JEFFERSON COMMUNITY COLLEGE BOARD OF TRUSTEES MINUTES OF MEETING WEDNESDAY, MARCH 6, 2013 Present: Michael Crowley, Board Chair ) David Clark ) Terry Fralick ) Steven Haas ) TRUSTEES Jody LaLone ) Doris McLallen ) Benjamin Roggie ) James Scordo ) Excused: Michelle Pfaff ) Dan Villa ) Administrative Staff: Carole McCoy, President Dan Dupee, VP Administration and Finance Thomas Finch, VP Academic Affairs Betsy Penrose, VP Students Guests: Linda Dening, Vice President Faculty Association Jack Donato, FSA Board of Directors Jeri Fairman, Dean for Curriculum and Instruction Karen Freeman, Marketing and Public Relations Officer Tim Grosse, Senate President Jill Pippin, Dean for Continuing Education Rena Singh, Watertown Daily Times The regular monthly meeting of the Board of Trustees of Jefferson Community College was called to order at 4:04 p.m., on Wednesday, March 6, 2013, in the Board Room (6-220), Jefferson Community College, Watertown, New York, by Board Chair Michael Crowley. APPROVAL OF MINUTES On motion made by Jody LaLone and seconded by David Clark, the minutes of the February 6, 2013 meeting were unanimously approved. PRIVILEGE OF THE FLOOR Chair Crowley offered the privilege of the floor. No one came forward to address the Board. UPDATE FROM THE STUDENT TRUSTEE 1 P age
Student Trustee Ben Roggie noted that the recent speaker events involving Martin Luther King III and holocaust survivor, Esther Bauer, were very attended and well received. Trustee Roggie noted that the student-of-the-month is Marisol Elliott, the faulty-member-of-the-month is Marc Davis and the club- of-the-month is the Dionysian Players. UPDATE FROM THE SENATE PRESIDENT Tim Grosse, Senate President, submitted a written report of Senate activity. PRESIDENT S REPORT President McCoy noted that the Credit Enrollment Profile, the 2012-14 Enrollment, Recruitment and Marketing Plan and the Student Aid and Income Profile have been posted for your information and review. Jill Pippin, Dean for Continuing Education, provided an overview of the work of the Continuing Education Division over the past year. President McCoy noted that the Feasibility Study for the Multi-Purpose Center was released last week and she will schedule a meeting of community leaders to discuss next steps and how we move forward. President McCoy emphasized that this initiative does not diminish our need for the Collaborative Learning Center, which is the College s first priority for capital funding through the state and the sponsor. President McCoy gave each Trustee a copy of the book, First in the World by J. Noah Brown and noted that the book does a nice job of laying out the challenges facing today s community colleges. BUDGET AND PLANNING Jody LaLone provided the report of the Budget and Planning Committee which met prior to the full Board meeting. On motion made by Jody LaLone and seconded by Jim Scordo, the Board unanimously approved the following budget amendment: RESOLUTION NO. 111-13: 2012-2013 BUDGET AMENDMENT Encumbrance Roll-Over Broadband Grant WHEREAS, grant funds have been received from the New York State Department of Education to develop a Mobile Workforce Training Lab; WHEREAS, it is necessary to manually roll prior year revenue encumbrances for grant revenue accounts in accordance with generally accepted accounting principles; NOW, THEREFORE BE IT RESOLVED, that the approves the following budget amendment: INCREASE REVENUE: Broadband Technology Grant Revenue 2555-3011-5410 $ 950.00 Total Increase $ 950.00 2 P age
On motion made by Jody LaLone and seconded by Doris McLallen, the Board unanimously approved the following budget amendment: RESOLUTION NO. 113-13: 2012-2013 BUDGET AMENDMENT CENTER COMMUNITY STUDIES SAVE THE RIVER MEMBERSHIP SURVEY WHEREAS, the College has received funding from Save the River to complete a membership and stakeholders study and online survey of current and past members of Save the River, as well as regional elected officials; WHEREAS, the survey will be used to access the familiarity with and support for Save the River s issues/activities, and solicit input regarding future programming, membership demographics and membership support; NOW, THEREFORE BE IT RESOLVED, that the Jefferson Community College Board of Trustees hereby approves the following budget amendment: INCREASE REVENUE: Center Comm. Studies Grant Local Grants & Contracts 2803-3011-5430 $ 4,000.00 Total Increase Revenue $ 4,000.00 INCREASE EXPENDITURE: Center Comm. Studies Grant Professional P/T 2803-3011-6102 $ 2,960.40 Center Comm. Studies Grant Employee Benefits 2803-3011-7221 $ 621.68 Center Comm. Studies Grant Indirect Cost 2803-3011-7231 $ 417.92 $ 4,000.00 Total Increase Expenditure $ 4,000.00 Following review and on motion made by James Scordo, seconded by Steven Haas, the financial statements for the month ending January 31, 2013 were unanimously accepted. OTHER BUSINESS Following presentation by President McCoy and on motion made by James Scordo, seconded byjody LaLone, the Board unanimously ratified the following contracts: RESOLUTION NO. 107-13 RATIFICATION OF CONTRACTS Go Motorcycling Save the River Research Foundation (SUNY) Time Warner Cable 3 P age
WHEREAS, pursuant to Resolution No. 128-89, the College President approved the following contractual agreements, copies of which are attached hereto: Go Motorcycling (Motorcycle safety course) Save the River (Center for Community Studies) Research Foundation for the State University of New York (SBDC) Time Warner Cable (Service agreement) NOW, THEREFORE, BE IT RESOLVED, that the does hereby recognize and ratify the aforementioned agreements. Following presentation by President McCoy and on motion made by Jody LaLone, seconded by Doris McLallen, the Board unanimously approved the 2013-2014 holiday schedule as follows: RESOLUTION NO. 112-13: 2013-2014 HOLIDAY SCHEDULE BE IT RESOLVED, that the hereby approves the following holiday schedule for the 2013-2014 academic year: Monday, 09/02/13 Labor Day Thursday, 11/28/13 Thanksgiving Day Friday, 11/29/13 Day after Thanksgiving (in lieu of Election Day, 11/05/13) Monday, 12/23/13 (In lieu of Columbus Day, 10/14/13 Observed) Tuesday, 12/24/13 Christmas Eve (in lieu of Veteran s Day, 11/11/13) Wednesday,12/25/13 Christmas Day Wednesday, 01/01/14 New Year s Day Monday, 01/20/14 Monday, 02/17/14 Monday, 05/26/14 Martin Luther King Jr. Day President s Day Memorial Day Observed Friday, 07/04/14 Independence Day In addition, one (1) floating holiday: In lieu of Lincoln s Birthday 02/12/14 4 P age
EXECUTIVE SESSION On motion made by Michelle Pfaff, seconded by James Scordo, the Board adjourned to Executive Session at 4:42 p.m. pursuant to Article 7 of the Public Officers Law, section 105 (f). RECONVENTION The board reconvened in open session at 4:50 p.m. PERSONNEL COMMITTEE Michael Crowley provided the report of the Personnel Committee which met last week. On motion made by Steven Haas, seconded by David Clark, the Board unanimously approved 2013 promotions as follows: RESOLUTION NO. 108-13: 2013 PROMOTIONS BE IT RESOLVED, that the does hereby approve the following promotions, effective September 1, 2013: Instructor to Assistant Professor Joshua Hammond Pamela Kaus Cynthia Lonsbary Stacy Pratt Ronald Theobald Assistant Professor to Associate Professor Thomas Baker Kathryn Brownell Brian Murray Associate Professor to Professor Rebecca Riehm Randy Tripp Grade 3 to Grade 5 Frank Doldo Deborah Elliott John Trumbell On motion made by James Scordo, seconded by Doris McLallen, the Board unanimously approved 2013-2014 Sabbatical leaves as follows: 5 P age
RESOLUTION NO. 109-13 2013-2014 SABBATICAL LEAVES BE IT RESOLVED, that the does hereby approve sabbatical leaves for the 2013-2014 academic year as follows: Lucinda Barbour, Assoc. Professor of Art Fall 2013 Jack Donato, Assoc. Professor of Computer Science Spring 2014 Lisa Scrivani-Tidd, Assoc. Professor of Music Spring 2014 President Carole McCoy advised the Board of the process for nomination and review and the recommendations of the Emeriti Committee. On motion made by Jody LaLone, seconded by Steven Haas, the Board unanimously approved 2013 Emeriti as follows: RESOLUTION NO. 110-13: 2013 EMERITI WHEREAS, by Resolution No. 117-93 dated April 7, 1993, the Jefferson Community College Board of Trustees adopted a policy to allow the Board to confer Emeritus status upon retired members of the College community who have meritoriously served the College; and WHEREAS, the Emeritus Award Review Committee has made recommendations for the award of Emeritus status; NOW, THEREFORE, BE IT RESOLVED, in recognition of the excellence in teaching or service demonstrated by the following individuals, the does hereby confer the Emeritus title as follows: Richard C. Howland, Trustee Emeritus Richard Young, Professor Emeritus SCHEDULE OF MEETINGS Budget and Planning Wednesday, April 3, 2013 at 3:00 p.m. Academic and Educational Services TBD Full Board Meeting Wednesday, April 3, 2013 at 4:00 p.m. ADJOURNMENT On motion made by Jody LaLone, seconded by Steven Haas, the meeting was adjourned at 4:54p.m. Respectfully submitted, Karen A. Carr Secretary to the Board 6 P age