CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL NOVEMBER 10, 2014 MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community. VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley. Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes. 1
AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street November 10, 2014 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE: Sham, Messina, Placido, Ayala, Yamauchi Led by Mayor Yamauchi PUBLIC HEARING 1. FIRST AMENDMENT TO THE 2014-2015 ANNUAL ACTION PLAN FOR CAPITAL IMPROVEMENTS F2M14-31, N2M14-140, M2M14-136 This is the time and place set by Notice No. N2M14-140 for the City Council to hold a public hearing regarding the proposed First Amendment to the City s 2014-2015 Annual Action Plan to receive comment on the proposed changes. Staff is seeking an Amendment to the 2014-2015 Annual Action Plan to allocate additional funds for Capital Improvements. These funds would be used for new/replacement street improvements, sidewalk improvements, ADA ramps and related items within the designated HUD target area, and is expected to be completed in two phases. The City intends to use up to $700,000 of CDBG funds previously allocated to Special Economic Development Jobs Creation to implement the program. On November 4, 2014, staff presented the proposed First Amendment to the Housing and Community Development Citizen Advisory Committee. The Committee unanimously recommended approval of the First Amendment to the 2014-2015 Annual Action Plan. The 30-day review period began October 11, 2014 and concludes November 10, 2014. No comments were received. Recommended Action: After receiving public testimony, the Mayor should close the public hearing and, at the City Council s discretion, approve the First Amendment to the City of Alhambra s 2014-2015 Annual Action Plan to increase funding for Capital Improvements by $700,000. (M2M14-136) CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M14-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the City s Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the City s Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None 2
Conference with Legal Counsel-Existing Litigation (Govt. Code Section 54956.9(d)(1): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 3 matters. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 3 matters. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with City s Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers Association, Alhambra Police Management Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association. RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. CEREMONIAL 2. COMMENDATION: LARRY STEVENS - F2M14-3 Mayor Yamauchi and the City Council, on behalf of the citizens of Alhambra, wishes to recognize and commend Mr. Larry Stevens, an Alhambra native, Alhambra High School graduate and former Alhambra Fireman who served the City for 31 years. Mr. Stevens is to be commended not only for his distinguished public service, but also as an American hero who honorably served the United States during World War II. Mr. Stevens, a B-17 tail gunner in the 8 th Air Force, completed 35 combat missions over Europe and was awarded an Air Medal and Distinguished Flying Cross for meritorious achievement in aerial flight. Mr. Stevens is also to be commended as the author of It Only Takes One: Memoirs of a Tail Gunner, a book about his war experiences. Mayor YAMUACHI will present the commendation to Mr. Stevens. CONSENT AGENDA (Item Nos. 3 16) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 3. NIB: REPLACEMENT OF WATER MAIN - MONTEREY STREET BETWEEN MAIN AND BAY STATE STREETS F2M14-52, N2M14-152 Staff requests authorization to distribute a Notice Inviting Bids for the replacement of the 4 water main with a new 8 water main on Monterey Street between Main and Bay State Streets. The four inch water main on Monterey is a cast iron main that was installed in 1924 and needs to be upgraded for additional services to be tied to this line. The Shea 3
Properties project at the former Alhambra Place Shopping Center plans to connect a portion of their water/fire service to the waterline on Monterey Street. In order to do that it would be necessary replace the existing 4 water main with a new 8 water main on Monterey Street to obtain the necessary flow. Shea Properties will pay for the work by depositing with the City an in-lieu fee in the amount of $200,000.00 to cover the cost of the project. Plans and specifications have been prepared for this repair project. Staff has reviewed and approved these plans, which are available for review in addition to the bid notice and bid instructions. Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the replacement of the 4 Water Main on Monterey Street between Main and Bay State Streets, with bids due no later than 10:30 a.m. on December 4, 2014; and, direct staff to undertake the necessary steps to finalize Council s action. 4. NIB: PURCHASE OF TWO HALF-TON PICKUP TRUCKS FOR THE UTILITIES OPERATIONS DIVISION F2M14-6A, N2M14-153 Staff requests City Council authorization to circulate a Notice Inviting Bids for the purchase of two half-ton pickup trucks for the Utilities Operations Division. The Utilities Operations Division of the Public Works Department is responsible for the operations of the water infrastructure and is a seven-days-a-week enterprise. The vehicles that are to be replaced are high mileage and are experiencing continual repairs. Recommended Action: City Council authorize the circulation of a Notice Inviting Bids for the purchase of two (2) half-ton pickup trucks with bids due no later than 10:30 a.m. on December 18, 2014; and, direct staff to undertake the steps necessary to finalize Council s action. 5. AWARD CONTRACT: SEWER SPOT REPAIRS PROJECT F2M14-37, N2M14-71, C2M14-50, M2M14-137 Staff requests that the City Council award a contract to Ramona, Inc., for the Sewer Spot Repair Project. On May 27, 2014, the City Council approved distribution of Notice Inviting Bids for the Sewer Spot Repair Project. This project was identified in the Sewer Master Plan. Ten bids were received for this project ranging from $ 87,800 (Ramona Inc.) to $337,980 (Atlas-Allied). This project was not funded in the 2014-2015 Budget; therefore, staff is also requesting that the City Council approve an appropriation from the Sewer Fund Balance in the amount of $87,800 for the project. Recommended Action: City Council award a contract to Ramona, Inc., subject to final language approval by the City Manager and City Attorney, in the amount of $87,800 for the Sewer Spot Repair Project; direct the Director of Finance to appropriate $87,800 from the Sewer Fund Balance for the same; and, direct staff to undertake the steps necessary to finalize Council s action. (M2M14-137) 6. NOTICE OF COMPLETION: REPLACEMENT OF ION EXCHANGE NOZZLES AND 4
PURCHASE OF NOZZLES FOR VESSELS AT THE GROUND WATER TREATMENT PLANT F2M14-6B, C2M14-18, M2M14-138 Staff requests that the City Council accept the installation of replacement Ion Exchange Nozzles on vessel A and the purchase of the nozzles for B, C, and D at the Ground Water Treatment Plant as complete. There were no change orders to the project, and the job was completed per contract. This project has been inspected by staff and all work has been completed in accordance with the City requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder s Office. Recommended Action: City Council accept as complete the contract with Layne Christensen for the replacement of the Ion Exchange Nozzles on vessel A and the purchase of the nozzles for B, C, and D at the Ground Water Treatment Plant for $327,345; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Director of Finance to release the 5% retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council s action. (M2M14-138) 7. AWARD CONTRACT: 2014 HUD STREET REHABILITATION PROJECT F2M14-44, N2M14-115, C2M14-49, M2M14-141 Staff requests that the City Council award a contract to E.C. Construction Company for the 2014 HUD Street Rehabilitation Project. On Thursday, October 9, 2014 the City Clerk received eight bids ranging from $1,331,792.38 (E.C. Construction) to $1,779,896 (Sully-Miller Contracting). The bid received from E.C. Construction Company is the lowest responsible bid. E.C. Construction has the necessary licenses, permits and has done similar projects of this type for other local jurisdictions. The project is funded through the HUD funds. Recommended Action: City Council award a contract, subject to final language approval by the City Manager and the City Attorney, to E.C. Construction Company in the amount of $1,331,792.38 for the 2014 HUD Street Improvement Project; and, direct staff to undertake the steps necessary to finalize Council s action. (M2M14-141) 8. RESOLUTION TO RECOGNIZE THE IMPORTANCE OF THE IN-HOME CARE PROVIDER WORKFORCE AND NATIONAL FAMILY CAREGIVERS MONTH F2M14-16, R2M14-28 Staff requests that the City Council adopt a resolution recognizing the importance of the in-home care provider workforce and National Family Caregivers Month. Across the country, parents and children, siblings and spouses, friends and neighbors heroically give of themselves to support those in their lives affected by illness, injury, or disability. In the City of Alhambra, over 1,701 homecare workers deliver quality services to our most vulnerable residents. Celebrating Family Caregivers during National Family Caregivers month enables the awareness of family caregiver issues, celebrates the efforts of family caregivers, educates family caregivers about self-identification and 5
increases support for family caregivers. Recommended Action: City Council adopt Resolution No. R2M14-28 entitled: A Resolution of the Alhambra City Council recognizing the importance of the in-home care provider workforce and National Family Caregivers Month 9. AGREEMENT TO LEASE A PORTION OF CITY S RAYMOND BASIN WATER RIGHTS TO KINNELOA IRRIGATION DISTRICT F2M9-62, M2M14-139 The City of Alhambra has 722.50 acre-feet of unused water rights in the Raymond Basin for Fiscal Year 2014-2015. The City has the option to lease these rights to interested parties for a fee. The Kinneloa Irrigation District has offered to lease 207 acre-feet of our Raymond Basin water rights for $305.00 per acre-foot, for a total of $63,135. As such, staff is requesting that the City Council authorize the City Manager to sign a lease agreement with the Kinneloa Irrigation District for these Raymond Basin water production rights for Fiscal Year 2014-2015. Recommended Action: City Council authorize staff to enter into a lease agreement with the Kinneloa Irrigation District, subject to final language approval by the City Manager and City Attorney, for two hundred seven (207) acre-feet of water for a total of $63,135; direct the Finance Director to deposit the revenue from said lease into account number 401.00.44925; and, direct staff to undertake the steps necessary to finalize Council s action. (M2M14-139) 10. AGREEMENT TO LEASE A PORTION OF THE CITY S RAYMOND BASIN WATER RIGHTS TO HUNTINGTON BOTANICAL GARDENS F2M9-62, M2M14-140 The City of Alhambra has 722.50 acre-feet of unused water rights in the Raymond Basin for Fiscal Year 2014-2015. The City has the option to lease these rights to interested parties for a fee. The Huntington Botanical Gardens has offered to lease 250 acre-feet of our Raymond Basin water rights for $305.00 per acre-foot, for a total of $76,250. As such, staff is requesting that the City Council authorize the City Manager to sign a lease agreement with the Huntington Botanical Gardens for these Raymond Basin water production rights for Fiscal Year 2014-2015. Recommended Action: City Council authorize staff to enter into a lease agreement with the Huntington Botanical Gardens, subject to final language approval by the City Manager and City Attorney, for two hundred fifty (250) acre-feet of water for a total of $76,250; direct the Finance Director to deposit the revenue from said lease into account number 401.00.44925; and, direct staff to undertake the steps necessary to finalize Council s action. (M2M14-140) 11. FINAL TRACT MAP NO. 71272 - F2M14-11, M2M14-134 Tentative Tract Map No. 71272 was approved by the Planning Commission on March 15, 2010. The project is a mixed use project containing 92 condominium units and 4,120 square feet of ground floor retail space located at 235 West Main Street. All conditions of 6
approval of the Tentative Tract Map have been met including the municipal restrictions, reviewed and approved by the City Attorney and staff. The City Engineer has signed the Final Tract Map and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate. Staff requests that the City Council approve Final Tract Map No. 71272 at 235 West Main Street and 28 North Third Street. Recommended Action: City Council adopt Minute Order No. M2M14-134 as follows: RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Assistant City Manager/Director of Development Services in her report dated November 10, 2014, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval. SECTION TWO: This Council hereby approves FINAL TRACT MAP NO. 71272 for the 92-unit mixed use condominium and retail project located at 235 West Main Street and 28 North Third Street and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map. 12. FINAL TRACT MAP NO. 71847 - F2M14-11, M2M14-135 Tentative Tract Map No. 71847 was approved by the Planning Commission on April 6, 2012. The project is a mixed use project containing 120 condominium units and 18,000 square feet of ground floor commercial space located at 300 West Main Street and 11 South Third Street. All conditions of approval of the Tentative Tract Map have been met including the municipal restrictions, reviewed and approved by the City Attorney and staff. The City Engineer has signed the Final Tract Map and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate. Staff requests that the City Council approve Final Tract Map No. 71847 at 300 West Main Street and 11 South Third Street. Recommended Action: City Council adopt Minute Order No. M2M14-135 as follows: RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Assistant City Manager/Director of Development Services in her report dated November 10, 2014, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval. SECTION TWO: This Council hereby approves FINAL TRACT MAP NO. 71847 for the 120-unit mixed use condominium and commercial project located at 300 West Main Street and 11 South Third Street and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map. 7
13. APPROVE CONTRACT CHANGE ORDER: SPECIAL/DEPUTY INSPECTION AND MATERIALS TESTING SERVICES FOR THE MOSAIC PARKING STRUCTURE - F2M13-31, C2M14-1, M2M14-142 On January 13, 2014 the City Council approved an award of contract to Geo-Advantec for Special/Deputy Inspection, and Materials Testing Services for the Mosaic Parking Structure in an amount not to exceed $56,538. The original construction schedule called for a total of six concrete pours. To expedite construction, the concrete placement was broken into fifteen smaller pours. While this accelerated construction, it also required additional inspections and testing of materials. Therefore, staff is seeking authorization of a change order in the amount of $30,000 to cover the additional inspection time and materials testing, bringing the total contract price to $86,538.00. Recommended Action: City Council authorize and approve a change order in the amount of $30,000 for Contract No. C2M14-1 with Geo-Advantec for Special/Deputy Inspection for the Mosaic Parking Structure Project; and, direct staff to undertake the steps necessary to finalize Council s action. (M2M14-142) 14. MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the August 20, 2014 adjourned regular meeting of the Alhambra City Council, the September 22, 2014 regular meeting of the Alhambra City Council; and, the October 27, 2014 regular meeting of the Alhambra City Council. 15. PERSONNEL ACTIONS F2M14-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated November 10, 2014 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting. 16. DEMANDS - F2M14-1 Recommended Action: City Council approve as submitted Final Check List (159052 thru 159212) in the amount of $1,918,918.09 for the period ending October 23, 2014; Final Check List (159213 thru 159326) in the amount of $689,932.42 for the period ending October 30, 2014; and, Final Check List (159327 thru 159397) in the amount of $27,088.87 for the period ending October 31, 2014. ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. 8
Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas. COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M14-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 8:00 a.m. on Monday, November 17, 2014, in Ruth C. Reese Hall (Community Room) at the Alhambra Civic Center Library, 101 South First Street, Alhambra, California for the purpose of meeting to discuss and update the City s Strategic Plan. (Notice No. N2M14-154). N O T I C E Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public on the City of Alhambra s website, at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 570-5090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. LAUREN MYLES, CMC CITY CLERK COMMUNITY CALENDAR November 11, 2014 Annual Veterans Day Ceremony & Celebration Alhambra Park 500 North Palm Avenue 11:00 a.m. 9