THE NATIONAL BOWLING ASSOCIATION, INC. (TNBA, INC.) BULL CITY BOWLING SENATE DURHAM, NORTH CAROLINA THE CONSTITUTION AND BY-LAWS FOR THE BULL CITY BOWLING SENATE ARTICLE I NAME The organization shall be known as the Bull City TNBA Bowling Senate (BCTBS). ARTICLE II OBJECTIVES SECTION 1. To unite in a central organization all qualified bowlers in the City and/or Metropolitan area of Greater Durham. It shall be a subsidiary and auxiliary to the National Bowling Association, Inc., which is the parent body, and the provisions of this Constitution and By-Laws shall govern this organization subject to the Constitution, By-Laws, Rules and Regulations of The National Bowling Association, Inc. (TNBA, Inc.) SECTION 2. To maintain and increase interest in the bowling game, and to have and exercise a general care and supervision over all bowling interests within its jurisdiction. SECTION 3. To disseminate news, including the activities, accomplishments and other items of interests, to and about its membership through official publications and other media of TNBA and BCTBS. ARTICLE III MEMBERSHIP AND ORGANIZATION SECTION 1. The BCTBS shall be the governing body in local bowling affairs pertaining to its organization subject to the authority of the parent body, TNBA, Inc. It shall be a representative, legislative and executive body. The membership shall be composed of bowlers and interested nonbowlers. All male and female bowlers are required to be members of TNBA, Inc. and USBC. Membership may be obtained by making proper application and payment of annual dues. SECTION 2. Any member who has reason to complain of another member of this Bowling Senate, shall be required to make such complaint in writing and submit it to the Executive Committee, where upon the Committee will, after a hearing at which time both sides can present their case, reserve the right to punish such person(s) in a manner deemed just, providing such complaint is found to be true and justifiable. ARTICLE IV MANAGEMENT SECTION 1. The BCTBS shall have full control and management of all affairs of this organization and shall carry out and enforce all the objectives and purposes for which it is organized and shall have full power to adopt, amend or rescind the rules and regulations governing its members as long as they do not conflict with the Constitution, By-Laws, Rules and Regulations of TNBA, Inc. SECTION 2. This Bowling Senate shall have full power to hear and determine all protests arising from, or under construction of the rules of the Senate and its decision shall be final. The Senate shall have original and appellate jurisdiction over all violations of rules and regulations of this organization and shall have power to suspend, expel or otherwise discipline any bowler or team identified with this organization. SECTION 3. Members present at any meeting of this Senate shall be entitled to act and vote upon any issue presented for consideration, with the exception of the Executive Committee meetings.
Page 2 of 8 ARTICLE V OFFICERS AND ELECTION OF OFFICERS SECTION 1. The Officers of this Senate shall consist of a. President b. Vice-President c. Secretary/Treasurer d. Assistant Secretary/Treasurer e. Sergeant at Arms f. Parliamentarian SECTION 2. Election of Officers: The Officers of this Senate shall hold offices for a term of 2 years and shall be elected by a plurality vote of members in good standing during the Annual Meeting of this Senate or during a meeting so designated by the Executive Committee. a. All members in good standing shall be notified of the election of officers of the Senate at least 30 days prior to the election via US mail. b. Members seeking to be considered as a candidate for a Senate office must be a member in good standing, and capable of performing the duties of the office as described in Article VII herein as well as be proficient in the use of e-mail and general computer operation. c. During an election year, at least six months prior to an election, the President, with the approval of the Executive Committee will appoint an Election Committee to administer the election process including the accepting of applications from prospective candidate for offices and preparing a slate of candidates for offices b. Candidates for vacant positions subject to election shall be presented to the membership from a slate provided by the Election Committee. Candidates qualifications for the positions must be submitted to the Nominating Committee, in a format specified by the committee. c. When only one candidate is nominated for an office, a voice vote may be taken. d. No officers of this Senate, disqualified under the rules of TNBA, Inc. or USBC, shall be permitted to finish their term of office. e. Newly elected officers shall be installed in office no later than September 1 st of the election year. SECTION 3. Vacancies occurring in office, either by death, resignation or otherwise, shall be filled by the Executive Committee and such persons appointed shall hold office until the next election at the Annual Meeting. If the Office of President becomes vacant, the Vice-President shall assume the duties of the President. If an officer verbally resigns from an office or becomes unable to fulfill the duties of his/her office, then the Executive Committee may remove the individual from office by providing written notice of intent to remove to the affected officer. The officer shall have 10 days from the date of receipt of the letter to file a notice of appeal. SECTION 4. Elected Officers are expected to attend all meetings of the Senate and may be subject to dismissal procedures if more than 3 consecutive meetings are missed without reasonable justification. Notice of the intent to dismiss shall be sent to the subject Officer by registered mail. The officer shall have 10 days from the date of receipt of the letter to file a notice of appeal.
Page 3 of 8 ARTICLE VI EXECUTIVE COMMITTEE The Executive Committee shall be the governing body during the interim between meetings of the Senate and shall have and exercise all the power granted to it by this Constitution and By-Laws and shall consist of the following SECTION 1. The officers of the BCTBS shall be the Officers of the Executive Committee. SECTION 2. The immediate past-president shall automatically be a member of the Executive Committee. SECTION 3. The Tournament Director shall be a member of the Executive Committee. SECTION 4. The President or Secretary, or a duly accredited representative of each certified TNBA league of the BCTBS shall be a member of the Executive Committee. The league representative, whether the League President, the League Secretary or other representative must be a current BCTBS member in good standing. SECTION 5. The Executive Committee shall meet quarterly; or at such times deemed necessary by the Committee. SECTION 6. The Executive Committee shall approve all committee chairpersons and house representatives appointed by the President. SECTION 7. The Executive Committee shall manage and control all tournaments of the BCTBS. SECTION 8. The Executive Committee shall audit all bills and accounts of the Senate semi-annually or upon request. SECTION 9. The Executive Committee shall see to it that the Secretary, Treasurer and President are properly bonded in order to protect the funds of the Senate. SECTION 10. The Executive Committee through the Secretary shall make a full report of its acts and doings at each Annual meeting of the Senate. SECTION 11. A majority of the members of The Executive Committee shall constitute a quorum to transact the business of the Senate. SECTION 12. At least two Executive Officers (President, Vice-President, Secretary, Treasurer) shall cosign checks, except the two signatories shall not be related or living in the same residence. SECTION 1. DUTIES OF THE PRESIDENT ARTICLE VII DUTIES OF THE OFFICERS
Page 4 of 8 The President of the BCTBS shall: a. Preside at all meetings of the Senate and of the Executive Committee. b. Appoint the members of all Committees created unless otherwise provided for in the motion authorizing such committees. c. Shall be the Chief Executive Officer of the Senate and as such shall enforce all the laws, objectives and purposes thereof. d. Also perform such other duties as may pertain to the office. e. Make a report in writing with recommendations at the Annual Meeting of the Senate. SECTION 2. DUTIES OF THE VICE-PRESIDENT The Vice-President of the BCTBS shall: a. In the absence of the President, perform the duties of that office. b. Discharge such other duties as may from time to time be required of the office SECTION 3. DUTIES OF THE SECRETARY The Secretary of the BCTBS shall: a. Keep a true record of all proceedings of the meetings of the Senate and of the Executive Committee in books provided for such purposes. b. Keep a true account between the Senate and its members, a membership record and such other records and books as may be determined by the Executive Committee. c. Compile, prepare and keep a true and correct account, in books provided, the reports made to the office by members of the organization and all tournaments held by the Senate. d. Have charge of and conduct the correspondence of the Senate, and notify the members of any and all meetings of the Senate and Executive Committee. e. Perform such other duties as may from time to time be required of the office by the President or the Executive Committee. f. Make a written report, with recommendation of the Senate, at the close of term of office and the Annual Meeting. g. Make a report to the Executive Secretary-Treasurer of TNBA, Inc., of the newly elected Senate officers, stating addresses, telephone numbers and e-mail address, immediately after election. h. Receive and give receipt for all dues, fees and other monies of the Senate. The Secretary shall immediately, upon receipt thereof, remit them with a detailed report to the Treasurer of the Senate, obtaining a receipt for same. I Forward membership fees with names and full addresses of all members to the Executive Secretary-Treasurer of TNBA, Inc. j. Turn over to his/her successor all book, paper and property of the Senate belonging to the office. k. Receive salary and expenses as authorized by the Executive Committee per the Policy and Procedures document for services rendered SECTION 4. DUTIES OF THE TREASURER The Treasurer of BCTBS shall: a. Receive from the Secretary any and all monies, or other property paid or donated to the Senate and disburse them only on warrants signed by the President and Secretary. b. Keep a true and correct account of all receipts and disbursements. c. Submit a written report and statement of all financial transactions of the Senate, its Officers and Executive Committee, during the term of office, at the Annual Meeting. d. Make such reports and they may from time to time require statements to the President and the Executive Committee as required. e. Deposit all monies of the Senate in a bank in the name of Bull City TNBA Bowling Senate. f. Turn over to the office successor all books, papers, property and monies belonging to the Senate and office.
Page 5 of 8 g. Receive salary and expenses as authorized by the Executive Committee per the Policy and Procedures document for services rendered. SECTION 5. DUTIES OF THE ASSISTANT SECRETARY/TREASURER The Assistant Secretary/Treasurer of BCTBS shall: a. Perform any and all duties of the Secretary or Treasurer in the absence of either officer. b. Attend Executive Committee meetings. c. Perform such duties of the Secretary or Treasurer as requested by the Secretary or Treasurer. SECTION 6. DUTIES OF THE SERGEANT-AT-ARMS The Sergeant-at-Arms of BCTBS shall: a. Count votes during standing and/or hand votes b. Distribute and collect ballots c. Insure the physical comfort of the meeting rooms. d. Ensure meetings remain on topic. e. Maintain order during meetings up to and including removing disruptive attendees. f. Perform other duties as prescribed by the board or requested by the president. SECTION 7. DUTIES OF THE PARLIAMENTARIAN The Parliamentarian of BCTBS shall: a. Advise the presiding officer and other officers, committees, and members on matters of parliamentary procedure. b. Propose revisions to Senate s By-Laws, Constitution and operation procedures. ARTICLE VIII ANNUAL DUES OF MEMBERS AND LEAGUES SECTION 1. The annual dues of The National Bowling Association, Inc., shall be $10.00 for each member, payable only once regardless of the number of teams or leagues in which an individual may bowl. SECTION 2. The National Bowling Association, Inc. and BCTBS membership fee shall not exceed $15.00 of which $5.00 is the BCTBS annual dues and $10.00 TNBA, Inc. National dues. Senate fee is to be used to cover the cost of Senate operational expenses. SECTION 3. Every league certified by The National Bowling Association, Inc. shall pay an annual fee of $3.50 as a league certification fee. SECTION 4. Membership is effective from September 1 st to August 31 st of each year. All annual dues and fees shall be paid to the BCTBS on or before August 31 st of each year. League certification fees shall be paid to BCTBS on or before September 30 th of each year. SECTION 5. All annual TNBA dues and league certification fees must be transmitted to the Executive Secretary-Treasurer of TNBA, Inc., within thirty (30) days after receipt by the BCTBS. SECTION 6. The Secretary of the BCTBS shall mail to the Executive Secretary-Treasurer an additional list of its members or changes that occurred since the previous report. This report shall contain the total number of its membership and the amount of money forwarded to The National Bowling Association, Inc. during the current year.
Page 6 of 8 SECTION 7. Each individual BCTBS member shall receive a membership card endorsed by the President and Executive Secretary-Treasurer of TNBA and be entitled to receive a copy of each issue of the TNBA Bowler when the Senate has properly paid dues. ARTICLE IX MEETINGS SECTION 1. The BCTBS shall hold its annual meeting during the month of April each year. meetings shall be held as deemed necessary by the Executive Committee. Other SECTION 2. The Executive Committee shall meet quarterly; and at such other times deemed necessary by the Committee. SECTION 3. The BCTBS shall hold such other meetings, from time to time, as may be deemed necessary by the President of Executive Committee. SECTION 4. A quorum of 10% of the Senate s membership shall be deemed necessary to transact the business of the Senate. Proxy representation will be considered in the quorum. SECTION 5. The Secretary shall notify each member by a ten (10) day notice, in writing either by electronic or regular mail, prior to the meeting, when possible, of the time and place of any and all meetings of the Senate and Executive Committee. ARTICLE X NATIONAL MEETINGS SECTION 1. The BCTBS may elect or appoint from among its membership one (1) delegate and one (1) alternate for each forty (40) members or major fraction thereof to represent the BCTBS at the TNBA, Inc. Annual Convention. SECTION 2. The Secretary of the BCTBS shall certify to the National Secretary-Treasurer a complete list, including addresses, of delegates and alternates, so elected or appointed, on or before the time designated, using the proper form furnished, by the National Office. SECTION 3. The BCTBS shall be responsible for defraying the expenses of the President or his/her alternate in attendance at the Annual National Convention, his/her attendance at the Annual Summer Meeting and any other National or Regional meeting. The expenses paid annually will be recommended by the Executive Committee and reported to the full Senate at the annual meeting. SECTION 4. The BCTBS shall be responsible for defraying the expenses of the delegates in attendance at the Annual National Convention. The expenses paid will be decided by the Executive Committee. ARTICLE XI TOURNAMENTS SECTION 1. The Bull City TNBA Bowling Senate shall conduct a tournament annually in honor of deceased senate member, dedicated senate and youth supporter, James Perk Perkins. SECTION 2. The tournament shall be TNBA and USBC certified and designated as the James A. Perkins Memorial Membership Drive Tournament. The honoree was a staunch supporter of youth bowling and the senate wishes to acknowledge that memory by the donation of bowling equipment or apparel to a deserving TNBA youth bowler(s).
Page 7 of 8 ARTICLE XII COMPLAINTS AND APPEALS SECTION 1. When a member of The National Bowling Association, Inc., through this Senate, shall have a complaint against a fellow member, he may file with the Executive Committee of the Senate a written complaint, which outlines, in detail, the charges against the defendant. SECTION 2. When such charges have been filed, each defendant must be sent a separate notification. Such notification shall be in the form of a registered letter or certified mail, with a return receipt requested; or delivery by a special messenger. Such notice must be mailed or delivered not less than ten (10) days in advance of the meeting. SECTION 3. The Executive Committee shall conduct a hearing on these charges and if the Committee finds, and is satisfied that the charges are substantiated, the Committee may expel, suspend, or discipline the offending member effective immediately. SECTION 4. Notice of action of the Executive Committee shall be given to the complainant, the offending member and the Executive Secretary-Treasurer of TNBA, Inc. The member or members may appeal the decision of the Executive Committee of the BCTBS to the Executive Committee of The National Bowing Association, Inc., providing the appeal is made within ten (10) days, in writing, to the Executive Secretary-Treasurer of TNBA, Inc., after the defendant has received a copy of the decision by registered mail. SECTION 5. A suspended bowler s membership shall continue in force during the time an appeal is pending. Reinstatement of membership in all cases where a suspension is imposed must be granted only upon written application to and approved by the Executive Committee of The National Bowling Association, Inc. BY-LAWS ARTICLE I Procedures of All Meetings SECTION 1. Roberts Revised Rules of Order shall govern the proceedings of all meeting of the BCTBS and of the Executive Committee when not inconsistent with the Constitution and By-Laws of the Senate, or The National Bowling Association, Inc. SECTION 2. The regular order of business, at the Annual Meeting of the Senate and regular Senate business, shall consist of the following, where applicable: 1. Call to Order 2. Reading of minutes of the last meeting and action thereon 3. Reports of Officers 4. Reports of Committees 5. Unfinished Business 6. New Business 7. Election of Officers 8. Adjournment SECTION 3. The order of business at all meetings of the Executive Committee of the Senate shall consist of the following, where applicable:
Page 8 of 8 1. Call to Order 2. Reading of minutes of the last meeting and action thereon 3. Report of Officers 4. Report of Committees 5. Unfinished Business 6. New Business 7. Adjournment ARTICLE II AMENDMENTS SECTION 1. Any and all proposed amendments to the Constitution and By-Laws of the BCTBS shall be submitted in writing by the proposer thereof, at least 45 days prior to the Annual Meeting of Senate, to the Secretary of the BCTBS, who shall forward them to the Executive Committee of the Senate, who shall consider them and report its recommendations thereon to the Senate for final action thereon. SECTION 2. Unless otherwise specified in the proposed change and all changes to the Constitution and By-Laws shall become effective on September 1st following passage of it. SECTION 3. Changes approved at the Annual Convention of The National Bowling Association, Inc., which will effect this Constitution, shall automatically be made as part of this Constitution and By-Laws without further action by this Senate. SECTION 4. The BCTBS, being an affiliate of The National Bowling Association, Inc., shall not enact any laws which may in any way conflict with the Constitution, By-Laws, Rules and Regulations of the parent association. DATE: SIGNED:, President, Vice-President, Secretary/Treasurer, Assistant Secretary/Treasurer, Sergeant-At-Arms, Parliamentarian