City of Colfax 06/19/2017 Council Meeting Minutes Meeting was called to order by Mayor Scott Gauslow at 7:00 P.M. Present were Council Members Tom Wulfekuhle, Jeff Olson, Jody Lingen, Neil Berseth and City Auditor Susan Bowman. Also in attendance was Kent Thoreson, Interstate Engineering; Amy Clark, Smith & Strege; Nathan & Janelle Berseth; Sid Berg for Cass Cty Elect & Rch County Commission; City Residents Kim Berseth, John Lee, and Aaron Kleingartner. Mayor Gauslow recognized Kent Thoreson who gave updates on the lagoon expansion. Work is going well but some drain tile lines got nicked. Mayor Gauslow will meet with Dallas Loff and Myron Tschockert on Tuesday at 9 AM to resolve. Amy Clark was recognized. She presented the Acceptance of Appointment letters for the members of the Special Assessment Commission to sign. John Lee signed his appointment; Mayor Gaulsow will present Byron Heyen and Jason Frankl with their letters for signature. Amy presented Resolution 2017 16 Directing the Assessment of Wastewater Treatment Improvement District No. 2017 1 presently estimated at $555,000. After Discussion Jeff Olson made a motion, seconded by Neil Berseth to approve the presented resolution; roll Call vote: Neil Berseth yes, Tom Wulfekuhle yes, Jody Lingen yes, Jeff Olson yes. Motion carried. Amy presented Resolution 2017 17 Notice to Chairman of Special Assessment Commission of Assessments to be Levied for Wastewater Treatment Improvement District No. 2017 1. After discussion, Jody Lingen made a motion, seconded by Tom Wulfekuhle to approve the presented resolution; roll call vote: Neil Berseth yes, Tom Wulfekuhle yes, Jody Lingenyes, Jeff Olson yes. Motion carried. Mayor Gauslow, Amy Clark, and Kent Thoreson met after the May meeting inviting the Assessment Commission members to review the assessment process. Kent Thoreson then presented information concerning the Colfax Meadows III Improvement District bid results. Kent, Neil Berseth, and Scott Gauslow were at the bid letting. The bid results, including the lift station, came in at $1,010,000. Nathan Berseth reported that Cass County Electric now wants to charge for the power installation which would have increased costs by $172,000; currently it has been reduced to tentative $104,000. Nathan is in contact with Cass County Electric and it is being researched. Sid Berg will also pursue information from his end as a board member. If it can t be waved the question came up whether the amount could be added to the Bank of ND loan. Ultimately the decision goes back to Nathan & Janelle Berseth. The overall project would run $1,114,000 all inclusive. The developer s agreement was discussed. Sid Berg asked if expansion to existing residents that do not have current hook up to the City water and sewer systems would be considered. Kent will work up estimated costs to do that and present at July meeting. Amy presented Resolution 2017 18 Approving Improvement District Development Agreement and Form of Guaranty Agreement for Water, Sewer and Street Improvement District No. 2017 01. After discussion, Neil Berseth made a motion, seconded by Jody Lingen to approve the presented resolution; roll call vote: Neil Berseth yes, Tom Wulfekuhleyes, Jody Lingen yes, Jeff Olson yes. Motion carried. Mayor Gauslow and Auditor Bowman signed the Agreement. Amy presented Resolution 2017 19 Awarding Contract for Water, Sewer and Street Improvement District No. 2017 1. After discussion, Jeff Olson made a motion, seconded by Jody Lingen to award the contract to JAV Construction for $1,008,828 which is Base bid, Alternate 1 and Alternate 2; roll call vote: Neil Berseth yes, Tom Wulfekuhle yes, Jody Lingen yes, Jeff Olson yes. Motion carried. Amy presented the Southeast Water Amendment which amends the 1994 contact between the City and Southeast Water. After discussion, Amy presented Resolution 2017 20 Approving Contractor s Bond for Water, Sewer and Street Improvement District No. 2017 1. Jody Lingen made a motion, seconded by Neil Berseth to approve the presented resolution; roll call vote: Neil Berseth yes, Tom Wulfekuhle yes, Jody Lingen yes, Jeff Olson yes. Motion carried.
Nathan Berseth gave an update on the status of the development. The covenants are being worked on, Sewer and Drainage easements are in process, and plats are about done. The City will need to finalize the loan documents with the Bank of ND; City Auditor will take care of any requests for information. The construction is scheduled to begin August 1 with a November 17 deadline. John Lee and Kent Thoreson will get the Assessment Commission together to work on the assessment assignment. Amy Clark presented information on the Baseball diamonds that the Wold family want to donate to the City. Preliminary plat work is complete and it needs a Title Opinion which requires the abstract. Wolds would like an easement for access to property located on the North side of the ball field. Work will continue. The minutes from the May City Council meeting were reviewed. Tom Wulfekuhle made a motion, seconded by Jody Lingen to approve as presented; motion carried. The financial report for the month of May was reviewed; Tom Wulfekuhle made a motion, seconded by Jeff Olson to approve the report; motion carried. The bills for the month of June were reviewed. Colfax Township bill and Music Parents bill were added. The Insurance will only be a down payment until research can be done concerning the additional Umbrella policy. The Daily News ad for the Infrastructure bid will be paid by the City for reimbursement once loans are processed. Tom Wulfekuhle made a motion, seconded by Jody Lingen to approve the bills with the noted changes; motion carried. Old Business: Water & sewer accounts Donna Mae s tenant is gone; church leak repairs are complete. Three loads of gravel were delivered by Watkins home. Maintainer should be going through City shortly; would like done prior to dust control being applied if agreed upon. Phelps property was discussed as it was noted a boat has been added; Tom Wulfekuhle is discussing with owners. May need to have attorney letter sent to owners if there continue to be problems. City Clean up day discussed; will wait to see bill from the dumpsters rented for the pool updates to see if feasible. Colfax Farmers Elevator was talked to about leveling the property west of the railroad tracks from the elevator fire. Mayor Gauslow did not go the school board meeting; there are new board members so will attend next meeting. New Business: Mayor Gauslow will be presenting a building permit for work being completed on basement adding bathroom and bedrooms. Dick Horner house may be getting demolished; he will keep City posted as permit will be required. Lisa Amundson from the school board said they were interested in partnering with Colfax Meadows III expansion for marketing. City Auditor presented Resolution 2017 21 Set the Bond of the Auditor. After discussion, Tom Wulfekuhle made a motion, seconded by Jody Lingen to set the Bod at $102,000; roll call vote: Neil Berseth yes, Tom Wulfekuhle yes, Jody Lingen yes, Jeff Olson yes. Motion carried.
City Auditor requested credit cards be obtained for Mayor, Auditor, and Water manager. Neil Berseth made a motion, seconded to Tom Wulfekuhle to approve the auditor obtaining credit cards for the City. The new siren will arrive in 10 days and installed sometime after July 4 th. There being no further business, Neil Berseth made a motion, seconded by Jeff Olson to adjourn. Meeting adjourned at 9:00 P.M.