattered all around the venue.» Sponsorship will be acknowledged on-site and in the Congress Program» Sponsor will be given the opportunity to brand the cups (at an extra cost) / provide them 3,500 (+VAT*) Promotional Material (Bag Inserts) Inclusion of promotional material, such as leaflets and brochures, in the participants Congress bags. Please note that the material should be provided by Supporter and must be approved by the Secretariat.» Supporter s product information will be available for all Meeting participants ADVERTISING OPPORTUNITIES Advertisements are available in the following Congress publication: Exhibitors & Sponsors Catalogue Back Page Inside Front Inside Back Inside Page 6,000 2,500 2,500 1,500 Exhibitors and Sponsors Catalogue This publication will be included in the Congress participants bags. The sponsoring company will be acknowledged by an exclusive advertisement 11
EXHIBITION OPPORTUNITIES The commercial/technical Exhibition will be held at the Reed Messe Congress Center. The floor plan will be designed to maximize Exhibitors exposure to the delegates. The Exhibition Floor Plan will be posted online shortly. In the meantime, as companies are expressing an interest in securing their preferred exhibition spaces, we are pleased to receive your preliminary bookings. All spaces will then be allocated based on the reservations received, on a first come, first served basis. Space Only Rental (Minimum of 12 SQM) The price for space only is 600 (+VAT*) per square meter. This includes:» Exhibitors badges» 100 word company / product profile in the Program» Cleaning of public areas and gangways» Invitation to the Welcome Reception for registered exhibitors Shell Scheme Rental The price for shell scheme is 650 (+VAT*) per SQM. This includes:» Exhibitors badges» 100 word company / product profile in the Program» Cleaning of public areas and gangways» Invitation to the Welcome Reception for registered exhibitors» Shell scheme frame, basic lighting» Fascia panel with standard lettering ADDITIONAL BENEFITS: When you exhibit your company will receive the following additional benefits:» Listing as an Exhibitor with company s logo on the Website prior to the Congress» Listing and profile in the On-Site Programme/ Exhibitor Guide» Company name on Exhibition signage during Congress **Please note: Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors Technical Manual. ALLOCATION OF EXHIBITION SPACE Space Allocation will be made on a first come, first served" basis. A completed Exhibition Booking Form and Contract should be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received. 12
EFIC2015 EXHIBITOR BADGE All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 SQM booked and one additional for each 9 SQM after. Any additional exhibitors will be charged an exhibitor registration fee of 95 including VAT. Companies can purchase a maximum number of exhibitor registrations as follows: Booths of up to 60 SQM 15 exhibitor registrations Booths larger than 60 SQM 25 exhibitor registrations Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor s Manual. REDUCED REGISTRATION FOR EXHIBITORS Exhibitors will be entitled to upgrade their Exhibitor Badge to a Full Registration badge at a reduced fee of 190 including VAT (applicable only for the free exhibitors badges each company is entitled to with their booth). EXHIBITORS TECHNICAL MANUAL An Exhibitors Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Congress. It will include the following:» Technical details about the Venue» Final exhibition details and information» Contractor details» Services available to exhibitors and order forms SITE INSPECTIONS Exhibitors and Sponsors are free to visit the Congress venue at their convenience. Please contact the venue directly to arrange this. Contact information can be found in the General Information Section. EXHIBITOR PROFILE Upon receipt of the booking form, you will be asked to please upload a 100-word Exhibitor Company/Product profile to a provided link. This will be published in the list of exhibitors in the Final Program. 13
ADDITIONAL INFORMATION FOR SPONSORS Applications for Sponsorship and/or Exhibition must be made in writing with the enclosed booking enquiry form. CONTRACTS AND CONFIRMATION SPONSORSHIP TERMS & CONDITIONS Terms and Conditions of Sponsorship are included in this Prospectus and will be included in the Sponsorship agreement. Once a Sponsorship Booking Form is received a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment to the Sponsorship. Upon receipt of the Sponsorship Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items. EXHIBITION TERMS & CONDITIONS The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the EXHIBITION BOOKING FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound. Once an Exhibition Booking Form is received a confirmation of exhibition will be mailed to you with an accompanying invoice. Please note that it is the Exhibitor s / Sponsor s responsibility to comply with the local authority s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the Promotion of Medicines. BOOKING PROCEDURES & PAYMENT INFORMATION TERMS OF PAYMENT 60% upon receipt of the sponsorship agreement and first invoice 40% by April 10th, 2015 All payments must be received before the start date of the Congress. Should the Sponsor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. PAYMENT METHODS Option 1: Payment by check. Please make checks payable to: EFIC 2015 Option 2: Payment by Bank Transfer. Please make drafts payable to EFIC 2015 Bank charges are the responsibility of the payer VAT (Subject to Change) All Sponsorship prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice. 14
EFIC2015 BOOKING FORM Please complete all details and send to: Maya Yatsiv EFIC 2015 Kenes International, 1-3 Rue de Chantepoulet, CH 1211, Geneva 1, Switzerland Tel: +41 22 908 0488 Fax: +41 22 906 9140 Email: myatsiv@kenes.com CONTACT NAME: COMPANY NAME (as to appear in all Congress publications): ADDRESS: CITY: POST/ZIP CODE: COUNTRY: TELEPHONE: FAX: EMAIL: WEBSITE: VAT NUMBER: I would like to book the following Sponsorship Items: SPONSORSHIP ITEM PRICE Plenary Satellite Symposium 65,000 (+VAT) Parallel Satellite Symposium 45,000 (+VAT) Meet the Expert Breakfast Session 30,000 (+VAT) Abstract USB 35,000 (+VAT) Congress Bags 35,000 (+VAT) Internet Area 30,000 (+VAT) Laptop Lounge 18,000 (+VAT) Poster Boards 10,000 (+VAT) E-Posters 10,000 (+VAT) Badge Lanyards 8,000 (+VAT) + provided in kind Notepads and Pens 6,500 (+VAT) + provided in kind Ask Me 5,000 (+VAT) Speaker s Sponsorship 2,500 / 3,500 / 5,500 (+VAT) Coffee Breaks 5,000 (+VAT) per break Branded Water Stations 9,000 (+VAT) Open Stage (Meeting Architecture) 10,000 (+VAT) Promotional Material 3,500 (+VAT) ADVERTISING Exhibitors and Sponsors Catalogue Back Page 6,000 (+VAT) Inside Front 2,500 (+VAT) Inside Back 2,500 (+VAT) Inside Page 1,500 (+VAT) 15
WE HEREBY APPLY TO BOOK EXHIBITION SPACE ONLY / SHELL SCHEME SPACE, THE COST OF WHICH IS Є600 (+VAT*) / Є650 (+VAT*) PER SQUARE METRE Stand No Space Only/ Shell Scheme No. of Square Metres Total Price 1st Choice 2nd Choice 3rd Choice ** Please ensure that your VAT number appear on the booking form & contract, in order to allow VAT reclaim. Special notes: Please indicate if your stand must be located adjacent to or opposite the following companies, or if special configuration is needed» Provisional Booking The booth will be released if not confirmed within 14 days» Please call me to discuss our sponsorship package» Please send me a first deposit invoice for 60% of the total amount due CANCELLATION / MODIFICATION POLICY: Cancellation or reduction of sponsorship items must be made in writing to the Industry and Liaison Sales Associate (Contact information can be found in the General Information Section, above.) The organizers shall retain:» 10% of the agreed package amount if the cancellation/ modification is made before January 10th 2015, inclusive» 50% of the agreed package amount if the cancellation/ modification is made between January 11th, 2014 April 10th, 2015 inclusive» 100% of the agreed package amount if the cancellation/ modification is made after April 11th 2015 We accept the contract terms and conditions (listed in this Sponsorship and Exhibition Prospectus) and agree to abide by the Guidelines for Industry Participation for the Congress. I am authorised to sign this form on behalf of the applicant / Company. SIGNATURE: DATE: 16
EFIC2015 TERMS AND CONDITIONS These terms are the contractual agreement between the Organizer and the Exhibiting / Supporting Firm (Exhibitor/s / Supporter/s). Application to Participate Application to participate will be considered only if submitted on the appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of acceptance Supporter/Exhibitor will be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement. Obligations and Rights of the Exhibitor/Supporter Registration implies full acceptance by the Exhibitors/Supporter of the exhibition / Support regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Conference without compensation or refund of sums already paid, and without prejudice to the Exhibitor/Supporter. By submitting an application to participate, the Exhibitor /Supporter make a final and irrevocable commitment to occupy the space /items allocated and to maintain his/her installation until the date and time fixed for closure of the event. The Exhibitor/Supporter may only present on his/her stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited. Obligation and Rights of Organizer The Organiser undertakes to allocate exhibition space/support items space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment. The Organiser reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors/Supporter. The Organiser reserves the right to offer to a different firm any stand, space or Support item that has not been occupied by the event of the opening of the Conference, with no obligation to provide compensation to the defaulting Exhibitor / Supporter. Liability Insurance Equipment and all related display materials installed by Exhibitors / Supporter are not insured by the Organizer, and the Organizer under no circumstances be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors / Supporter. The Exhibitor / Supporter agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space through full and comprehensive insurance, and shall hold harmless the Organizer for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy. Exhibition Regulations The Exhibition Manager, acting under direction of the Organizing Committee, has the final decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition Manager. The Organizer reserves the right to alter the general layout or limit the space allotted to each Exhibitor / Supporter, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organizer will not be held liable for expenses incurred other than the cost of exhibit space rental fees. 17
w w w. e f i c. o r g 18