SARTELL CITY COUNCIL MEETING MINUTES OF JANUARY 13, 2014 SPECIAL MEETING Pursuant to due call and notice thereof, a special meeting was held on January 13, 2014 at Sartell City Hall. The meeting commenced at 5:00 PM. COUNCIL PRESENT: COUNCIL ABSENT: OTHERS PRESENT: Mayor Perske; Councilmembers Braig Lindstrom, Nicoll, Peterson and Hennes None Mary Degiovanni, City Administrator Brad Borders, Public Works Director Becky Wicklund, Account Clerk Mike Nielson, City Engineer Jim Hughes, Police Chief AGENDA The agenda was approved by consensus. IPAD TRAINING Kyle Breitkreutz provided training on the iannotate program for agenda packets. PARK BUILDINGS Murray Mack presented a proposal for Park shelter design that would provide maximum flexibility from an entirely open shelter design to one enclosed with kitchen/restrooms, and an expanded enclosed option with glass doors both fixed and overhead style. Discussion points included limiting the number of functional glass overhead doors and possibly adding a brick or other base to those that are fixed. Concerns about the restroom access were alleviated with the concept of making that vestibule entrance a glass door. The phase 2 design with only outdoor seating should be considered for no kitchen or a much smaller kitchen, with the larger kitchen area only being included once you get to a larger model with more interior seating. Pinecone Central Park Association representatives Paul Hanson, Gordy Meyer and Greg Neeser were present to recommend the City proceed with construction of a concession/restroom building at Pinecone Central Park this year with a goal of completion by May 30 th. The Park has been heavily used and with the multipurpose/soccer fields being playable in 2014 as well as numerous events planned for this summer (movies in the park, music in the park), having restrooms and a concession facility would provide a benefit to users but also provide revenues to keep the private maintenance of the Park sustainable. Possible building needs for Bernick s Arena were discussed and staff was asked to research and bring back more information. Discussion about the Park shelter design presented by Murray Mack will be scheduled for an upcoming Council meeting.
After discussion, a motion was made by Peterson and seconded by Braig Lindstrom to authorize staff to bring back an Improvement Agreement Amendment providing for $250,000 of park allocation local sales tax funds to be used by Pinecone Central Park Association for restroom/concession building construction and with the City s utility funds used to bring water and sewer to the building. The motion passed with Perske, Braig Lindstrom, Peterson and Hennes in favor and Nicoll opposed. ADJOURNMENT The Mayor adjourned the meeting at 6:58 pm. Minutes By: Mary Degiovanni, City Administrator Joe Perske, Mayor
January 13, 2014 COUNCIL MEETING MINUTES OF JANUARY 13, 2014 Pursuant to due call and notice thereof, a regular meeting of the Sartell City Council was held on January 13, 2014 in the Council Chambers of Sartell City Hall. Mayor Perske called the meeting to order at 7:00 p.m. COUNCIL PRESENT: ABSENT: ALSO PRESENT: Mayor Perske, Council members: Braig-Lindstrom, Hennes, Nicoll and Peterson None Mary Degiovanni, City Administrator Anita Rasmussen, Community Development Director Brad Borders, Public Works Director Jim Hughes, Police Chief Mike Nielson, Engineer Judy Molitor, Recording Secretary PLEDGE OF ALLEGIANCE AGENDA REVIEW AND ADOPTION A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY MEMBER BRAIG LINDSTROM APPROVING THE AGENDA. THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM/PUBLIC COMMENT SPECIAL PRESENTATIONS a. Tom Cruikshank and Ryan Daniel Metro Bus Update MTC representatives Ryan Daniel and Tom Cruikshank updated the Council on the improvements being made to the bus fleet and ridership routes. A power point presentation was presented covering expenses and projected revenues. Future plans for upgrades to their current buildings and offices were explained. Mr. Cruikshank asked the City to keep MTC informed as to any future development or brainstorming sessions where MTC or their services could be helpful. APPROVAL OF CITY COUNCIL MINUTES a. December 9, 2013 Special Meeting b. December 9, 2013 Regular Meeting c. December 16, 2013 Special Meeting A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER HENNES APPROVING THE MINUTES AS PRESENTED. THE MOTION CARRIED UNANIMOUSLY. 1
January 13, 2014 CONSENT AGENDA a. December Building Permit Activity Report Acceptance b. December Inspections Activity Report Acceptance c. Approval of voucher payments d. Acceptance of Donations e. Approval of 2014 Refuse Hauler Licenses f. Approval of Safe Routes to Schools grant application resolutions g. Set special workshop meeting of the City Council on February 10, 2014 at 5 p.m. h. Set annual meeting of the Economic Development Authority for 6:30 p.m. on Monday, March 10, 2014 i. Approval of mandated Pay Equity Compliance Report submission j. Acceptance of Firefighter Troy Hoekstra resignation k. Acceptance of Glenn Persen Park Commission resignation and Dennis Molitor s Appointment to fill Park Commission Vacancy l. Setting Board of Review meetings for Wednesday, April 2, 2014 at 5 p.m. (Benton County) and 5:30 p.m. (Stearns County) m. Approval to purchase budgeted squad car replacements n. Approval to purchase budgeted Fire Department computer o. Approval of Amended Financial Policies p. Approval to purchase budgeted final phase to complete Jaws of Life not to exceed $6,000 q. Calling public hearing on CDBG Funds Mayor Perske asked for consent agenda item f to be removed for later discussion. A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY MEMBER NICOLL APPROVING CONSENT AGENDA ITEMS A Q, DELETING ITEM F. THE MOTION CARRIED UNANIMOUSLY. Consent Agenda Item f Approval of Safe Routes to Schools grant application resolutions Mayor Perske discussed concerns for a connection of the bike path to future developments and Oak Ridge Elementary. Community Development Director Rasmussen explained the preliminary plan and this approval will allow the grant application to move forward. A MOTION WAS MADE BY MAYOR PERSKE AND SECONDED BY COUNCIL MEMBER HENNES APPROVING CONSENT AGENDA ITEM F. THE MOTION CARRIED UNANIMOUSLY. NEW BUSINESS A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER BRAIG- LINDSTROM TO AMEND THE AGENDA, MOVING ITEM 8C OVER 8A AND 8B AND TO DISCUSS ITEM 8C AS THE NEXT ORDER OF BUSINESS. THE MOTION CARRIED UNANIMOUSLY. 2
January 13, 2014 c. Madison Crossing Plat 4 Community Development Director Rasmussen presented the plat for Madison Crossing Plat 4. A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER BRAIG- LINDSTROM APPROVING RESOLUTION 05-2014, FINAL PLAT OF MADISON CROSSING PLAT 4. THE MOTION CARRIED UNANIMOUSLY. Motion to approve Trail Easement Agreement Community Development Director Rasmussen presented the Trail Easement Agreement for the Madison Crossing 4 Plat which will be part of the City s trail system. Due to the lower land at the trail location, Engineer Nielson verified that the area will be built up prior to construction of the trail. A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER BRAIG- LINDSTROM APPROVING THE TRAIL EASEMENT AGREEMENT. THE MOTION CARRIED UNANIMOUSLY. a. Annual appointments and designations for 2014 Council members discussed appointments for 2014. A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY MEMBER NICOLL APPROVING RESOLUTION 01-2014 MAKING COUNCIL APPOINTMENTS FOR 2014. THE MOTION CARRIED UNANIMOUSLY. b. Pinecone Road Overlay and Turn Lane Discussion Engineer Mike Nielson presented his recommendation on a proposed feasibility report for Pinecone Road improvements from approximately 185 feet south of 2 nd Street South to 15 th Street North. The study will include options for mill & overlay, resurfacing and soil correction and pavement reconstruction. A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER HENNES AUTHORIZING THE FEASIBILTY REPORT FOR PINECONE ROAD IMPROVEMENTS. THE MOTION CARRIED UNANIMOUSLY. Council member Nicoll left the meeting at 8:18 p.m. DEPARTMENT REPORTS: a. POLICE DEPARTMENT Monthly Report Police Chief Hughes presented his monthly memorandum. A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY MEMBER BRAIG- LINDSTROM ACCEPTING THE POLICE DEPARTMENT REPORT. THE MOTION CARRIED UNANIMOUSLY. 3
January 13, 2014 b. PUBLIC WORKS Monthly Report Director Borders presented his maintenance report and updated the Council on the successful food collection from residents dropping off Christmas Trees at the Compost Site on January 11 th. Approximately 748 pounds of food was collected and $22.00 cash was donated. Brad also talked about the continual use of the ice rinks and ski trails. c. CITY ENGINEER Monthly Report City Engineer Nielson presented his report. d. PLANNING & COMMUNITY DEVELOPMENT DIRECTOR Monthly Report Director Rasmussen presented her department update. e. CITY ADMINISTRATOR Monthly Report Performance Measures Survey Results City Administrator Degiovanni presented her monthly report and the performance measures survey results. Council member Hennes talked about the local option sales tax open house to be held at the St. Cloud Library on January 22 nd and encouraged residents to attend. CITY COUNCIL UPDATE The following comments were made: Council member Hennes is looking forward to 2014. Council member Braig Lindstrom commented on completing her first year on the City Council. Mayor Perske talked about attending the open house on ½ cent sales tax and the new businesses scheduled for the Epic Center area. Perske also talked about pursuing GRRL partnership for a branch library in Sartell. ADJOURN A MOTION WAS MADE BY COUNCIL MEMBER BRAIG-LINDSTROM AND SECONDED BY MEMBER HENNES TO ADJOURN THE MEETING AT 8:35 p.m. THE MOTION CARRIED UNANIMOUSLY. Minutes By Judy Molitor Recording Secretary Joe Perske, Mayor 4
SARTELL CITY COUNCIL MEETING MINUTES OF JANUARY 27, 2014 SPECIAL MEETING Pursuant to due call and notice thereof, a special meeting was held on January 27, 2014 at Sartell City Hall. The meeting commenced at 5:00 PM. COUNCIL PRESENT: COUNCIL ABSENT: OTHERS PRESENT: Mayor Perske; Councilmembers Braig Lindstrom, Nicoll, Peterson and Hennes None Mary Degiovanni, City Administrator Brad Borders, Public Works Director Becky Wicklund, Account Clerk Mike Nielson, City Engineer Anita Rasmussen, Community Development Director AGENDA The agenda was approved by consensus. REMOTE WATER METER PRESENTATION Ferguson Waterworks provided information on options and costs to upgrade the entire City to the meters currently being installed which would allow for remote reading, including an option to upgrade from the existing meter to allow more customer service feature enhancements similar to programs in Dubuque, IA and Little Falls, MN. Council was concerned about cost vs benefits. Staff will research pros and cons of any upgrades for future Council consideration. SALES TAX PLANNING The 2006 educational video was reviewed. A map of current trails and sidewalks was reviewed by the Council with direction to the City Engineer on various connections and extensions to be added as goals. Funding sources to complete these segments will be discussed as part of the City s sales tax extension planning process. Staff will seek estimated costs and Park Commission input on park shelters for future Council consideration. ADJOURNMENT The Mayor adjourned the meeting at 6:58 pm. Minutes By: Mary Degiovanni, City Administrator Joe Perske, Mayor
January 27, 2014 COUNCIL MEETING MINUTES OF JANUARY 27, 2014 Pursuant to due call and notice thereof, a regular meeting of the Sartell City Council was held on January 27, 2014 in the Council Chambers of Sartell City Hall. Mayor Perske called the meeting to order at 7:00 p.m. COUNCIL PRESENT: ABSENT: ALSO PRESENT: Mayor Perske, Council members: Braig-Lindstrom, Hennes, Nicoll and Peterson None Mary Degiovanni, City Administrator Anita Rasmussen, Community Development Director Brad Borders, Public Works Director Jim Hughes, Police Chief Mike Nielson, Engineer Judy Molitor, Recording Secretary PLEDGE OF ALLEGIANCE AGENDA REVIEW AND ADOPTION A MOTION WAS MADE BY COUNCIL MEMBER BRAIG-LINDSTROM AND SECONDED BY MEMBER PETERSON APPROVING THE AGENDA. THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM/PUBLIC COMMENT None Given APPROVAL OF CITY COUNCIL MINUTES a. January 13, 2014 Special Meeting b. January 13, 2014 Special Meeting A MOTION WAS MADE BY COUNCIL MEMBER HENNES AND SECONDED BY MEMBER NICOLL APPROVING THE MINUTES AS PRESENTED. THE MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA a. Approval of voucher payments b. Approval of purchase of computer replacements c. Approval of Greenfield Communications Contract for Professional Services d. Approval of HBH Consultants Proposal e. Approval of purchase of Park signs Council member Peterson asked to remove item e for separate discussion. Mayor Perske removed item d for more clarification. 1
January 27, 2014 A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER PETERSON APPROVING CONSENT AGENDA ITEMS A C. THE MOTION CARRIED UNANIMOUSLY. Consent Agenda Item e Approval of purchase of Park signs Council member Peterson wanted to be sure all the park signs are consistent throughout the City. Public Works Director assured him that they will be all the same. A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY MEMBER NICOLL APPROVING CONSENT AGENDA ITEM E. THE MOTION CARRIED UNANIMOUSLY. Consent Agenda Item d Approval of HBH Consultants Proposal Mayor Perske asked for verification from the City Administrator that this consultants fee would be covered under a grant and Degiovanni confirmed that the Greenfield Communication proposal will be funded by a grant of the Initiative Foundation of Central MN, but that this contract is proposed to be paid with City funds. A MOTION WAS MADE BY MAYOR PERSKE AND SECONDED BY MEMBER NICOLL APPROVING CONSENT AGENDA ITEM d. THE MOTION CARRIED UNANIMOUSLY. PUBLIC HEARINGS a. CDBG Funding Central MN Housing Partnership Shane, representing the Central MN Housing Partnership requested approval of the Local Government Application Resolution. Mayor opened the public hearing at 7:10 p.m., there were no written comments and no comments from the public were heard. Mayor Perske closed the hearing. A MOTION WAS MADE BY COUNCIL MEMBER HENNES AND SECONDED BY MEMBER BRAIG-LINDSTROM APPROVING THE LOCAL GOVERNMENT APPLICATION RESOLUTION 08-2014. THE MOTION CARRIED UNANIMOUSLY. SPECIAL PRESENTATIONS Sarah Hayden, Central CERT Coordinator, presented information to support Sartell s consideration of participating in the GreenSteps Cities voluntary challenge program. Ms. Hayden explained some of the benefits and best practices of the program. Hayden noted that many of the best practices associated with this program, the City of Sartell is already actively doing. A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER HENNES AMENDING THE AGENDA TO CONSIDER ITEM #9 (THE RESOLUTION ADOPTING MN GREENSTEP CITIES PARTICIPATION). THE MOTION CARRIED UNANIMOUSLY. 2
January 27, 2014 Council member Braig-Lindstrom thanked Sarah for coming and noted she is in favor of the program. Council member Nicoll explained how Sartell is active in many of the best practices and believes the City already researches ways to be green and more cost effective. Nicoll believes that this is not necessarily a free program as someone is funding the program and does not feel it is necessary for our City to adopt this resolution since we already adopted the St. Cloud Area Regional Sustainability Plan. Council member Hennes talked about the funding source coming from the League of Minnesota Cities and other partner organizations and believes the partnership could benefit the City. Hennes verified that the Planning Associate would be the staff person assigned to this project. Mayor Perske talked about his concern of duplication of programs and sustainability as well, however noted it would fit well with the City s Comprehensive plan. Mayor also asked about staff time involved. Council member Peterson stated that he favors the resolution and the ability to tap into the resources, especially with grant applications. A MOTION WAS MADE BY COUNCIL MEMBER BRAIG-LINDSTROM AND SECONDED BY MEMBER HENNES APPROVING RESOLUTION 06-2014 AUTHORIZING MN GREENSTEP CITIES PARTICIPATION. UPON VOTE BEING TAKEN, THE FOLLOWING VOTED: AYE: MAYOR PERSKE, COUNCIL MEMBERS BRAIG-LINDSTROM, HENNES, PETERSON NAY: COUNCIL MEMBER NICOLL MOTION CARRIED OLD BUSINESS a. Wading Pool Operations City Administrator Degiovanni presented a proposal from the YMCA to staff the 2014 wading pool operations and noted line item comparisons to the City s budgeted operations. Council members questioned the criteria used by the YMCA to determine if/when there is a need to have more than one lifeguard on duty at a time and the extra cost associated with additional help. Can the length of a contract be extended through Labor Day? What is the cost of the unknown times of operation based on weather related closings? Since this was a discussion item, Degiovanni offered to discuss Council concerns with the YMCA and report back to the Council. Degiovanni noted that the Council can then decide if they are interested in pursuing a contract with the YMCA. A MOTION WAS MADE BY COUNCIL MEMBER BRAIG-LINDSTROM AND SECONDED BY MEMBER HENNES TO HAVE DEGIOVANNI CONTINUE WITH NEGOTIATONS WITH THE YMCA FOR 2014 WADING POOL COVERAGE BASED ON THE QUESTIONS FROM THE COUNCIL. UPON VOTE BEING TAKEN, THE FOLLOWING VOTED: AYE: MAYOR PERSKE, COUNCIL MEMBERS BRAIG-LINDSTROM, HENNES, PETERSON NAY: COUNCIL MEMBER NICOLL MOTION CARRIED 3
January 27, 2014 b. 2014 Annual Appointments Amendment City Administrator Degiovanni explained that she updated Sartell Senior Connection representatives on the decision made relative to the appointments to their group. The Sartell Senior Connection had requested that the City Council consider having at least one representative from the City on the Sartell Senior Connection Board. City Administrator Degiovanni asked how the council wanted to proceed with appointing someone to attend the Sartell Senior Connection meetings and if the Council wanted to continue to have a staff member appointed to take notes at those meetings. Council member Nicoll expressed concern that the City doesn t have representation on a committee or board which is similar in nature to that of Sartell Senior Connection. Council member Braig-Lindstrom noted that she has been a part of the Senior Connection for the past year, has established a partnership with the seniors and feels it is important to keep the connection between the Council and the Senior group going. Council member Braig-Lindstrom volunteered to continue attending the meetings. A MOTION WAS MADE BY BRAIG-LINDSTROM AMENDING RESOLUTION 01-2014 APPOINTING AMY BRAIG-LINDSTROM AS THE COUNCIL LIAISON TO THE SARTELL SENIOR CONNECTON WITH ALTERNATE AS MAYOR PERSKE. THE MOTION WAS SECONDED BY NICOLL. THE MOTION CARRIED UNANIMOUSLY. c. Amended Council Meeting Guidelines A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER BRAIG-LNDSTROM REVISING THE COUNCIL MEETING GUIDELINES AS FOLLOWS: PRE-REGISTRATION TO SPEAK AT A COUNCIL MEETING ON ANY TOPIC CAN BE MADE UP TO THE TIME OF THE 7 P.M. COUNCIL MEETING COUNCIL MEMBERS WILL NOT RESPOND TO ANY COMMENTS DURING THIS TIME. SPEAKERS WOULD BE ALLOWED TO SPEAK APPROXIMATELY 2 MINUTES THE RULES ADOPTED BY THE COUNCIL WILL BE EXPLAINED TO THE INTENDED SPEAKER THE MOTION CARRIED UNANIMOUSLY. d. Amendment to Improvement Agreement City Administrator Mary Degiovanni presented the agreement. A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY COUNCIL MEMBER HENNES APPROVING THE PINECONE CENTRAL PARK SECOND AMENDMENT TO IMPROVEMENT AGREEMENT. UPON VOTE BEING TAKEN, THE FOLLOWING VOTED: AYE: MAYOR PERSKE, COUNCIL MEMBERS BRAIG-LINDSTROM, HENNES, PETERSON NAY: COUNCIL MEMBER NICOLL MOTION CARRIED 4
January 27, 2014 e. Dog Park Plan Update Community Development Director Anita Rasmussen presented the plan for the dog park location in Pinecone Central Park and explained the new design which uses areas of the park that would otherwise not be used for any other use such as fields or parking. Staff and the Park Commission are recommending approval of the updated dog park location with the flexibility given to adjust the boundaries based on actual ground conditions during construction and with the potential to change areas to the northeast and southeast of the identified dog park location. Council members discussed potential areas to move the dog park and agility area from the proposed site. A grassy area for future tents, possible vendors and picnic areas, picnic shelters, walking paths and ski trails were outlined. Residents who will be heading up the fundraising efforts for the dog park expenses were at the meeting and stated that in order to start their fundraising efforts, they would like confirmation and Council approval of the 4 acre site. A MOTION WAS MADE BY COUNCIL MEMBER BRAIG-LINDSTROM AND SECONDED BY MEMBER HENNES APPROVING THE 4 ACRE DOG PARK AS PRESENTED WITH THE POSSIBILITY OF THE BOUNDARIES POSSIBLY NEEDING TO BE ALTERED BASED ON GROUND CONDITIONS. UPON VOTE BEING TAKEN, THE FOLLOWING VOTED: AYE: COUNCIL MEMBERS: BRAIG-LINDSTROM, HENNES, NICOLL NAY: MAYOR PERSKE AND COUNCIL MEMBER PETERSON MOTION CARRIED Even though there was no formal request for Department Reports, Chief Hughes updated the Council on the bomb threat at Walmart during the past week. CITY COUNCIL UPDATE Council member Braig-Lindstrom noted the Chamber gearing up for the Showcase event on February 22 nd. She also mentioned the new busses coming on line at Metro Bus. Mayor Perske noted the All Cities Meeting in St. Cloud, Regional Library presentation for a Sartell branch scheduled for March, and the priority list for the half cent sales tax. ADJOURN A MOTION WAS MADE BY COUNCIL MEMBER BRAIG-LINDSTROM AND SECONDED BY MEMBER NICOLL TO ADJOURN THE MEETING AT 8:55 p.m. THE MOTION CARRIED UNANIMOUSLY. Minutes By Joe Perske, Mayor Judy Molitor Recording Secretary 5
SARTELL CITY COUNCIL MEETING MINUTES OF FEBRUARY 10, 2014 SPECIAL MEETING Pursuant to due call and notice thereof, a special meeting was held on February 10, 2014 at Sartell City Hall. The meeting commenced at 5:00 PM. COUNCIL PRESENT: COUNCIL ABSENT: OTHERS PRESENT: Mayor Perske; Councilmembers Braig Lindstrom, Nicoll, Peterson and Hennes None Mary Degiovanni, City Administrator Brad Borders, Public Works Director John Kothenbeutel, Asst. Public Works Director Jim Hughes, Police Chief Mike Nielson, City Engineer Anita Rasmussen, Community Development Director AGENDA The agenda was approved by consensus. PUBLIC SAFETY STORAGE FACILITIES The Council reviewed and discussed storage options on the current public safety/public works site as well as privately owned sites nearby. The need for new storage space and the pros and cons of making long term vs shorter term investments into the quality of space to be added were discussed. Staff was asked to proceed with planning for the addition to the new public works building as included in the initial plans for that building but to include analysis on various construction types and costs to provide more background information for the Council when making this and future building decisions in the best interest of the taxpayers. Similarly, analysis of the up front costs as well as long term benefits of various green options in construction will be included for further discussion. The Council will also look at creating a public safety subcommittee to plan for longer term public safety (police and fire) needs to adequately plan even if the actual construction project may be a number of years out. ENGINEERING ONE YEAR REVIEW The Council and staff discussed with the City Engineer our feedback on our experience through the first year of the WSB engineering contract: Mike confirmed that WSB will recommend grants when they think they have a good chance at success. They don t want to spend our money writing low chance grants and would prefer to work toward increasing the grant win percentage rather than just the number of applications submitted. Consensus was the Pavement Management System is a great planning tool but was never intended to replace full project review and more detailed pavement and option reviews are needed as actual overlay and reconstruction projects proceed. Mike also said a 3 year review process on pavement will help confirm scores over the longer term.
Council members appreciated the sense that WSB is cost conscious on our behalf and that Mike is confident in his recommendations but also has the rationale to support the recommendations. As part of this discussion, staff confirmed that East Side sewers will likely need to be televised as part of planning for that area reconstruction project. Better mapping presentations were discussed and staff will pursue whether upgrades in software or hardware could help with that. Council and staff concurred on being very pleased with WSB s first year of service. SALES TAX PLANNING The Council discussed the current top prospects for the core regional project and concurred that the trails project was favored by Council majority for most funding, although that total could be $400,000 or less per year. Aquatics center and airport would also be supported by our Council if other area cities are willing to include them, but at lower annual contribution rates maybe $50,000 each. Council was specific about desire to have the core project limited to regional trails and not regional trails and parks, with details to be worked out to ensure each area city eventually benefits directly from the regional trails selected for funding by trails connecting all of the area cities. ADJOURNMENT A motion was made by Lindstrom and seconded by Nicoll to adjourn the meeting at 6:55 pm. Minutes By: Mary Degiovanni, City Administrator Joe Perske, Mayor
February 10, 2014 COUNCIL MEETING MINUTES OF FEBRUARY 10, 2014 Pursuant to due call and notice thereof, a regular meeting of the Sartell City Council was held on February 10, 2014 in the Council Chambers of Sartell City Hall. Mayor Perske called the meeting to order at 7:00 p.m. COUNCIL PRESENT: ABSENT: ALSO PRESENT: Mayor Perske, Council members: Braig-Lindstrom, Hennes, Nicoll and Peterson None Mary Degiovanni, City Administrator Anita Rasmussen, Community Development Director Brad Borders, Public Works Director Jim Hughes, Police Chief Claude Dingmann, Asst. Fire Chief Mike Nielson, Engineer Judy Molitor, Recording Secretary PLEDGE OF ALLEGIANCE AGENDA REVIEW AND ADOPTION A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY MEMBER HENNES APPROVING THE AGENDA AS AMENDED. THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM/PUBLIC COMMENT None Given APPROVAL OF CITY COUNCIL MINUTES a. January 27, 2014 Special Meeting b. January 27, 2014 Regular Meeting A MOTION WAS MADE BY COUNCIL MEMBER HENNES AND SECONDED BY MEMBER NICOLL APPROVING THE MINUTES AS PRESENTED. THE MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA a. January Building Permit Activity Report - Acceptance b. January Inspections Activity Report Acceptance c. Approval of voucher payments d. Acceptance of Donations e. Calling Special Council Meeting at 5 pm on March 10, 2014 f. Resolution for Cetera IS Account g. Approve transfer of remaining Centennial items to Sartell Senior Connection (including staff clarification of more prints being included than originally estimated) h. Approval of federal recreational trail program equipment grant application resolution i. Approval to purchase two budgeted Police Department laptop computers and two ballistic shields 1
February 10, 2014 A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER PETERSON APPROVING CONSENT AGENDA ITEMS A I. THE MOTION CARRIED UNANIMOUSLY. OLD BUSINESS a. Sartell Epic Center (Section 34 & 35) AUAR and Mitigation Plan Update Consultant Mr. John Shardlow of Stantac explained the reason for the AUAR and mitigation plan update is required by Minnesota rules to ensure that the development and mitigation plan has been implemented and that any development currently constructed is less than or equal to what was studied under the assumptions of the adopted AUAR. All of the applicable and required permits have been issued and all of the required and applicable action steps in the Mitigation Plan have been implemented. After the review of the AUAR and Mitigation Plan update by the City Council, the plan is published in the EQB for 30 days for public comment. The City Council will review the comments received and the final plan update after the comment period is complete. Approve AUAR and Mitigation Plan Update for Publication A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY BRAIG-LINDSTROM APPROVING THE AUAR AND MITIGATION PLAN UPDATE FOR PUBLICATION. THE MOTION CARRIED UNANIMOUSLY. b. Consideration of 2014 Area Cities Legislative Priorities A MOTION WAS MADE BY COUNCIL MEMBER NICOLL ADOPTING THE LIST OF AREA CITIES LEGISLATIVE PRIORITES WITH THE REMOVAL OF ITEM #17 TRAFFIC ENFORCEMENT CAMERAS AND CAPITAL INVESTMENTS #2 ST. JOSEPH COMMUNITY CENTER. THE MOTION WAS SECONDED BY MEMBER PETERSON. Council members asked Police Chief Hughes for his opinion on traffic enforcement cameras. Hughes talked about the down side to cameras is that any ticket would go to the vehicle owner, not the driver. The following comments were made: Member Nicoll talked about advice from Representative O Driscoll to narrow the list for accomplishment. She stated she is opposed to inclusion of the North Star priority. Member Braig Lindstrom noted the Legislative Priorities gives each City the ability to decide if they want traffic cameras or not. Member Peterson supported moving forward with the list as presented with the deletions as suggested. Mayor Perske feels the cameras could help in some cases. UPON VOTE BEING TAKEN, THE MOTION PASSED 5-0 DEPARTMENT REPORTS 2
February 10, 2014 a. POLICE DEPARTMENT Chief Hughes presented his department s report. A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER HENNES ACCEPTING THE POLICE DEPARTMENT REPORT. THE MOTION CARRIED UNANIMOUSLY. b. FIRE DEPARTMENT Assistant Fire Chief Dingmann presented the monthly report from the Fire Department and particularly thanked the Council for the recently approved new lockers for the department. c. PUBLIC WORKS Director Borders presented his monthly report and advised the council on the seven home water line freeze ups in the City due to the extremely cold weather. Council member Hennes complimented the Public Works Department on the good job by the department of clearing out fire hydrants and pushing snow back at intersections and roundabouts. Hennes also mentioned he favors the grant application for a new trail groomer, especially with the new park coming on-line soon. Council member Braig-Lindstrom talked about the option of winterizing the new concession building for increased use by residents year round rather than only 3 months of use. City Administrator Degiovanni said without specific Council instruction to expand the plan to include warming house or heated space, it will be a seasonal building only and portable toilets will be available year round in the park. d. CITY ENGINEER City Engineer Nielson presented his monthly memo. e. PLANNING & COMMUNITY DEVELOPMENT DIRECTOR Director Rasmussen presented her memorandum. f. CITY ADMINISTRATOR City Administrator Degiovanni presented her monthly report. CITY COUNCIL UPDATE Council member Hennes noted that he attended an APO advisory group meeting where he presented the group with our updated trail plan and discussed how to connect the trail system to other communities. Mayor Perske thanked the Public Works department for all their extra efforts on cleaning up areas around hydrants and intersections. Perske noted the upcoming showcase event at the Middle School on February 22 nd, 9 am 1 pm. as well as the Chamber Meeting tomorrow. 3
February 10, 2014 Council member Braig-Lindstrom noted the upcoming Art Fair at St. Francis Church on Sunday February 16 th, the radio broadcast of Sartell Says and upcoming Apple Duathlon. ADJOURN A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER BRAIG- LINDSTROM TO ADJOURN THE MEETING AT 7:37 p.m. THE MOTION CARRIED UNANIMOUSLY. Minutes By Joe Perske Mayor Judy Molitor Recording Secretary 4
February 24, 2014 COUNCIL MEETING MINUTES OF FEBRUARY 24, 2014 Pursuant to due call and notice thereof, a regular meeting of the Sartell City Council was held on February 24, 2014 in the Council Chambers of Sartell City Hall. Mayor Perske called the meeting to order at 7:00 p.m. COUNCIL PRESENT: ABSENT: ALSO PRESENT: Mayor Perske, Council members: Braig-Lindstrom, Hennes, Nicoll and Peterson None Mary Degiovanni, City Administrator Anita Rasmussen, Community Development Director Brad Borders, Public Works Director Jim Hughes, Police Chief Mike Nielson, Engineer Judy Molitor, Recording Secretary PLEDGE OF ALLEGIANCE AGENDA REVIEW AND ADOPTION A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY MEMBER NICOLL APPROVING THE AGENDA AS AMENDED. THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM/PUBLIC COMMENT None Given APPROVAL OF CITY COUNCIL MINUTES a. February 10, 2014 Special Meeting b. February 10, 2014 Regular Meeting A MOTION WAS MADE BY COUNCIL MEMBER HENNES AND SECONDED BY MEMBER BRAIG- LINDSTROM APPROVING THE MINUTES AS PRESENTED. THE MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA a. Approval of voucher payments b. Acceptance of Donations c. Approval of liquor license Anejos LLC d. Approval of liquor license Country Manor/Drakes e. Approval of Sealcoating Joint Powers Agreement f. Approval of Amended Fire Department Policies & Procedures g. Approval of Frozen Utility Line Agreement h. Approval of 2014 Sewer Line Televising i. Approval of Resolution Amending Joint Powers Agreement for Human Rights Office 1
February 24, 2014 Council member Braig-Lindstrom removed item f for separate discussion. A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER BRAIG-LINDSTROM APPROVING CONSENT AGENDA ITEMS A I, REMOVING ITEM F FOR SEPARATE DISCUSSION. THE MOTION CARRIED UNANIMOUSLY. Consent Agenda item f Approval of Amended Fire Department Policies & Procedures Council member Braig-Lindstrom questioned some of the changes in the Policies and Procedures. City Administrator Degiovanni explained the changes were the result of review by the Department as far as the firefighter hiring process, and the other changes were clean ups just to avoid duplication of requirements which are already met with other City policies or state guidelines. A MOTION WAS MADE BY COUNCIL MEMBER BRAIG-LINDSTROM AND SECONDED BY MEMBER PETERSON APPROVING CONSENT AGENDA ITEM F. THE MOTION CARRIED UNANIMOUSLY. PUBLIC HEARINGS a. Zoning Regulations Title 10 of the City Code Community Development Director Anita Rasmussen noted the changes recommended by staff and the Planning Commission to the Zoning Regulations Title 10 of the City Code. Mayor Perske opened the public hearing at 7:12 p.m. There were no comments from the public or written communication, the hearing was closed. Council member Nicoll noted the change from 10 foot to 30 foot setback from side and rear property lines for property adjacent to lower density residential uses was more aggressive than she felt was necessary, although she agreed with all the other suggested changes. She recommended a compromise of 15 feet. Both Council members Hennes and Pederson felt the 30 foot setback for accessory structures from single family residential was appropriate. Motion to approve Ordinance Repealing & Replacing various Chapters in Title 10 of City Code related to Zoning Regulations A MOTION WAS MADE BY BRAIG-LINDSTROM AND SECONDED BY MEMBER HENNES APPROVING THE ORDINANCE REPEALING AND REPLACING VARIOUS CHAPTERS IN TITLE 10 OF THE CITY CODE RELATED TO THE ZONING REGULATIONS. UPON VOTE BEING TAKEN THE FOLLOWING VOTED: AYE: MAYOR PERSKE, COUNCIL MEMBERS HENNES, BRAIG-LINDSTROM, PETERSON NAY: COUNCIL MEMBER NICOLL MOTION CARRIED Motion to approve the Summary Ordinance describing the amendments contained in Title 10, Zoning Regulations for publication purposes. 2
February 24, 2014 A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY MEMBER BRAIG- LINDSTROM APPROVING THE SUMMARY ORDINANCE 14-01 FOR PUBLICATION. THE MOTION CARRIED UNANIMOUSLY. OLD BUSINESS a. Wading Pool operations City Administrator Degiovanni overviewed the proposed contract terms with the YMCA for wading pool operations for the 2014 pool season. Concerns expressed by the Council at a past meeting were addressed. The majority of the Council felt comfortable entering into a one-year partnership with the YMCA which would extend the pool season through Labor Day. Approve contracted relationship with YMCA F0R 2014 Wading pools A MOTION WAS MADE BY COUNCIL MEMBER BRAIG-LINDSTROM AND SECONDED BY MEMBER PETERSON APPROVING THE CONTRACTED RELATIONSHIP WITH YMCA FOR 2014 WADING POOLS. THE MOTION CARRIED UNANIMOUSLY. CITY COUNCIL UPDATE Council member Braig-Lindstrom noted the Metro Bus and Human Rights meetings she attended. Council member Hennes noted the APO policy board meeting he attended and the on-going search for a director. Hennes also suggested planting evergreens in key areas to avoid drifting snow. Council member Nicoll attended the S.A.L.T. meeting. Mayor Perske asked Public Works Director Borders for an update on salt/sand usage and reserves. ADJOURN A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER HENNES TO ADJOURN THE MEETING AT 7:45 p.m. THE MOTION CARRIED UNANIMOUSLY. Minutes By Joe Perske, Mayor Judy Molitor Recording Secretary 3
SARTELL CITY COUNCIL MEETING MINUTES OF MARCH 10, 2014 SPECIAL MEETING Pursuant to due call and notice thereof, a special meeting was held on March 10, 2014 at Sartell City Hall. The meeting commenced at 5:05 PM. COUNCIL PRESENT: COUNCIL ABSENT: OTHERS PRESENT: Mayor Perske; Councilmembers Braig Lindstrom, Nicoll, Peterson and Hennes None Mary Degiovanni, City Administrator Mike Nielson, City Engineer Anita Rasmussen, Planning Director AGENDA A motion was made by Hennes and seconded by Braig Lindstrom to adopt the agenda as presented. The motion carried unanimously. FINANCIAL MANAGEMENT/CAPITAL PLAN The Council reviewed their current financial plan projections and possible impacts of various capital projects as well as just wide variation in tax rate results based upon both new and existing tax base growth. Various sales tax projections and projects were discussed for further Council consideration at a later date. TRAIL PRIORITIES The Council and staff discussed potential trail priorities for grant applications and gave staff additional direction on which trails were prioritized for regular meeting agenda item. ADJOURNMENT A motion was made by Peterson and seconded by Lindstrom to adjourn the meeting at 6:32 pm. Minutes By: Mary Degiovanni, City Administrator Joe Perske, Mayor
March 10, 2014 COUNCIL MEETING MINUTES OF MARCH 10, 2014 Pursuant to due call and notice thereof, a regular meeting of the Sartell City Council was held on March 10, 2014 in the Council Chambers of Sartell City Hall. Mayor Perske called the meeting to order at 7:02 p.m. COUNCIL PRESENT: ABSENT: ALSO PRESENT: Mayor Perske, Council members: Braig-Lindstrom, Hennes, Nicoll and Peterson None Mary Degiovanni, City Administrator Anita Rasmussen, Community Development Director Brad Borders, Public Works Director Jim Hughes, Police Chief Claude Dingmann, Asst. Fire Chief Mike Nielson, Engineer Judy Molitor, Recording Secretary PLEDGE OF ALLEGIANCE AGENDA REVIEW AND ADOPTION A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER HENNES APPROVING THE AGENDA AS AMENDED. THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM/PUBLIC COMMENT None Given APPROVAL OF CITY COUNCIL MINUTES a. February 24, 2014 Regular Council Meeting A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY MEMBER BRAIG- LINDSTROM APPROVING THE MINUTES AS CORRECTED. THE MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA a. February Building Permit Activity Report Acceptance b. February Inspections Activity Report Acceptance c. Approval of voucher payments d. Calling Special Meeting for April 14, 2014 at 5 p.m. e. Calling Special Meeting for April 7, 2014 at 5 p.m. f. Approval of Engineering proposal for preliminary design and right of way plat for 4 th Avenue Extension Project g. Authorizing bids on 2014 sealcoat project h. Approval of Annexation of Sauk River Regional Park property 1
March 10, 2014 i. Approval of Local Trails Connections Grant Application Resolution A MOTION WAS MADE BY COUNCIL MEMBER HENNES AND SECONDED BY MEMBER BRAIG-LINDSTROM APPROVING CONSENT AGENDA ITEMS A-I. THE MOTION CARRIED UNANIMOUSLY. PUBLIC HEARINGS a. Variance Request Legends of Heritage Place Planning and Community Development Director Anita Rasmussen presented the variance request on behalf of the applicant for Legends of Heritage Place for a variance of 1,808 square feet to the wetland buffer and sebacks to allow for a two-story 30,000 sq. ft. building to connect the two existing buildings. The proposed building would include 24 care suites and amenities. 7:16 p.m. Mayor Perske opened the hearing. There were no comments from the public or written comments received, and the hearing was closed. Motion to adopt a resolution approving a variance from the wetland requirements A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER HENNES APPROVING THE VARIANCE REQUEST FOR LEGENDS OF HERITAGE PLACE. The following are partial comments made by the Council during discussion: Council member Nicoll supports the variance given the reasons and research by wetland consultants and City staff, as well as the recommendation from the Planning Commission. Council member Hennes approves granting the variance and feels this is the best use for the area and benefits Sartell with a major expansion for the community. Council member Braig-Lindstrom is concerned of the impact on the wetland and questioned if the building can be reduced in size and still be effective for the business without the variance. She also asked for area ratio of wetland vs buildings vs parking lot and expressed concern of water run-off affecting neighboring properties. Mayor Perske discussed the possibility of wetland mitigation on the site and the concern for the Council setting precedent if a variance is granted. He also wonders if the applicant can find a better approach to accomplish their objectives on the site. Council member Peterson does not agree with the uniqueness of the property and feels the applicant could build a smaller building so a variance would not be needed. UPON VOTE BEING TAKEN, THE FOLLOWING VOTED: AYE: COUNCIL MEMBERS HENNES AND NICOLL NAY: MAYOR PERSKE, COUNCIL MEMBERS BRAIG-LINDSTROM AND PETERSON MOTION FAILED Anita Rasmussen will prepare Findings of Fact denying the variance for consideration at a future Council meeting. 2
March 10, 2014 OLD BUSINESS a. 2 ½ Street Flood Mitigation Project City Engineer Mike Nielson presented a request to authorize quotes for a project to help reduce the occurrence of street flooding at the intersection of Pinecone Road and 2 ½ street. Mr. Nielson explained the proposed project. A MOTION WAS MADE BY COUNCIL MEMBER HENNES AND SECONDED BY MEMBER BRAIG- LINDSTROM APPROVING THE 2½ STREET FLOOD MITIGATION PLANS AND AUTHORIZING QUOTES ON THE PROJECT. After City Engineer Nielson outlined the scope of the project, Council member Hennes suggested removing a portion of the walking trail from Pinecone Road (across from Lions Park) running west to City Hall entrance in an attempt to detour use of that trail section. Because walkers and bikers attempt to cross Pinecone Road at that point, and since there is no marked crosswalk and within a 40 mph speed limit, it becomes difficult to cross Pinecone Road. Hennes suggested the removal of the trail be included with this project. COUNCIL MEMBER HENNES AND COUNCIL MEMBER BRAIG-LINDSTROM AMENDED THEIR INITIAL MOTION TO APPROVE SOLICITATION OF QUOTES ON THE 2 ½ STREET FLOOD MITIGATION PROJECT TO INCLUDE REMOVAL OF THE EXISTING SECTION OF THE BIKE PEDESTRIAN PATH ON THE WEST SIDE OF PINECONE ROAD TO THE ENTRANCE OF CITY HALL. THE AMENDED MOTION CARRIED UNANIMOUSLY. b. County Road 133 Roundabout Project Stearns County Engineer Jodi Teich presented the plan for a roundabout at CSAH 133/19 th Avenue South. The preliminary project cost and grant money estimates were given. Ms Teich recommended approval of the resolution so the plan can continue to go through the federal approval process. Motion to approve Municipal Consent Resolution A MOTION WAS MADE BY COUNCIL MEMBER BRAIG-LINDSTROM AND SECONDED BY MEMBER HENNES ADOPTING RESOLUTION 15-2014 APPROVING THE COUNTY PROJECT WITHIN MUNICIPAL CORPORATE LIMITS. THE MOTION CARRIED UNANIMOUSLY. NEW BUSINESS a. Final Plat of Ferche South Pinecone Plat 8 Planning and Development Director Rasmussen presented the request for final plat approval of Ferche South Pinecone Plat 8. 3
March 10, 2014 Motion to adopt a resolution approving the final plat of Ferche South Pinecone Plat 8 A MOTION WAS MADE BY COUNCIL MEMBER BRAIG-LINDSTROM AND SECONDED BY MEMBER NICOLL ADOPTING RESOLUTION 16-2014 APPROVING THE FINAL PLAT OF FERCHE SOUTH PINECONE PLAT 8. THE MOTION CARRIED UNANIMOUSLY. DEPARTMENT REPORTS POLICE DEPARTMENT Police Chief Hughes presented his monthly report and updated the Council on monitoring of the Spring flooding season. A MOTION WAS MADE BY COUNCIL MEMBER PETERSON AND SECONDED BY MEMBER HENNES ACCEPTING THE POLICE DEPARTMENT REPORT. THE MOTION CARRIED UNANIMOUSLY. FIRE DEPARTMENT Assistant Fire Chief Claude Dingmann presented their monthly report and talked about some frozen fire hydrants they have been experiencing. He also thanked the Public Works Department and residents for keeping snow away from hydrants for easier access for the department. PUBLIC WORKS Director Borders presented his report and updated the Council on the department working with pot hole patching and frozen water lines. CITY ENGINEER Engineer Nielson presented his memo. PLANNING & COMMUNITY DEVELOPMENT DIRECTOR Director Rasmussen presented her memorandum. CITY ADMINISTRATOR City Administrator Degiovanni presented her memo. CITY COUNCIL UPDATE The following updates were given: Council member Peterson will not be attending the Council meeting on March 24 th due to his military service commitment. 4
March 10, 2014 Mayor Perske reminded the Council of the State of City address scheduled for tomorrow during the Sartell Chamber meeting. Mayor Perske also talked about the Comp Plan review meeting at Country Manor on March 18 th and the other scheduled Comp Plan sessions around the community. ADJOURN A MOTION WAS MADE BY COUNCIL MEMBER HENNES AND SECONDED BY MEMBER BRAIG- LNDSTROM TO ADJOURN THE MEETING AT 8:25 p.m. THE MOTION CARRIED UNANIMOUSLY. Minutes By Joe Perke, Mayor Judy Molitor Recording Secretary 5
MARCH 24, 2014 COUNCIL MEETING MINUTES OF MARCH 24, 2014 Pursuant to due call and notice thereof, a regular meeting of the Sartell City Council was held on March 24, 2014 in the Council Chambers of Sartell City Hall. Mayor Perske called the meeting to order at 7:00 p.m. COUNCIL PRESENT: ABSENT: ALSO PRESENT: Mayor Perske, Council members: Braig Lindstrom, Hennes, Nicoll Council member Peterson Mary Degiovanni, City Administrator Anita Rasmussen, Community Development Director Brad Borders, Public Works Director Jim Hughes, Police Chief Mike Nielson, Engineer Judy Molitor, Recording Secretary PLEDGE OF ALLEGIANCE AGENDA REVIEW AND ADOPTION A MOTION WAS MADE BY COUNCIL MEMBER BRAIG LINDSTROM AND SECONDED BY MEMBER NICOLL AMENDING THE AGENDA TO INCLUDE RECONSIDERATION OF A VARIANCE FOR THE LEGENDS OF HERITAGE PLACE. THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM/PUBLIC COMMENT None Given APPROVAL OF CITY COUNCIL MINUTES a. March 10, 2014 Special Meeting b. March 10, 2014 Regular Meeting A MOTION WAS MADE BY COUNCIL MEMBER HENNES AND SECONDED BY MEMBER NICOLL APPROVING THE MINUTES AS PRESENTED. THE MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA a. Approval of voucher payments b. Approval of Fund Transfers c. Approval to purchase budgeted plow truck from public works equipment fund d. Approval of budgeted mower rotations from beautification fund e. Approval of Stearns County classification and sale of forfeiture lands f. Approval of Climate Air proposal for City Hall heat control system g. Calling Public Hearing on April 14, 2014 for Ordinances Amending City Code 1
MARCH 24, 2014 Council member Braig Lindstrom removed Consent agenda item f and moved to NEW BUSINESS 7c. A MOTION WAS MADE BY COUNCIL MEMBER NICOLL AND SECONDED BY MEMBER BRAIG LINDSTROM APPROVING CONSENT AGENDA ITEMS A-G, WITH THE REMOVAL OF ITEM F. THE MOTION CARRIED UNANIMOUSLY. OLD BUSINESS Resolution Adopting Findings of Fact on Variance Community Development Director Rasmussen presented the request for reconsideration of a variance for The Legends at Heritage Place Andy Martin, Senior Vice President of IRET, explained how this proposed expansion would add numerous amenities and quality of life for residents. Martin also explained how other designs were considered, but that this plan is the most beneficial for the resident s quality of life, access to the chapel and garden areas, viewing outside, and utilities. Mayor Perske said he was hoping to see other alternative floor plans and wetland mitigation options although he did agree this is a nice project. Consultant Steve Feneis noted the review by City Hydrologist and Engineer suggesting it is cleaner and easier to redirect water run off than to mitigate which this plan is designed to do. Mike Nielson, City Engineer, talked about the requirements of wetland mitigation and the three requirements of the TEP panel to: Avoid, Minimize and then Mitigate and since this revised plan avoids the wetland it would be better to leave the wetland functioning in its natural state. A MOTION WAS MADE BY COUNCIL MEMBER BRAIG LINDSTROM AND SECONDED BY MEMBER NICOLL APPROVING RESOLUTION 14-2014 ADOPTING FNDINGS OF FACT SUPPORTNG A VARIANCE TO THE WETLAND BUFFER AND MNIMUM WETLAND BUFFER SETBACK REQUIREMENT FOR THE LEGENDS OF HERITAGE PLACE. Council member Braig Lindstrom explained her reasons to reconsider the variance: Circumstances are beyond the applicant s control because the roundabout was constructed after this project was completed. The Garden addition is important to residents, especially with memory loss. She believes the project is functional with the jog in the building. Project is well below the 55% impervious surface allowed. Mayor Perske expressed disappointment that the plan before the Council tonight is not changed from the original plan. Perske said that approving this variance could set a precedent and allow building in places where the City should not allow construction. Perske would prefer to see the City protect this area and not allow this variance since there may be options to consider regarding mitigation of wetlands rather than approving a variance. 2