DISTRICT OF ROXBURY TOWNSHIP MINUTES OF THE REORGANIZATION MEETING OF THE BOARD OF EDUCATION JANUARY 6, 2014 8:07 PM EXECUTIVE SESSION 7:30 PM PUBLIC SESSION Lincoln Roosevelt School, 34 North Hillside Avenue, Succasunna, NJ 07876 I. MEETING CALLED TO ORDER The meeting was called to order at 7:30 p.m. in the Media Center at Lincoln Roosevelt School, School Business Administrator, Mr. John A. Gomez presiding. II. PUBLIC SESSION Assistant School Business Administrator, Ms. Yvonne Hellwig announced that this Reorganization Meeting of the Roxbury Township Board of Education is being held to take action and hold discussion on business before the Board tonight, and that the New Jersey Open Public Meetings Law was enacted to ensure the right of public bodies at which any business affecting their interest is discussed or acted upon. In accordance with the provisions of this Act, the Roxbury Township Board of Education has caused written notice of tonight s meeting and copies of the agenda for tonight s meeting to be transmitted to: Roxbury Register - Newspaper Municipal Clerk Daily Record - Newspaper Roxbury Public Library Roxbury Web Site - http://www.roxbury.org/domain/43 The notice of tonight s meeting and a copy of tonight s agenda have been posted in the Board s Business Office. III. ROLL CALL MEMBERS PRESENT: MEMBERS ABSENT: ADMINISTRATION PRESENT: OTHERS PRESENT: Mr. Richard Alexander, Mrs. Rachel Byrne, Mr. Leo J. Coakley, Mrs. Terry D Agostino, Mr. Ron Lucas, Mr. James Monaghan, Jr., Mr. Dave Ramage, Ms. Carol Schenck, Mr. Martin Volz Mrs. Margaret Casola Dr. Patrick Tierney, Mrs. Loretta Radulic, Mrs. Phyllis Prestamo Mr. John Gomez, Ms. Yvonne Hellwig Mr. Anthony P. Sciarrillo, Lindabury, McCormick, Estabrook & Cooper, P.C. IV. PLEDGE OF ALLEGIANCE Members of the Board, the Administration, and the Public participated in the salute to the flag.
V. SCHOOL ELECTION RESULTS The Business Administrator read the results of the election to fill three, three year terms for board member of the Roxbury Township Board of Education. The annual meeting of the voters of the Roxbury Township School district was held at the Port Morris Fire House, the Nixon Elementary School, the Roxbury Municipal Building, the Berkshire Valley Fire House, the Roxbury Public Library, the Roxbury Senior Center, the Jefferson Elementary School, the Roxbury High School, the Eisenhower Middle School, and the Kennedy Elementary School on Tuesday, November 5, 2013. The results* were as follows for members of the Board of Education, to fill three, three year terms. R. Alexander F. Day C. Rogers T. D Agostino C. Scheneck G. DeFilippis Write In Total W 1 Dist 1 50 50 33 54 42 44 1 274 W 1 Dist 2 94 76 79 109 100 86 1 545 W 1 Dist 3 80 67 78 88 79 77 2 471 W 1 Dist 4 75 57 65 84 72 61 0 414 W 1 Dist 5 55 62 63 56 51 57 0 344 W 2 Dist 1 92 59 80 95 97 78 0 501 W 2 Dist 2 101 62 61 92 87 75 3 481 W 2 Dist 3 115 68 62 123 127 78 0 573 W 2 Dist 4 81 33 32 96 98 53 2 395 W 2 Dist 5 82 60 57 100 88 56 0 443 W 3 Dist 1 137 53 58 134 124 76 9 591 W 3 Dist 2 88 44 43 87 71 46 1 380 W 3 Dist 3 116 43 55 117 102 59 3 495 W 3 Dist 4 63 56 56 65 61 74 7 382 W 3 Dist 5 116 52 50 128 117 72 3 538 W 3 Dist 6 101 65 60 117 114 80 13 550 W 4 Dist 1 127 76 70 127 130 85 7 622 W 4 Dist 2 131 58 55 165 164 83 0 656 W 4 Dist 3 100 46 40 111 108 85 2 492 W 4 Dist 4 98 53 52 102 97 69 3 474 W 4 Dist 5 144 65 64 185 171 101 2 732 W 4 Dist 6 151 70 76 170 154 116 5 742 W1-4 Mail-In 106 88 65 156 145 114 3 677 Total 2303 1363 1354 2561 2399 1725 67 11772 *Unofficial Results reported by the Clerk s office VI. OATH OF OFFICE The Business Administrator administered the Oath of Office to: Mrs. Theresa D Agostino, Ms. Carol Scheneck, Mr. Richard Alexander, and Mt. Arlington School District Representative, Mrs. Rachel Byrne. *Mt. Arlington Representative votes Page 2 of 18
VII. ELECTION OF A PRESIDENT A. Nominations Ms. Scheneck motioned to nominate Mrs. D Agostino for President. The motion was seconded by Mr. Ramage. B. Nominations were closed. C. Voting by Board Members The motion was approved by roll call vote. Mr. Alexander: Yes; Mrs. Byrne: Yes; Mr. Coakley: Yes; Mrs. D Agostino: Yes; Mr. Lucas: Yes; Mr. Monaghan: Yes; Mr. Ramage: Yes; Ms. Scheneck: Yes; Mr. Volz: Yes VIII. ELECTION OF A VICE PRESIDENT A. Nominations Mr. Coakley motioned to nominate Mr. Lucas for Vice President. The motion was seconded by Mr. Ramage. B. Nominations were closed. C. Voting by Board Members The motion was approved by roll call vote. Mr. Alexander: Yes; Mrs. Byrne: Yes; Mr. Coakley: Yes; Mrs. D Agostino: Yes; Mr. Lucas: Yes; Mr. Monaghan: Yes; Mr. Ramage: Yes; Ms. Scheneck: Yes; Mr. Volz: Yes IX. PRESENTATIONS The previously scheduled presentation Why We Teach What We Teach was cancelled. X. CORRESPONDENCE None XI. STUDENT COUNCIL REPRESENTATIVE S COMMENTS None *Mt. Arlington Representative votes Page 3 of 18
XII. BOARD PRESIDENT S COMMENTS Mrs. D Agostino made the following comments: Thanked the board members for their confidence in her Thanked Ms. Scheneck for her hard work during this past year as President Welcomed Rachel Byrne and Richard Alexander, the newest members to the Board Will endeavor to make a good Board an even better Board Desires for the public to feel confident to call on any of the board members, including the administrators, whenever they need information XIII. VICE PRESIDENT S COMMENTS Mr. Lucas made the following comments: Thanked the board members for their vote of confidence Believes we will have a great year together XIV. SUPERINTENDENT S REPORT The Superintendent reported: Congratulated the newly elected board members Will endeavor to make information that the public needs as readily available as possible Looking to accomplish many things this year; thanked everyone for their kind words and support Will begin the strategic process with the first meeting on January 28 th. Invited the public to come to the sessions Thanked the Buildings and Grounds staff for the tremendous job of getting the buildings ready for business. There is a lot that goes on after a snow storm in order to prepare the buildings and they have done an outstanding job XV. BUSINESS ADMINISTRATOR S REPORT The Business Administrator reported: Waiting for the State to provide the PERS liability All projects are complete and the final payment requisitions have been submitted We are still waiting for third party verification on the Energy Savings Plan. We should have it by mid-january We have received our second report card on Food Services. While they are in the black, it s still too early to make any determination of its success. However, in collaboration with the Consultants, we are monitoring the progress We opened a new bid for the contracting of payroll software. There were two respondents. A recommendation will be made to the Board on January 27, 2014 *Mt. Arlington Representative votes Page 4 of 18
XVI. MINUTES 1. Minutes of the Meeting and Executive Session of December 16, 2013. Mr. Ramage motioned, and Mr. Lucas seconded the motion that the Minutes of the Meeting and Executive Session of December 16, 2013 be accepted as presented. The motion was approved by roll call vote. Mr. Alexander: Abstain to all; Mrs. Byrne: Abstain to all; Mr. Coakley: Yes to all; Mrs. D Agostino: Yes to all; Mr. Lucas: Yes to all; Mr. Monaghan: Yes to all; Mr. Ramage: Yes to all; Ms. Scheneck: Yes to all; Mr. Volz: Yes to all XVII. PUBLIC COMMENTS Action Items (There is a three minute time limit, per Board Policy) None XVIII. ACTION ITEMS Before the action items were addressed, Mrs. D Agostino asked all board members to read aloud the Code of Ethics to which they are bound to as board members. A. Reorganization Mr. Lucas motioned and Mr. Ramage seconded the motion that Reorganization Resolutions 1 through 29 be accepted as presented. The motion was approved by roll call vote. Mr. Alexander: Yes to all; Mrs. Byrne: Yes to all; Mr. Coakley: Yes to 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 (General Counsel), 12, 13, 15, 16, 17, 18, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, and Recuse to 11 (Labor Counsel), 14 and 19; Mrs. D Agostino: Yes to all; Mr. Lucas: Yes to all; Mr. Monaghan: Yes to 1, 2, 3, 4, 5, 7, 8, 9, 10, 13, 14, 15, 16, 17, 18, 19, 20, 24, 25, 26, 27, 28, 29 and Recuse to 6, 11, 12, 21, 22, 23; Mr. Ramage: Yes to all; Ms. Scheneck: Yes to 1, 2, 3, 4, 5, 7, 8, 9, 10, 12, 13, 14, 15, 16, 17, 18, 19, 20, 24, 25, 26, 27, 28, 29 and Recuse to 6, 11, 21, 22, 23; Mr. Volz: Yes to all *BOARD BYLAWS AND POLICIES 1. IT IS RESOLVED, that the existing bylaws and policies of the Roxbury Township Board of Education, established for its own operation and the operation of the school district, will continue until the next reorganization meeting of the Roxbury Township Board of Education or until revised by vote of the Board of Education. *Mt. Arlington Representative votes Page 5 of 18
*CODE OF ETHICS 2. IT IS RESOLVED, that every board member shall abide by the existing Code of Ethics of the Roxbury Township Board of Education which will continue until the next reorganization meeting of the Roxbury Township Board of Education or until revised by vote of the Board of Education. *APPROVAL OF PROGRAMS AND TEXTBOOKS 3. IT IS RESOLVED, that the existing school programs and textbooks currently in use in the district for the 2013/2014 school year continue for the 2014/2015 school year or until revised by vote of the Board of Education. *CALENDAR OF MEETINGS 4. WHEREAS, the Roxbury Township Board of Education adopted a resolution at the August 26, 2013 meeting of the Board which established tentative meetings dates to be confirmed at the next reorganization meeting of the Board, and WHEREAS, the Roxbury Township Board of Education is currently meeting in a Reorganization meeting, NOW THEREFORE, IT IS RESOLVED, that the Roxbury Township Board of Education approves the meeting dates for the Roxbury Township Board of Education as previously established and listed below. The July and August meetings will be held in the Roxbury High School Auditorium at 1 Bryant Drive, Succasunna, NJ; all other meetings will be held in the Lincoln/Roosevelt School Auditorium at 34 North Hillside Avenue, Succasunna, NJ. Executive Session will commence at 6:30 p.m., and Public Sessions will commence at 7:30 p.m., unless otherwise notified. Formal action may be taken. January 6, 2014 January 27, 2014 February 3, 2014 February 24, 2014 March 10, 2014 March 31, 2014 April 7, 2014 April 28, 2014 May 5, 2014 May 19, 2014 June 2, 2014 June 16, 2014 July 21, 2014 August 25, 2014 September 8, 2014 September 22, 2014 Reorganization Workshop Workshop Workshop Workshop Workshop Workshop *Mt. Arlington Representative votes Page 6 of 18
October 6, 2014 October 20, 2014 November 3, 2014 November 24, 2014 December 15, 2014 January 5, 2015 Workshop Workshop Reorganization IT IS FURTHER RESOLVED, that the public places for posting of meeting notices for the Roxbury Township Board of Education for the ensuing year shall be: Roxbury Township Board of Education Office, Roxbury Township Municipal Office, Roxbury Township Public Library, and each school in the district. *OFFICIAL NEWSPAPERS 5. IT IS RESOLVED, that the official newspapers for the Roxbury Township Board of Education be the Roxbury Register, Daily Record and the Star Ledger as the alternate newspaper. *DEPOSITORY OF SCHOOL FUNDS 6. IT IS RESOLVED, that the Roxbury Township Board of Education approve TD Bank, 11000 Atrium Way, Mount Laurel, NJ 08054 as the official depository of school funds for the accounts listed below: Name of Account Athletic Account Capital Reserve Eisenhower Activity Flexible Spending Franklin Activity General Account High School Activity Jefferson Activity Kennedy Activity Lincoln/Roosevelt Activity Miss Anne Fund Nixon Activity Payroll Account Tax and Agency Unemployment Signature(s) of Record High School Principal and Business Administrator or Superintendent Business Administrator and/or Treasurer School Principal and Business Administrator or Superintendent Business Administrator School Principal and Business Administrator Board President or Board Vice President and Business Administrator and Treasurer School Principal and Business Administrator or Superintendent School Principal and Business Administrator School Principal and Business Administrator School Principal or Assistant Principal and Business Administrator Business Administrator and High School Principal School Principal and Business Administrator Board President or Board Vice President and Business Administrator and Treasurer Business Administrator and Treasurer Board President or Board Vice President and Business Administrator and Treasurer *Mt. Arlington Representative votes Page 7 of 18
*APPOINTMENT - BOARD SECRETARY 7. IT IS RESOLVED, that Mr. John A. Gomez be appointed School Business Administrator/Board Secretary for the Roxbury Township Board of Education until the next reorganization meeting of the Roxbury Township Board of Education. The terms and conditions of his employment are to be determined and approved at a future meeting of the Roxbury Township Board of Education. *APPOINTMENT ASSISTANT BOARD SECRETARY 8. IT IS RESOLVED, that Ms. Yvonne Hellwig be appointed Assistant School Business Administrator/Board Secretary for the Roxbury Township Board of Education until the next reorganization meeting of the Roxbury Township Board of Education. The terms and conditions of her employment are to be determined and approved at a future meeting of the Roxbury Township Board of Education. *APPOINTMENT - PUBLIC SCHOOL ACCOUNTANT 9. IT IS RESOLVED, that the Roxbury Township Board of Education approve Nisivoccia LLP, Certified Public Accountants & Advisors as auditors (public school accountant) for the period July 1, 2014 to June 30, 2015 at a fee of $53,040.00. This represents a 2% increase from the 2013/2014 school year. *APPOINTMENT TREASURER OF SCHOOL MONIES 10. IT IS RESOLVED, that Ms. Lisa Palmieri be appointed Treasurer of School Monies for Roxbury Township Board of Education for the period July 1, 2014 through June 30, 2015. The terms and conditions of her employment are to be determined and approved at a future meeting of the Roxbury Township Board of Education. *APPOINTMENT LEGAL COUNSEL 11. WHEREAS, the Roxbury Township Board of Education requires the services of Labor Negotiations Counsel and General Counsel on a regular basis, and WHEREAS, such services are professional in nature and cannot be secured with confidence through public bidding because they involve qualitative factors which cannot be described adequately in written specifications, and WHEREAS, the firm of Lindabury, McCormick, Estabrook & Cooper, P.C. is presently handling labor negotiation matters and general litigation matters for this Board, NOW THEREFORE IT IS RESOLVED, that the firm of Lindabury, McCormick, Estabrook & Cooper, P.C., 53 Cardinal Drive, P.O. Box 2369, Westfield, NJ 07091-2369 be appointed as both Labor Negotiations Counsel and General Counsel for this Board of Education for the period July 1, 2014 to June 30, 2015 at an annual retainer of $600.00 per month to attend two board meetings per month and at a rate of $160.00/hour for attorneys, $105.00/hour for paralegals. *Mt. Arlington Representative votes Page 8 of 18
*APPOINTMENT SPECIAL EDUCATION COUNSEL 12. WHEREAS, the Roxbury Township Board of Education requires the services of Special Education Counsel on a regular basis, and WHEREAS, such services are professional in nature and cannot be secured with confidence through public bidding because they involve qualitative factors which cannot be described adequately in written specifications, and WHEREAS, the firm of Schwartz Simon Edelstein & Celso LLC, 44 Whippany Road, Suite 210, P.O. Box 2355, Morristown, NJ 07962 is presently handling special education matters for this Board, NOW THEREFORE IT IS RESOLVED, that the firm of Schwartz Simon Edelstein & Celso LLC be appointed as Special Education Counsel for this Board of Education for the period July 1, 2014 to June 30, 2015 at a rate of $160.00/hour. This reflects no increase from the 2012/2013 school year. *APPOINTMENT INSURANCE RISK MANAGER 13. WHEREAS, such services are professional in nature and cannot be secured with confidence through public bidding because they involve qualitative factors which cannot be described adequately in written specifications, and WHEREAS, agreement has been reached with Balken Risk Management Services, LLC, 21 Fulton Street, Newark, NJ 07102 for such services, and the Board finds this is in the best interest of the Board of Education, NOW THEREFORE, IT IS RESOLVED, by the Roxbury Township Board of Education that Balken Risk Management Services, LLC be approved as Insurance Risk Manager for the 2014/2015 school year according to Public School Contracts Laws (N.J.S.A. 18A:18A-5). *APPOINTMENT HEALTH BENEFITS BROKER 14. WHEREAS, such services are professional in nature and cannot be secured with confidence through public bidding because they involve qualitative factors which cannot be described adequately in written specifications, and WHEREAS, agreement has been reached with Centric Benefits Consulting, 219 South Street, New Providence, NJ 07974 for such services, and the Board finds this is in the best interest of the Board of Education, NOW THEREFORE, IT IS RESOLVED, by the Roxbury Township Board of Education that Centric Benefits Consulting be approved as Health Benefits Broker for the 2014/2015 school year according to Public School Contracts Laws (N.J.S.A. 18A:18A-5). *Mt. Arlington Representative votes Page 9 of 18
*APPOINTMENT ARCHITECT 15. IT IS RESOLVED, that the Roxbury Township Board of Education appoint SSP Architectural Group, 1011 Route 22, Suite 203, Bridgewater, NJ 08807 as school architect for the 2014/2015 school year. Fees will be established based on projects. *APPOINTMENT - MEDCIAL INSPECTOR (SCHOOL PHYSICIAN) 16. IT IS RESOLVED, that the Roxbury Township Board of Education appoints Urgent Care Medical Associates, 600 Mt. Pleasant Avenue, Dover, NJ as Medical Inspector (School Physician) for the 2014/2015 school year at an annual cost of $25,500.00. This reflects no increase from the 2013/2014 school year. *APPROVAL OF PETTY CASH FUND AND CUSTODIAN OF FUNDS 17. IT IS RESOLVED, that the Roxbury Township Board of Education approves the Petty Cash Fund for the 2014/2015 school year in the amount of $2,050.00, and IT IS FURTHER RESOLVED, that the School Business Administrator/Board Secretary be appointed as Custodian of the Petty Cash Fund. *APPROVAL OF ATHLETIC FUND AND CUSTODIAN OF FUNDS 18. IT IS RESOLVED, that the Roxbury Township Board of Education approves the Athletic Fund for the 2014/2015 school year in the amount of $10,000.00, and IT IS FURTHER RESOLVED, that the School Business Administrator/Board Secretary be appointed as Custodian of the Athletic Fund. *APPROVAL OF TAX SHELTER ANNUITY COMPANIES 19. IT IS RESOLVED, that the Roxbury Township Board of Education approves the following list of companies as providers of tax shelter annuities available to the employees of the Roxbury Board of Education through payroll deduction: AXA Equitable Life Assurance The Legend Group MetLife Investors Group Metropolitan Life GALIC Disbursing Co. (Great American) Lincoln Financial Advisors VALIC (AIG Retirement) IT IS FURTHER RESOLVED, that the Roxbury Township Board of Education approves American Family Life Assurance Company (AFLAC). *Mt. Arlington Representative votes Page 10 of 18
*APPROVAL OF THE USE OF STATE CONTRACTS 20. IT IS RESOLVED, that the Roxbury Township Board of Education approve the use of state contracts as appropriate until the next reorganization meeting of the Roxbury Township Board of Education. *APPOINTMENT ATTENDANCE OFFICER(S) 21. IT IS RESOLVED, that the Roxbury Township Board of Education appoint the High School Assistant Principal of Attendance and the K-8 Principals as Attendance Officers for the 2014/2015 school year. *APPOINTMENT - 504 COMPLIANCE OFFICER 22. IT IS RESOLVED, that the Roxbury Township Board of Education appoint the Assistant Superintendent as 504 Compliance Officer for the Roxbury School District for the 2014/2015 school year. *APPOINTMENT AFFIRMATIVE ACTION OFFICERS 23. IT IS RESOLVED, that the Roxbury Township Board of Education appoint the Human Resources Director and/or an Administrative Designee as Affirmative Action Officers for the 2014/2015 school year, and for the purpose of the Multi-Year Equity Plan. *APPOINTMENT SAFETY AND HEALTH DESIGNEES 24. IT IS RESOLVED, that the Roxbury Township Board of Education appoint the Nurse Coordinator as Safety and Health Designee for the Roxbury School District for the 2014/2015 school year. *APPOINTMENT DRUG FREE SCHOOLS OFFICERS 25. IT IS RESOLVED, that the Roxbury Township Board of Education appoint the Student Assistance Counselor at Roxbury High School and the Student Assistance Counselor at Eisenhower Middle School as Drug Free Schools Officers for the 2014/2015 school year. *APPOINTMENTS OF THE BUSINESS ADMINISTRATOR 26. IT IS RESOLVED, that the Roxbury Township Board of Education appoint the Business Administrator/Board Secretary, as the following for the 2014/2015 school year: Investments Officer Public Contracts Officer Custodian of Records Public Agency Compliance Officer (P.A.C.O.) Purchasing Agent *Mt. Arlington Representative votes Page 11 of 18
*APPOINTMENTS OF THE DIRECTOR OF BUILDINGS AND GROUNDS 27. IT IS RESOLVED, that the Roxbury Township Board of Education appoint the Director of Buildings and Grounds, as the following for the 2014/2015 school year: Asbestos Management Officer Integrated Pest Management Coordinator Chemical Hygiene Officer Indoor Air Quality Coordinator Right to Know Officer AHERA Coordinator *DELEGATE APPOINTMENTS 28. WHEREAS, the Roxbury Township Board of Education requires representation at the following professional organizations, and reorganization of the Roxbury Township Board of Education requires delegate assignments to said professional organizations be made, THEREFORE IT IS RESOLVED, that the Roxbury Township Board of Education here and now assigns the following delegate appointments: New Jersey School Boards Association Delegate NJSBA Alternate Educational Services Commission of Morris County Mrs. Theresa D Agostino Mr. Leo J. Coakley TBD *CHAIRPERSON APPOINTMENTS 29. WHEREAS, the Roxbury Township Board of Education utilizes Committee groups to investigate and make recommendations regarding district activities, and reorganization of the Roxbury Township Board of Education requires Committees and Committee Chairperson assignments be made, THEREFORE IT IS RESOLVED, that the Roxbury Township Board of Education here and now assigns the following Committees and Committee Chairperson appointments: Community Relations/Shared Services: L. Coakley (Chair), T. D Agostino, R. Alexander, M. Volz Education Facilities Finance Personnel M. Volz (Chair), T. D Agostino, R. Lucas, C. Scheneck, R. Byrne J. Monaghan (Chair), R. Lucas, R. Alexander, L. Coakley C. Scheneck (Chair), T. D Agostino, M. Casola, L. Coakley M. Casola (Chair), T. D Agostio, R. Lucas, D. Ramage Negotiations Project Graduation Liaison Town Council Liaison D. Ramage (Chair), M. Volz, R. Alexander, M. Casola, T. D Agostino (Non-REA) Mr. J. Monaghan Ms. Carol Scheneck *Mt. Arlington Representative votes Page 12 of 18
B. Finance Ms. Scheneck motioned, and Mr. Ramage seconded the motion that Finance Resolution 1 be accepted as presented. The motion was approved by roll call vote. Mr. Alexander: Yes; Mrs. Byrne: Yes; Mr. Coakley: Yes, however Recuse to (h) and (i) only; Mrs. D Agostino: Yes; Mr. Lucas: Yes; Mr. Monaghan: Yes to (c), (d), (f) and Recuse to (a), (b), (e), (g), (h) and (i); Mr. Ramage: Yes; Ms. Scheneck: Yes, however Recuse to (h) and (i) only; Mr. Volz: Yes *TRAVEL REQUEST 1. IT IS RESOLVED, that the Roxbury Township Board of Education approve unavoidable travel costs as related in this resolution which are educationally necessary and fiscally prudent and are related to and within the scope of the employee s current responsibilities and promotes the delivery of instruction or furthers the efficient operation of the school district. The reimbursements listed in this resolution are in compliance with the state travel reimbursement guidelines as established by the Department of the Treasury and Board of Education policy in accordance with N.J.A.C. 6A:23B-1.1 et. Seq. First Name Last Name a) Donna Sugarman b) Scott Shaw c) Kristine Graba d) Shelley Connell e) Teresa Rehman Conference/Seminar Title Place Date of Trip NY/NJ Google in Education Summit NY/NJ Google in Education Summit Gifted Education: Creativity Curiosity Challenge Gifted Education: Creativity Curiosity Challenge NY/NJ Google in Education Summit f) Marc Cicchino NJASA s TECHSPO 4 g) Teresa Rehman NJASA s TECHSPO 4 h) Loretta Radulic NY/NJ Google in Education Summit i) Loretta Radulic NJASA s TECHSPO 4 4 Union, NJ 03/13-14/14 4 Union, NJ 03/13-14/14 4 4 Somerset, NJ Somerset, NJ 03/07/14 03/07/14 4 Union, NJ 03/13-14/14 Atlantic City, NJ Atlantic City, NJ 01/30-31/14 01/30-31/14 4 Union, NJ 03/13-14/14 Atlantic City, NJ 01/30-31/14 Total Estimated Expenses $249.00 Registration See Note $249.00 Registration See Note $199.00 Registration See Note $199.00 Registration See Note $249.00 Registration See Note $385.00 Registration $99.00 Hotel See Note $385.00 Registration $99.00 Hotel See Note $249.00 Registration See Note $385.00 Registration $99.00 Hotel See Note *Mt. Arlington Representative votes Page 13 of 18
First Name Last Name Conference/Seminar Title Place Date of Trip Notes: See Note does not include mileage and sustenance as they are contractual. 1-State/Federal policy requirements, 2-State curricular requirements, 3-State initiatives, 4-Individual job requirements Substitute coverage is indicated by S followed by the number of days for which a substitute is needed. Total Estimated Expenses C. Education Mr. Volz motioned, and Mr. Ramage seconded the motion that Education Resolution 1 be accepted as presented. The motion was approved by roll call vote. Mr. Alexander: Yes; Mrs. Byrne: Yes; Mr. Coakley: Yes; Mrs. D Agostino: Yes; Mr. Lucas: Yes; Mr. Monaghan: Yes; Mr. Ramage: Yes; Ms. Scheneck: Yes; Mr. Volz: Yes *FIELD TRIPS 1. IT IS RESOLVED, that staff and students listed below be approved for participation in the following educational events as per Board policy. Event RHS Delta Program 01/10/2014 RHS Career Possibilities 01/24/2014 RHS Honors Wind Symphony 03/23/2014 Estimated # Students 34 10 52 Location AMC Bridgewater Mall Anthem Institute Parsippany, NJ Avery Fisher Hall New York, NY D. Personnel Mr. Ramage motioned, and Mr. Coakley seconded the motion that Personnel Resolutions 1 through 11 be accepted as amended. The motion was approved by roll call vote. Mr. Alexander: Yes to all; Mrs. Byrne: Yes to 1 and 2, Abstain to 3 through 11; Mr. Coakley: Yes to 1, 2, 3, 4, 6, 7, 8, 9, 10, 11, and Recuse to 5; Mrs. D Agostino: Yes to all; Mr. Lucas: Yes to all; Mr. Monaghan: Yes to 1, 2, 3, 4, 6, 7, 8, 9, 10, 11 and Recuse to 5; Mr. Ramage: Yes to all; Ms. Scheneck: Yes to 1, 2, 3, 4, 5, 6, 7, 10, 11, and Recuse to 8, 9; Mr. Volz: Yes to all *Mt. Arlington Representative votes Page 14 of 18
*LEAVE OF ABSENCE 1. IT IS RESOLVED, that Ms. Michelle Ketch, Bus Driver, be granted a leave of absence using twelve (12) available sick days until released by her physician. *APPOINTMENTS 2. IT IS RESOLVED, that Ms. Lisa Macrae be appointed to the position of P/T Special Education Aide at Roxbury High School effective January 7, 2014 for the 2013/2014 school year. Ms. Macrae is replacing Ms. Michelle Henches who was transferred to another position. Salary: Step 5 of the 2013/2014 Paraprofessional Guide - $17.04 per hour, 15.5 Hours/Week (not to exceed 25 Hours/week) A background search as required by State law has been successfully completed. RESIGNATIONS 3. IT IS RESOLVED, that the resignation for personal reasons of Ms. Jennifer Atanasio, Cafeteria Aide at the Lincoln/Roosevelt School, be accepted effective January 3, 2014. AND, IT IS FURTHER RESOLVED, that Ms. Jennifer Atanasio be appointed as a substitute Cafeteria Aide at the Lincoln/Roosevelt School effective January 6, 2014 for the remainder of the 2013/2014 school year at a salary of $13.95 per hour on an asneeded basis. 4. IT IS RESOLVED, that the resignation for personal reasons of Ms. Lindsey Irwin, Special Education Aide at Lincoln/Roosevelt, be accepted effective January 3, 2014. LEAVE OF ABSENCE 5. IT IS RESOLVED, that Ms. Jennifer Wnuk, Humanities Pre K-5 Supervisor, be granted a leave of absence effective January 2, 2014 using available sick days and, thereafter, an unpaid leave of absence until released by her physician. APPOINTMENTS 6. IT IS RESOLVED, that the individuals listed below be approved as facilitators for a Math in Focus Parent Night at Jefferson School on January 7, 2014. Name School Amount Robin Hellyer Franklin $110.20 Kelly Lamont Jefferson $110.20 *Mt. Arlington Representative votes Page 15 of 18
7. IT IS RESOLVED, that Ms. Doreen Fulton be appointed to the position of P/T OCR Special Education Aide at the Eisenhower Middle School effective January 7, 2014 for the 2013/2014 school year. This is a new position. Salary: Step 3 of the 2013/2014 Paraprofessional Guide - $15.78 per hour, 17.5 Hours/Week (not to exceed 25 Hours/week) A background search as required by State law has been successfully completed. 8. IT IS RESOLVED, that Ms. Kayla O Connor be appointed to the position of P/T OCR Special Education Aide at the Lincoln/Roosevelt School effective January 7, 2014 for the 2013/2014 school year. Ms. O Connor is replacing Ms. Lindey Irwin who resigned. Salary: Step 2 of the 2013/2014 Paraprofessional Guide - $15.16 per hour, 21.5 Hours/Week (not to exceed 25 Hours/week) A background search as required by State law has been successfully completed. 9. IT IS RESOLVED, that Ms. Tiffany North be appointed to the position of P/T Personal Special Education Aide at the Lincoln/Roosevelt School effective January 7, 2014 for the 2013/2014 school year. Ms. North is replacing Ms. Denise Miller who resigned. Salary: Step 5 of the 2013/2014 Paraprofessional Guide - $17.04 per hour, 24 Hours/Week (not to exceed 25 Hours/week) A background search as required by State law has been successfully completed. 10. IT IS RESOLVED, that Ms. Alyssa Maksymiv be appointed to the position of P/T LLD and Personal Special Education Aide at the Franklin School effective January 7, 2014 for the 2013/2014 school year. This is a new position. Salary: Step 2 of the 2013/2014 Paraprofessional Guide - $15.16 per hour, 18.5 Hours/Week (not to exceed 25 Hours/week) A background search as required by State law has been successfully completed. 11. IT IS RESOLVED, that Ms. Marianne Guadagnino be appointed to the position of P/T PreK Autistic Special Education Aide at the Nixon School effective January 10, 2014 for the 2013/2014 school year. This is a new position. Salary: Step 5 of the 2013/2014 Paraprofessional Guide - $17.04 per hour, 24.25 Hours/Week (not to exceed 25 Hours/week) A background search as required by State law has been successfully completed. *Mt. Arlington Representative votes Page 16 of 18
D. Executive Session Mr. Alexander motioned, and Mr. Coakley seconded the motion that Executive Session Resolution 1 be accepted as presented. The motion was approved by roll call vote. Mr. Alexander: Yes; Mrs. Byrne: Yes; Mr. Coakley: Yes; Mrs. D Agostino: Yes; Mr. Lucas: Yes; Mr. Monaghan: Yes; Mr. Ramage: Yes; Ms. Scheneck: Yes; Mr. Volz: Yes *EXECUTIVE SESSION 1. WHEREAS, Chapter 231, P.L. 1975, also known as the Sunshine Law, authorizes a public body to meet in Executive Session under certain limited circumstances; and WHEREAS, said law requires the Board of Education to adopt a resolution at a public meeting before it can meet in such an Executive Session; and WHEREAS, the Board of Education is anticipating to hold a Meeting on January 27, 2014 at 6:30 p.m. at Lincoln/Roosevelt School; and WHEREAS, the Board of Education intends to discuss matters in Executive Session at this meeting; NOW THEREFORE, BE IT RESOLVED, that the Roxbury Township Board of Education expects to discuss personnel, student matters, negotiations and matters covered by attorney client privilege during the aforementioned Executive Session; and BE IT FURTHER RESOLVED, that the public portion of the aforementioned Roxbury Township Board of Education meeting will commence at 7:30 p.m. XIX. PUBLIC COMMENTS (There is a three minute time limit, per Board Policy) None Mr. Coakley motioned, and Mr. Lucas seconded the motion to adjourn to Executive Session at this time, 8:07 p.m. The motion was approved by unanimous agreement. XX. EXECUTIVE SESSION Whereas Chapter 231, P.L. 1975, also known as the Sunshine Law, authorizes a public body to meet in Executive Session under certain limited circumstances; and Whereas said law requires the Board of Education to adopt a resolution at a public meeting before it can meet in such an Executive or Private Session, and *Mt. Arlington Representative votes Page 17 of 18
Now, therefore, the Roxbury Township Board of Education is meeting in Executive Session to discuss personnel, student matters, negotiations and matters covered by attorney client privilege. The matters discussed will be made public if and when confidentiality is no longer required, and action pursuant to said discussion shall take place only in a public meeting. XXI. ADJOURNMENT Mr. Coakley motioned, and Mr. Monaghan seconded the motion to adjourn the meeting at this time, 8:22 p.m. The motion was approved by unanimous agreement. Respectfully submitted, Ms. Yvonne Hellwig Assistant Board Secretary *Mt. Arlington Representative votes Page 18 of 18