MINUTES REORGANIZATION MEETING OF THE BOARD OF EDUCATION SULLIVAN COUNTY BOARD OF COOPERATIVE EDUCATIONAL SERVICES Tuesday, July 14, 2015 The meeting of the Board of Education of the Sullivan County Board of Cooperative Educational Services was held in the Administration Building, Conference Room #1, 6 Wierk Avenue, Liberty, NY 12754, the meeting was called to order by the District Clerk at 6:00 PM. ROLL CALL UPON THE ROLL BEING CALLED, THE FOLLOWING WERE PRESENT: BOARD MEMBERS: Carol Park Frank Conklin Ken Hilton Linda Berkowicz Linda Fisk Simmie Williams BOARD MEMBERS ABSENT: Carol Bliefernich Scott Mickelson ALSO IN ATTENDANCE: Charles Khoury, Susan Schmidt, Jennifer DeFrank, Debra Fuchs Nadeau, Linda Oehler-Marx, Keith Menges & Donna Bright Call to Order The District Clerk called the meeting to order at 6:00 PM. Pledge of Allegiance The District Clerk led the group in the Pledge to the American Flag. Oath of Office to Elected Members The District Clerk administered the Oath of Office to the elected Board Members, Linda Berkowicz ~ Fallsburg Central School District (3 year term) Linda Fisk ~ Livingston Manor Central School District (3 year term) and Simmie Williams ~ Fallsburg Central School District (At-Large Board Seat) (3 year term) Board Elections Election of Board President On a motion by Carol Park, seconded by Kenneth Hilton, Linda Berkowicz was nominated and elected President for the 2015-2016 school year. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0 Abstained: 0. The motion CARRIED. 6-0 - 0 Ms. Bright administered the Oath of Office to Linda Berkowicz, Board President. Ms. Berkowicz continued the meeting as Presiding Officer.. Election of Board Vice-President On a motion by Linda Fisk, seconded by Kenneth Hilton, Simmie Williams was nominated and elected Vice President for the 2015-2016 school year. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0 Abstained: 0. The motion CARRIED. 6-0 - 0 Ms. Bright administered the Oath of Office to Simmie Williams, Board Vice President. Page 1 of 7
Authorizations On a motion by Simmie Williams, seconded by Carol Park, the Board of Education approves the following Authorizations. A. Payroll Certification Officer It is hereby resolved that the District Superintendent or his/her appointee is authorized to perform the payroll certification process at no additional salary B. Persons authorized to approve staff and Board Member Conference Attendance and expenses - It is hereby resolved that the District Superintendent and the Deputy Superintendent are appointed to approval all conference attendance and expenses for the fiscal year 2015-2016. C. Establish Petty Cash Funds - It is hereby resolved that the establishment of Petty Cash Funds in the amounts designated and custodians thereof are established and that the Treasurer is responsible for maintaining funds for fiscal year 2015-2016. Rubin Pollack Education Center Petty Cash Fund - $100.00 (Katherine Hemmer, Custodian) Administration Petty Cash Fund - $100.00 (Donna Bright, Custodian) D. Authorization of Single Signature Checks - It is hereby resolved that the Board authorized the single signature checks by the Treasurer with the District Superintendent, Deputy Superintendent, Deputy Treasurer and the Board Clerk as alternate single signatories on Sullivan BOCES checks. E. Budget Transfers - It is hereby resolved that the District Superintendent is authorized to approve all budget transfers up to $50,000.00 F. Internal Transfer of Funds It is hereby resolved that the Board authorizes the following BOCES employees to approve the internal transfer of funds: the District Superintendent, the Deputy Superintendent, and the Treasurer. The Board further authorizes the following BOCES employees to execute the transfer of said funds after they are approved by another authorized BOCES employee named above: the District Superintendent, the Treasurer, the Deputy Superintendent, the School Business Assistant, and the School District Accountant. G. External Wire Transfer It is hereby resolved that the Board authorizes the following BOCES employees to approve external wire transfer of funds up to $500,000: the District Superintendent, the Treasurer, the Deputy Superintendent, the Director of Human Resources, the School District Accountant. The Board further authorizes the following BOCES employees to execute the transfer of said funds after they are approved by another authorized BOCES employee named above: the District Superintendent, the Treasurer, the Deputy Superintendent, the Director of Human Resources and the School District Accountant. H Grant Applications and Forms - It is hereby resolved that the District Superintendent is authorized to sign all Grants, State Aid Forms, necessary contracts, etc. - no additional salary I. Authorize Medical Examination It is hereby resolved that the District Superintendent, or his designee, is authorized to require any employee(s) to submit to medical examination to determine his/her fitness to continue employment. The District Superintendent or his designee is also authorized to appoint and engage school physician(s) and make such arrangements as are necessary to effectuate this resolution for the fiscal year 2015-2016. J. Legal Indemnification - It is resolved that the Board does and hereby approves legal indemnification of Board Members, Officers, the District Superintendent and School Administrators against all uninsured financial or property loss arising out of any proceeding, claim, demand, suit, tort, arbitration or judgment by reason of alleged negligence or other conduct resulting in bodily or other injury to any person or damage to the property of any person committed while Board Member, Officer, District Superintendent, Page 2 of 7
School Administrator is acting within the scope of his/her employment or at the discretion of the Board of Education for fiscal year 2015-2016. K. Liability Insurance It is hereby resolved that the Board does and hereby approves the liability insurance carrier to be the New York Schools Insurance Reciprocal (NYSIR) for the fiscal year 2015-2016. L. Insurance Program - It is hereby resolved that the Board recommend that the District Superintendent or his designee be authorized to secure insurance in the forms of compensation, comprehensive liability and an adequate bond for the Treasurer, Internal Claims Auditor, District Superintendent, Deputy Superintendent, Purchasing Clerk, Board President, Vice President and District Clerk. M. Extracurricular Activities Accounts It is hereby resolved that the Board authorizes the establishment of the following Extracurricular Activities Accounts for the 2015-2016 fiscal year SKILLS USA Club at Sullivan BOCES Career & Tech Core Club at Sullivan County BOCES Career & Tech Special Education Elementary Student Activities Club Special Education Junior-Senior Activities Club Alternative Education Student Club N. Establish Mileage Reimbursement Rate It is hereby resolved that the mileage reimbursement rate is 57.5 Cents (IRS Rate) for 2015-2016 fiscal year. O. Credit Card Authorization It is hereby resolved that the Board authorizes the following credit card users and credit limits for the 2015-2016 fiscal year: M & T Bank Visa Credit Card Holders and Credit Limits Charles Khoury $4,000 Donna Bright $4,000 Susan Schmidt $4,000 Debra Fuchs-Nadeau $3,000 Jennifer Mitchell $4,000 Michael LaFountain $5,000 Keith Menges $3,000 Linda Oehler-Marx $3,000 Jennifer DeFrank $3,000 Elizabeth Terwilliger $1,000 P. Establish Substitute Salary Rates It is hereby resolved that the Board Establish the following Substitute Salary Rates for the 2015-2016 fiscal year: Teacher (certified w/ma): $105.00/day Teacher (certified w/ba): $95.00/day Teacher (uncertified): $75.00/day Teacher Aide: $9.25/hour Typist: $10.00/hour Food Service Helper: $9.75/hour Cleaner: $9.00 per hour Nurse (RN): $120.00/day Nurse (LPN): $95.00/day Student Worker - $8.75/hour Q. Adoption Board of Education Policy Manual - It is hereby resolved that the Board of Education readopts the Board of Education Policy Manual, for the 2015-2016 school year. Page 3 of 7
R. Adoption Student Handbook - It is hereby resolved that the Board of Education readopts the Student Handbook, as amended for the 2015-2016 school year. S. Adoption Code of Conduct - It is hereby resolved that the Board of Education readopts the Code of Conduct, as amended for the 2015-2016 school year. T. Adoption District Wide Safety Plan - It is hereby resolved that the Board of Education readopts the District Wide Safety Plan, as amended for the 2015-2016 school year. U. Adoption Employee Handbook It is hereby resolved that the Board of Education readopts the Employee Handbook as amended for the 2015-2016 school year. V. Adoption Medicaid Compliance Program Plan - It is hereby resolved that the Board of Education readopts the Medicaid Compliance Program Plan as amended for the 2015-2016 school year. Appointments On a motion by Kenneth Hilton, seconded by Linda Fisk, the Board of Education approves the following Appointments: A. Clerk - It is hereby resolved that Donna L. Bright is appointed to the position of Clerk of the Board receiving a stipend of $7,250 for fiscal year 2015-2016. B. Treasurer - It is hereby resolved that Elizabeth Terwilliger be appointed to the position of Treasurer receiving a stipend of 4,500 for fiscal year 2015-2016. C. Deputy Treasurer - It is hereby resolved that Keith Menges, no additional salary, be appointed to the position of Deputy Treasurer for the fiscal year 2015-2016. D. Claims Auditor - It is hereby resolved that Lori Ansbro be appointed to the position of Claims Auditor receiving a stipend of $5,250 for fiscal year 2015-2016. E. School Physician - It is hereby resolved that Bethel Medical Associates be appointed as School Physician (fee schedule) for the fiscal year 2015-2016. F. School Attorney - It is hereby resolved that Ferrara, Fiorenza, P.C. be appointed as School Attorney on an hourly basis for fiscal year 2015-2016. G. Student Accounts and Activities It is hereby resolved that the following staff members are appointed to the position of Central Treasurer and Deputy Central Treasurer for fiscal year 2015-2016. Skills USA Club: Central Treasurer: Aaron Ward Deputy Central Treasurer: Debra Heidt-Dunwell Additional Signatory: Deborah Theysohn & Elizabeth Terwilliger Core Club at Sullivan County BOCES Career & Tech: Central Treasurer: Paul Maopolski Deputy Central Treasurer: Jeanne Abbott Additional Signatory: Deborah Theysohn & Elizabeth Terwilliger Special Education Elementary Student Activities Club: Central Treasurer: Angelee Santillo Deputy Central Treasurer: Megan Becker Additional Signatory: Debra Fuchs Nadeau & Elizabeth Terwilliger Page 4 of 7
Special Education Junior-Senior Activities Club: Central Treasurer: Lisa Bercze Deputy Central Treasurer: Patrick Sullivan Additional Signatory: Debra Fuchs Nadeau & Elizabeth Terwilliger Alternative Education Student Club: Central Treasurer: Fay Cerullo Deputy Central Treasurer: Nicholas Millas Additional Signatory: Debra Fuchs Nadeau & Elizabeth Terwilliger H. Independent Auditors - It is hereby resolved that Cooper Arias, LLP as an independent service provider is appointed as Independent Auditor for fiscal year 2015-2016. I. Records Access Officer - It is hereby resolved that Susan Schmidt is appointed to the position of Records Access Officer for the fiscal year 2015-2016. J. Records Management Officer - It is hereby resolved that Jennifer Mitchell is appointed to the position of Records Management Officer receiving a stipend of $1,000 for the fiscal year 2015-2016. K. Purchasing Agent - It is hereby resolved that Jennifer Mitchell is appointed to the position of Purchasing Agent receiving a stipend of $3,000 for fiscal year 2015-2016. L. Asst. Purchasing Agent - It is hereby resolved that Deputy Superintendent - no additional salary be appointed to the position of Asst. Purchasing Agent for the fiscal year 2015-2016. M. Personal Property Control Officer - It is hereby resolved that Jennifer Mitchell be appointed as the Personal Property Control Officer receiving a stipend of $3,000 for the fiscal year 2015-2016. N. 504 Compliance Officer - It is hereby resolved that Debra Fuchs Nadeau be appointed as the 504 Compliance Officer for the fiscal year 2015-2016. O. Asbestos Hazard Emergency Response Act (AHERA) Compliance Officer It is hereby resolved that Michael LaFountain, Health and Safety Coordinator, be appointed as the Asbestos Hazard Emergency Response Act (AHERA) Compliance Officer for the fiscal year 2015-2016. P. WINCAP System Administrator - It is hereby resolved that Keith Menges, be appointed as the WINCAP System Administrator for the fiscal year 2015-2016, Q. Medicaid Compliance Officer It is hereby resolved that Debra Fuchs Nadeau be appointed as the Medicaid Compliance Officer, for the fiscal year 2015-2016. R. DEHIC Board Delegate - It is hereby resolved that Susan A. Schmidt be appointed as the Delegate and Daniel Grecco be appointed as the Alternate to the DEHIC (Dutchess Educational Health Insurance Consortium) Board for the fiscal year 2015-2016. S. Audit Committee - It is hereby resolved that Board Members, Kenneth Hilton, Carol Park, and Linda Fisk and Community Members: Herbert Bauernfeind and Anna Milucky be appointed to the Audit Committee. T. Liaison for Homeless Children and Youth It is hereby resolved that the Lisa Brent, Assistant Principal, be appointed as the Liaison for Homeless Children and Youth for the fiscal year 2015-2016. U. DASA Building Contacts It is hereby resolved that the following be appointed as the DASA Building Contact (Dignity for All Students Act) for the fiscal year 2015-2016: Rubin Pollack Education Center Campus Principals White Sulphur Springs School Principal Page 5 of 7
St. John Street Education Center Principal Administration Building Director of Human Resources V. Chemical Hygiene Officer It is hereby resolved that the Coordinator of Health and Safety be appointed as the Chemical Hygiene Officer for the fiscal year 2015-2016. W. Attendance Officer It is hereby resolved that the Educational Data Manager be appointed as the Student Attendance Officer for the fiscal year 2015-2016. X. Copyright Officer It is hereby resolved that the Director of the School Library System be appointed as the Copyright Officer for the fiscal year 2015-2016. Appoint Delegate and Alternate to SCSBA Executive Committee On a motion by Carol Park, seconded by Frank Conklin, the Board of Education appoints Frank Conklin as the Delegate to the SCSBA Executive Committee. Designations On a motion by Frank Conklin, seconded by Simmie Williams, the Board of Education approves the following: A. Official Depository: It is hereby resolved that the Designation of Depository as follows: First National Bank of Jeffersonville, JP Morgan Chase, NYCLASS, M&T Bank for the fiscal year 2015-2016. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0 Abstained: 1 (Linda Fisk) The motion Carried. 5 0 1 On a motion by Simmie Williams, seconded by Carol Park, the Board of Education approves the following Designations: B. Board of Education Meetings It is hereby resolved that the Board designates the third Tuesday of the month (except where indicated by *) as the Regular Board Meeting date with meetings beginning at 6:00 PM for the fiscal year 2015-2016. Meeting Dates are as follows: C. MEETING DATE TIME LOCATION Reorganizational (2 nd Tues.) July 14, 2015* 6:00 PM Admin. Conf. Room #1 Regular (2 nd Tues.) July 14, 2015* Immediately following Reorganizational Admin. Conf. Room #1 Regular August 18, 2015 6:00 PM Admin. Conf. Room #1 Regular (3 rd Weds.) September 16, 2015* 6:00 PM Admin. Conf. Room #1 Regular (2 nd Tues.) October 13, 2015* 6:00 PM Admin. Conf. Room #1 Regular November 18, 2014 6:00 PM Admin. Conf. Room #1 Regular December 15, 2015 6:00 PM Admin. Conf. Room #1 Regular January 19, 2016 6:00 PM Admin. Conf. Room #1 Optional February 2, 2016 6:00 PM TBD Regular February 16, 2016 6:00 PM Admin. Conf. Room #1 Optional March 1, 2016 6:00 PM TBD Regular March 15, 2016 6:00 PM Admin. Conf. Room #1 Annual April 5, 2016 6:00 PM RPEC, CTE Dining Rm Regular April 19, 2016 6:00 PM Admin. Conf. Room #1 Annual Budget Vote and Board April 19, 2016 7:00 PM Component School Districts Page 6 of 7
Member Elections Regular (2 nd Tues.) May 10, 2016* 6:00 PM Admin. Conf. Room #1 Regular June 21, 2016* 6:00 PM Admin. Conf. Room #1 Meetings will be held in the Sullivan BOCES Administration Building, 6 Wierk Avenue, Liberty, NY 12754 with the following exceptions: April 7, 2015, Annual Board Meeting will be held at the Sullivan BOCES Rubin Pollack Education Center in the Career & Technical Education Dining Room. D. Official Newspapers It is hereby resolved that the Sullivan County Democrat is designated as the official newspaper of record for fiscal year 2015-2016. E. Designated Educational Official to Receive Court Notification - It is hereby resolved that the District Superintendent is designated to receive court notification regarding a student s sentence/adjudication in certain criminal cases and juvenile delinquency proceedings for fiscal year 2015-2016. Adjournment On a motion by Linda Fisk, seconded by Simmie Williams, the Reorganization meeting of the Sullivan County BOCES Board of Education adjourned at 6:20 PM. Respectfully submitted, Donna L. Bright, Clerk of the Board Page 7 of 7