Table of Contents: The University of South Florida RESIDENCE HALL ASSOCIATION Constitution Last Changed: March 7, 2011 Article I: Name Article II: Purpose Article III: Membership Section 3.01: General Membership 3.02: Advisors Article IV: Affiliations Section 4.01: National, Regional, and State Affiliations 4.02: University Affiliations Article V: Dues Sections 5.01 Dues Article VI: Definition of terms Section 6.01: An Eligible Candidate of RHA 6.02: RHA Officers 6.03: RHA Executive Board 6.04: RHA Cabinet Members 6.05: Voting Membership of RHA 6.06: RHA Hall Councils Article VII: Elections and Qualifications of Officers Section 7.01: Elected Officers 7.02: Order of Elections 7.03: Procedure for Officer Elections 7.04: Procedure for Senator Elections 7.05: Amount of Senators Per Hall Council 7.05a: Placement of Councils 7.05b: Senatorial Seats Available 7.06: Nomination of Director of Operations and Technology and NCCIT 7.07: Qualifications for RHA Officers 7.08: Qualifications for Senators 7.09: Qualifications for Cabinet Members Article VIII: Duties of Officers Section 8.01: Duties of the President 8.02: Duties of the Vice President 8.03: Duties of the National Communications Coordinator 8.04: Duties of the Director of Finance 8.05: Duties of the Director of Programming 8.06: Duties of the Director of Public Relations and Records 8.07: Duties of the Senators 8.08: Definition of Entities
8.09: Duties of NRHH 8.10: Veto Power 8.11: Procedure of Veto 8.12: Procedure to Overturn a Veto Article IX: Duties of Advisor Section 9.01: Minimum Duties 9.02: Duties During Meetings 9.03: One on One Meetings with Executive Board 9.04: One on One Meetings with President Article X: Meetings Section 10.01: Regular Meetings 10.02: Special Meetings Article XI: Attendance at Meetings Section 11.01: Attendance Records 11.02: Executive Board Absences 11.03: Senator Absences Article XII: Vacancies Section 12.01: Executive Board Vacancies 12.02: Cabinet Vacancies 12.03: Appointment Process 12.04: Non-permanent Cabinet Positions Article XIII: Impeachment and Removal Section 13.01: Grounds for Impeachment 13.02: Process for Impeachment 13.03: Impeachment Hearings 13.04: Officer Removal 13.05: Removal Appeals Article XIV: RHA Committees Section 14.1: Definition of Committee 14.02: Committee Personnel 14.03: Standing Committees 14.04: Committee Executive Board Assignment 14.05: NCC Committee Assignment 14.06: Committee Chairs 14.07: Committee Meeting Times 14.08: Communicating with Hall Council Advisor 14.09: Senator Participation 14.10: Hall Council Executive Committee Participation 14.11: Attendance Records 14.12: Chair Absences 14.13: Committee Member Absences 14.14: Committee Changes 14.15: Excused Absences Article XV: RHA Entities Section 15.01: Definition of Entities 15.02: Duties of Entities 15.03: Eligibility for Entity-ship 15.04: Entity Reports
15.05: Entity Executive Assistants 15.06: Entity Freedom 15.07: RAAB Restrictions Article XVI: RHA Anti-Hazing Policy Section 16.01: Definition of Hazing 16.02: Punishment for Hazing Article XVII: Voting Rights Section 17.01: General Voting Rights 17.02: Senator Voting 17.03: Non-student Voting Article XVIII: Parliamentary and Voting Procedures Section 18.01: Voting Percentages 18.02: General Votes 18.03: Quorum 18.04: Robert s Rules of Order Article XIX: Membership in National, Regional and State Organizations Section 19.01: RHA Membership in External Organizations 19.02: NCC and Advisor Roles in External Organizations 19.03: Due Payments Article XX: Money Allocations and Conference Requirements Section 20.01: RHA Fundraising Goal 20.02: Revising the fundraising Goal 20.03: Coordination of Fundraising Events 20.04: Conference Delegate Requirements 20.05: Notification Requirements 20.06: Waiving of Fundraising Requirements 20.07: Appealing Fundraising Requirements 20.08: Fundraising Event Volunteers 20.09: Monetary Co-sponsorship Requirement 20.10: Monetary Co-sponsorship over $100 20.11: Monetary Co-sponsorship under $100 20.12: Requesting a Co-Sponsorship Article XXI: Amendments Section 21.01: Amendment Procedure 21.02: Amendment Readings 21.03: Amendment Voting 21.04: Amendment Constitutionality 21.05: Upkeep of the Table of Contents Article XXII: By-Laws Article XXIII: Establishment Article XXIV: Organization Agreement
I. Name The name of this organization shall be Residence Hall Association, or RHA. II. Purpose The Residence Hall Association at the University of South Florida (USF), herein referred to as the RHA, has been established for the purpose of representing and helping student residents address issues and concerns about their welfare at USF. In addition, it will also serve to generate and support activities and programs with the goal of uniting all halls as a community and governmental body on campus. III. Membership Section 3.01: The membership of the RHA shall consist of registered students of the University of South Florida living in the residence halls. Membership is defined as the following: A student becomes a member of RHA automatically, when and during the time the student resides in the USF residence halls. A member remains a member until he/she no longer resides in the USF residence halls and/or does meet the terms outlined in Section 6.01. 3.02: The Assistant Director of Residence Life, or his/her designate shall be a non-voting member and the advisor of RHA. IV. Affiliations Section 4.01: RHA shall be affiliated with the National Association of College and University Residence Halls (NACURH), South Atlantic Affiliation of College and University Residence Halls (SAACURH), and the Florida Association of Residence Halls (FARH) 4.02: RHA shall be affiliated with the National Residence Hall Honorary (NRHH) Green and Gold Chapter and Resident Assistant Advisory Board (RAAB). V. Dues Section 5.01: No dues, fees, or other charges are levied for membership into RHA. VI. Definition of Terms Section 6.01: An eligible candidate of RHA is: 1. A full-time University of South Florida student as defined by the Office of the Registrar during fall and spring semesters and resides in the residence halls. 2. Has and maintains at least a cumulative 2.0 GPA. 3. Is in good standing with the University. 4. Is in good disciplinary standing with the Department of Housing and Residential Education. Good standing defined as not being on probation, suspended, or declared persona non grata. 6.02: The officers of the RHA shall be: President, Vice President, National Communications Coordinator (NCC), Director of Finance, Director of Programming, and Director of Public Relations and Records. 6.03: The RHA executive board shall be composed of the officers of RHA. The executive board shall set directional policy for the RHA with input from the Advisor and the residential community.
6.04: RHA cabinet members are RHA officials who are not Executive Board members. Permanent cabinet members will be: NCC in training (NCCIT), Webmaster, Intramurals Coordinator, Spirit Chair and committee co-chairs. 6.05: The voting membership of RHA shall be defined as senators, Non A&S Funded Entity Liaisons and the Executive Board. 6.06: Hall Councils are member organizations of RHA. The Hall Council Constitution will be the governing document of Hall Councils. A Hall Council will be recognized by RHA if it has an advisor (as defined in Hall Council constitution section 2.05) and it held Hall Council elections (as defined in Article III of the Hall Council constitution). 6.07: A Hall Council will be considered active in a given week, if at least 50% of its current senators attended the last RHA meeting, at least 50% of its current senators were active in their committees in the previous week, and the governor or appointed proxy attend at least 50% of the month s Board of Governors Meetings. If these requirements are not met, the Hall Council will be put on probation. The Director of Public Relations and Records will determine activity status. 6.08: Probation will last 30 days (excluding winter break and spring break) in which the senators and governor must attend all mandatory meetings as stated in the Hall Council Constitution 6.01 and 6.03. A Hall Council that is put on probation will be notified of this by official letter from the President and Advisor of RHA to the Hall Council s advisor. VII. Elections and Qualifications of Officers Section 7.01: Officers to be elected during the spring term are President, Vice President, Director of Finance, Director of Programming, and Director of Public Relations and Records. 7.02: Elections of officers will occur during the first regular RHA meeting following spring break. Senators and current officers, except those that have accepted a nomination for the office being voted upon, will have voting rights. The elections of officers will be held in the order that follows: President, Vice President, Director of Finance, Director of Programming, and Director of Public Relations and Records. The newly elected officers will begin a transitional period at the time of election which will last until the final meeting of the spring semester, at which time their official term will begin. Within two weeks of the transitional period an officer transition meeting will be held for each new officer. 7.03: The highest ranking RHA officer not running for the given position will preside over the election. The RHA Advisor will supervise the election and count the votes. 7.04: Senators will be selected, either by election or acclimation, at a hall meeting called by the Resident Assistant for each Hall Council Area. 7.05: The placement of councils is outlined in 7.05a. The number of senatorial seats available is outlined in Section 7.05b. These numbers will be determined and communicated to each Hall Council s Advisor by the fall semester s Drop/Add day. 7.05a Every council will fall into one of three domains: small, medium, and large. Each council will be placed into a domain based on its population. The large domain will be filled by the councils with the largest population, up to the domain s limit. The small domain will be filled by the councils with the smallest population, up to the domain s limit. The remaining councils will fall into the medium domain. Small councils shall have two (2) senators, medium councils shall have three (3) senators, and large councils shall have four (4) senators. 7.05b The total number of councils, divided by three, rounded down to the nearest whole number, shall be the number of councils in each domain; small, medium, and large. The total number of halls minus the quantity of three-times the number of councils in the smallest domain (any remaining councils) shall be added to the set of medium councils.
7.06: During the President's term, he/she shall appoint a NCC In Training (NCCIT). NCCIT confirmation as the NCC must be confirmed by a 2/3-quorum vote. 7.07: Qualifications for RHA officers: 1. Must be an eligible candidate of RHA. 2. Must reside in the residence halls during the fall and spring semester of their term. 3. Cannot hold a Resident Assistant or Assistant Resident Life Coordinator position with the Department of Housing and Residential Education during their term of office. 7.08: Qualifications for senators: 1. Must be an eligible candidate of RHA. 2. Must reside within the Hall Council area they represent. 3. Cannot hold a Resident Assistant or Assistant Resident Life Coordinator position with the Department of Housing and Residential Education during his/her term of office. 7.09: Qualifications for cabinet members: 1. Must be an eligible candidate of RHA. 2. Must reside within the residence halls during the term of their office. VIII. Duties of Officers Section 8.01: The duties of the President shall be: to organize and preside at the regular meetings, provide agendas for said meetings, appoint committee chairmen and members, oversee the Board of Governors, oversee the duties of the executive board, nominate resident students for University and Departmental committees, and act as the representative of the interest of the students in the residence halls. In addition, he/she shall submit at least one Of the Month (OTM) per each fall and spring semester. The President shall be an ex-officio member of all committees. 8.02: The duties of Vice President (VP) shall be: coordinate and determine how to address resident concerns, oversee the Residents Concerns Committee, and the Dining Services Advisory Committee, oversee all constitutional amendments, and serve as the parliamentarian at all general assembly meetings. In addition, he/she shall submit at least one Of the Month (OTM) per each fall and spring semester. He/she must also assume the duties of the Webmaster in his/her absence or position vacancy until the position is occupied. The Vice President will assume the duties of the President in his/her absence until he/she returns or to assume the responsibility of holding an election within two weeks time of the absence. 8.03 The duties of the National Communications Coordinator (NCC) shall be: to act as the representative of the University South Florida Residence Hall Association to the National Association of College and University Residence Halls (NACURH), South Atlantic Association of College and University Residence Halls (SAACURH), and Florida Association of Residence Halls (FARH); handle all correspondence with such organizations and keep the RHA informed of their activities, prepare state, regional and national award nominations, advise delegation meetings, and serve as the campus liaison for RHA. The NCC shall be the Chair of the Conference Committee. In addition, he/she shall submit at least one Of the Month (OTM) per fall and spring semester. The NCC will assume the duties of the President in the absence of both the President and the Vice President. 8.04: The duties of the Director of Finance (DF) shall be: to keep accurate records of all financial transactions, prepare annual budgets with the assistance of the executive board, be responsible for holding and maintaining the RHA checkbook, represent RHA in all business transactions, ensure that the organization upholds all contracts, be responsible for the purchasing and receiving of equipment and supplies. In addition, he/she shall submit at least one Of the Month (OTM) per fall and spring semester. The Director of Finance will chair the Fundraising Committee, organize and execute fundraising events. 8.05: The duties of Director of Programming shall be: to organize and execute programs, oversee the Programming committee, initiate and organize inter-council programs, support the Hall Councils, record Hall Council events, and
post them Hall Council events on the RHA calendar. The Director of Programming shall also communicate with the Director of Public Relations and Records about advertising for programs; coordinate RHA s participation in events/activities by other USF student organizations; serve as the RHA equipment manager by ensuring that requested equipment is loaned out and returned. In addition, he/she shall submit at least one Of the Month (OTM) per fall and spring semester. The Director of Programming shall assume the duties of the Intramurals Coordinator in his/her absence or position vacancy. 8.06: The duties of the Director of Public Relations and Records (DPRR) shall be: to keep minutes and records of all meetings and to report them to members at the following meeting, file minutes in office, advertise RHA events and issues, oversee the PRAC (Public Relations and Advertising Committee), serve as public relations representative to the campus and outside community, ensure the no less than monthly publication of a newsletter and a yearly memory book for the residents of USF, and is responsible for roll call and determining quorum. In addition, he/she shall submit at least one Of the Month (OTM) per fall and spring semester. The Director of Public Relations and Records shall assume the duties of the Spirit Chair in his/her absence or position vacancy. 8.07: The duties of the senators are to attend all regular and special meetings, to act as a representative of both their Hall Council and the residential community and to inform their Hall Council of RHA issues. 8.08: The National Residence Hall Honorary (NRHH) and the Resident Assistant Advisory Board (RAAB) shall have a senator representative vote in general assembly meetings. The voting representative is required to be an active member of the respective entity (as defined by that entity), to attend all general assembly meetings and to vote on RHA issues. The representative may not serve as a senator representing his or her Hall Council. 8.09: The National Residence Hall Honorary shall be responsible for coordinating recognition and community service initiatives for the residential community. 8.10: The President shall have the ability to veto a proposal that is not a proposed amendment to the constitution, by not signing or by not submitting it to the Department of Housing and Residential Education by the Friday following the proposal vote. 8.11: If the President decides to execute this power, he must inform the Executive Board by the Friday following the General Assembly meeting the vote took place in, announce his refusal to submit the proposal on the listserv and the webpage by the Friday following the vote and announce it at the next General Assembly meeting. 8.12: The General Assembly may motion to revote on the proposal at the meeting following the original vote to overturn the president s veto. A 2/3rds vote, of the same nature as the original vote, is required to overturn any presidential veto. IX. Duties of Advisor Section 9.01: The Advisor(s) shall advise and assist RHA in fulfilling its mission statement. 9.02: The Advisor(s) shall attend all Executive Board meetings and RHA meetings. In the event that neither Advisor is able to attend a RHA meeting, it is their responsibility to appoint an appropriate proxy for the length of their absence. 9.03: It is the responsibility of the Advisor(s) to meet at least one on one biweekly with all members of the Executive Board except the President. 9.04: The President must maintain weekly one on one meetings with the Advisor(s). X. Meetings Section 10.01: Regular meetings shall be held at the time and place designated by the President, with the concurrence of the Executive Board. These meetings shall be held at least twice a month during the academic year.
10.02: Special meetings may be called by the President of the RHA or by one third of the membership after a written notification is given to all members at least 24 hours in advance. XI. Attendance at Meetings Section 11.01: Attendance must be taken by the Director of Public Relations and Records or in his/her absence an officer designated by the President, at every meeting, special meetings, and all committee meetings. The attendance sheet should include date and location of the meeting, the name, room number, mailbox number, and phone number of the attendees and the name of the person collecting the attendance sheet. 11.02: Executive board members cannot miss any general body meeting unless excused by the board because of academic, extreme, or unexpected circumstances. 11.03: Senators that miss two (2) consecutive general meetings or four (4) total in a semester will be reported to their respective Governor by letter produced by RHA. XII. Vacancies Section 12.01: Any executive position that becomes vacant may be filled by the nomination of a candidate by the President (or highest sitting officer in the case of a Presidential vacancy) and confirmed by a two-thirds vote of quorum in favor of the appointment. 12.02: Any cabinet position may be filled by the nomination of a candidate by the President and confirmed by a twothirds vote of quorum of the executive board in favor of appointment. 12.03: The appointment of cabinet positions and the RHA Executive Board except the NCC must adhere to the following process: 1. An application that is adequately distributed must be made available and advertised 2. Applicant must be interviewed by current executive board members in the presence of the advisor. 3. The RHA executive board will give recommendations to the President 4. The President will make the final appointment. The NCCIT will automatically be confirmed as the NCC by a two-thirds vote of quorum. If there is not a NCCIT, the appointment of an NCC will adhere to the appointment process for vacant executive board members (see paragraph 1 of this section) 12.04: Non-permanent cabinet positions can be created by a two-thirds vote of quorum of the executive board. The positions must be filled as outlined in 9.02. XIII. Impeachment and Removal Section 13.01: Grounds for impeachment of officers shall be misfeasance (improper or unlawful execution of an act), malfeasance (misconduct or wrongdoing), nonfeasance (failure to perform duties) and abuse of power. 13.02: Any voting member of RHA can move in second for a vote of no confidence against any RHA officer or voting member during new business or open forum. A written statement of charges containing grounds outlined in 13.01 must be provided to all voting members. 13.03: The court for trying an impeachment shall consist of a quorum of RHA members, chaired by the highestranking officer of the RHA not directly involved with the proceedings. A two-thirds vote in favor of removal is required for removal. 13.04: An officer will be removed from office upon confirmation by the Advisor of non-qualification for office.
13.05: A senator removed due to lack of attendance (2 RHA meetings in a row, or 4 in a semester, 3 committee meetings in a row or 4 in a semester) can appeal that decision to the RHA Executive Board during an Executive Board meeting. 13.06: A member (as defined in Article 3 Section 3.01) will be removed from RHA if he/she does reside in the USF residence halls and/or fails to meet one or more of the terms outlined in Article 6 Section 6.01. Removed senators must follow the guidelines set in Article 13 Section 13.05. All other removed members will receive a written notification of removal. XIV. RHA Committees Section 14.01: All committees consisting of members shall be known as RHA Committees. These committees may be established at the recommendation of any RHA executive board member with the approval of a simple majority of the voting membership. The purpose of these committees shall be to provide student input or provide direction to programming efforts on matters concerning the Residence Hall Association and the Department of Housing and Residential Education and/or the University of South Florida. 14.02: Committees consisting of RHA members and Residence Hall cabinet shall be formed to combine student and cabinet input. 14.03: Standing committees shall be the Residents Concerns Committee (RCC), Social and Programming Committee, Public Relations and Advertising Committee (PRAC), Finance Committee, and the Board of Governors. 14.04: An executive board member shall chair all standing committees as follows: President Board of Governors Vice President Residents Concerns Committee Director of Finance Fundraising Committee Director of Programming Social and Programming Committee Director of Public Relations and Records Public Relations and Advertising Committee (PRAC) 14.05: The National Communications Coordinator shall oversee all Conference Delegation Committees. 14.06: A non-rha Executive Board member shall co-chair every standing and special committee. 14.07: The committee chair will set time and place for the weekly committee meetings. The chair must notify all committee members and RHA Executive Board of any changes in the committee meeting time and/or place at least 24 hours in advance. 14.08 A complete list of committee meeting times and places will be provided by the DPRR to Hall Council Advisors before Hall Council elections, to be included in the election package. DPRR will notify all Hall Council officers of any permanent changes in committee meeting times and/or places, within 24 hours of the change. 14.09: All senators must be members of at least one committee. A senator will sign up for a committee upon election or appointment into the office. 14.10: All Hall Council Executive Board members must serve on their respective parallel committee as follows: Governors Board of Governors 14.11 The attendance at the committee meetings must be taken by the committee chair, or the person designated by him/her. 14.12 Committee chair cannot miss any committee meetings unless excused by the committee due to academic, extreme or unexpected circumstances.
14.13 A committee member that misses 3 unexcused committee meetings in a row, or 4 unexcused committee meetings in a semester, will be reported to their Hall Council Governor and Advisor. A committee member can be excused by the committee from attending a meeting due to academic, extreme or unexpected circumstances. 14.14: Request to change committees must be submitted to the DPRR in writing. 14.15: Special circumstances, such as work, school or extenuating situations, may excuse a Senator or Hall Council executive board member from serving on committees. These circumstances must be submitted to the DPRR in writing. XV. RHA Entities Section 15.01: RHA entities are any organizations that are not Hall Council but make significant contributions to the residential community and merit specific privileges and status from RHA. The only recognized RHA entities are the National Residence Hall Honorary, and the Resident Assistant Advisory Board. 15.02: RHA entities shall be entitled to receiving co-sponsorships from RHA and bringing forth Proposals to RHA. 15.03: All entities that are not A&S funded are eligible to be given a Senator vote. 15.04: Entities shall give weekly reports at the general RHA meetings. 15.05: The entity cabinet members exist to promote communication between the entities and the RHA executive board. 15.06: RHA cannot in anyway control the entities or their members. 15.07: RAAB cannot bring forth proposals to RHA that are directly related to the RA Job. XVI. Residence Hall Association Anti-Hazing Policy 16.01: The Residence Hall Association., or its members acting on behalf of the RHA, shall not haze any prospective member for the purpose of admission into or affiliation with the organization. This organization prohibits its members both individually and collectively from committing any acts of hazing as defined herein: Hazing" as defined by 1006.63, Florida Statutes, means any action or situation that recklessly or intentionally endangers the mental or physical health or safety of a student for purposes including, but not limited to, initiation or admission into or affiliation with any organization operating under the sanction of a postsecondary institution, regardless of a person s willingness to participate. "Hazing" includes, but is not limited to, pressuring or coercing the student into violating state or federal law; any brutality of a physical nature, such as whipping, beating, branding, exposure to the elements, forced consumption of any food, liquor, drug, or other substance; or other forced physical activity that could adversely affect the physical health or safety of the student; and also includes any activity that would subject the student to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct that could result in extreme embarrassment, or other forced activity that could adversely affect the mental health or dignity of the student. Hazing does not include customary athletic events or other similar contests or competitions or any activity or conduct that furthers a legal and legitimate objective. In addition to Florida Statutes 1006.63, hazing as defined by the USF system also includes, but is not limited to, the forced use of alcohol; morally degrading or humiliating games and activities; physical and psychological shocks; deception; verbal abuse; personal servitude; kidnapping; deprivation of privileges granted to others in the organization by use of force or duress; and any other activities which are contrary to academic achievement, the stated purpose of the local and/or (inter)national organization, and/or the mission, policies or regulations of the USF system or applicable state law. (USF Anti-Hazing Policy, How to Start an Organization Packet, Office of Student Activities)
16.02: Any type of hazing or discrimination will be considered abuse of power. XVII. Voting Rights Section 17.01: Only members who are on the executive board, senators, and are representatives for RHA entities (one vote per entity) may vote. 17.02: Senators representing the same Hall Council may choose to vote individually on behalf of their council. 17.03: Only Active USF students in the organization have voting rights. Non-USF-students do not have voting rights. XVIII. Parliamentary and Voting Procedures Section 18.01: The voting percentages will be determined based on the number of affirmative and negative votes cast, providing a quorum is met. 18.02: General business may be conducted with a simple vote of all RHA members present. The President will determine the method of voting. 18.03: A quorum of RHA shall consist of a simple majority, 50% plus one (1) of the senators and the executive board (excluding the President). 18.04: A quorum of the executive board shall consist of a simple majority, 50% plus 1 of the RHA officers. 18.05: A quorum shall be necessary to conduct all special business. Election of officers, confirmation of executive board appointments, impeachment proceedings, constitutional amendments, and budget amendments require a quorum to be passed. 18.06: All points of procedure not specifically covered in the Constitution shall be the RHA presiding officer s interpretation of the latest edition of Robert s Rules of Order. XIX. Membership in National, Regional and State Organizations Section 19.01: The RHA shall be a member of the National Association of College and University Residence Halls (NACURH), the South Atlantic Affiliate of College and University Residence Halls (SAACURH), and the Florida Association of Residence Halls (FARH). 19.02: The NCC and the Advisor shall see that the RHA remains in good standing with NACURH, SAACURH, and FARH. 19.03: The RHA shall pay annual dues to NACURH, SAACURH, and FARH. XX. Money Allocations and Conference Requirements Section 20.01: Incoming RHA Executive Board will set a fundraising goal of at least the total cost of all the leadership training and opportunities that are not open to all the residents. That includes the cost of mini-farh, FARH, SAACURH, NACURH and No Frills conferences, and the cost of any Executive Board leadership retreats organized throughout the year. 20.02: RHA fundraising goal may be revised upward by the Director of Finance during the year (if the cost of conferences increases). It may only be revised downward in unforeseen circumstances with the approval of the general assembly.
20.03: All RHA fundraising events will be organized and coordinated by the Director of Finance. 20.04: Every delegate to a conference must participate in a set number of RHA fundraising events for an amount of time predetermined by the Director of Finance; however a single fundraising event cannot span more than a day. The amount of events will depend on the total amount of money spent by RHA on the delegate as follows: Under $50 0 events; Between $51 - $150 1 event; Between $151 - $300 2 events; Between $301 - $450 3 events; Between $451 - $600 4 events; Above $600 5 events 20.05: Director of Finance must notify all the delegates at least 48 hours before each fundraising event. 20.06: Director of Finance may lower or waive the number of events the delegates have to attend. 20.07: A delegate may appeal Director of Finance decision to the Executive Board during an Executive Board meeting. 20.08: A volunteer at a fundraising event (who is not fulfilling their delegate requirement) can request to have 50% of what they earn during the event transferred to any RHA or Residence Life affiliated organization account. 20.09: Any request for a monetary co-sponsorship must be presented or sponsored by a senator in an active Hall Council. 20.10: Money allocations equal to or over $100 that are not specified in the budget must be voted upon by the quorum of RHA. 20.11: Money allocations under $100 that are not specified in the budget must be voted upon by the quorum of the RHA officers, or the quorum of RHA. 20.12: All co-sponsorships must be turned in to the Director of Finance at least one week before being voted upon. The Director of Finance will ensure that the co-sponsorship is properly filled out and forward it for a vote as described in 20.10 and 20.11. XXI. Amendments Section 21.01: For an amendment to the RHA constitution or the Hall Council constitution to be proposed for approval by the RHA, two procedures are acceptable. Option 1: a typed proposal must be submitted to the Vice President and the Chairperson for the Residents Concern Committee. The proposed amendment must be discussed, revised if necessary and approved by the Residents Concerns Committee before being sent before the general assembly. Option 2: a typed proposal with a petition consisting of signatures of two-thirds of the senators presented to the President to be placed on the agenda for the next meeting. 21.02: All proposed amendments to the RHA constitution or the Hall Council constitution must be read at two consecutive regular meetings of the RHA. 21.03: A proposed amendment to this Constitution shall be voted on by the senators of the RHA. For passage, an amendment requires a majority two-thirds Senator vote in favor of amending on the second reading. 21.04: All amendments to this Constitution are subject to review and concurrent approval by the Assistant Director of Housing and Residential Education serving as the RHA Advisor and the Center for Student Involvement. 21.05: The table of contents, being defined as a sub-document of the RHA constitution, should be updated by the Vice President to match any structure changes to the body of the constitution, including but not limited to: adding and deleting sections, moving sections, and rewriting of a section in changing its topic.
XXII. By-laws Section 22.01: The RHA shall establish by-laws as needed for the operation of the RHA. By-laws may be introduced as a motion at any regular meeting. XXIII. Establishment Section 23.01; This Constitution shall be officially established by majority vote at a special meeting called by the RHA Advisor. Once adopted by the residents, RHA will register with the Center for Student Involvement and will be held to the same responsibilities and enjoy the same privileges as other student organizations with restricted membership at the University of South Florida. XXIV. Organization Agreement Section 24.01: Organization agrees to abide by Florida State Statute #1006.63 regarding hazing. Furthermore, agrees to abide by all Office of Student Organizations policies as outlined in the student handbook, to check the organization s mailbox regularly, to communicate via email upon request, and to update the organization s records whenever there is a change.