Chad Mallett Barbara Walker Commissioner, Precinct #1 Commissioner, Precinct #3 David E. Dobyanski Gary A. Husfeld Commissioner, Precinct #2 Commissioner, Precinct #4 Ben Leman, Grimes County Judge P.O. Box 160 Anderson, Texas 77830 936-873-4474 NOTICE OF THE REGULAR MEETING OF THE COMMISSIONERS COURT OF GRIMES COUNTY, TEXAS TUESDAY, SEPTEMBER 12, 2017 Notice is hereby given that a Regular Meeting of the Commissioners Court of Grimes County, Texas, will be held on Tuesday, the 12 th day of September, 2017 at 9:00 a.m., in the Grimes County Annex Building, 114 W. Buffington Avenue, Anderson, Texas, at which time the following subjects will be discussed and acted upon, to-wit: COUNTY JUDGE BEN LEMAN 1. Call to order. a. Invocation b. Pledge of Allegiance to the U.S. Flag c. Pledge of Allegiance to the Texas Flag. Honor the Texas Flag. I Pledge Allegiance to thee, Texas, one state under God, one and indivisible. 2. Public Comments We look forward to hearing from the citizens of Grimes County. Please share any thoughts and/or concerns during the Public Comment portion of the Meeting. Public comments are limited to 2 minutes per person. CONSENT AGENDA ITEMS Items identified within the Consent Agenda are of a routine nature and will be passed with one vote without being discussed separately. If a member of the Court requests that a particular item be discussed prior to the Meeting, the Agenda item will be pulled from the Consent Agenda and discussed as part of the regular agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda. 3. Approve Minutes of Commissioners Court Meetings: (1) Public Hearing August 21, 2017 at 10:00 a.m.; (2) Public Hearing August 22, 2017 at 8:30 a.m.; (3) Public Hearing August 22, 2017 at 8:45 a.m.; (4) Public Hearing August 22, 2017 at 9:00 a.m.; (5) Regular Meeting August 22, 2017 at 9:00 a.m., and (6) Special Meeting August 22, 2017 at 11:00 a.m. (See Attachments #3.)
Page 2 of 6 4. Receive and consider approving the Treasurer s List of Claims and Early Bills. 5. Receive and take necessary action to approve Bills. 6. Receive and consider approving Budget Amendment and Line Item Transfers: Budget Amendment for FY 2017 No. 1 Funds to be increased in the following Line Item: 20-490-131 Salary - Overtime $9,050.64 Funds to be decreased in the following Line Items: 20-250-008 Unappropriated $9,050.64 Reason: To cover overtime for Hurricane Harvey road repairs Line Item Transfer for FY 2017 No. 1 Funds to be decreased in the following Line Item: 20-490-116 Salary Foreman $19,980.80 Funds to be increased in the following Line Items: 20-490-115 Salary Superintendent $13,147.65 20-490-131 Salary Overtime 6,833.15 Reason: To cover Superintendent s remaining salary for FY 2017 and overtime for Hurricane Harvey road repairs Line Item Transfer for FY 2017 No. 2 Funds to be decreased in the following Line Item: 10-457-505 Dist. Clerk Machinery and $449.01 Equipment Funds to be increased in the following Line Items: 10-457-405 Dist. Clerk Rentals and $449.01 Contracts
Page 3 of 6 Reason: To cover deficit in rentals and contracts for FY 17 Line Item Transfer for FY 2017 No. 3 Funds to be decreased in the following Line Item: 10-428-210 Adult Probation Insurance $2,064.06 Funds to be increased in the following Line Items: 10-421-131 Salary Overtime $1,415.00 10-421-111 Salary Maint. P/T 360.00 10-421-205 FICA 135.79 10-421-215 Retirement 143.24 10-421-220 Retirement SDB 8.61 10-421-225 Unemployment 1.42 Reason: Addt l salary for P/T Maintenance & Maintenance Mgr. due to building damage caused by Hurricane Harvey plus addt l O/T hrs for Maintenance Mgr. to cover salary restructure of Adult Prob/Bldg Maintenance 7. Receive and accept the County Clerk s Monthly Report of Fines - $3,346.00 and Jury Fees - $0 for August, 2017. GRIMES COUNTY FIRE ASSOCIATION JOAN TEER, PRESIDENT AND TEXAS FOREST SERVICES 8. Consider and take action to recognize the Community Wide Protection Plan (CWPP) for Grimes County and authorize the County Judge as signatory. NAVASOTA GRIMES COUNTY CHAMBER OF COMMERCE JOHNNY MCNALLY, EXECUTIVE DIRECTOR 9. Receive update from the Navasota Grimes County Chamber of Commerce. PRECINCT #2 - CONSTABLE BLAKE JARVIS 10. Consider and take action to set fees charged for civil services by Sheriff and Constables. (See Attachment #10.)
Page 4 of 6 ROAD AND BRIDGE ENGINEER HARRY WALKER 11. Consider & take action to approve the resolution between the Texas Department of Transportation and Grimes County regarding bridge replacement on Old Millican Road at Cedar Creek and authorize the County Judge as signatory. (See Attachment #11.) ROAD AND BRIDGE REPORT: Hurricane Harvey: Grimes County experienced anywhere from 22-29 inches of rain due to Hurricane Harvey, over a three-day period. Road and Bridge crews closed 41 roads due to flooding, and 5 additional locations due to damages from the storm. Approximately 370 hours of overtime were expended on the storm response. As of Friday, September 1 st, all roads were reopened and passable except for Tree Bend (damage) and CR 102, 162, and 403 in the river bottoms, where the flood waters had not yet gone down. Five bridges suffered structural damages, two of which are significant enough to require a contractor to repair. Several others suffered minor damage asphalt delamination, etc. R&B crews have repaired three bridges already and one will be repaired in the future. Bridge inspections are being made of all bridges in the County to determine if there is any more damage. Repairs to washouts and other damage to the County roads will continue for the next several weeks, but we are already able to return to normal activities in many cases. As of Tuesday, September 5 th, the water was down on all locations and Department personnel were able to make inspections. Only Tree Bend remains closed and repairs are underway at this time. Overall, the County fared better than expected for the amount of rain that fell. Efforts by the County over the past few years to repair damage from prior flooding and to improve the drainage system in general appear to be significant contributing factors to the relatively limited damage experienced in Grimes County. The response during and after the storm was efficient and prompt, as was the coordination between R&B, the Sheriff s Department, and the EMC. I am pleased with the response and am very proud of the efforts by R&B personnel across the board. COMMISSIONER HUSFELD AND COMMISSIONER MALLETT 12. Consider and take action to approve the architect contract with PGAL on the new county facility and authorize the Commissioners Court as signatories. COUNTY JUDGE BEN LEMAN 13. Consider and take action regarding the Burn Ban and authorize the County Judge as signatory.
Page 5 of 6 14. Receive update on the Strategic Plan including, but not limited to the following: NONE AT THIS TIME 15. Receive update on the High Speed Rail Project. 16. Consider and take action to appoint Johnny McNally as Grimes County Economic Director to represent Grimes County on the Central East Texas Alliance (CETA) Board of Directors to replace Commissioner Barbara Walker. 17. Consider and take action to approve the Economic Development Services Agreement between Grimes County and the Navasota Grimes County Chamber of Commerce for the 2017-2018 Fiscal Year, October 1, 2017 through September 30, 2018 and authorize the County Judge as signatory. (See Attachment #17.) 18. Consider and take action to approve the agreement with McDougald Systems, Inc. dba Texas Jet Systems effective November 1, 2017 until November 1, 2018 and authorize the County Judge as signatory. (See Attachment #18.) 19. Consider and take action to approve the Brazos Valley Area Agency on Aging (BVAAA) for FY 2017-2018 Vendor Agreement (for Home Delivered Meals) and authorize the County Judge as signatory. (See Attachment #19.) 20. Consider and take action regarding the contract for IT Services with County Techs, L.L.C. 21. Consider and take action to approve the FY 2018 Memorandum of Understanding (MOU) between the Brazos Valley Council of Governments Transportation Partnership Program and Grimes County Government for the Provision of Transportation Services for the Residents of Grimes County and authorize the County Judge as signatory. (See Attachment #21.) 22. Consider and take action to approve the Suddenlink Business contracts with Grimes County located at 203 Veterans Memorial Drive, Navasota, Texas and the Adult Probation Building located at 318 N. LaSalle Street, Navasota, Texas and authorize the County Judge as signatory. (See Attachments #22.) 23. Consider and take action to approve the Interlocal Agreement between Lubbock County, Texas, a political subdivision of the State of Texas, acting through the Regional Public Defender for Capital Cases and Grimes County, Texas, a political subdivision of the State of Texas and authorize the County Judge as signatory. (See Attachment #23.) 24. Consider and take action to approve the Cognet Master Service Interlocal Agreement between the Brazos Valley Council of Governments and Grimes County and authorize the County Judge as signatory. (See Attachment #24.)
Page 6 of 6 25. Discuss and take action to create a policy for Commissioners Court to review and direct payment of payroll and claims based on the Attorney General Opinion No. KP-0160. (See Attachment #25.) 26. Consider and take action to adopt the tax rate with a record vote for Grimes County for Tax Year 2018 pursuant to local Government Code 141.010 as follows: (1) We, the Commissioners Court of Grimes County, do hereby adopt the tax rate per $100 taxable valuation for Grimes County for Tax Year 2017 as follows: 27. Adjourn. $0.530261 for the purposes of maintenance and operations $0.000000 for the payment of debt service $0.530261 total tax rate DATE/TIME: 09/07/2017 POSTED BY: Sandy Leibham DATED, this the 7 th day of September, 2017 COMMISSIONERS COURT OF GRIMES COUNTY, TEXAS Ben Leman, Grimes County Judge I, the undersigned County Clerk, do hereby certify that the above notice of the Regular Meeting of the above named Commissioners Court is a true and correct copy of the said notice which was posted in the kiosk at the front of the Courthouse of said Grimes County, Texas, on the 7 th day of September, 2017. Notice is to remain so posted continuously for at least three days preceding the date of said meeting. DATED, this the 7 th day of September, 2017 COUNTY CLERK OF GRIMES COUNTY, TEXAS David Pasket, Grimes County Clerk This Court reserves the right to convene in executive session at any time deemed necessary for the consideration of confidential matters under the Texas Government Code, Sections 551.071-551.084.