OFFICE OF THE STATE HEALTH MISSION SOCIETY: MANIPUR No.112/01/NRHM 06(pt1) NOTICE INVITATING TENDER Date 30.12.2010 Sealed tenders are invited from qualified/registered firms for the following Items. Item Qty. EMD Tender Closing date Precision spring balance (weighing machine) 4154 As mentioned in the tender 31.1.2011 at 4P.M. Digital thermometer with 4154 documents beeper Digital stop watch 4154 For further details and other requirements, please visit our website www.nrhmmanipur.org or contact Office of the State Mission Director, Room No 204, New Secretariat, Annexe Building, 2nd Floor, Imphal, Manipur, 795001. Sd/- State Mission Director, SHS,NRHM,Manipur
ENCLOSURE I (To be filled in and enclosed with the tender documents) DECLARATION OF THE TENDERER 1. That I/We..., the authorized nominee(s) of the firm.........hereby submit tender to the State Health Society, Government of Manipur for supply of Weighing Machine/Thermometer/Stop Watch (tick wherever applicable) to the State Health Society, NRHM Manipur for the Year 2010-2011. 2 That I/We have read the Terms & Conditions of the Tender Form carefully and that I accept all the Terms & Conditions and declare that I/We shall abide by all the Terms & Conditions contained therein. 3. That I am/we are well acquainted with the facts about the firm and the information provided in the Tender Form is true and correct. I/We may be punished as per law for any wrong information and for misleading facts provided in the Tender Form besides rejecting my Tender. 4. The Tender document contains... pages. Signature of the Tenderer... alongwith name, designation and Seal of the Firm. Address for correspondence:......... PIN... Telephone No.... Fax No.... e mail...
ENCLOSURE II (To be filled in and enclosed with the tender documents) CHECK SLIP (To be filled by the Tenderer only) THE DOCUMENTS TO BE COMPULSORILY ENCLOSED TO THE TENDER FORM ARE LISTED BELOW. ANY OMISSION MAKES THE TENDER LIABLE FOR REJECTION. BEFORE SEALING THE TENDER CHECKUP EACH ITEM AND SCORE AT THE APPROPRIATE PLACE WITH YES OR NO. 1. Name & Address of the Firm : 2. Registration No/License : Yes/No 3. Sales Tax Clearance Certificate enclosed : Yes/No 4. Sample submission Receipt enclosed : Yes/No (For Samples to be deposited at SHS, Manipur) 5. E.M.D. Deposit proof : Yes/No The above details have been checked and found correct Place: Dated: Signature of the Tenderer (Official Seal) Remarks: FOR OFFICE USE ONLY Signature of the Scrutinizing Officer
OFFICE OF THE STATE HEALTH MISSION SOCIETY: MANIPUR No.112/01/NRHM 06 (pt1) Imphal,the 30 th Dec 10 INVITATION FOR RATE QUOTATIONS FOR WEIGHING MACHINE, DIGITAL THERMOMETER AND DIGITAL STOP WATCH. Sealed tenders are invited from licensed/registered firms for the following Items. SN Items Specifications Qty Delivery of work 1 2 Precision spring balance (weighing machine) Digital thermometer with beeper alarm 1. Tubular Hanging Scales for new born upto 5 kg, mechanical with one trouser-salter Type 2. Colour coded with Zero Adjustment device 3. With hook, suspension ring & rust proof handle for a firm grip 4. Erosion protected springs 5. Light Weight, Portable 6. Protected Reading scales 7. Molded in tough nylon 8. Should be India made 1. Beeper alarm every 4 seconds 2. Temperature records after 3 short beeps when peak temperature is reached. 4154 4154 3 weeks
3 Digital Stop watch 3. Should have on & off switch. 4. Liquid crystal display with 3-1/2 digits 5. Temperature recorded in Fahrenheit 6. Should be battery powered 7. Should be safe to use, no glass, no mercury. 8. Should be India made 1. Made of plastic 2. Normal time display-hour, minute, second 3. Supplied with battery & neck cord 4. With On & Off function 5. Should be India made 4154 1. Bid Price a) The contract shall be for the full quantity as described above. Corrections, if any shall be made by crossing out, initialing, dating and re- writing. b) All duties, taxes and other levies payable by the contractor under the contract shall be included in the total price. c) The rate quoted by the bidder shall be fixed for the duration of the contract shall not be subject to adjustment on any account. d) Telex or Facsimile quotation is not acceptable. 2. Quoting of Rates and Submission of Sample a) Each bidder shall submit only one quotation per item in rupees. One sample of demanded specification in respect of all items quoted shall be deposited with the SHS, NRHM, Manipur. It should be sealed and labeled along with the address of the Tenderer. The samples once deposited in this respect shall not be returned any way and will be retained for the period of rate contract for matching it whensoever required. Non-deposition of samples will entail rejection of the tender. 3. Earnest Money deposit a) The bidder shall deposit Earnest Deposit money in form of DD/Cheque payable to SHS, Manipur which will be refunded once the bid is finalized as detail below. Tenders without EMD shall be rejected. For the successful bidder, it would be adjusted towards performance security deposit. Item Precision spring balance (weighing machine) EMD Rs 43,000/-
Digital thermometer with beeper Rs 14,000/- Digital watch Rs 17,000/- 4. SALES TAX/VAT CLEARANCE CERTIFICATE (STCC): Attested Xerox Copy of the latest Sale Tax/VAT Clearance Certificate obtained from the competent authority of the area concerned shall be enclosed. Those not liable for Sales Tax/VAT payment under relevant rules should produce certificate to that effect. Enclosed Sales Tax/VAT Clearance certificate should be issued not earlier than immediate preceding financial year. 5. MANUFACTURING LICENSE/REGISTRATION CERTIFICATE: Duly attested Xerox copy (a clear print attested by a gazzetted officer/licensing authority along with seal) of the latest Manufacturing license/registration certificate which is in vogue, shall be enclosed. If the firm has applied for renewal of license, necessary authenticated proof given by the competent licensing authority shall be enclosed. 6. Validation of Quotation. Quotation shall remain for a period of 30 days after the deadline date specified for submission of quotation. 7. Evaluation of Quotations The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e, which a) Are properly signed: and b) Conform to the terms and conditions and specifications. c) The evaluation would be done for all the items put together whose total cost is the lowest. 8. Award of contract a) The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. b) Notwithstanding the above, the purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.
c) The purchaser reserved the right at the time of contract award, to increase or decrease the quantities of items, indicated in para 1 by 15% without any change in the unit price or any other terms and condition. d) The bidder whose bid is accepted will be notified of the award of contract by the purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order. 9. Deposit of Performance Security The successful bidder shall deposit Rs. 5% of the Contract Value only as performance security in the form of Demand Draft drawn in favour of the purchaser which will be refunded after delivery of goods. 10. Payment shall be made 1 week after the delivery of goods. 11. Normal commercial warranty/guarantee shall be applicable to the supplied goods. 12. You are requested to submit the seal quotation superscripted on the envelope as Quotation for the Weighing machine, Digital Thermometer and digital watch 10. Interested firms are requested to submit their sealed tender forms along with all necessary documents on or before 31 st Jan 11 at State Mission Director, New Secretariat 2 nd Floor, Room No. 204 during office hour. 12. The rate quotation should reach the State Health Mission Office; up-to 4 p.m of 31 st Jan 11, and shall be opened of the same day in the presence of the tenderers. Sd/- State Mission Director State Health Society,NRHM, Manipur.