CITY OF ALISO VIEJO CITY COUNCIL MINUTES REGULAR MEETING MARCH 5, 2014, 7:00 P.M. Council Chambers, City Hall, 12 Journey Aliso Viejo, California CALL TO ORDER: Closed Session convened at 6:00 p.m. PRESENT: ABSENT: STAFF PRESENT: MAYOR PHILLIP B. TSUNODA MAYOR PRO TEM WILLIAM A. PHILLIPS COUNCILMEMBER CARMEN CAVE COUNCILMEMBER ROSS CHUN COUNCILMEMBER MIKE MUNZING NONE SCOTT SMITH, CITY ATTORNEY CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Attorney PUBLIC COMMENT: There was no public comment. CALL TO ORDER: Mayor Tsunoda called the Regular Meeting of the City Council of the City of Aliso Viejo to order at 7:05 p.m. PRESENT: ABSENT: STAFF PRESENT: MAYOR PHILLIP B. TSUNODA MAYOR PRO TEM WILLIAM A. COUNCILMEMBER CARMEN CAVE COUNCILMEMBER ROSS CHUN COUNCILMEMBER MIKE MUNZING NONE DAVID A. DOYLE, CITY MANAGER SCOTT SMITH, CITY ATTORNEY SUSAN A. RAMOS, CITY CLERK Page 1
GLENN YASUI, ADMINISTRATIVE SERVICES DIRECTOR KAREN CROCKER, COMMUNITY SERVICES DIRECTOR ELIZABETH BRETTHAUER, ACCOUNTANT SHAUN PELLETIER, PUBLIC WORKS DIRECTOR/CITY ENGINEER ALBERT ARMIJO, PLANNING DIRECTOR ERICA ROESS, SENIOR PLANNER LT. JOHN MACPHERSON, POLICE CHIEF SGT. RAY ULMER, ADMINISTRATIVE SERGEANT PLEDGE OF ALLEGIANCE TO THE FLAG: Led by Sandy Vivar and other students of the Aliso Viejo Boys and Girls Club. REPORT ON CLOSED SESSION City Attorney Smith stated no reportable action at this time. SPECIAL PRESENTATION A. COUNCIL RECOGNITION AND PRESENTATION TO THE AYSO U12 GIRLS EXTRA SOCCER TEAM THE RIPTIDE FOR WINNING THE SECTION L CHAMPIONSHIP CUP Mayor Tsunoda introduced the coaches and players. He also introduced his daughter, Courtney Tsunoda, to assist him in handing out the certificates. The following players each received a Certificate: Chloe Craw, Rachel Wilson, Marlee Brand, Linna Cubbage, Anne Denney, Rachel Dsouza, Jessica Elizalde-Rendon, Bella Hernandez, Lauryn Horner, Mahea Labrador, Sarah McIlray, Emily Ord, Ashley Van Hoften, Emma Wilkie, and Audrey Xia. Head Coach Craw provided comments about the team s victory and expressed thanks and appreciation for the support and recognition. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA None at this time. CONSENT CALENDAR Mayor Tsunoda asked if any member of the City Council or the public wished to remove an item from the Consent Calendar. There was no request from the Council or the public to remove any items on the consent calendar. MOTION: MAYOR PRO TEM PHILLIPS MOVED AND COUNCILMEMBER CHUN SECONDED TO APPROVE CONSENT CALENDAR ITEMS 1 9, AS PRESENTED. Page 2
1. WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Approved the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived. 2. APPROVAL OF MINUTES FEBRUARY 19, 2014 REGULAR MEETING Approved the subject Minutes as submitted. 3. ACCOUNTS PAYABLE Ratified the following Accounts Payable checks: A. Issued February 13, 2014 in the amount of $176,588.79 and B. Issued February 20, 2014 in the amount of $619,005.44. 4. TREASURER S STATEMENT JANUARY 2014 Approved said Statement. 5. SECOND AMENDMENT TO AGREEMENT WITH R.F. DICKSON FOR STREET SWEEPING SERVICES Approved a Second Amendment to the Agreement with R.F. Dickson for street sweeping services that extends the term one year and increases the contract amount by $80,000; and, authorized the City Manager to execute said Amendment. 6. FIRST AMENDMENT TO AGREEMENT FOR ON CALL GEOTECHNICAL AND MATERIALS TESTING SERVICES GMU GEOTECHNICAL, INC. Approved a First Amendment to the Agreement with GMU Geotechnical Inc. (GMU) to perform geotechnical and materials testing services that extends the term one year and increases the contract amount by $50,000; and, authorized the City Manager to execute said Amendment. 7. FIRST AMENDMENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES FOR TRAFFIC SIGNAL OPERATIONS HARTZOG & CRABILL INC. Approved a First Amendment to the Agreement with Hartzog & Crabill Inc. (HCI) to perform traffic engineering services of traffic signal operations that extend the term one year and increases the contract amount by $25,000; and, authorized the City Manager to execute the First Amendment to the Agreement. Page 3
8. SECOND AMENDMENT TO AGREEMENT WITH ENVIRONMENTAL AND REGULATORY SPECIALISTS, INC. (EARSI) FOR PLANNING CONSULTANT SERVICES Approved said Amendment. 9. INFORMATION TECHNOLOGY SERVICES REQUEST FOR PROPOSALS (RFP) Approved said RFP and authorize staff to solicit and receive proposals for Information Technology services. MOTION UNANIMOUSLY CARRIED FOR ITEMS 1 7 AND 9. MOTION CARRIED 4-1 WITH COUNCILMEMBER MUNZING DISSENTING, FOR AGENDA ITEM 8. END OF CONSENT CALENDAR PUBLIC HEARING ITEMS NO. 10 10. DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) ANNUAL PROGRESS REPORT - 2013 Erica Roess, Senior Planner, presented the staff report and responded to a Council question about the timetable for the approval from the State of the City s Housing Element. Mayor Tsunoda opened the public hearing. There was no public testimony received and the public hearing was closed. MOTION: COUNCILMEMBER CAVE MOVED AND COUNCILMEMBER MUNZING SECONDED TO RECEIVE AND FILE THE HCD ANNUAL PROGRESS REPORT 2013 AS PRESENTED. MOTION UNANIMOUSLY CARRIED. DISCUSSION ITEM NO. 11 11. AWARD CONTRACT TO RJ NOBLE FOR THE PACIFIC PARK DRIVE REHABILITATION FROM CHEYENNE TO CHASE City Manager David Doyle gave a summary of the report and noted both he and City Engineer Pelletier are available for questions. Questions and discussion ensued regarding dust mitigation and the disposition of the contingency funds when they are not used. Page 4
MOTION: COUNCILMEMBER CAVE MOVED AND MAYOR PRO TEM PHILLIPS SECONDED TO, 1) AWARD A CONTRACT IN THE AMOUNT OF $287,280.00 TO RJ NOBLE AS THE LOWEST RESPONSIBLE BIDDER FOR THE PACIFIC PARK REHABILITATION CHEYENNE TO CHASE; 2) AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH RJ NOBLE; AND, 3) AUTHORIZE CITY STAFF TO MAKE TOTAL COMPENSATION TO RJ NOBLE UP TO $287,280.00 PLUS $28,728.00 (10% OF THE CONTRACT AMOUNT) TO ALLOW FOR CONTINGENCIES, TOTALING $316,008.00. MOTION UNANIMOUSLY CARRIED. COMMUNITY INPUT 1) Margaret Volchek, expressed concern about access to the tennis courts at Ridgecrest Park due to parking issues, and suggested the City work with the local high school for public access to their tennis courts on the weekends. Councilmember Cave recalled the City negotiated with Shea under the Glenwood Development Agreement for some funds for AVCA for the construction of tennis courts at Ridgecrest, and suggested Ms. Volcheck contact AVCA to obtain status. Mayor Pro Tem Phillips suggested staff contact Aliso Niguel High School to obtain status of the public access and use of their tennis courts during the weekends. 2) Paul Simonds, Southern California Gas Company, gave an introduction as the City s new Orange County representative. CITY MANAGER S REPORT None ANNOUNCEMENTS/COUNCIL COMMENTS/COMMITTEE UPDATES Councilmember Munzing: Attended the Aliso Viejo Little League (AVLL) opening day Attended the South Orange County Economic Coalition meeting and commended City Manager Doyle for his participation Councilmember Chun: Attended part of the AVLL and AVGS opening day Participated in the reading literacy program at Oakgrove Elementary School and Community Roots Academy Introduced Robert Bunyan at the CUSD Board of Trustees meeting where he received an award for authoring his book on the history of Aliso Viejo Page 5
Councilmember Cave: Met with representatives from the Citizens for Smoke-Free Living Met with Bob Barry with Care Ambulance Service Attended the AVLL opening day Attended the South Orange County Coalition breakfast Participated in the reading literacy program at Oakgrove Elementary School and Community Roots Academy Councilmember Phillips: Announced he will be attending the March 13 ACC-OC business meeting as a voting delegate in the Mayor s place due to a scheduling conflict. Mayor Tsunoda: Announced the Meet the Mayor event on March 20 Expressed early birthday wishes to Councilmember Munzing Directed staff to agendize the Ambulance RFP process with OCFA at the next meeting to determine the City s position for submittal to the Board of Supervisors at their meeting on April 5, 2014. ADJOURNMENT: The meeting adjourned at 7:40 p.m. to the regularly scheduled meeting of March 19, 2014. Respectfully submitted: Approved by: SUSAN A. RAMOS, CITY CLERK PHILLIP B. TSUNODA, MAYOR Page 6