THE POLL WORKER ADVISOR

THE POLL WORKER ADVISOR Jackson County Board of Election Commissioners 215 North Liberty, P.O. Box 296 Independence, Missouri 64051 April 7, 2009 - Municipal General Election FROM THE DIRECTORS... The Commissioners and staff of the Jackson County Election Board wish to thank everyone who helped make the November 2008 Presidential Election a huge success. November 7, 2006 - General Election The hours were long, but it was well worth the effort with a record turnout of 80.44%. With 188,310 registered voters casting their ballots, 1,736 judges working the polls, 60 deputy teams making rounds, 125 election assistants insuring every voter was at the correct poll and 60 technicians making sure polls were up and running at 6:00 a.m. and closed after voting concluded and over 50 extra people helping receive, inspect and tabulate it was a very busy election for the many involved. Some of those very same judges, election assistants, technicians and office workers also assisted in our smaller February 7, 2009 Special Election with voter turnout of 12%. Though not quite as busy as the November Election, it was still a long day for our staff, judges, technicians and election assistants. Without your dedication and enthusiasm, we would not be able to achieve our goal of conducting fair and accurate elections. We hope to add to our list of successful elections our upcoming April 2009 Municipal General Election and with your help we are sure that will happen. We look forward to seeing you April 7th. Robert C. Nichols, Jr. Director Tammy L. Brown Director Sample Ballots are available on our web site at: http://jceb.co.jackson.mo.us

FAREWELL On January 10, 2009, the Jackson County Election Board bid a fond farewell to an election icon. Charlene Davis left her post as the Republican Director of Elections for the Jackson County Board of Election Commissioners after serving for 34 years. Charlene began working as a Statutory Clerk, spending one year in that position. Charlene then spent one year as the Redistricting Coordinator, two years as Supervisor of Computer Operations and the last twenty-eight years as the Director of Elections. During her years working for the Jackson County Board of Election Commissioners, Charlene has seen and assisted in many changes relating to the conduct of elections. Charlene designed the program to implement punch card voting, implemented and monitored the computerized database for voter registration, implemented NVRA, making modifications to the computerized database and implemented many changes from the passage of the Federal Bill HAVA (Help America Vote Act). Charlene has been an active member of the International Association of Clerks, Recorders, Election Officials and Treasurers (IACREOT) since 1981, and served as the State Director from Missouri for ten years, Treasurer of IACREOT for seven years, and served as Special Assistant to the President of IACREOT in 2004. Charlene can now fully enjoy her family which includes her husband Wade, three married children and her wonderful eight energetic grandchildren. Charlene along with her extensive knowledge of elections, will be missed by all of us at the Election Board. 2

WANTED: ELECTION WORKERS We would like to remind all Supervisory Judges who have keys to their polls to PLEASE check the key and call us to let us know if it works. If you don t call us, we have to call and remind you! Let s have this be the election where no reminders are needed!! RECRUIT A FRIEND...Your Election Board needs more good people to serve as Election Workers!! In this election we need judges, technicians, and election assistants for over 150 polls. Do you have knowledgeable, helpful, patient, assertive, loyal, supportive and patriotic friends? RECRUIT THEM AS ELECTION JUDGES!! Call: (816) 325-4600 Democrats ask for Glenny Republicans ask for Selinda PBC HELP DESK NUMBER ONLY... 325-4632 If you have access to the internet you can now go to our website and watch a training video on the Ink-A-Vote and Vote-A-Matic Voting system. This video shows step by step how to set up, operate and tear down the PBC, ADA and Vote-A-Matic equipment for election day. You can see this training video from the comfort of your home or office and follow along with the equipment manual. http://jceb.com.jackson.mo.us DEMONSTRATE TO VOTERS Always demonstrate to the voter how to insert the ballot into the voting device securing it over the RED PINS. Remind voters to press down with the attached Ink-a-Vote stylus. Instruct the voter to check his or her ballot for ink DOTS after removing it from the voting device. In addition, tell the voter there are no more holes to be punched on the ballot, as it is now done with ink DOTS. Remind voters not to touch the ink dots as the ink may still be wet. See page 12 in the Judges Manual for Demonstration Dialog. TAKE NOTE... The Absentee Offi ce is open from 8:30 a.m. to 5:00 p.m. Monday through Friday through Monday, April 6, 2009. The Absentee Offi ce will also be open from 8:30 a.m. to 12:30 p.m. on the following Saturdays: March 14, 21, 28 and April 4, 2009. 3

THE ELECTION ASSISTANT The Election Assistant has been a huge success and has eliminated election judges having to call the office requesting information. We have trained one individual to be at each poll to run the Palm Pilot. The device called the Election Assistant is a software application that runs on a Palm Pilot. The easy-to-use Palm Pilot allows the user to access the entire voter registration file including all active and inactive voters as well as the street directory file. Voters in Eastern Jackson County are able to verify voter status and if a voter finds he/she is inactive (moved without notifying the Election Board), a form is completed by the Election Assistant Specialist. The Election Assistant Specialist sends the voter to the correct polling place to cast their ballot. The Election Assistant is easy to use! It can be mastered regardless of age or technological experience. The Election Assistant Specialist will search the countywide voter registration records by last name and birth date. They type in the last name and enter the birth date on the keyboard or use the stylus to touch the letters. The Election Assistant will give the Specialist the Voter Status (active or inactive) and the township & precinct of the voter. How easy is that? If the voter has moved and is a registered voter, the Election Assistant Specialist can type in the new street name and zip code. The Election Assistant will give the Election Assistant Specialist the new township and precinct, as well as the new or proper polling place. Having an Election Assistant in the polling place has made election judges lives easier by decreasing phone calls to the Election Board Office by 50%; reducing the number of Provisional Ballots issued in state and federal elections; shortening voter lines by allowing voters not in the precinct register to verify voter eligibility immediately, which, of REMEMBER: IF THE VOTER IS NOT REGISTERED BEFORE MARCH 11TH, THEN THEY CANNOT VOTE IN THIS ELECTION. Election judges will find a list of the Election Assistant polls in the red folder inside the blue pouch on election morning. If the election judges can not find a voter in the precinct register and can not find them on a Can Vote list, and there is an Election Assistant Specialist in the poll, have the specialist look up the voter on the Election Assistant. If there is not one available in the poll, election judges can call the Election Board Office. If they cannot get through to the Board Office, they can send the voter to an Election Assistant poll or the Election Board office at 215 N. Liberty, Independence, MO. 4

JUST FOR FUN - PRESIDENTS Stumped? See page 7 for the answers! B C J H O O V E R E B D C O N O S R E F F E J U N A C W E R O M L L I F C A R O X G A R F I E L D H L T O B O E O R N O M U A E E L N A Q G R A N T N N V R I O Q M G V D V Q M A E P D S P Z A A A N C R N L Y G I O K I N M A D G T C E E R L O P B S M S N L O V N R K A I U J U U I W Y A N A G A E R P R N D L D N O H G R C E F T U R N E O S B K T R N O C R A A N S I X W N E N R L W H B N N D F U W I S D Q M H E E H A M I G P T A Y L O R K O M O B U S H N O S K C A J Q E I S E N H O W E R L V Y E L N I K C M S Y D C I O B A F R O O S E V E L T X L I N C O L N F S P M N G N O T G N I H S A W W L Adams Bush Clinton Fillmore Grant Johnson Madison Obama Reagan Truman Hoover Buchanan Carter Coolidge Ford Harding Jackson Kennedy McKinley Pierce Roosevelt VanBuren Cleveland Eisenhower Garfi eld Harrison Jefferson Lincoln Monroe Polk Taylor Washington 5

WELCOMING A NEW REPUBLICAN DIRECTOR January 5, 2009, Tammy Brown, former Chairman of the Jackson County Board of Election Commissioners assumed the duties of former Director Charlene Davis. Tammy was appointed to the Board October 2003 and served as Chairman for the past four years. Tammy is pictured here with Charlene Davis, former Republican Director and Democrat Director Robert C. Nichols, Jr. Tammy is married to Bill Brown, has two children Zack & Brittany, a daughter-in-law Megan and a granddaughter Sadie. 6

ID TYPE VOTER NOTIFICATION CARD MISSOURI DRIVERS LICENSE - ADDRESS CORRECT MISSOURI DRIVERS LICENSE - ADDRESS INCORRECT MISSOURI DRIVERS LICENSE - EXPIRED MISSOURI NON DRIVER ID - ADDRESS CORRECT MISSOURI NON DRIVER ID - ADDRESS NOT CORRECT OTHER STATE DRIVERS LICENSE OR NON DRIVER ID - ADDRESS INCORRECT OTHER STATE DRIVERS LICENSE - EXPIRED STUDENT ID - UNIVERSITY, COLLEGE, TECHNICAL, VOCATIONAL SCHOOL IN MISSOURI ID REQUIREMENTS CHART POST CARD ID REQUIREMENTS NOT REGULAR ID REQUIREMENTS STUDENT ID - OUT OF STATE NOT NOT GOVERNMENT ID WITH PHOTO GOVERNMENT ID WITH NO PHOTO ANY OTHER GOVERNMENT DOCUMENT - NAME AND ADDRESS OF VOTER CORRECT ANY OTHER GOVERNMENT DOCUMENT - NAME AND ADDRESS OF VOTER NOT CORRECT NOT NOT PERMANENT VOTER ID CARD N/A EMPLOYER ID NOT NOT MILITARY ID WIC CARD PASSPORT BIRTH CERTIFICATE - NAME MATCHES BIRTH CERTIFICATE - NAME DOES NOT MATCH NOT NOT SOCIAL SECURITY CARD UTILITY BILL, BANK STATEMENT, GOVERNMENT CHECK, PAYCHECK - NAME AND ADDRESS OF VOTER CORRECT UTILITY BILL, BANK STATEMENT, GOVERNMENT CHECK, PAYCHECK - NAME AND ADDRESS OF VOTER NOT CORRECT NOT NOT PRIVATE ID NOT NOT NO ID BUT BOTH SUPERVISOR JUDGES PERSONALLY KNOW THE VOTER ANY OTHER ID IF IDENTIFICATION AFFIDAVIT IS COMPLETED CALL OFFICE BEFORE DENYING OR APPROVING IF IDENTIFICATION AFFIDAVIT IS COMPLETED CALL OFFICE BEFORE DENYING OR APPROVING PROPER ID S Proper Identifi cation at the poll continues to confuse election judges in some of the polls. The Election Board has prepared a chart to cover most common forms of a valid ID. Two years ago, there was a great controversy over picture ID s and whether a voter can be required to have one in order to vote. The MO Supreme Court ruled that Election Authorities could not require picture ID s in order to vote. However, they did not rule out requiring voters to present some form of personal identifi cation. The pink colored chart has two (2) columns: One (1) for post card (PC) registrations and; One (1) for regular registrations. Most of the time the same form of ID can be used for both types of registration, but in several instances, there is a difference. Please pay close attention. The pink chart can be found in the red folder in the blue pouch (where you fi nd the precinct registers) on election morning. DO NOT ask any voter for a picture ID. B C J H O O V E R E B D C O N O S R E F F E J U N A C W E R O M L L I F C A R O X G A R F I E L D H L T O B O E O R N O M U A E E L N A Q G R A N T N N V R I O Q M G V D V Q M A E P D S P Z A A A N C R N L Y G I O K I N M A D G T C E E R L O P B S M S N L O V N R K A I U J U U I W Y A N A G A E R P R N D L D N O H G R C E F T U R N E O S B K T R N O C R A A N S I X W N E N R L W H B N N D F U W I S D Q M H E E H A M I G P T A Y L O R K O M O B U S H N O S K C A J Q E I S E N H O W E R L V Y E L N I K C M S Y D C I O B A F R O O S E V E L T X L I N C O L N F S P M N G N O T G N I H S A W W L 7

TAKE IT OFF! TAKE IT OFF! LITTLE STUB WRITE-IN STUB When you open your White Box containing the unvoted ballots on Election Morning, take ALL of the ballots out of the box and verify the ballots received against your Ballot Certifi cation Form. Also, remove the yellow Demonstrator Ballots, which are also in the White Box. From top to bottom there are four (4) parts to the long ballot: LITTLE STUB - Ballots are in packets of 50. The LITTLE STUB holds the numbered packets together. SMALL STUB - This stub is used to help the voter cover the ballot when transporting it from the Votomatic to the PBC. All Election Judges MUST REMEMBER to remove this stub BEFORE the voter places it into the PBC. If this stub is not removed, the PBC will reject the ballot. WRITE-IN STUB - After voting the ballot, the voter folds this portion over the voted ballot for secrecy. It may also be used for writing a candidate s name for a particular offi ce. If Write- Ins are not allowed in your poll, ask the voter to remove his/her Write-In stub. If you assist the voter in removing the Write-In stub, have the voter retain control of the ballot with the ballot facing down. Now you may tear off the stub. The voter may take the stub as their receipt or place the stub in the Blue supply box if the voter doesn t not wish to keep the stub. SMALL STUB BALLOT - Portion on which the voter uses the Ink-a-Vote stylus to make his or her selections. After 7:00 p.m., when the polls are closed, the Election Judges will remove the ballots from the large Black Ballot Box beneath the PBC. Then, they will examine each and every ballot card for Write-Ins (if allowed in their poll), and placing those ballots with Write-Ins in a separate stack. Do not remove the stub from these ballots. They will assemble the cards so the cut corner of each ballot is all facing in the same direction as the others. Then count the cards. Any stubs left at the poll will be placed in the WHITE BOX along with the unused ballots. The voted ballots without the stubs attached, will be placed in the Gray Ballot Carrier, just like before. Make sure all ballots are placed in the Gray Ballot Carrier with the corner slash in the upper left hand corner. BALLOT If Write-In s are allowed at your Poll, you will fi nd the information in the Judges RED folder. 8 GRAY BALLOT CARRIER WHITE BOX