WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AGENCY 1280 N. CONGRESS AVE., STE. 215, WEST PALM BEACH, FL. 33409 MINUTES OF ANNUAL MEETING MAY 13, 2013 I. CALL TO ORDER Vice Chair Marvin called the meeting to order at 5:05p.m. The roll was called by Ms. Sheppard. Present: Melanie Marvin Christopher Fleming Joanne Rufty Joseph Kirby Ronald Daniels (arrived 5:25p.m.) Ruth Haggerty Absent: Staff Present: Cecilia St. Hilaire Thomas J. Baird, Esq., General Counsel Elizee Michel, Executive Director Thuy Shutt, Assistant director Sharon Sheppard, Redevelopment Specialist Lupe Julius-Quitos, NSP2 Housing Coordinator II. AGENCY APPROVAL 1. Additions, Deletions, Substitutions to Agenda Mr. Fleming requested that Item # 2 be moved to Item # 1 and Mr. Michel requested that Negotiation with Website Developer be added as Item # 7 and Agreement with CSA International be added as Item # 8. 2. Adoption of Agenda It was moved by Mr. Fleming and seconded by Mr. Kirby to adopt the Agenda was amended. Motion carried 5-0. III. ADOPTION OF W/BH CRA MINUTES It was moved by Mr. Kirby and seconded by Ms. Rufty to adopt the minutes of the April 8, 2013 minutes. Motion carried 5-0 IV. CONSENT V. PUBLIC COMMENTS
Page 2 The Board was addressed by Pastor Walker, who is currently occupying 2636 Westgate Avenue. John Sawyer also addressed the Board regarding a neighborhood clean-up which was recently held. VI. VII. DISCLOSURES None reported by Board Members REGULAR AGENDA 1. Congress Plaza Commercial Parking Lot Kevin McGinley appeared before the Board requesting commercial parking lot development approval. It was moved by Mr. Fleming and seconded by Ms. Haggerty to accept Staff s recommendations and approve the following requests: (1) To receive the necessary trips from the WCRA TCEA Pool for the Congress Plaza Commercial Parking Lot consisting of a total of 119 parking spaces; (2) To receive Final DRA approval; and, (3) To allow the following Type Variances: (a) reduction in the minimum building frontage (60%) required; and, (b) any additional variances necessary to redevelop the site to accommodate the proposed commercial parking lot. Motion carried 6-0. SPECIAL NOMINATION SESSION 5:30P.M. Chair Daniels opened the Floor for nominations for Seats 1,2,3, and 7 which expire May 31, 2013, the nominations were closed. Ms. Rufty nominated Mr. Fleming for re-appointment to Seat # 1. There were no Ms. Marvin nominated Mr. Kirby for re-appointment to Seat # 2. There were no Ms. Haggerty nominated Ms. St. Hiliaire for re-appointment to Seat # 3. There were no Mr. Fleming nominated Ms. Rufty for re-appointment to Seat # 7. There were no All nominations will be sent to the Board of County Commissioners for approval. The session ended 5:27p.m.
Page 3 2. Hardrives, Inc. Change Orders No. 8 and No. 9 It was moved by Ms. Haggerty to approve Change Order No. 8 for $6,071.86. Motion carried 6-0 It was moved by Ms. Haggerty and seconded by Mr. Kirby to approve change Order No. 9 not to exceed $24,635.94. Motion carried 6-0. 3. Reichel Realty Proposed Terms Mr. Fleming reported that landlord did not accept the proposed additional work for the new space that staff had requested. The additional construction would allow for configuration of the proposed conference room. Mr. Fleming will report monthly on options that may be taken. Mr. Baird added that it is not mandated that the CRA office be located in the CRA district. No action was taken at this time. 4. Consideration To Request Comprehensive Plan Amendment to Remove Westgate Avenue From TIM Map. Staff advised the Board that the proposed options that should be taken are: Consider a redevelopment plan amendment to remove the two lanes cross section from the Master Plan; request a Comprehensive Plan Amendment to remove Westgate Avenue from the TIM Map; or, put the Westgate Avenue streetscape project on hold until such time the CRA has move money to address the improvement. Mrs. Shutt will research with the Zoning Department to ascertain what was agreed upon during the last Unified Land Development Code amendment. Staff will also investigate the pros and cons of the removal of Westgate Avenue to apply for a $750,000 MPO grant when there is no funding source for the remainder of the estimated $6 million dollars in construction cost. No action was needed at this time. 5. Check and Loan Policy Amendment It was moved by Mr. Kirby and seconded by Ms. Haggerty to amend the policy that only one signature is required under $3,000. Motion carried 6-0.
Westgate/Belvedere Homes CRa Page 4 6. Landscaping Maintenance Services RFQ The RFQ has been completed to include the Central Lake, Babbling Brook and retention ponds in the North Westgate area. Mr. Michel is requesting a delay in issuing the RFQ until June so that we can determine the level of service that the budget can support. Mr. Michel has, however, requested quotes for a one-time emergency cleaning of the retention lots. The Board directed Mr. Michel to put the RFQ together based on the minimum maintenance services. No further action was required. Ms. Rufty departed the meeting at 6:15p.m. 7. CRA Website Hosting It was moved by Ms. Marvin and seconded by Mr. Kirby to approve the contract with Dang Good Graphics to host our website for $50.00 per month for one year. Motion carried 5-0. 8. CSA International Contract VIII. STAFF REPORTS It was moved by Ms. Marvin and seconded by Mr. Fleming to approve a contract with CSA International for consultation services to find local match of $700,000 to the L-2 Canal Phase 2 project. The contract is not to exceed $10,000. Motion carried 5-0. Staff reported that the Belvedere Homes sewer project is awaiting certification and the contractor has turned the pump station over to the County. Staff also reported on the NSP closings and the Celebrate Westgate festival. Mr. Keshavarz, Engineer, reported that Phase 2 of the Belvedere Homes sewer system would be starting soon. RIC Man is the contractor. Regarding the Babbling Brook, the same issues remain as reported last month. The Contractor has found a consultant to create the maintenance manual. Mr. Michel introduced Danny Biggs, our contracted property manager to the Board. Mr. Biggs advised that if Pastor Walker is made to leave the 2636 building, the vandalism would be worst. Staff continues to check with zoning on the Pastor Walker s application. Currently, the approval that she is seeking would have to have a public hearing which has a six to nine month wait. Zoning will not act on any permitting without the consent of the property owner.
Page 5 The Board discussed the requirement of the Pastor securing an insurance policy for the use of the property before the CRA would consider entering into a lease with the Pastor for the office use. The minimum coverage is $1 million dollars per occurrence per industry standard or to be recommended by the Board Attorney. Mr. Biggs will also negotiate with the Pastor on what she is capable of paying monthly once there is evidence of insurance for the permitted use from Zoning. A copy of the negotiated lease will be brought back to the Board since this item will need to be on next month s agenda for Board action. IX. AJOURNMENT It was moved and seconded to adjourn the meeting. The meeting adjourned at 7:10p.m.