VANDENBERG VILLAGE COMMUNITY SERVICES DISTRICT 3757 Constellation Road Vandenberg Village Lompoc, CA 93436 Telephone: (805) 733-2475 Fax: (805) 733-2109 "Pride in Community Service" hllp: llwcsd.org info@,vvcsd.org MINUTES Regular Meeting December 6, 2016 The Board of Directors of the Vandenberg Village Community Services District met for a Regular Meeting at 7:00 p.m. at the District Office Conference Room. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 7:00 p.m. by President who led the Pledge of Allegiance. President noted teleconference participation by Director Bumpass was unnecessary because he was able to attend tonight's meeting. 2. ROLL CALL: were present. 3. OTHERS PRESENT Joe Barget, General Manager; Mike Garner, Operations & Maintenance (O&M) Manager; Cynthia Allen, Administrative Services (AS) Manager; Bill Buelow, Water Resources Manager, Santa Ynez River Water Conservation District; and former Director Dan Redmon and wife, Janet. 3. ADDITIONS AND DELETIONS TO AGENDA General Manager Barget said the County Elections Office did not certify the election results until today (after the agenda was posted) and asked President to add administering the Oath of Office to the agenda. ) Motion by Director Blair, seconded by Director to have Board Secretary Garner administer the Oath of Office to the new board of directors.
Page 2-4- Roll call vote: Directors Blair, Brooks, Bumpass, Fox and Board Secretary Garner administered the Oath of Office to Directors Brooks, Bumpass and. 4. PUBLIC FORUM President invited public comments and there were none. 5. OPERATIONS REPORT O&M Manager Garner reported the District pumped 28 million gallons of water for the month of November with an average daily demand of 900,000 gallons a day. This was 9 percent more than last November. Vandenberg Village received 1.54-inches of rain in November, which brings the calendar year total at 10.62 inches. Well levels (below ground surface) for September were 18-142', 3A-138', and 38-136'. Levels are staying consistent with previous months. The 2016 Stetson Report shows that as of last spring the Lompoc Uplands aquifer was at 92-percent capacity. Director Brooks asked about MHCSD well levels at last month's board meeting. O&M Manager Garner contacted MHCSD and they do not measure or maintain records of their well levels. Further research on the USGS website showed semiannual water level measurements on Wells 4 and 5, and their groundwater levels are staying within 2-4 feet of the District's. On November 11, the District was inspected by Bill Liang with the State Water Resources Control Board Department of Drinking Water (SWRCB-DDW). All of the water production sites were inspected: wells, tanks, filters, and boosters. WCSD will receive a report from SWRCB-DDW within the next few weeks. Overall, O&M Manager Garner felt the inspection went well. Mr. Liang
Page 3 -s- observed one violation: a missing screen on an overflow pipe which was fixed on the spot by the field crew. The two new Smith & Loveless lift stations arrived last Thursday and will be installed in the next couple of months. The field crew repaired two service lines and there were no sanitary sewer overflows in November. To conclude his report, O&M Manager Garner recognized Dan Redmon for his time on the board and said he will be missed. 6. CONSENT CALENDAR A. Approval of Minutes from the Regular Meeting on November 1, 2016 8. Treasurer Report 1) Approval of Monthly Financials 2) Approval of Disbursements through November 30, 2016 Motion by Director Brooks, seconded by Director Fox to accept the consent calendar as presented. 7. ACTION ITEMS A. Director Redmon President read the Resolution 203-16 before the following motion was made. Motion by Director Blair, seconded by Director to adopt Resolution 203-16
Page4-6 - Roll call vote: Directors Blair, Brooks, Bumpass, Fox and Resolution 203-16 is adopted B. Water Conservation Grant Motion by Director Blair, seconded by Director Bumpass to award a $3,500 water conservation grant to Cabrillo High School. C. Sustainable Groundwater Management Act (SGMA) General Manager Barget introduced Bill Buelow from Santa Ynez River Water Conservation District (SYRWCD) to the board as the person spearheading the Groundwater Sustainability Agency (GSA) formation. The Directors expressed concern about financial uncertainties, but Mr. Buelow said at this stage the costs are unknown. SYRWCD will be funding the effort for the first year and then the costs will be shared among the five agencies comprising the GSA for the Western Management Area. Motion by Director Blair, seconded by Director to adopt Resolution 204-16 to join with other local agencies in forming a Groundwater Sustainability Agency.
Page 5-7- Roll call vote: Directors Blair, Brooks, Bumpass, Fox and Resolution 204-16 is adopted Motion by Director Brooks, seconded by Director Fox to approve the Memorandum of Agreement to form a Groundwater Sustainability Agency D. Site 1 Gate Motion by Director Blair, seconded by Director Brooks to approve a $7,000 increase in the FY 2016-17 Water Capital Replacement Budget and award a contract to Quality Overhead Door to replace the automatic gate system at Well Site 1. E. Board Officers Motion by Director, seconded by Director Fox to elect Director Brooks as President.
Page 6-8 - Motion by Director, seconded by Director Brooks to elect Director Fox as Vice President. Motion by Director Brooks, seconded by Director to elect Director Bumpass as Finance Officer. The Directors then discussed and reached some consensus on committee assignments and external agency representatives for 2017. 8. REPORTS A. Committees The Water/Wastewater Committee met and discussed items on this agenda and the back-road application to the State Lands Commission. B. District Representatives to External Agencies Director Brooks reported he attended the Association of California Water Agency/Joint Powers Insurance Agency Conference in Anaheim with General Manager Barget. The Sustainable Groundwater Management Act (SGMA) was an overarching theme of this year's conference.
Page 7-9- Director Blair attended the Santa Barbara County Chapter of the California Special Districts Association monthly dinner meeting in November. C. President President thanked the staff for all their support and making his years as board president a wonderful experience. He said he particularly appreciates the work Board Secretary Garner has done for the board. D. General Manager Report General Manager Barget thanked President for his support over the years and has enjoyed working with him. He is looking forward to working with Director Brooks, as the new board president, and newly-elected Director Bumpass. ) O&M Manager Garner met with Lieutenant Kruse, Buellton Area Commander for the California Highway Patrol last week and requested a letter to the California State Lands Commission supporting the District's use of the back road. General Manager Barget and O&M Manager Garner plan to meet with Randy Collins in January at the State Lands Commission office while picking up the new District vehicle in Sacramento. District Counsel Mike Munoz said as a last resort the District could look into a pro_cess for a prescriptive easement right, which would be quite costly and time consuming. To conclude his report, General Manager Barget said he is reviewing a request for a can and will serve letter for a proposed development of 10 single family town homes on the former Stoker Property on Oak Hill Drive. The project is called the "Villas on Oak Hill". General Manager Barget spoke with David Swank regarding the Oak Hills Estate project and Mr. Swank said the draft Environmental Impact Report submitted by the consultant, Recon Environmental, was rejected by County Planning and Development.
Page 8-10- E. Administration Report AS Manager Allen said the process on the new administrative building is picking up speed. On September 23, the North County Board of Architectural Review gave preliminary approval on the outside facade and approval for the landscaping was on November 18. She is meeting with the architect next week to discuss an outline for the bid process, and said the plan is still to take occupancy in the winter of 2017. Director Brooks asked if anyone has inquired about purchasing the current office building. AS Manager Allen said Dr. Heath has showed interest in the building and the appraisal done in May 2015 determined the market value was $350,000. 9. INFORMATIONAL CORRESPONDENCE There was no informational correspondence. 10. DIRECTORS' FORUM Director Brooks said on Thursday morning he is meeting with a member of the community who owns a drone. He will film the tractor being driven by O&M Manager Garner on Highway 1, showing the California State Lands Commission how dangerous this route is compared to the back road. Director Fox said one of the topics of discussion at the last California Special Districts Association Conference was the use of drones. He said he spoke to Dan Redmon to see if he would be interested in being on the board should a vacancy occur in the future, and he is interested Director Blair thanked the staff for the support they have given to the board. He wished everyone a happy holiday and welcomed Director Bumpass to the board. Director Bumpass thanked the staff for the warm welcome and looks forward to serving on the board.
Minutes- December 6, 2016 Page 9-11- 11. ADJOURN President declared the meeting adjourned at 8:45 p.m. Attest: Signed: Stephanie Garner Secretary, Board of Directors Robert A. President, Board of Directors