MEETING NOTES FROM Saturday, January 15, 2011 The meeting was called to order at 1:38 p.m. The following members were present and a quorum was declared. Jose Herrera, Member The Meeting Notes from Saturday, December 11, 2010 were presented for approval. A motion for approval was made by Chuck Uloth. The motion was seconded by Luigi Pezzella. All present were in favor. The Treasurer s Reports were presented for approval. The Checking Account, Reserve Fund, and Certificates of Deposit totals were as follows: December 2010 Checking Account $ 25,768.01 Reserve Fund $ 14,451.19 CD $ 13,581.65 Total $ 64,450.12 December's report included a correction to one of the CD balances. Income was normal and expenses were low; no water main breaks so far this season. The delinquency list continues to have units that have been there a long time while progress is being made on other units. The Board received an update on the current delinquencies. There were 63 delinquent condominium units and two buildings as of the end of December. To date there are 75 condominiums and three buildings; a notice will be sent to the new building earlier than usual. Attempts to obtain liens will continue to be made by and Board members were encouraged to assist in collections. Representatives from the delinquent buildings did not accept the Board's invitation to attend the meeting. The Board discussed obtaining liens on those buildings. A motion for approval of the Treasurer s reports was made by Luigi Pezzella. The motion was seconded by Karen Sima. All present were in favor. The Board received an update on the slip and fall lawsuit regarding upcoming depositions. Ed Brinck will continue as the Board's liaison and provide documentation. The Board will send a letter before the opening of the pool asking for volunteer pool attendants as a way to reduce costs. A motion to adjourn was made by Karen Sima. The motion was seconded by Luigi Pezzella. All present were in favor. The meeting was adjourned at 2:40 p.m. www.fullertonave.org Page 1
MEETING NOTES FROM Saturday, February 19, 2011 The meeting was called to order at 1:34 p.m. The following members were present and a quorum was declared. Jose Herrera, Member The Meeting Notes from Saturday, January 15, 2010 were presented for approval. A motion for approval was made by Chuck Uloth. The motion was seconded by Luigi Pezzella. All present were in favor. The Treasurer s Reports were presented for approval. The Checking Account, Reserve Fund, and Certificates of Deposit totals were as follows: January 2011 Checking Account $ 35,193.93 Reserve Fund $ 14,489.79 CD $ 13,582.77 Total $ 73,915.76 The total monies available at the end of January were high. The only large expense was for the quarterly premium for the liability and officers' insurance. The delinquency list continues to have units that have been there a long time while progress is being made on other units. The Board received an update on the current delinquencies. There were 62 delinquent condominium units and three buildings as of the end of January. To date there are 66 condominiums and one building. Attempts to obtain liens will continue to be made by and Board members were encouraged to assist in collections. Representatives from the delinquent buildings did not accept the Board's invitation to attend the meeting. The Board discussed obtaining liens on those buildings. A motion for approval of the Treasurer s reports was made by Luigi Pezzella. The motion was seconded by Karen Sima. All present were in favor. A flyer will be added to the pool applications asking for volunteer pool attendants. The pool's motor may need to be replaced; the same cleaning service will be used for the pool. The Board agreed to use the reserve fund for some of the snow removal costs. Northlake has received approval for grant money for the next two years. Karen Sima will prepare a collections form for persistently delinquent buildings. A motion to adjourn was made by Luigi Pezzella. The motion was seconded by Chuck Uloth. All present were in favor. The meeting was adjourned at 2:35 p.m. www.fullertonave.org Page 2
MEETING NOTES FROM Saturday, March 19, 2011 The meeting was called to order at 1:35 p.m. The following members were present and a quorum was declared. Jose Herrera, Member The Meeting Notes from Saturday, February 19, 2011 were presented for approval. A motion for approval was made by Chuck Uloth. The motion was seconded by Luigi Pezzella. All present were in favor. The Treasurer s Reports were presented for approval. The Checking Account, Reserve Fund, and Certificates of Deposit totals were as follows: February 2011 Checking Account $ 43,667.07 Reserve Fund $ 14,509.34 CD $ 13,588.89 Total $ 82,409.67 February's expenses were low; the snow plow bill for the blizzard, expected to be about $10,000, was not received as of the meeting date. The monies available balance was the highest ever. The delinquency list continues to have units that have been there a long time while progress is being made on other units. The Board received an update on the current delinquencies. There were 59 delinquent condominium units and one building as of the end of February. To date numbers were not available. Attempts to obtain liens will continue to be made by and Board members were encouraged to assist in collections. A motion for approval of the Treasurer s reports was made by Karen Sima. The motion was seconded by Luigi Pezzella. All present were in favor. A collections form letter was approved for use. Jose Herrera will make copies. Ed Brinck will draft a letter that requests that association fees be collected by the buildings / condo associations on behalf of F.A.A.I. Ed Brinck drafted a letter regarding roads repairs which includes history and definitions; the letter was approved with minor corrections and will be sent to all residents. A motion to send the letter to all residents was made by Karen Sima. The motion was seconded by Luigi Pezzella. All present were in favor. Northlake still wishes to continue to take over the tennis courts. A new pool motor will be purchased and installed. Karen Sima will create a draft of a flyer asking for volunteers for the pool. A motion to adjourn was made by Luigi Pezzella. The motion was seconded by Karen Sima. All present were in favor. The meeting was adjourned at 2:50 p.m. www.fullertonave.org Page 3
MEETING NOTES FROM Saturday, May 21, 2011 The meeting was called to order at 1:40 p.m. The following members were present and a quorum was declared. Jose Herrera, Member The Meeting Notes from Saturday, March 19, 2011 were presented for approval. A motion for approval with a change to the date of the Treasurer's reports was made by Chuck Uloth. The motion was seconded by Luigi Pezzella. All present were in favor. The Treasurer s Reports were presented for approval. The Checking Account, Reserve Fund, and Certificates of Deposit totals were as follows: March 2011 Checking Account $ 37,045.31 Reserve Fund $ 14,528.95 CD $ 13,585.00 Total $ 75,808.53 April 2011 Checking Account $ 38,032.00 Reserve Fund $ 14,548.60 CD $ 13,586.12 Total $ 76,815.91 March expenses included snow removal for January and February. Pothole filling and the liability insurance premium were included as well. The overall amount of the expenses was high, but included items that were paid ahead, thus the low checking account balance. April expenses were low with the highest expenses being for lawn maintenance and a new pool pump. The delinquency list continues to have units that have been there a long time while progress is being made on other units. The Board received an update on the current delinquencies. There were 53 delinquent condominium units and one building as of the end of March. Ten were on the list for the first time. There were 57 delinquent condominium units and six complete buildings and one partial building as of the end of April. To date, there are 57 units and seven buildings. Buildings 27 and 36 are fully rented. Building 22 has the most delinquent units; this may be due in to disgruntled owners. Attempts to obtain liens will continue to be made by and Board members were encouraged to assist in collections. A motion for approval of the Treasurer s reports was made by Karen Sima. The motion was seconded by Luigi Pezzella. All present were in favor. Pool pass applications are being processed and mailed. Letters will not be sent to delinquent units or buildings. www.fullertonave.org Page 4
Chuck Uloth announced that he would no longer be part of the Fullerton Avenue Association Board as of the end of June. Tom Koite has resigned his bookkeeping position. Karen Sima took on the title of Board Agent for service of process or receipt of legal correspondence. The Board is receiving estimates for road repairs. Chuck Uloth made a motion to spend up to $20,000 for the overlay areas previously discussed. The motion was seconded by Karen Sima. All were in favor, but Luigi Pezzella would like more bids. Pool report: the pump is in and the electrical elements will be installed. The pool needs to be emptied and cleaned and have some cracks repaired. John Morgan's pump is not strong enough to empty the pool efficiently. New furniture may be purchased. A motion to adjourn was made by Luigi Pezzella. The motion was seconded by Karen Sima. All present were in favor. The meeting was adjourned at 2:35 p.m. www.fullertonave.org Page 5
MEETING NOTES FROM Saturday, May 21, 2011 The meeting was called to order at 1:40 p.m. The following members were present and a quorum was declared. Jose Herrera, Member The Meeting Notes from Saturday, March 19, 2011 were presented for approval. A motion for approval with a change to the date of the Treasurer's reports was made by Chuck Uloth. The motion was seconded by Luigi Pezzella. All present were in favor. The Treasurer s Reports were presented for approval. The Checking Account, Reserve Fund, and Certificates of Deposit totals were as follows: March 2011 Checking Account $ 37,045.31 Reserve Fund $ 14,528.95 CD $ 13,585.00 Total $ 75,808.53 April 2011 Checking Account $ 38,032.00 Reserve Fund $ 14,548.60 CD $ 13,586.12 Total $ 76,815.91 March expenses included snow removal for January and February. Pothole filling and the liability insurance premium were included as well. The overall amount of the expenses was high, but included items that were paid ahead, thus the low checking account balance. April expenses were low with the highest expenses being for lawn maintenance and a new pool pump. The delinquency list continues to have units that have been there a long time while progress is being made on other units. The Board received an update on the current delinquencies. There were 53 delinquent condominium units and one building as of the end of March. Ten were on the list for the first time. There were 57 delinquent condominium units and six complete buildings and one partial building as of the end of April. To date, there are 57 units and seven buildings. Buildings 27 and 36 are fully rented. Building 22 has the most delinquent units; this may be due in to disgruntled owners. Attempts to obtain liens will continue to be made by and Board members were encouraged to assist in collections. A motion for approval of the Treasurer s reports was made by Karen Sima. The motion was seconded by Luigi Pezzella. All present were in favor. Pool pass applications are being processed and mailed. Letters will not be sent to delinquent units or buildings. www.fullertonave.org Page 6
Chuck Uloth announced that he would no longer be part of the Fullerton Avenue Association Board as of the end of June. Tom Koite has resigned his bookkeeping position. Karen Sima took on the title of Board Agent for service of process or receipt of legal correspondence. The Board is receiving estimates for road repairs. Chuck Uloth made a motion to spend up to $20,000 for the overlay areas previously discussed. The motion was seconded by Karen Sima. All were in favor, but Luigi Pezzella would like more bids. Pool report: the pump is in and the electrical elements will be installed. The pool needs to be emptied and cleaned and have some cracks repaired. John Morgan's pump is not strong enough to empty the pool efficiently. New furniture may be purchased. A motion to adjourn was made by Luigi Pezzella. The motion was seconded by Karen Sima. All present were in favor. The meeting was adjourned at 2:35 p.m. www.fullertonave.org Page 7
MEETING NOTES FROM Saturday, June 18, 2011 The meeting was called to order at 1:35 p.m. The following members were present and a quorum was declared. The Meeting Notes from Saturday, May 21, 2011 were presented for approval. A motion for approval with a change to the date of the Treasurer's reports was made by Chuck Uloth. The motion was seconded by Luigi Pezzella. All present were in favor. The Treasurer s Reports were presented for approval. The Checking Account, Reserve Fund, and Certificates of Deposit totals were as follows: May 2011 Checking Account $ 42,112.64 Reserve Fund $ 14,568.15 CD $ 13,587.24 Total $ 80,917.40 May's available monies were one of the highest. Expenses included the workers compensation insurance and landscaping. Looking ahead, June's notable expenses to date have been related to the opening and running of the pool (repairs to the wiring) in addition to landscaping; this was the highest amount of expenses for any month ever. July traditionally has been a good month for deposits; however, the anticipated expenses will be high. There will be a transfer of funds from Reserves to checking. The delinquency list continues to have units that have been there a long time while progress is being made on other units. The Board received an update on the current delinquencies. There were 54 delinquent condominium units and one building as of the end of May. There were 60 delinquent condominium units and one building as of the end of June. Attempts to obtain liens will continue to be made and Board members were encouraged to assist in collections. Pool passes will not be issued to any unit owner who owes more that $100 (23 units as of the meeting date); Chuck Uloth has a list of these delinquent units and he will leave that information for the Board. A motion for approval of the Treasurer s reports was made by Karen Sima. The motion was seconded by Luigi Pezzella. All present were in favor. The financial reports were presented by Chuck Uloth for the final time. The Board again thanked him for his services. Peter Hadlaw will be taking over the bookkeeping duties on a month-to-month basis and he attended the meeting. He will meet with Chuck Uloth; Peter Hadlaw will obtain a release from the Board to sign stating that he is not responsible for any activities prior to his taking on the duties. The letter regarding the roads needs to go out. An election for new Board members will need to be held soon. www.fullertonave.org Page 8
A motion to adjourn was made by Luigi Pezzella. The motion was seconded by Karen Sima. All present were in favor. The meeting was adjourned at 2:55 p.m. www.fullertonave.org Page 9
MEETING NOTES FROM Saturday, July 16, 2011 The meeting was called to order at 1:35 p.m. The following members were present and a quorum was declared. Jose Herrera, Member (ph) The Meeting Notes from Saturday, June 18, 2011 were not presented for approval, but will be presented at the next meeting. The Treasurer s Reports were presented for approval. The Checking Account, Reserve Fund, and Certificates of Deposit totals were as follows: June 2011 Checking Account $ 18,143.26 Reserve Fund $ 10,568.72 CD $ 13,587.24 CD $ 10,659.84 Total $ 52,959.62 June expenses included road repair and paving, lawn maintenance and pool related items to include pool passes and opening costs along with repairs and maintenance. The delinquency list continues to have units that have been there a long time while progress is being made on other units. The Board received an update on the current delinquencies. There were 60 delinquent condominium units and one building as of the end of June. Attempts to obtain liens will continue to be made and Board members were encouraged to assist in collections. Different collections methods were discussed and Peter Hadlaw will join in the collection efforts. Karen Sima will draft a memo citing the Illinois Condominium Property Act regarding these collections. Owners will be reminded that they are responsible for all attorney fees, court costs, and any other related expenses. A motion for approval of the Treasurer s reports was made by Karen Sima. The motion was seconded by Luigi Pezzella. All present were in favor. Bids will be sought regarding the pool's electric equipment. F.A.A.I. will continue to work with associations to have all associations send assessment checks to F.A.A.I. on behalf of their members so that F.A.A.I. does not need to collect individual checks from condominium owners. This assessment payment method is a recommendation from the Board's attorney. A motion to adjourn was made by Luigi Pezzella. The motion was seconded by Karen Sima. All present were in favor. The meeting was adjourned at 3:15 p.m. (ph): available by phone www.fullertonave.org Page 10