MINUTE BIBB COUNTY BOARD OF COMMIIONER April 13, 2004 6:00 p.m. The regular meeting of the Bibb County Board of Commissioners was held in the Commission Boardroom on Tuesday, April 13, 2004 at 6:00 p.m. Board Members present: Chairman Tommy C. Olmstead, Vice Chairman amuel F. Hart, r., Commissioner Bert Bivins, III, Commissioner Charles W. Bishop and Commissioner Elmo A. Richardson, Jr. taff present: Mr. Bill Vaughn, Chief Administrative Officer, Mr. Jimmy Jordan, County Attorney; Mr. Bill Johnston, Director of Buildings & Properties; Mr. Tommy Brown, Director of Human Resources; Mr. Don Hoch, Director of Lake Tobesofkee; Mr. Ken heets, County Engineer; Mr. Tony Rousey, Director of Information & Technology ervices; Ms. Deborah Martin, Finance Director, Mrs. Barbara Wood, Public Affairs Officer and Mrs. helia Thurmond, Clerk of the Board. News Media: Mr. Travis Fain of The Telegraph and representatives of WMAZ TV 13. Chairman Olmstead recognized and welcomed Reverend Larry Eason, Greater Little Rock Baptist Church, for the PRAYER FOR THE DAY. Chairman Olmstead called on Commissioner Bishop to lead the Pledge of Allegiance. ANNOUNCEMENT Chairman Olmstead announced that a Press Conference regarding Non-Attainment Designations will be held on Thursday, April 15 at 11:00 a.m. at the Engineering Office. Chairman Olmstead announced that RDC will be holding an Open House on Thursday, April 22 from 8:00 a.m. until Noon. Chairman Olmstead announced that on Tuesday, April 27 the Board of Commissioners will be attending the ACCG Annual Meeting in avannah, Georgia. He asked for a motion that the Board suspend the next Commissioners meeting as a result. The motion was made by Commissioner Bivins and seconded by Commissioner Richardson and carried unanimously that the April 27 Commissioners meeting be canceled. APPROVAL OF MINUTE On motion of Commissioner Richardson, seconded by Commissioner Bivins and carried, the Minutes of the regular meeting of March 23, 2004 were approved as written. 1
On motion of Commissioner Bishop, seconded by Commissioner Hart and carried, the Minutes of the pecial called meeting of March 19, 2004 were approved as written. RECOGNITION OF VIITOR Chairman Olmstead recognized and welcomed Mr. Gary Hammond, 7000 Peachtree Dunwoody Road, Mr. Jim Hunt, 4671 prucewood Drive, Mr. Jody Tucker, 485 Old Creek Road - Atlanta, Ms. Johnnie Mae Dawkins, Ms. Nettie Thomas, Mr. Clifford Johnson, Ms. Fernella Cabey and Mr. Andre Williams of Kings Park. Ms. Nettie Thomas addressed the Board by stating that she was speaking on behalf of senior citizens all over Macon. he appealed to the Commissioners to petition the Macon-Bibb County Transit Authority to re-route their bus through the shopping center on Pio Nono Avenue where the new Board of Elections Office is located so as to provide senior citizens easier access to that office for voting purposes. he stated that this was once a practice of the Transit Authority when the Kmart was located there. Chairman Olmstead advised Ms. Thomas that the Board will take her request into consideration and report back to her at the next meeting. Chairman Olmstead also recognized and welcomed Ivy Webb and Janice Bryant of Bibb County DFC. Others in attendance but not formally recognized were Marjorie Almand and Martha Blue of DFC. REFERRAL: 1. The following item was referred to ENGINEERING/PUBLIC WORK: Petition from Mr. Charlie N. McGlamry, President, Barrington Hall Development Corporation, for the registration of Winsor Way as a public road of Bibb County. 2. The following item was referred to LICENE & TAX: Correspondence from Mr. Robert E. Fountain, Fountain Enterprises, LLC, requesting that the County refund a portion of the 2003 ad valorem taxes paid on the property at 185 Clisby Place. RECORD & INFORMATION: 1. Monthly departmental reports and agency activities received for record: Tobesofkee Recreation Area. ACTION: 2
1. Ratification of the following Resolutions of the Board of Commissioners: Honoring Mr. Dave parrow on his retirement after 34 years of dedicated service to Brown & Williamson Tobacco Corporation; Congratulating the Greater Antioch Baptist Church upon the observance of its 135 th Anniversary. On motion of Commissioner Hart, seconded by Commissioner Richardson and carried, the before mentioned Resolutions were ratified. 2. Request of Mrs. Marjorie Almand, Bibb County DFC, to retain unexpended funds in the amount of $31,134.36 from FY 2003 to fund two caseworkers. (This matter was deferred at the March 23, 2004 Commission Meeting) On motion of Commissioner Bivins and seconded by Commissioner Hart, the before mentioned request was approved. DICUION: Commissioner Bishop read an excerpt of a letter dated April 9, 2004 from Mrs. Marjorie Almand as follows: upplemental Request for funds for two caseworkers. We are writing this letter as per the instructions of the Bibb County Board of Commissioners Finance Committee to request $31,134.36 to be used for two additional caseworkers. This $31,134.36 can be equally matched by state funds and will provide a total of $62,268.72 to the Bibb County DFC. This amount will allow us to contract for both caseworkers for one year. (A copy of Mrs. Almand s letter is attached to the official Minutes) Commissioner Richardson asked Mrs. Almand during what time would she be contracting. Mrs. Almand responded that it would be from the date she gets approval for twelve months. Commissioner Richardson stated that, if approved tonight, the contract period would be May 1, 2004 through April 30, 2005. Mrs. Almand concurred. Mr. Bill Vaughn, Chief Administrative Officer, stated that there was some confusion that the $31,134.36 rollover and the supplemental appropriation were two different things but it s not. Chairman Olmstead called for the question. The motion passed by a three to two vote. Commissioners Richardson and Bishop cast dissenting votes. 3
COMMITTEE REPORT: Chairman Olmstead gave a report of his activities since the last meeting. He reported as follows: 3/24 Meeting with Mike Anthony, Deborah Martin, Bill Vaughn & Ken heets Press Conference /Ongoing Progress of the Ocmulgee Heritage Trail 3/25 Meeting with heriff Modena, Bill Vaughn & Ed Love Charles H. Jones Building Dedication @ Macon tate College 3/26 Breakfast Meeting with Mayor Ellis 3/28 Cherry Blossom Closing Events 3/30 Presented Resolution to Mr. Dave parrow 4/1 Meeting with Commissioner Donald, Mayor Ellis & Russell Claxton 4/5 MEDC Board Meeting Industrial Authority Meeting 4/6 Meeting with Tommy Brown and Representatives of UGA 4/7 MAT Meeting 4/8 Clean Air Coalition Meeting 4/9 Meeting with Commissioner Hart, Bill Vaughn, Deborah Martin, Virgil Adams & Tommy Brown FINANCE, TAX AND REVENUE COMMITTEE - Committee Chairman Hart reported the following: 1. The Committee recommends approval of the amendment to the Bibb County Code, to amend Chapter 2, Article VI, Division 2, ection 2-352 and 2-353 of the code of Bibb County, Georgia entitled Purchasing to provide an effective date: to repeal conflicting ordinances, and provide option 2% local preference in the award of bids. The Committee also refers the above to the Ordinance and Resolution Committee for review and adoption. 2. The Committee recommends the bid for a Police Interceptor Vehicle for Civil Court heriff be awarded to Prater Ford in the amount of $20,189.00. 3. The Committee recommends approval of a supplemental appropriation to the FY 2004 Multi-Jurisdictional Drug Task Force in the amount of $15,000.00 for the purchase of electronic equipment for Drug Investigators. 4
4. The Committee recommends approval of the request from heriff Modena to cover the cost of a new car wash facility at the Bibb County Law Enforcement Center with bond proceeds for the jail expansion and renovation. The cost is $17,415.00. 5. The Committee recommends approval of a supplemental appropriation to the FY 2004 General Fund budget in the amount of $1,600.00 for the line item Community ervice in the Youth Investigation Department. The supplemental will be offset with revenue from the Wal-Mart Foundation. was approved as presented. 6. The Committee recommends approval of request for supplemental appropriation to the FY 2004 General Fund budget in the amount of $46,450.00 to cover the cost or two Capital cases in the uperior Court. 7. The Committee recommends approval of request for supplemental appropriation to the FY 2004 General Fund budget in the amount of $8,820.00 to cover overtime salaries in the District Attorney s Office. 8. The Committee recommends approval of request for supplemental appropriation to the FY 2004 General Fund budget in the amount of $41,000.00 to cover panel attorneys reimbursable expenses in the Indigent Defense Department. 9. The Committee recommends approval of supplemental appropriation to the FY 2004 General Fund budget in the amount of $115,000.00 to the line item Medical and Dental services for inmates in the Custody of Prisoners Department. 5
10. The Committee recommends approval of supplemental appropriation to the FY 2004 General Fund budget in the amount of $11,000.00 to the line item Public Defender in the tate Court Judges Department. 11. The Committee recommends approval of request for a supplemental appropriation to the FY 2004 General Fund budget in the amount of $34,000.00 to cover interest payments on Capital Leases. 12. The Committee recommends approval of request for a supplemental appropriation to the FY 2004 Commissary Fund budget in the amount of $9,795.00 to purchase equipment for gas pump monitoring at the Bibb County Law Enforcement Center. 13. The Committee recommends the bid for Paving of Parking Lot for the Bibb County heriff s Training Center be rejected. The Committee further recommends that requirements be revised and re-bid to an expanded field of potential bidders. RIK MANAGEMENT COMMITTEE - No Report. ENGINEERING/PUBLIC WORK COMMITTEE - Committee Chairman Bishop reported the following: 1. With regards to the correspondence from Vopak Logistic ervice in Fitzgerald, Georgia requesting verification from Bibb County that their application for a solid waste handling permit does not conflict with the Bibb County olid Waste Management Plan, the Committee reports that the plan does not address industrial waste that is disposed of outside of Bibb. County. 6
The before mentioned report was amended to include that Chairman Olmstead be authorized to write a letter to Vopak Logistic ervice conveying the County s position. On motion of Commissioner Bishop and carried, the before mentioned recommendation was approved as amended. 2. With regards to the correspondence from Mr. Tony Brady, American National Resources, regarding the need for decel lanes at the median cut at Gateway Drive and Riverside Drive (R87), the Committee reports that the project is to be included in the next DOT LARP project which is to be let to bid in April. On motion of Commissioner Bishop and carried, the before mentioned recommendation 3. The Committee recommends approval of the request from Ms. Kathy Bowden, Macon-Bibb County Industrial Authority, that the new road at I-75 Business Park be named in honor of Mr. Frank Amerson. On motion of Commissioner Bishop and carried, the before mentioned recommendation 4. The Committee recommends approval of a resolution authorizing the Chairman to write a letter to G. Randall Hammond & Company supporting the construction of a low income housing development known as Pinewood Park Apartments. This approval is subject to review by the County Attorney. On motion of Commissioner Bishop and carried, the before mentioned recommendation TOBEOFKEE COMMITTEE - No Report. Commissioner Bishop stated that he would like to point out that Chairman Olmstead and heriff Modena were commended by City Councilwoman Elaine Lucas on Public Access Channel 14 for their cooperation in preserving the cemeteries and helping clean them up. Chairman Olmstead stated that he appreciated that information. PUBLIC AFETY COMMITTEE - No Report. HUMAN REOURCE AND INFORMATION ERVICE COMMITTEE - Committee Chairman Bivins reported the following: 1. The Committee recommends promoting Mr. Roy Deane to enior Utility Worker and eliminating the Unit Maintenance Project Coordinator s position at a savings of at least $13,000 for the County. 7
On motion of Commissioner Bivins and carried, the before mentioned recommendation 2. The Committee recommends striking item #2 and #4 from the County s Incentive Pay Policy (i.e. Forfeiture of Pay). This will allow the heriff discretion in dealing with these matters. On motion of Commissioner Bivins and carried, the before mentioned recommendation 3. The Committee recommends rescinding the April 8, 2003 Pension Advisory Committee Procedures and requests the adoption of the attached procedures (i.e. Pension Advisory Committee) which specifically addresses the following guidelines: Procedures for Electing Members Establishing taggered Terms Responsibilities of The Committee Composition of The Committee ee attachment (Established terms for the Pension Advisory Committee and Member selection.) Commissioner Bivins read the Ordinance by the following caption: An Ordinance of the Board of Commissioners of Bibb County, Georgia to amend Chapter 2, Article IV, Division VI of the Code of Bibb County, Georgia entitled Pension and Retirement ystem; to provide an effective date; to repeal conflicting ordinances; and for other purposes. On motion of Commissioner Bivins and carried, the before mentioned recommendation ORDINANCE, REOLUTION & LEGILATIVE COMMITTEE - Committee Chairman Bivins reported the following: 1. The Committee recommends adoption of Ordinance respecting an Amendment of Bibb County Code ection 1-11. Commissioner Bivins read the Ordinance by the following caption: An Ordinance of the Board of Commissioners of Bibb County, Georgia to amend ection 1-11 of the Code of Bibb County, Georgia entitled General Penalty; to provide an effective date; to repeal conflicting ordinances; and for other purposes. 8
On motion of Commissioner Bivins and carried, the before mentioned Ordinance was adopted as presented. LICENE & TAX COMMITTEE -Committee Chairman Richardson reported the following: 1. The Committee recommends approval of new 2004 alcoholic beverage license application for Tokyo ushi & Grill located at 178 Tom Hill r. Blvd. On motion of Commissioner Richardson and carried, the before mentioned recommendation 2. The Committee recommends approval of new 2004 alcoholic beverage license application for Vern s located at 3850 Ray Road. On motion of Commissioner Richardson and carried, the before mentioned recommendation PROPERTIE COMMITTEE -Committee Chairman Richardson reported the following: 1. The Committee recommends that the County moves forward with developing an Operations and Maintenance Program for the DFC facility with asbestos-containing materials as recommended by Leadnology. Commissioner Richardson added that this is the expansion at DFC and that it is required by EPA that they have a survey made. He noted that they did not find anything of any significance. On motion of Commissioner Richardson and carried, the before mentioned recommendation UNFINIHED BUINE - None. NEW BUINE - None. Chairman Olmstead stated that before the meeting adjourns he would like a point of privilege to make a few remarks. aid remarks are attached to the official Minutes. There being no further business and on motion duly made and seconded, the meeting adjourned at 6:50 p.m. helia Thurmond Clerk of the Board 9