COUNTY CRORGtA Jackson County Board of Commissioners Meeting Minutes Monday, May 15, 2017 6: 00 P. M. The Jackson County Board of Commissioners met on Monday, at 6: 00 p. m. in the Jury Assembly Room at the Jackson County Courthouse, located at 5000 Jackson Parkway, Jefferson, Georgia. Commissioners Present: Tom Crow, Chairman Jim Hix, Commissioner District 1 Chas Hardy, Commissioner District 2 Ralph Richardson, Jr., Commissioner District 3 Marty Seagraves, Commissioner District 4 Staff Present: Chris Hamilton, County Attorney Kevin Poe, County Manager Ericka Johnson, Deputy Clerk Gina Roy, Public Development Director Toni Harvey, Senior Planner Jamie Dove, Planner Media Present: Mike Buffington, Mainstreet News/ Jackson Herald A. CALL TO ORDER: Chairman Tom Crow called the meeting to order at 6: 00 p. m. B. INVOCATION: County Manager Kevin Poe gave the invocation. C. PLEDGE OF ALLEGIANCE: Commissioner Ralph Richardson, Jr. led the Pledge of Allegiance. D. APPROVAL OF MINUTES: April 17, 2017 Board Meeting: A motion was made by Commissioner Hardy, seconded by Commissioner Richardson, to approve the minutes for April 17, 2017 board meeting as written. Chairman Crow called for discussion. Hearing none, the vote was taken and the motion passed unanimously. ( 0) Vote 5
Page 2 of 9 E. CITIZEN INPUT: There were no comments. F. REPORTS: None G. RECOGNITIONS, APPOINTMENTS, & SPECIAL ITEMS: 1. UGA Extension and Jackson County 4- H: 2017 Community Partner of the Year: Greg Pittman) Greg Pittman, with UGA/ Jackson County Extension, and Ali Merk, 4- H Agent for Jackson County addressed the board. Mr. Pittman thanked the Board of Commissioners and county departments for their assistance with the UGA Extension and 4- H Programs. He especially thanked the board for the use of Center Park and the County Correctional facility for 4- H activities. Ms. Merk then presented the board with an award recognizing the County as a 2017 Community Partner of the Year. Mr. Pittman, Ms. Merk, and the board took a group photo. 2. Update Jackson County Animal Control: Brad Richards) Brad Richards, Animal Control Director, addressed the board and shared statistics concerning the Animal Shelter. The shelter was opened for approximately 3 months ago. Within that time, the county had taken in 219 animals. 171 animals were picked up by Jackson County Animal Control officers and 48 were owner surrenders. 156 of the animals were from the Jackson County jurisdiction, 56 from the City of Jefferson, and 7 from the City of Commerce. Currently 119 animals were adopted with the majority of them adopted by the Jackson County Humane Society. There was only a 5% euthanasia rate. A copy of the full report is filed in the Addendum Book and is hereby a part of the official record. 3. Northeast Georgia Region 10 EMS Council: Vacant) Term Expires June 30, 2018 Chairman Crow said this appointment was on hold until a decision was made regarding on the reorganization of the EMS department. 4. Jackson County Water& Sewerage Authority 3 Year Term: Vacant) Term Expires June 30, 2019 Commissioner Seagraves made a motion nominating Christopher Nichols to serve as the District 4 representative. Commissioner Richardson seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) 5. Gainesville- Hall Metropolitan Planning Organization (GHMPO) Advisory Committee: Vacant) Term Expires June 30, 2020 Vacant) Term Expires June 30, 2020 r
Page 3 of 9 Siorr Commissioner Richardson advised he had one appointment. He then made the motion Committee. Commissioner Hix appointing Jennifer Kidd to the serve on GHMPO Advisory seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) H. CONSENT AGENDA: 6. Accept Right-of-Way for Ridge Mill Manor Phase 2 Subdivision: Gina Roy) To accept the ownership and the maintenance of the right-of-way in Ridge Mill Manor Phase 2 Subdivision; to include Fair Oaks Court, Blue Springs Land Court, and Manor Mill Way. 7. FY 2018 Capacity Agreement with the Georgia Department of Corrections: ( Kevin Poe) Authorize approval of the FY 2018 County Capacity Agreement with the Georgia Department of Corrections relative to State inmates housed in the Jackson County Correctional Institution. 8. Modify Existing Contract with Sentinel Offender Services for Magistrate Court: Kevin Poe) Approve and authorize the Chairman to sign an Assignment and Assumption of Services Agreement and Consent to Assignment among the Magistrate Court of Jackson County, Jackson County, GA, Sentinel Offender Services and CSRA Probation Services, Inc. in order to ensure compliance with current law. 9. Consider Approval and Execution of Settlement Agreement and Release of Claims by and between Jackson County, GA and Penelope Kay Tench: ( Christopher Hamilton) Consent Agenda Action: Chairman Crow made the motion to approve the Consent Agenda as outlined. Commissioner Hix seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) UNFINISHED BUSINESS: 10. Request to Revise Economic Development Bonds Project List: Kevin Poe) To approve adding the Toy Wright Road improvement project to the Economic Development Bonds project list. County Kevin Poe advised the board had a request from Core 5 Industrial Partners to fund the required improvements to Toy Wright Road for a proposed development, called Northeast 85 Logistics Center. Eventually the development would consist of two 1 million plus square foot distribution centers per the submitted concept plan. Mr. Poe stated the Jackson County Industrial Development Authority met several weeks ago and they voted to add the Toy Wright Road improvements to the Road Bond Projects list at a cost of up to $ 640, 000. He further said in conjunction with the commitment, a development agreement would be negotiated by the IDA, the County, and Core 5. This would commit Core 5 to build at least one of the 1 million plus square foot buildings before the funding would be
Page 4 of 9 made available. Both the Board of Commissioners and the IDA must approve to amend the Economic Development Bond project list before any funds could be used on the project. There was a brief discussion regarding the specific area of paving. It was noted approximately $ 755, 000 would be generated in property taxes. It was reiterated action was needed to designate up to $ 640,000 for the improvements. Commissioner Hardy preferred to have more concrete numbers. The board also discussed that this was the fourth company to look at the building; others had walked away. Commissioner Hix made the motion to approve with the condition that there will be a development agreement with Core 5 that a $ 55 million dollar building and the road be built. At that time Core 5 may ask for a reimbursement of the road cost up to $ 640, 000. Chairman Crow seconded the motion. Hearing no further discussion, the vote was taken and the motion passed. Chairman Crow and Commissioners Hix and Richardson voted in favor the motion. Commissioners Hardy and Seagraves voted against the motion. The motion passed ( Vote 3 2) J. NEW BUSINESS: 11. ( Public Hearing) Creation of a Special Tax District for Grandview Subdivision: Gina Roy) Authorize the establishment of a special tax district for Grandview Subdivision for subdivision improvements. Senior Planner Toni Smith addressed the board and presented the staff report. She said this was a request that originated as a result of a resolution the board passed for non- compliant subdivisions within Jackson County. She reported the application was submitted with 100% of the required signatures. There were a total of 36 lots; however, the applicant only requested a special tax district on 19 of those lots. 3 County Attorney Christopher Hamilton reviewed the guidelines for a public hearing and he opened it for comment. Adam Ewing, 1010 Old Mill Trace, Monroe, Ga was present in support of the applicant. He did not have anything add to the presentation. There were no questions and the public hearing was closed. Commissioner Seagraves made the motion to approve the request for a special tax district with the following conditions. 1) Two year tax of$ 3, 019. 50 on lot 15 and lots 19 through 36 2) That all erosion and sedimentation control and nuisance issues are resolved prior to issuance of any building permits for each individual lot 3) The roadways must be legally deeded to Jackson County prior to any work (to include building or roadway repairs) commencing with the subdivision. Chairman Crow seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0)
Page 5 of 9 12. Resolution for Jackson Hall County Boundary Dispute: Gina Roy) Approve a resolution to begin the Dispute Resolution Process provided by the Official Code of Georgia Annotated (O. C. G. A.) 36-3- 20. GIS Manager Joel Logan began by depicting the Jackson County boundary on a map in the 1800' s. He then drew the boundaries as area changed throughout the years. He said the County boundary lied between Hall and Jackson County. However, he presented a legal description which was historical evidence that said one should start at house which no longer existed to begin the determination of the location of the boundary. Mr. Logan said it was nearly impossible to accurately identify the boundary. With the boundary uncertain, it could potentially make an economical impact or determine which school system a student would be required to attend. Gina Roy, Public Development Director, outlined the dispute process. This was a six- step process that would bring clarification to both jurisdictions in terms of the County boundary. She confirmed Hall and Jackson County were not in dispute concerning the boundary. There was a consensus of the board follow the steps needed to confirm the boundary. Chairman Crow made the motion to approve the resolution. Commissioner Richardson seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) 13. Resolution to Reject a GDOT Quit Claim Deed and Maintenance Agreement: (Gina Roy) Authorize the Chairman to sign a resolution to reject a Georgia DOT quitclaim deed and maintenance agreement. Senior Planner Toni Smith presented a resolution to reject a quit claim deed that was recorded by Georgia Department of Transportation without communication with the County, Public Development or the Road Department. She reported the area was in front of the Estates at Allen Creek on Hwy. 129 going in the direction of Hall County. Ms. Smith said the subdivision had requested a special tax district approximately one year ago. The residents wanted to clean the front of the subdivision; however, they were advised it was part of GaDOT right- of- way. However, later it was noted the front of the subdivision was deeded to Jackson County. Staff discovered a deed was Ms. Smith said recorded January 2017 to Jackson County for maintenance and ownership. after meeting with Jeff Bridges, Road Superintendent, and under the advisement of legal counsel, staff recommended a resolution rejecting the quit claim deed to allow staff to go meet with GaDOT to get the matter resolved. It was confirmed that the packet of information from GaDOT was transferring some of the land within the City limits to the County to be responsible for the maintenance and upkeep. Chairman Crow made the motion to table the request until the second meeting in June. Commissioner Hix seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0)
Page 6 of 9 14. Approve the Sale of Surplus Property: Kevin Poe) Approve the sale of surplus property located at the intersection of Hwy. 53 and Hwy 124. County Manager Kevin Poe advised on April 24, 2017, staff took sealed bids for property the County owns at the corner of the intersection of Hwy. 53 and Hwy. 124 consisting of 3. 467 acres. He said this was the third time bids were taken. One bid was received from George Flanigan in the amount of$ 1, 038, 713. Mr. Poe said the bid form was in order and Mr. Flanigan had submitted a letter from a bank confirming he had sufficient funds to purchase the property. Mr. Poe said the board could either accept the bid and sell the property or formally reject the bid and at some point in the future go through the process again in an attempt to sale it. Commissioner Richardson made the motion to approve the sale with the bid received for 1, 038, 713 for the sale from Mr. Flanigan. Commissioner Hix seconded the motion. Chairman Crow called for discussion. Hearing none, the vote was taken and the motion passed unanimously. ( Vote 5-0) 15. Approve Match Funding for Various Projects at Jackson County Airport: ( Kevin Poe) Approve match funding for Engineering/ Design of Runway Obstacle- Free Area ROFA)/ Runway Safety Area ( RSA) Improvements, Automated Weather Observation System ( AWOS) Replacement, Water Line Extension and approve execution of associated GDOT ( FAA Block Grant) contract. County Manager Kevin Poe said this was a request for the board to consider approving matching funds for work at the airport to include the initial engineering and design work for safety projects. It would cover the cost of relocating the Automated Weather Observation System ( AWOS), and for a water line extension. Funds were available through GaDOT. The estimated cost of the projects was $ 213, 550. The Federal Aviation Administration ( FAA) would provide $ 192, 196, GaDOT would provide $ 10, 678, and the County' s local match would be $ 10, 678. Staff recommended a match not to exceed $ 15, 000 due to small overruns that may occur with the project. Approval would also authorize the Chairman to execute the FAA Block Grant. Chairman Crow made the motion to approve the request not to exceed $ 15, 000. Commissioner Hix seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) 16. Purchase of Crack Seal Melter for Jackson County Road Department: Kevin Poe) Authorize the purchase of a Crafco SS125DC trailer-mounted crack seal melter from Reynolds-Warren Equipment Company per Bid # 170014 for a total price of$ 63, 000. County Manager Kevin Poe reported this was for the purchase of equipment previously approved by the board to purchase this year. Bids were received for a trailer-mounted crack seal melter. Only one bid was received which was from Reynolds- Warren Equipment Co. Mr. Poe said the bid met the specification. The total price of the equipment was $ 63, 000; the original estimate was $ 60, 000. Mr. Poe told the board the county saved over the $ 3, 000 difference when the salt spreaders were purchased. Chairman Crow made the made the motion to award the bid for the trailer-mounted crack seal melter to Reynolds- Warren in the amount of $ 63, 000. Commissioner Richardson seconded
Page 7 of 9 the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. Vote 5 0) K. ZONING BUSINESS: Unfinished Business: None New Business: 17. RZ- 17-11 Chris Rudio, Yarbrough- Ridgeway Road, Maysville, GA; 5 acres; rezone from A- R to M- H. ( Map 032/ Parcel 0051) Planning Staff Recommendation: Planning Commission Recommendation: Approval Denial Planner Jamie Dove addressed the board and presented the staff report. She said the applicant requested approval to rezone property from A- R to M- H in order to place a manufactured home on the property. The property consisted of five acres. County Attorney Christopher Hamilton explained the public hearing procedures. He then opened the public hearing to receive comment. Kristi Young, and Brenda Ducket, with the Norton Agency, spoke in support of the application and on behalf of Ms. Rudio. Ms. Young told the board the property was surrounded by mobile homes; however, there was one stickbuilt home nearby. She explained this property was the dividing line. There was no opposition and the public hearing was closed. Commissioner Hardy made the motion to approve RZ- 17-11. Commissioner Seagraves seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) 18. RZ- 17-12 BJT Investment Properties, LLC, 401 Skelton Road., Jefferson, GA; 5 acres; rezone from A-2 to M- H. ( Map 105/ Parcel 007D) Planning Staff Recommendation: Approval with 1 condition Planning Commission Recommendation: Denial Planner Jamie Dove addressed the board and presented the staff report. She said the applicant requested to rezone five acres from A- 2 to M- H in order to subdivide the property into four tracts for four new residential homes to be constructed. Rezoning to M- H would provide the applicant larger lot sizes. County Attorney Christopher Hamilton declared a public hearing for the request. Ms. Jennifer Trefren, spoke in support of the application. She did not have anything to add to the staff. Mr. Hamilton called for opposition. Keith Anderson, 619 Johnson presentation given by Mill Road, Jefferson, GA had a question for staff regarding the mobile homes and setbacks. Jerry Gilbert, 1141 Skelton Road, Hoschton, GA, spoke in opposition, specifically stating he was opposed to mobile homes in the area. There was no other discussion and the public hearing was closed. RZ- 17-12. Commissioner Hix seconded Commissioner Richardson made the motion to deny the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. Vote 5 0)
Page 8 of 9 19. SU- 17-01 Bobby J. Stapp, Jr. and Terry M. Brown, 700 Blacks Creek Church Road., Commerce, GA; 21. 529 acres; special use for an event venue barn. ( Map 010/ Parcel 030) Planning Staff Recommendation: Planning Commission Recommendation: Approval with 3 conditions Approval with 3 conditions Planner Jamie Dove addressed the board and reviewed the staff report. She said the applicants requested approval of a special use to operate an event facility/wedding venue located at 700 Blacks Creek Church Road. The proposed event barn would be available for wedding ceremonies and receptions in addition to other events such as bridal showers or birthday parties. If approved, a 60'x100' main event barn would be constructed on the property. The facility would include the main event barn, an open air pavilion, patio, and outdoor ceremony site located within the natural landscape. The facility will be available Sunday through Thursday for all special events and occasions as well as community events. Friday and Saturday will be reserved for rehearsals and weddings. The facility can accommodate 225 guests and the venue will provide tables, chairs, and other items. Staff and the Planning Commissioner recommended approval with three conditions. 1) There shall be no more than 225 guests on the property for an event, 2) Only one event shall be in operation at any given time, and 3) Hours of operation shall be Sunday through Thursday no earlier than 9am and no later than 9pm and Friday and Saturday no earlier than 9am and no later than 10: 30 pm. County Attorney Christopher Hamilton opened the public hearing. Bobby Stapp and Terry Brown, 700 Blacks Creek Church Road, addressed the board requesting the special use. They did not have anything else to add to the presentation. No one else wished to speak in support of the application. Mr. Hamilton called for opposition. There was no opposition and the public hearing was closed. Commissioner Hardy made the motion to approve SU- 17-01 with the three ( 3) conditions provided by staff and the Planning Commission. 1) There shall be no more than 225 guests on the property for an event, 2) Only one event shall be in operation at any given time, and 3) Hours of operation shall be Sunday through Thursday no earlier than 9am and no later than 9pm and Friday and Saturday no earlier than 9am and no later than 10: 30 pm. Commissioner Hix seconded the motion. Hearing no discussion, the vote was taken and the motion passed unanimously. ( Vote 5 0) L. EXECUTIVE SESSION: None J
Page 9 of 9 M. ADJOURNMENT: 1406., Chairman Crow declared the meeting adjourned at 7: 38 p. m. All printed material/ documentation presented is filed in Board Minute Addendum Book No. 13- M ( Year 2017) and hereby becomes a part of these official minutes. Minutes Approved: Monday, June 5, 2017. JACKSON COUNTY BOARD OF COMMISSIONERS SE ' c,s$o$ CO k,.,. Tom Crow, Chairman riga" ert;. Jim ' x, District 1 Commissioner 0 I Chas. - D strict 2 ft,mmissioner if. Ra : Ric Lon, r. Di- trict 3 Commissioner Attest: / / I Ii a Ericka Johnson, D: ty Clerk Marty eagr vest - oc -missioner 44,
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