AGENDA CAMARILLO CITY COUNCIL REGULAR MEETING WEDNESDAY, DECEMBER 13, 2017, 5:00 P.M. CITY HALL COUNCIL CHAMBERS 601 CARMEN DRIVE, CAMARILLO, CALIFORNIA AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY S WEBSITE UNDER COUNCIL MEETING INFO AT WWW.CITYOFCAMARILLO.ORG AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST ON THE LOCAL GOVERNMENT CHANNELS SPECTRUM CHANNEL 10 AND FRONTIER CHANNEL 29. FOR YOUR INFORMATION The City Council will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The City Council cannot take action on any item that is not on the agenda. These items may be referred to staff or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the City Council, and each speaker may only speak once on each item. You have the opportunity to address the City Council at the following times: A. AGENDA ITEM - at the time the City Council considers the agenda item, and B. NON-AGENDA ITEMS - during Public Comments at 7:30 p.m., comments will be received for a maximum 20-minute period; any additional requests will be heard following the completion of the Council agenda; and C. PUBLIC HEARINGS - Public Hearings are heard at 7:30 p.m. if scheduled. Please keep your comments brief and complete a speaker card for the City Clerk. CALL TO ORDER ROLL CALL I. AMENDMENTS TO THE AGENDA - this is the time and place to change the order of the agenda, delete or add any agenda item(s). II. PRESENTATIONS NO ITEMS III. CONSENT CALENDAR A. Minutes Approval receives and files the minutes of the Camarillo City Council meetings held November 15 and December 6, 2017. B. Resolution - Disbursements Approval adopts a Resolution approving disbursements dated on or before December 6, 2017. C. Financial Reports - November 2017 Approval receives and files the financial reports. D. Agreement - July 4th Fireworks Displays Approval authorizes the City Manager to execute a three-year Agreement with Pyro 1 CC December 13, 2017
Spectaculars North Inc. for an amount not-to-exceed $35,000 per show in years 2018, 2019, and 2020. E. Community Support Funding Agreement - Camarillo Health Care District Approval authorizes the City Manager to sign the Fiscal Year 2017/18 Community Support Funding Agreement with the Camarillo Health Care District in the amount of $37,000 for the Senior Nutrition Program. F. Professional Services Agreement - Sales Tax Consultants Approval authorizes the City Manager to sign a Professional Services Agreement with Hinderliter, de Llamas and Associates Inc. for a period of three years with the option to extend for an additional two-year period, in the amount of $7,800 in the first year, with annual increases thereafter based on CPI, plus an audit fee of 15% of all recovered revenues resulting from audit services. G. Other Post-Employment Benefits (OPEB) Investment Policy Approval receives and files the OPEB Annual Investment Policy Review for Fiscal Year 2016/17. H. Amendment to Agreement for Professional Services - HdL Software LLC Approval authorizes the City Manager to sign an Amendment to Agreement in the amount of $6,420 for software and services with HdL Software LLC to add supplemental user licenses for the City's business tax software. I. Development Project and Capital Fees Report for Fiscal Year 2016/17 Approval receives and files the Development Project Fees, Water Capital Fees, and Sanitary Capital Fees Reports for FY 2016/17. J. 2017 Legislative Bill Tracking Summary Approval receives and files the 2017 Legislative Bill Tracking Summary. K. Award of Bid - AS-2017-8 Towable Message Signs Approval awards bid for two towable message signs to Statewide Traffic Safety and Signs Inc. at total bid amount of $31,402.80 and authorizes the issuance of a purchase order. L. Amendment to Agreement - Custodial Services 2018 Minimum Wage Increase Approval authorizes the first amendment to Agreement No. 2017-22 with Coastal Building Services Inc. in the amount of $18,720 for a total contract amount of $428,112. M. Resolution Exonerating Traffic Signal Securities - CPD-197M(1) CPG Partners L.P. Chelsea Property Group (Southeast Corner of Ventura Boulevard and Las Posas Road) Approval adopts a Resolution exonerating traffic signal securities. N. Resolution Accepting Public Improvements and Warranty Security and Exonerating Performance Security - CUP-360 Dr. Hillary Ling (Southeast corner of Ventura Boulevard and Fir Street in Old Town) Approval adopts a Resolution accepting public improvements and a warranty security, and exonerating performance security. O. Professional Services Agreement - LB-13-01 Library Landscape Improvements Approval authorizes the City Manager to execute a Professional Services Agreement with Jordan Gilbert & Bain Landscape Architects for landscaping design and inspection services for an amount not-to-exceed $25,000 and execute future amendments to the Agreement for project contingencies in an amount not-to-exceed $3,750 (approximately 15%) for a total authorized expenditure of $28,750. 2 CC December 13, 2017
P. Resolution Establishing Overnight Parking Restrictions at City Parking Lots Approval adopts a Resolution establishing overnight parking restrictions at three City parking lots. Q. Resolution Establishing Stop Control on Armitos Drive at Terra Bella Lane Approval adopts a Resolution establishing stop sign control on westbound Armitos Drive at Terra Bella Lane. R. Request for Proposals (RFP) - Annual Levy Report for Landscape Maintenance District Approval authorizes staff to issue a RFP for the preparation of the engineer's annual levy report. S. Resolution Approving the Final Pay Estimate and Accepting Improvements - ST-14-04 2015 Annual Overlay Program Approval adopts a Resolution accepting improvements, approving the final pay estimate, and authorizing the Mayor to sign the Notice of Completion. T. Purchase Order - Pavement Repair on Earl Joseph Drive Approval authorizes the issuance of a purchase order in the amount of $24,708 to Alcotana Construction. CONSENT CALENDAR ACTION: A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT ITEMS A THROUGH T. IV. CITY COUNCIL A. 2018 Meeting Schedule The 2018 City Council Meeting Schedule is presented for approval. Suggested Action: a MOTION to approve the 2018 Meeting Schedule. B. 2018 Annual Events Calendar The Annual Events Calendar, which includes holidays and major Council conferences, is presented for approval. Suggested Action: a MOTION to approve the 2018 Annual Events Calendar. C. 2018 City Council Committee Appointments Following the City Council reorganization, the newly elected Mayor appoints Councilmembers to serve on various City Council and Regional committees. The 2018 City Council Committee Appointments list is presented for approval. Suggested Action: a MOTION to confirm the 2018 Committee Appointments List. V. FINANCE A. Report from Lance, Soll & Lunghard, Independent Auditors - Financial Statements for Fiscal Year Ended June 30, 2017 (Joint with CSD) Lance, Soll & Lunghard, CPA firm, will make a presentation with respect to the audit for Fiscal Year ended June 30, 2017. Related financial reports will also be presented for the governing bodies to receive and file. Suggested Action: a MOTION to receive and file the CAFR and various reports. 3 CC December 13, 2017
VI. VII. PUBLIC WORKS NO ITEMS COMMUNITY DEVELOPMENT A. Purchase of Property at 1643 Maplecreek Walk, Camarillo Consider the purchase of a low-income single-family unit located at 1643 Maplecreek Walk, Camarillo, for affordable housing purposes. Suggested Action: a MOTION to waive contingencies and approve the purchase of property located 1643 Maplecreek Walk, Camarillo, for the sum of $293,467 plus the City s share of the escrow closing costs of $1,000 and authorize the City Manager to sign all documents necessary to complete the purchase. VIII. IX. CITY ATTORNEY NO ITEMS CITY MANAGER NO ITEMS X. CITY CLERK NO ITEMS XI. ADMINISTRATIVE SERVICES NO ITEMS XII. CLOSED SESSION A. Conference with Real Property Negotiator; Authority - Government Code Section 54956.8 1. Property - Hotel Conference Center, Ventura Boulevard; APN 229-0-010-090, -110, - 150, -590, -610 & -630 Agency Negotiators - City Manager, City Attorney, Assistant City Manager, Community Development Director, Finance Director and Bob Burrow Negotiating Parties - The Mian Companies Under Negotiation - Price and terms of payment 2. Property - Proposed desalter parcel - APN 156-0-180-285 located northwest of the Lewis Road and Las Posas Road intersection Agency Negotiators - City Manager, City Attorney, Assistant City Manager, Public Works Director, Deputy Director of Public Works, Community Development Director, and Finance Director Negotiating Parties - Meyerstein Trust Under Negotiation - Price and terms of payment 3. Property - Chamber of Commerce building - 2400 Ventura Boulevard Agency Negotiators - City Manager, City Attorney, Administrative Services Director, Community Development Director, and Finance Director Negotiating Parties - Camarillo Chamber of Commerce Under Negotiation - Price and terms of lease 4. Property - former library building, 3100 Ponderosa Agency Negotiators - City Manager, City Attorney, Assistant City Manager, Administrative Services Director, Community Development Director, and Finance Director Negotiating Parties - kidstream Children s Museum Under Negotiation - Price and terms of payment 5. Property former courthouse building, 2220 Ventura Boulevard Agency Negotiators City Manager, City Attorney, Assistant City Manager, Community Development Director, and Finance Director Negotiating Parties Ventura County Transportation Commission Under Negotiation Price and terms of payment 4 CC December 13, 2017
XIII. NEW BUSINESS ORAL COMMUNICATIONS INFORMATIONAL ITEMS, which do not require action, will be reported by members of staff and the City Council as follows: A. City Manager B. City Attorney C. City Council RECESS / RECONVENE IN THE ADMINISTRATIVE CONFERENCE ROOM XIV. STUDY SESSION directions to staff may be given during study sessions; however, any actions to implement such directions will be made at future scheduled Council meetings. A. Regional Housing Needs Assessment (RHNA) B. Opioid Use CALL TO ORDER IN COUNCIL CHAMBERS AT 7:30 P.M. ROLL CALL FLAG SALUTE AMENDMENTS TO AGENDA XV. PRESENTATIONS A. Friends of the Camarillo Library Check Presentation to City XVI. PUBLIC SAFETY/INFORMATION NO ITEMS XVII. PUBLIC COMMENTS XVIII. PUBLIC HEARINGS A. Mian Plaza and Conference Center of Camarillo - Resolutions Certifying Environmental Impact Report (EIR 2017-8), Approving an Agreement for the Sale and Development of Real Property, and Approving Conditional Use Permit (CUP-384) and Commercial Planned Development permit (CPD-246) (Applicant: T.M. Mian and Associates Inc. and Mian Metropolitan Holdings) Consider certification of EIR 2017-8, approval of an Agreement for the Sale and Development of Real Property with T.M. Mian and Associates Inc. and Mian Metropolitan Holdings, and approval of CUP-384 and CPD-246 for the development of two hotels with up to 277 rooms, 17,500 square feet of conference facility space, 10,450 square feet of retail space, 15,500 square feet of restaurant space, and related parking and landscape improvements on an approximately 14-acre site, located at the northeast corner of Las Posas Road and Ventura Boulevard. Suggested Action: 1. a MOTION to adopt a Resolution certifying EIR 2017-8. 2. a MOTION to adopt a Resolution approving an Agreement for the Sale and Development of Real Property with T.M. Mian and Associates Inc. and Mian Metropolitan Holdings. 3. a MOTION to adopt a Resolution approving CUP-384 for an increase in the building heights up to four stories and CPD-246 for the development of two hotels providing up to 277 rooms, 17,500 square feet of conference facility space, 10,450 square feet of retail space, and 15,500 square feet of restaurant space. 5 CC December 13, 2017
B. North Pleasant Valley Desalter Project WT-11-01 - Resolutions Certifying Second Supplemental Environmental Impact Report (SEIR), Approving General Plan Amendment (GPA 2017-4) and Initiating Proceedings for Annexation (A-113), and Introduction of an Ordinance for Change of Zone (CZ-325) Prezoning the Property (City-Initiated) XIX. Consider certification of the SEIR and approval of GPA 2017-4 to change the Land Use Element designation of approximately 7.76 acres from Agriculture to Quasi-Public, annexation (A-113) of the 7.76-acre area, and CZ-325 to prezone the area to the Rural Exclusive (RE) Zone for the North Pleasant Valley Desalter project, located northwest of the intersection of Las Posas and Lewis Roads. Due to Ventura Local Agency Formation Commission policies, a 3.06-acre parcel that is owned and developed by the Church of Jesus Christ of Latter Day Saints is included in the applications. Suggested Action: 1. a MOTION to adopt a Resolution approving the Second Supplemental Environmental Impact Report. 2. a MOTION to adopt a Resolution approving GPA 2017-4 to change the Land Use Element designation from Agriculture to Quasi-Public on approximately 7.76 acres, located northwest of the intersection of Las Posas and Lewis Roads. 3. a MOTION to adopt a Resolution initiating proceeding to amend the Sphere of Influence boundary line and annex approximately 7.76 acres of land, located northwest of the intersection of Las Posas and Lewis Roads, described as A-113. 4. a REQUEST for a reading of title. 5. a MOTION to waive further reading and introduce an Ordinance prezoning approximately 7.76 acres, located northwest of the intersection of Las Posas and Lewis Roads, to the Rural Exclusive (RE) Zone further described as CZ-325. DEPARTMENTAL A. Professional Services Agreement - Leadership in Energy and Environmental Design (LEED) Qualified Commissioning Agent - North Pleasant Valley Desalter Project WT-11-01 Consider an agreement for the LEED Qualified Commissioning Agent. Suggested Action: a MOTION to authorize the City Manager to execute a Professional Services Agreement with MBO Inc. for an amount not-to-exceed $23,800 and execute future amendments to the Agreement for additional services if necessary in an amount not-to-exceed $6,000 for a total authorized expenditure of $29,800. B. Easement Deeds and Quitclaim Deed - Conference Center Drain CC-11-01 Consider execution of documents pursuant to the Cooperative Agreement with the Ventura County Watershed Protection District for the Conference Center Drain. Suggested Action: a MOTION to authorize the City Manager to execute the Easement Deeds for the new box culvert and parallel channel, and execute the Acceptance of the Quitclaim Deed from the Ventura County Watershed Protection District. XX. ADJOURN 1 - The next regular meeting is January 10, 2018. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CITY CLERK AT (805) 388-5353. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING. 6 CC December 13, 2017