P.O. Box No. 626 Shatin Central Post Office Fax : 2947 7001 Web Site : www.chkri.hk 24 th February 2012 AGM / VIP Talk by Ir Doug Oakervee (CBE FREng), Chairman of Laing O Rourke Construction HK Ltd / 2012 Spring Dinner 6:30 pm on Monday, 19 March 2012 Dear Members, Notice is hereby given that the Annual General Meeting 2012 of the members of the China Hong Kong Railway Institution Ltd will be held at 6:30 pm on Monday 19 March 2012 for the following purpose:- 1. To receive and consider the Statement of Accounts and the Reports of the Executive Committee and auditors for the year ended 31 st December, 2011. 2. To elect the members of the Executive Committee. 3. To elect other Officers 4. To appoint Auditors 5. To transact any other ordinary Business A Member entitled to attend and vote at the Meeting is entitled to appoint a proxy to attend and vote instead of him. A proxy need not be a member. And Following the AGM, Ir Doug Oakervee, Chairman of Laing O Rourke Construction HK Ltd is going to give a speech on Construction of HK MTR in the early days and the issues faced what s different now? and Spring Dinner to be held immediately afterwards. Venue: Function Room, Staff Canteen, Fo Tan Railway House, Sha Tin, N.T. Cost for Spring Dinner: HK $100 per person (member) and HK$150 per person (for non-member) Deadline: 12 March 2012 Please note that car parking is NOT available.
Ir Oakervee has extensive experience in tunnelling, railway, airport and marine works as well as complex structures. 28 of his 55 years career in engineering have been spent in HK. Although a civil engineer by training his career for the most part has been multidisciplinary and embraced not only construction but mechanical, electrical and systems engineering. Attached to this notice are the followings: 1) Agenda of the 2012 AGM CHKRI 2) A proxy form for appointment of proxies to vote on the 2012 AGM Voting including election of the Directors. 3) Nomination form for Chairman, Vice Chairman, Secretary, Assistant Secretary, Treasurer, Membership Secretary, China Affairs Secretary and Officers of the Institution. 4) Minutes of the 14 th AGM and EGM of CHKPWS SK Leung Secretary, CHKRI 24 February 2012 --------------------------------------------------------------------------------------------------------------------- -- Reply To : SK Leung Fax : 34736307 Tel: 34736300 I / We would like to attend the 2012 CHKRI AGM / VIP Talk / Spring Dinner No. of person(s) : Name : Mr / Ms Company : HF/ F / AF / M / AM Tel : Fax No : Email : Signed Participant Date
The China Hong Kong Railway Institution 2012 AGM to be held on Monday, 19 March 2012 AGENDA 1) Apologies 2) Minutes of last Annual General Meeting 3) Actions Arising 4) Chairman s Report 5) Treasurer s Report 6) 2012/2013 Budget 7) Election of Chairman 2012/2013 8) Election of Vice Chairman 2012/2013 9) Election of the members of the Executive Committee 2012/2013 10) Election of other Officers 11) Appointment of Auditor and Company Secretary 12) Any other Business.
Nomination Form I nominate _( )_ to be *Chairman / Vice Chairman / Secretary / Treasurer / Membership Secretary / Assistant Secretary / China Affairs Secretary of the China Hong Kong Railway Institution Limited for the year of 2012 / 2013. * Delete as appropriate Signature : Nominee : ( ) Date : Signature : Seconded by : ( ) Date : Remarks All nominees must be paid up members of the CHKRI and please return this form to SK Leung, Secretary of CHKRI by fax or e-mail as given below on or before 12 March 2012. Fax No. : 3473 6307 e-mail : secretary@chkri.hk
PROXY FORM I, ( ) of (address) * HF / F / AF/ M / AM of the China Hong Kong Railway Institution Limited and entitled to be present and to vote, hereby appoint ( ) * HF / F / AF/ M / AM of the Institution and failing him ( ) * HF / F / AF / M / AM of the Institution who is also entitled to be present and to vote, to vote for me and on my behalf at the Annual General Meeting 2012 of the Institution to be held on the 19 March 2012 and at every adjournment thereof. As witness by my hand this day of 2012. Signed By * HF/ F / AF / M / AM of the China Hong Kong Railway Institution Limited. * Please tick grade of membership in the Institution. Need not be a member of the Institution. May not be appointed and/or need not be a member of the Institution. Please prepare one proxy form for the AGM 2012 Witnessed By This instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a poll and not be valid after the expiration of twelve months from the date of its execution. Please return this form to SK Leung, Secretary of CHKRI by fax: 34736307 or e-mail: secretary@chkri.hk on or before 12 March 2012.