Member Advisory Committee (MAC) DRAFT Meeting Minutes April 20, 2016 2:00 p.m. 4:00 p.m. MT Conference Call Web Conference Link Dial-in Number: 1-855-282-6330, Attendee Access Code: 808 908 313 1. Welcome, Call to Order, Introductions Rob Kondziolka Rob Kondziolka welcomed the committee and called the meeting to order. Taud Olsen performed the roll call, and it was determined there was a quorum for conducting meeting business. See Exhibit A for a list of attendees. 2. Review WECC Antitrust Policy Taud Olsen Taud Olsen reviewed the WECC Antitrust Policy. 3. Approve Agenda Rob Kondziolka Rob Kondziolka reviewed the agenda with the committee, and called for an approval. He stated the agenda was posted and revised, and that there were two requests made by Gregg Lemler and Fred Heutte. Mr. Lemler will provide a short update on the TEPPC Task Force, and Mr. Heutte will provide an update on the Joint Guidance Committee. This agenda item will become agenda item 15. On a motion made by Bob Easton, and seconded by David Clark, the committee approved the revised agenda. 4. Review March 8, 2016 Minutes Rob Kondziolka Mr. Kondziolka reviewed the March 8, 2016 minutes with the committee, and asked if there were any changes. He commented about one change, which was he heard from Bill Dearing who was representing NWPPA and not Grant PUD. On a motion made by Brian Theaker, and seconded by Russ Noble, the committee approved the March 8, 2016 minutes with the amended corrections. 5. Review of Previous Action Items Rob Kondziolka Rob Kondziolka reviewed two previous action items and confirmed they were completed. WESTERN ELECTRICITY COORDINATING COUNCIL 155 North 400 West, Suite 200 Salt Lake City, Utah 84103-1114
MAC Draft Meeting Minutes April 20, 2016 2 6. CEO Update Jim Robb Mr. Robb was not available, so there was no CEO update for this meeting. 7. Nominating Committee Update - Duncan Brown Duncan Brown gave a brief update on the Nominating Committee and the proposed resolution for consideration by the MAC on May 18, 2016. The committee held a brief discussion regarding the white paper that was provided to the committee, and Mr. Brown answered questions regarding the process. In responses to questions on how the costs for TEPPC will apply (are the retainer and chairmanship additive) Duncan agreed to clarify at the May MAC meeting prior to requesting MAC approval for the 2017 Board of Director compensation. 8. Business Plan and Budget Work Group Update Rob Kondziolka on behalf of Grace Anderson Rob Kondziolka reviewed the April 2016 report to the MAC. The work regarding budget benchmarking against other regions was reviewed. He stated that WECC is in line as far as the work being done, scope and cost based on a simple linear regression analysis on publically available data. He discussed the assessment stabilization initiative, which WECC is very confident that for the next three years, there will only be an annual 1% increase to end the 3- year window compared to now. He reviewed the meeting venue policy and that the MAC has asked WECC to consider alternating the annual meeting from Salt Lake City to a regional location. The budget will reflect holding a regional meeting in 2017. Mr. Kondziolka also discussed the MAC comments on the proposed WECC 2017 budget. The work group applauds the collaboration and outreach on the budget process. The goal is to seek MAC approval and comments at the May MAC meeting. The committee held a brief discussion on the report and how they would like to see the comparison metrics draft document. 9. Board Effectiveness Survey Diana Pommen Diana Pommen reported that the 2015 Board Effectiveness Survey was a benchmark year; therefore, the intent for 2016 is to use the same questions as last year. She recommended using the same consulting firm to perform the survey; and once the MAC has the results they will share them with the Board. After a discussion regarding the consulting firm, it was decided that Ms. Pommen will proceed as proposed.
MAC Draft Meeting Minutes April 20, 2016 3 10. MAC Effectiveness Survey Brenda Ambrosi Brenda Ambrosi shared that she will use the 2015 survey questions again this year in order to allow for a concise comparison. She stated her plans are to give a two week response time for MAC members, prepare the results in May, and present to the MAC in June. 11. WECC Bylaws Section 8.5.7 Notice Rob Kondziolka Mr. Kondziolka reviewed the history on the Section 8.5.7.1 of the WECC bylaws, and the challenges the MAC has had on the language. He discussed the straw poll he conducted regarding the 21-day notice, and the various responses he received. The group supported a possible change from a 21-day notice to a 10-day notice, with a goal of with this change; the MAC needs to manage to the bylaws. Action Item: Rob Kondziolka will send an email to get confirmation from MAC members, because he would like to tell the Board that it was on a MAC unanimous vote. At the May meeting, the MAC will take an official vote, and will bring it to the Board at the June meeting. 12. WECC Annual Board of Directors Meeting for 2016 Rob Kondziolka Mr. Kondziolka reported the Annual Board of Directors meeting for 2016 will be in Salt Lake City. He also stated there has been a lot of feedback from last year, and he asked the MAC to think about what improvements or changes they would like to see for the 2016 Annual meeting. Mr. Dick Ferreira wanted to support for the continuation of the Class reports to the Board after each class meeting. Mr. Kondziolka said the MAC will plan for it and put it on the agenda as a separate agenda item so that it s visible. 13. Public Comment Maude Grantham-Richards asked if the material for the Business Plan & Budget discussion was going to be provided to non-mac members as well. Rob Kondziolka committed that non-mac members will have access to the documents. 14. Board Approval Items at June Meeting Steve Goodwill Rob Kondziolka stated he will send an email to Steve Goodwill about the WECC Bylaws Section 8.5.7.1 notice approval item. 15. TEPPC Task Force and Joint Guidance Committee Updates Gregg Lemler and Fred Heutte Gregg Lemler gave a brief update on the TEPPC Task Force and their efforts on the anchor data set. He discussed their proposal to combine the Planning Coordination Committee (PCC) with
MAC Draft Meeting Minutes April 20, 2016 4 the Transmission Expansion Planning Policy Committee (TEPPC). The benefits will be to provide an accurate and consistent data set, help improve coordination between the near-term and long-term planning activity, broader participation, and will provide planning expertise with a single committee. The plan is to issue a proposal prior to the September Board meeting, and will call it the Reliability Assessment Committee (RAC). Fred Heutte stated this proposal has been developed very quickly, and is definitely something the MAC should review. His concern was to make sure the MAC knew about it. He added that the notion of a committee merger was not within the original charter for both task forces, but it s a worthy discussion to have. He felt everyone needed to be apprised of that. Mr. Heutte stated that he certainly agrees with the importance of focusing on getting a better data outcome. It s a good sign that two task forces are working together. 16. Review of New Action Items 1) WECC staff will review the call in information with the MAC. 2) Duncan Brown will clarify the points on the compensation schedule for WECC directors for 2017. If TEPPC stays the way it is, clarify how it applies. If there is a change, how will it apply with Board members, or if it s still on, but with no change at all. 3) Regarding the budget discussion, Rob Kondziolka will send out the comparison metrics draft document on the benchmarking issue. 4) Rob Kondziolka will provide a draft document on the comparison metrics to date. 5) The budget work group will take under advisement the request to do a deeper dive into the metrics. 6) Diana Pommen will contact the survey consultants for the 2016 WECC Board Assessment Survey. 7) Brenda Ambrosi will work with Cheryl Garrett on the 2016 MAC Effectiveness Survey. 8) Rob Kondziolka will send the bylaws document out and get confirmation from the committee, as well as on the proposed language. He will work with WECC staff on the timeline and so for Board approval in June. He will work with Steve Goodwill to get this on the Board agenda for approval. He will also work with Steve Goodwill to have MAC approval in time for the Board June meeting. 9) Rob Kondziolka will send the budget scenario analysis and metrics to non-mac members as requested. 10) WECC staff will resend the upcoming June 15 meeting invitation with the correct times.
MAC Draft Meeting Minutes April 20, 2016 5 17. Review Upcoming Meetings May 18, 2016...Salt Lake City, Utah June 15, 2016...Salt Lake City, Utah *Reminder the meeting is on a Wednesday from 1:45 p.m. to 5:00 p.m. with a 15 minute break. July 20, 2016...Conference Call 18. Adjourn The meeting was adjourned at 3:48 p.m. MT.
MAC Draft Meeting Minutes April 20, 2016 6 Exhibit A: Attendance MAC Committee Members: Name... Affiliation Brenda Ambrosi... British Columbia Hydro and Power Authority Michele Beck... Utah Office of Consumer Services Duncan Brown... NAES Corporation David Clark... Utah Public Service Commission Bob Easton... Western Area Power Administration Richard Ferreira... Transmission Agency of Northern California Fred Heutte... NW Energy Coalition Linda Jacobson-Quinn... Farmington Electric Utility System Robert Kondziolka, Chair... Salt River Project Gregg Lemler... Pacific Gas & Electric Russell Noble... Public Utility District No. 1 of Cowlitz County Diana Pommen... Alberta Electric System Operator Kristine Raper... Idaho Public Utilities Commission Gary Tarplee... Edison Transmission Brian Theaker, Vice Chair... NRG Power Marketing LLC MAC Members not in Attendance: Grace Anderson... California Energy Commission Robert Nelson... Montana Consumer Counsel Ernesto Olivas... Comision Federal de Electricidad Others in Attendance: Name... Affiliation Eric Baran... WIRAB Richard Bayless... Comprehensive Power Solutions, LLC
MAC Draft Meeting Minutes April 20, 2016 7 Ric Campbell... WECC Board of Directors, Member Bill Dearing... NWPPA Charlene Dy... WECC Cheryl Garrett... WECC Maude Grantham-Richards... Tri-State Generation Kris Hafner... WECC Board of Directors, Member Bill Hosie... DATC Jeff Landis... PRPA Shelley Longmuir... WECC Board of Directors, Member Ian McKay... WECC Board of Directors, Member Taud Olsen... WECC John Powell... Tri-State Generation Veronica Ruelas... IID Richard Woodward... WECC Board of Directors, Member