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OVERVIEW YouthWorks Process Youth Online Application PayCard Direct Deposit Form Work-Permit Verification Worksite Online Application Matching Job Fair 2
STANDARD PROCESS Youth Apply Online Worksites Apply Online Youth Eligibility is Verified in Person Worksites are Approved Matching* & Job *Matching conducted by YW office alone 3
SAME PROCESS, BUT MORE PRO-ACTIVE Worksite assists with application Youth Apply Online Worksites Apply Online Youth Eligibility is Verified in Person Worksite assists with verification Worksites are Approved Matching* & Job *Matching facilitated by worksite upon request to YW office 4
ELIGIBLE YOUTH Live in Baltimore City Except for Baltimore City foster care youth 14 21 Years Old on June 22 nd, 2018 Youth Apply Online 5
YOUTH APPLICATION - An Active Email REQUIREMENTS New youth use existing or create new email Gmail or MSN (Yahoo not recommended) Returning youth MUST use the same email they ve applied with before If they can t access it and have to use a new email, contact ywhelpdesk@oedworks.com Youth Apply Online 6
COMPLETING YOUTH APPLICATION 1 2 3 Create Account Receive email verifying account creation Click link in email to access application 4 Complete application 5 Receive email verifying application completion 6 Receive verification appointment via email and letter Youth Apply Online 7
VERIFICATION APPOINTMENT Email will be sent within 5 business days of application January 22 nd March 24 th YW collects documentation from youth and interviews about job interests Not guarantee of a job offer Youth Eligibility is Verified in Person 8
VERIFICATION REQUIREMENTS All Youth Proof of Work Authorization Proof of Identity Signed Application (parent signed if under 18) Direct Deposit Form All Youth Ages 14-17 Work Permit Proof of Income (optional) Public Assistance Record Pay Stub Applicant Statement Youth Eligibility is Verified in Person 9
VERIFICATION REQUIREMENTS (ONE OF EACH PROOFS REQUIRED) Proof of Identity State ID, driver s license/permit School ID Voter registration card Military dependent s ID card Report card or school record Under 18 Clinic, doctor, or hospital record Day care or nursey school record Parent/guardian signature on I-9 Proof of Work Authorization Social Security Card Original or certified copy of USA birth certificate issued bearing official seal Unexpired employment authorization documents (no photo) US Citizen ID Card Identification Card for Use of Resident Citizen in the United States Proof of Identity & Work Authorization US Passport Valid, unexpired permanent resident card An unexpired foreign passport with a temporary I-551 stamp Unexpired employment authorization documents that contain a photograph An unexpired foreign passport with an unexpired Arrival-Departure Record, Form I94, bearing the same name as the passport and containing an endorsement of the alien s nonimmigrant status, if that status authorizes the alien to work for the employer 10
RECEIPTS FOR DOCUMENTS YouthWorks accepts receipts for documents as valid replacements for those documents Youth who continue working at sites after YouthWorks will need to provide actual copies of the documents 11
WHERE TO GET DOCUMENTS Document What to Bring Location & Phone Cost Other Means Birth Certificate Government ID/License -- or-- 2 identifying docs (Youth or Parent) 6764-B Reisterstown Rd, 21215 410-764-3038 $10 $21.25 at Vital Check Sites Mail Social Security Card Proof of Age, ID, and Citizenship (or Immigration Status) Ex: Birth Certificate and Government/School ID 6100 Wabash Ave, 21215 866-752-0973 Free Mail Online (18+) ID State -- or License Proof of Age, SSN, and Address (2) ID of MD Parent can replace proof of address for minors 5425 Reisterstown Road, 21215 410-768-7000 $15 / $20 ID $45 / $20 L New / Replace N/A 12
WHERE TO GET DOCUMENTS Document What to Bring Location & Phone Cost Other Means Voter Registration Card (16+ years) New: Voter Registration Application Form (MVA ID or last 4# of SSN) Replace: Request via MD Voter Look-up 417 E. Fayette Street, 21202 Room 129 410-396-5550 $0 Online Mail Permanent Resident Card Green Card Replace File Form I-90 Copy of Governmentissued ID 6100 Wabash Ave, 21215 866-752-0973 $540 Online Mail School ID Varies by School Youth s school Varies Averages around $5 Varies by School 13
DIRECT DEPOSIT FORM Youth will not be paid by checks Direct Deposit form required for all youth and available on YW website Documents section: https://goo.gl/jnnjde If a minor, must have parent sign the form Youth (and parents) should only sign the form before coming to verification and leave the rest blank Youth Eligibility is Verified in Person 14
HOW YOUTH CAN BE PAID ADP Debit PayCard Requirements: Direct Deposit Form Notation on Form: ALINE Debit PayCard Fees: Lost Card (2 nd ): $6 Out-of-Network ATM: $3.25 Foreign Transaction: 3% Personal Bank Account Requirements: Direct Deposit Form Personal check or Direct Deposit Authorization Form Bank account statement with youth name Notation on Form: Existing Bank Account Enter - Account/Routing # Fees: Specific to account YouthWorks Banking Partner Requirements: Direct Deposit Form Sign-up for account at verification or in-branch 2 forms of youth ID (14-15) 2 forms of ID for joint account owner 18+ Notation on Form: Onsite Bank Account Fees: Dependent on partner (no low-balance, overdraft, or usage fees) 15
Ages 14-17 WORK PERMIT (AGES 13 17) https://www.dllr.state.md.us/childworkpermit/ Fill Out Info specific to YouthWorks Print the permit (not a print screen of the online form). Age 13 (at time of verification) Find printable permit at: https://youthworks.oedworks.com/doclib/ Parent/guardian must sign the document Youth Eligibility is Verified in Person 16
WORK PERMIT - INFORMATION (AGES 13 17) Youth Eligibility is Verified in Person 17
WORK PERMIT ONLINE APPLICATION (AGES 13 17) Print the work permit, not a print screen of the online form Parent or guardian must sign it Youth Eligibility is Verified in Person 18
VERIFICATION REQUIREMENTS REVIEW Proof of Work Authorization Proof of ID Signed Application Proof of Income Direct Deposit Form Work Permit (14-17) 19
VERIFICATION REQUIREMENTS REVIEW Proof of Work Authorization & ID Direct Deposit Form Signed Application Work Permit (14-17) 20
VERIFICATION SCHEDULING Standard Email is sent to youth with assigned verification date/location in 5 business days Pro-Active (Worksites with 20 or more pre-selected youth only) Worksite provides a list of youth applicants YW to coordinate a same day verification Youth Eligibility is Verified in Person 21
VERIFICATION RECEIPT AND H1Y Youth who complete verification get a receipt Youth can give receipt to a worksite for placement Job-ready, 16+ youth will be referred to Hire One Youth (H1Y) for a placement with a private sector job Better chance for higher pay and long-term employment More realistic to worklife Industries unique to private sector Youth Eligibility is Verified in Person 22
EXAMPLE OF RECEIPT Youth Eligibility is Verified in Person 23
NAVIGATING THE WEBSITE NEW APPLICANTS 24
NAVIGATING THE WEBSITE NEW APPLICANTS 25
NAVIGATING THE WEBSITE 26
NAVIGATING THE WEBSITE NEW APPLICANTS 1 2 3 Create Account Receive email verifying account creation Click link in email to access application 4 Complete application 5 Receive email verifying application completion 6 Receive follow-up email from YW Worksite Applies Online 27
NAVIGATING THE WEBSITE RETURNING APPLICANTS 28
NAVIGATING THE WEBSITE RETURNING APPLICANTS 29
NAVIGATING THE WEBSITE RETURNING APPLICANTS 1 Login to account 2 Complete application 3 Receive email verifying application completion 4 Receive follow-up email from YW Worksite Applies Online 30
WORKSITE APPLICATION Consider the following items Session S1: Jun 25 Jul 27 S2: Jul 9 Aug 10 Job descriptions for each positions Career interests Job accommodations # of Youth hired in each position Recruited vs. Placed Work schedule Lunch Break duration 30 or 60 min Supervisors 1 supervisor / 10 youth Notify us if this changes Worksite location Worksite Applies Online 31
NOTES FOR A CORRECT APPLICATION Worksite has a specific location, organization, and supervisor Worksite address on application should be where youth work most days. Notify YW if youth need to arrive somewhere else on their first workday A worksite may have several positions. These are defined by specific job duties Position descriptions should be brief (100 character limit), but descriptive (who, what, where) Good: Counselor will chaperone youth and lead activities at an outdoor summer camp for 5 10 year old Bad: YouthWorker will assist in regular duties of organization as needed Worksite Applies Online 32
WORKSITE REVIEW New worksites will be visited in person to ensure worksite meets program standards Modifications may also be made to workplan Most Common Issue: 50% of youth time must be spent on work-related activities Worksite are Approved 33
IMPORTANT DATES January 2 nd : Online Registration Opens March 31 st : Worksite Deadline to register online April 6 th : Last day to request specific youth In April: Worksite application approved June 26 th July 28 th : YW Session 1 July 10 th August 11 th : YW Session 2 Worksite are Approved 34
MATCHING Piloting bulk automated matching system Requires accurate description of worksites Career Interests - limit to only relevant items Job Accommodation pick closest match Worksite location if there are different locations, create different applications Identify how many youth you expect to recruit Early Application = Better Match Matching & Job 35
MATCHING If you don t request specific youth, we will match youth from our YW pool. How to Request: Ideal: Send copies of verification receipts and completed YouthWorker Request Form and email to (summerjobs@oedworks.com). Include worksite name Talk to the youth before requesting them A Request is not a Guarantee Matching & Job 36
Connect with other worksites Give YouthWorks feedback Interested? Fill out the interest form January 10, 2018 5:00pm 7:00pm R House 301 W 29th St, 21211
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