BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE BRENHAM SERVICE CENTER CAMPUS 2601 LONGWOOD DRIVE, BRENHAM, TEXAS WEDNESDAY, DECEMBER 17, 2014 1:00 PM Invocation Items from Chair Approve Minutes of November 18, 2014 Regular Meeting Committee Assignments Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report Items from CEO Action Items from Regular Session 1. Ratify payment of the CPS power bill invoice and approve the payment of the LCRA power bill invoice 2. Appoint Voting Delegates and Alternate Voting Delegates for the 2015 meetings 3. Authorize the write-off of 2013 outstanding inactive account balances in the amount of $410,537 4. Approval of Bluebonnet s five-year Business Plan with related strategic initiatives and budgets for fiscal years 2015 2019 5. Approve the continued engagement of McQuery, Henry, Bowles & Troy (MHBT) as the broker of record for the Bluebonnet Medical, Dental and Vision Insurance Plans, along with the Employee Assistance Program and Flexible Spending Accounts for 2015 Corporate Blanket Action Items: 6. Approval to submit a blanket purchase order for Utilitec in 2015 7. Approve Ricoh copier services at all Bluebonnet facilities for 2015 8. Authorize staff to continue service agreement with Frank McCamant
Technology Blanket Action Items: 9. Approval to submit purchase orders related to licensing and maintenance agreements in support of software and hardware systems used in the management of Bluebonnet business 10. Approve framework purchase orders for Deloitte Consulting, Wise Men Consultants, A & A Telcom Group, Adaptdev, Utegration, Robert Defee, Kale-Tech Solutions, McGarrah Jessee, Rackspace, LCRA, Clevest, Cyphoss Security and other potential companies approved through our contract and/or purchase review process for Professional Services in support of technology systems or programs used in the operations of Bluebonnet business 11. Approve framework purchase orders for AT&T, Verizon, XO Communications, GVTC Communications, TextPower, Century Link, and other potential companies approved through our contract and/or purchase review process for Communications Services in support Bluebonnet business operations Operations Blanket Action Items: 12. Approval to submit blanket purchase orders for electric special equipment repairs in 2015 13. Approval to submit a blanket purchase order for Osmose Utilities Services and other construction companies approved through our contract review process for ground line pole inspections and trussing in 2015 14. Approval to submit a blanket purchase order for Utility Restoration Services (URS) in 2015 15. Approval to submit a blanket purchase order for USIC Locating Services, Inc. in 2015 16. Approval to submit blanket purchase orders for Clay Richardson Construction, T&D Solutions, Techline Construction, Over & Under, Burlin Power Line, 3W Electric, Dig Tech, Willbros T&D Services, Echo Powerline, United Contractors and other construction companies approved through our contract review process for electric system improvements in 2015 17. Approval to submit blanket purchase orders for Davey Tree Expert Co., McCoy Tree Surgery Co., United Contractors, ACRT Inc., ABC Professional Tree Services Inc., NIROW Inc., Billy s Tree Service, GoGreen, Houston Spraying, Lewis Tree Service, and other vegetation management companies approved through our contract review process for vegetation maintenance in 2015 18. Authorize staff to submit purchase orders for fleet vehicles and equipment for 2015 Executive Session 1. System Operations 2. Insurance Renewals for 2015 3. Update on Red Rock SC Plumbing 4. Update on SAWS Project 5. Litigation Update 6. CEO Evaluation Action Items from Executive Session 1. Approve CEO Compensation 2. Approve insurance policy renewals for 2015 All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071
Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2013 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Map of Active Meter Count by District Meter Count by County Miscellaneous Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE HORSESHOE BAY RESORT 200 HI CIRCLE NORTH, HORSESHOE BAY, TEXAS TUESDAY, NOVEMBER 18, 2014 8:00 AM Invocation Items from Chair Approve Minutes of October 21, 2014 Regular Meeting Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report Items from CEO Action Items from Regular Session 1. Approve the adoption of the Amended and Restated Pension Restoration Plan and approve the appointment of Rachel Ellis, CAO as the Pension Restoration Plan Manager and Elizabeth Kana, CFO as the alternate Plan Manager 2. Approve resolution honoring and recognizing the entire organization s performance during the 2011 Bastrop County wildfires and three years since 3. Ratify payment of the CPS power bill invoice and approve the payment of the LCRA power bill invoice 4. Approve the location of the 2015 Annual Meeting and changing the date of the May 2015 Board Meeting Executive Session 1. Litigation Update 2. Bluebonnet settlement proceeds 3. Red Rock Service Center Update 4. Update on SAWS Project 5. System Operations
Action Items from Executive Session 1. Approve use of Bluebonnet s settlement proceeds All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2013 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Map of Active Meter Count by District Meter Count by County Miscellaneous Thank you cards Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE 155 ELECTRIC AVENUE, BASTROP, TEXAS TUESDAY, OCTOBER 21, 2014 9:00 AM Invocation Items from Chair Approve Minutes of September 16, 2014 Regular Meeting Executive Session 1. Litigation Update 2. Quarterly financial update and forecast as of September 30, 2014 3. ROW 4. Red Rock Service Center 5. Capital Credits Retirement 6. Update on SAWS Project 7. System Operations 8. Review 2014 Third Quarter Expenses Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Items from CEO Letter from Judge Bert Cobb Action Items from Regular Session 1. Approve a purchase requisition for the construction services required to replace 85 transmission structures along the Smithville to New Rosanky transmission line 2. Approve the maintenance agreements for renewal of Milsoft product suite 3. Approve a tariff revision to change the minimum requirement for the Key Account rate class to one (1) MW and a load factor of 60% 4. Ratify payment of the CPS power bill invoice and approve the payment of the LCRA power bill invoice 5. Discuss and approve changing the time and location of the December 16, 2014 Regular Board Meeting
Action Items from Executive Session 6. Authorize the early retirement of capital credits for estates and inactive accounts with $10 or less in unretired funds 7. Approve purchase requisitions for right-of-way (ROW) maintenance in addition to the previously Board approved annual ROW maintenance for 2014 8. Authorize the CEO and General Counsel to engage outside counsel for the Red Rock facilities All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2013 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Map of Active Meter Count by District Meter Count by County Miscellaneous Thank you card Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE 155 ELECTRIC AVENUE, BASTROP, TEXAS TUESDAY, SEPTEMBER 16, 2014 9:00 AM Invocation Introduce Guests Items from Chair Approve Minutes of August 19, 2014 Regular Meeting Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report 1. FEMA Update Items from CEO Action Items from Regular Session 1. Approve the renewal of Bluebonnet s employee benefits for 2015 2. Approve a Board Resolution revising the NRECA 401(k) Pension Plan No. 44100-002 adoption agreement to reflect an amendment to the Excluded Class of Employees 3. Ratify payment of the CPS power bill invoice and approve the payment of the LCRA power bill invoice Executive Session 1. System Operations 2. Contracts and Litigation
Action Items from Executive Session All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2013 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Map of Active Meter Count by District Meter Count by County Miscellaneous Thank you cards Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE 155 ELECTRIC AVENUE, BASTROP, TEXAS TUESDAY, AUGUST 19, 2014 9:00 AM Invocation Introduce Guests Items from Chair Approve Minutes of July 15, 2014 Regular Meeting Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report 1. FEMA Update 2. Save Our Simon Items from CEO Action Items from Regular Session 1. Approve the engagement of Bolinger, Segars, Gilbert, and Moss, LLP (BSGM) to perform independent audits of Bluebonnet s financial statements and those of its subsidiary, Bluebonnet Rural Water Corporation, and on the schedule of expenditures of federal awards of the Federal Emergency Management Administration (FEMA) for the calendar year 2014 2. Ratify payment of the CPS power bill invoice and approve the payment of the LCRA power bill invoice Executive Session 1. PCRF 2. System Operations 3. Renewal of 2015 employee benefits 4. Contracts and Litigation
Action Items from Executive Session All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2013 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Map of Active Meter Count by District Meter Count by County Miscellaneous Thank you cards Memorial Donation Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE 155 ELECTRIC AVENUE, BASTROP, TEXAS TUESDAY, JULY 15, 2014 9:00 AM Invocation Introduce Guests Items from Chair Approve Minutes of June 17, 2014 Regular Meeting Board Committee Assignments Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report 1. FEMA Update 2. Quarterly Financial Update Items from CEO Action Items from Regular Session 1. Revise authorized signatures on Bluebonnet s Directors Fund, Capital Credits Fund and Payroll bank accounts 2. Approve new rate design for the implementation of 94 Watt and 140 Watt LED lights 3. Approval of additional electric operations capital funding in 2014 4. Approve purchase requisitions for right-of-way (ROW) maintenance in addition to the previously Board approved annual ROW maintenance for 2014 5. Approve a purchase requisition that will allow McCord Engineering to provide the engineering services for the Lyle Wolz Substation expansion 6. Approve the purchase of a mobile substation and cable trailer 7. Ratify payment of the CPS power bill invoice and approve the payment of the LCRA power bill invoice 8. Approve to change the meeting place for the November 18, 2014 Regular Board Meeting
Executive Session 1. System Operations 2. Contracts and Litigation 3. Review 2014 Second Quarter Expenses Action Items from Executive Session All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2013 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Miscellaneous Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE 155 ELECTRIC AVENUE, BASTROP, TEXAS TUESDAY, JUNE 17, 2014 9:00 AM Invocation Introduce Guests Items from Chair (Richard Schmidt) Approve Minutes of May 20, 2014 Regular Meeting Approve Minutes of May 13, 2014 Annual Meeting Approve Minutes of May 13, 2014 Proxy Committee Meeting Election of Officers (Board Conference Room) Continue Board Meeting with new Officers (Boardroom) Items from Chair (Ben Flencher) Approve Resolution Honoring Rick Schmidt Discussion of Board Committee Assignments Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report 1. FEMA Update 2. Capital Budget Update Items from CEO
Action Items from Regular Session 1. Approve Memorial Resolutions honoring former Directors J.W. Munson and John J. Cufr 2. Approve changing the name of the Deanville Substation to the Wolz Substation 3. Ratify payment of the CPS power bill invoice and approve the payment of the LCRA power bill invoice 4. Appoint Voting Delegate and Alternate Voting Delegate for the 74 th TEC Annual Meeting 5. Appoint Voting Delegates and Alternate Voting Delegates for the NRECA 2014 Regional Meeting Executive Session 1. System Operations 2. Red Rock Service Center and the Headquarters remodel projects 3. LCRA FY 2015 2019 Business Plan Update 4. Contracts and Litigation Action Items from Executive Session 1. Authorize the CEO, or his designee, to enter into an agreement with Don Carlos Allen, Inc. for the construction management of the Red Rock Service Center and the Headquarters remodel projects All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2012 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics
Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Miscellaneous Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE 155 ELECTRIC AVENUE, BASTROP, TEXAS TUESDAY, MAY 20, 2014 9:00 AM Invocation Items from Chair Minutes of April 15, 2014 Regular Meeting Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report 1. FEMA Update 2. Demonstration of new website Items from CEO 1. Discussion of Facilities Plan for Red Rock and Headquarters 2. Interpretation of Nomination Process Action Items from Regular Session 1. Approve Memorial Resolutions honoring former Directors Adlinie Rathman, Casper Balke and Lyle Wolz 2. Ratify payment of the CPS power bill invoice and approve the payment of the LCRA power bill invoice 3. Appoint a Special Committee to review the Annual Meeting minutes 4. Adopt a Board Resolution authorizing the execution of a Third Amendment to the Term Loan Agreement with CoBank originally dated February 15, 2011, and an Amended and Restated Bluebonnet Electric System Mortgage Note for $128.3 million 5. Designate the allocation of escheat funds to be received from the State of Texas
Executive Session 1. System Operations 2. Engagement of MHBT as the broker of record 3. Presentation of Security of Bluebonnet s electric system and facilities 4. Contracts and Litigation Action Items from Executive Session 1. Approve the engagement of McQueary Henry Bowles Troy, LLP (MHBT) as Bluebonnet s broker of record for the Cooperative s medical insurance benefits All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2012 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Miscellaneous Thank you Card Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE 155 ELECTRIC AVENUE, BASTROP, TEXAS TUESDAY, APRIL 15, 2014 9:00 AM Invocation Items from Chair Minutes of March 18, 2014 Regular Meeting Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report 1. FEMA Update 2. Discuss and accept the fiscal year 2013 audited financial report 3. Quarterly Financial Update Items from CEO Executive Session 1. System Operations 2. Phil Wilson, LCRA General Manager LCRA Update 3. Presentation of Annual Techline Alliance Review 4. Security of Bluebonnet s electric system and facilities 5. Cash Management Services 6. Contracts and Litigation 7. Review 2014 First Quarter Expenses
Action Items 1. Ratify payment of the CPS power bill invoice and approve the payment of the LCRA power bill invoice 2. Approve a purchase requisition for the engineering services required to replace 153 transmission structures along the Smithville-New Rosanky transmission line 3. Approve five-year contract with Loomis Armored US, LLC for Cash Management Services 4. Approval of revisions to Board Policy 302 (Purchasing Policy) & 304 (Equity Management Policy) 5. Authorize the allocation of the 2013 audited operating margins to Patronage Capital 6. Authorize the retirement of capital credits All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2012 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Miscellaneous Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE 155 ELECTRIC AVENUE, BASTROP, TEXAS TUESDAY, MARCH 18, 2014 9:00 AM Invocation Items from Chair Minutes of February 18, 2014 Regular Meeting Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report FEMA Update Annual Meeting voting process 2014 Member Survey Proposed revisions to Board Policies 302 and 304 Items from CEO Executive Session System Operations Proposed sale of Lot 4-A, Still Forest Drive Contracts and Litigation
Action Items 1) Ratify payment of the CPS power bill invoice and approve the payment of the LCRA power bill invoice 2) Approve the resolution and authorize the proposed sale of Lot 4-A, Still Forest Drive 3) Authorization of loan to Bluebonnet Rural Water Corporation (BRWC) for $37,000.00 4) Approve proposed revisions to Board Policies 204 208 and 301 5) Approve Memorial Resolution honoring former Director John Will Fuchs All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2012 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Miscellaneous Thank you cards Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE 155 ELECTRIC AVENUE, BASTROP, TEXAS TUESDAY, FEBRUARY 18, 2014 9:00 AM Invocation Items from Chair Minutes of January 21, 2014 Regular Meeting Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report FEMA Update Items from CEO Executive Session System Operations Presentation on Bluebonnet s facilities and properties PCRF discussion Debt portfolio discussion Contracts and Litigation
Action Items 1) Ratify payment of power bill invoices from LCRA and CPS 2) Approval to submit a purchase order for Utility Restoration Services (URS) in 2014 3) Approve Clevest maintenance and support of the mobile data software for 2014 4) Approve Clevest enhancements to mobile data system 5) Approval to submit a purchase order for USIC Locating Services, Inc. in 2014 6) Approve a contract that will allow L.E. Myers to provide the construction services for an upgrade of Paige Substation 7) Approve proposed revisions to Board Policies 204 208 and 301 All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2012 Key Ratio Trend Analysis (KTRA) Margins Debt Service Coverage Equity Ratio Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Miscellaneous Member Letter Appendix
BOARD AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS BLUEBONNET ELECTRIC COOPERATIVE 155 ELECTRIC AVENUE, BASTROP, TEXAS TUESDAY, JANUARY 21, 2014 9:00 AM Invocation Items from Chair Minutes of December 17, 2013 Regular Meeting Corporate Services Operating Report Financials Operations Financial Reports Activity Reports Electric Delivery Zones Community and Economic Development Community and Economic Development Report Marketing and Communications Report FEMA Update Energy Delivery Zone (EDZ) Books Items from CEO Executive Session System Operations Performance Incentive Plan Results Review of and proposed revisions to Board Policies 204 208 and 301 Contracts and Litigation Review Fourth Quarter Expenses
Action Items 1) Ratify payment of power bill invoices from LCRA and CPS 2) Approve the project and associated purchases of material and services for the upgrade of the substation communications system 3) Approve the purchase of 12 sectionalizers to be utilized for a Distribution Automation (DA) project specific to the Manor area 4) Approve a purchase requisition for the construction services required to replace 41 transmission structures along the Lexington-Deanville transmission line 5) Approve the list of holidays to be observed by the Cooperative during 2015 All items on the agenda are for discussion and/or action. The Board of Directors of Bluebonnet Electric Cooperative, Inc. reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed in the above agenda, as authorized by Texas Government Code, Chapter 551, including but not limited to 551.071 Consultation with Attorney, 551.072 Real Property, 551.073 Prospective Gifts, 551.074 - Personnel Matters, 551.076 Security Devices, 551.086 - Utility Competitive Matters, and 551.087 Economic Development Negotiations. Adjourn Report Card 2012 Key Ratio Trend Analysis (KTRA) Total Full Time Employees Employee Turnover Lost Time Accidents Total Number of Meters 90 Day Aged Receivables PCRF Recovery Rolling 12 Month Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/1000 kwh) Electric Utility Bill Survey (Average Cost/2000 kwh) Reliability Performance Indices Purchased Power (kwh/month) & Monthly Average $/kwh Natural Gas Prices Member Service Activity Report Payment Type Breakdown Call Center Statistics Number of Visitors to Website & Net Energy Market New Users to Net Energy Market New Users Added to Mobile App Connects and Disconnects Miscellaneous Thank you cards Appendix