Lassen County Board of Supervisors LASSEN COUNTY SUPERVISORS: DISTRICT 1 - BOB PYLE; DISTRICT 2 - JIM CHAPMAN-CHAIRMAN; DISTRICT 3 - JEFF HEMPHILL;DISTRICT 4 - AARON ALBAUGH; DISTRICT 5 - TOM HAMMOND Tuesday, 9:00 AM Board Chambers 707 Nevada Street Susanville, CA 96130 ADDRESSING THE BOARD *Any person desiring to address the Board shall first secure permission of the presiding officer. *Speaker cards are provided so that individuals can bring to the attention of the presiding officer their desire to speak on a particular Agenda item. Cards are available on the table by the door and shall be completed and presented to the Clerk in advance of speaking. *Matters under the jurisdiction of the Board, and not on the Agenda, may be addressed by the Public at the time provided in the Agenda under Public Comment. The Board limits testimony on those items to three minutes per person and no more than three individuals shall address the same subject. *As required by Govt. Code Section 54957.5, any public record distributed to the Board of Supervisors less than 72 hours prior to this meeting in connection with any agenda item shall be made available for public inspection at the office of the Clerk of the Board, 220 S. Lassen St., Suite 5, Susanville CA 96130. Public records distributed during the meeting will be available for public inspection at the meeting if prepared by the County. If the public record is prepared by any other party and distributed at the meeting, it will be made available for public inspection following the meeting at the office of the Clerk of the Board. * Parties with a disability as provided by the Americans with Disabilities Act who require special accommodations or aides in order to participate in the public meeting should make the request to the County Clerk of the Board's Office three full business days prior to the meeting at (530) 251-8217 or lcclerk@co.lassen.ca.us. *Next Resolution in line for adoption: No. 16-009. THE BOARD OF SUPERVISORS MAY RECESS AT 11:45 AM AND RECONVENE AT 1:30 PM. THE BOARD MAY HOLD CLOSED SESSION AS THE AGENDA SCHEDULE PERMITS. A. 9:00 A.M. CALL TO ORDER 1. PUBLIC COMMENT (Suggested for addressing items to be considered under Closed Session) 2. CLOSED SESSION ANNOUNCEMENT OF THE ITEMS TO BE DISCUSSED IN CLOSED SESSION 1) Conference with Legal Counsel: Significant exposure to Litigation Pursuant to Subdivision (d)(2) of Government Code Section 54956.9 (if needed). 2) Conference with Legal Counsel: Significant exposure to litigation pursuant to Subdivision (d)(2) of Government Code Section 54956.9: ONE CASE. Lassen County Page 1
3) Conference with Labor Negotiator Rick Haeg telephonically: The Board convenes as Lassen County In-Home Supportive Services Public Authority for discussion with Rick Haeg regarding Service Employees International Union (SEIU) Local 2015, on labor negotiations. The Board reconvenes as the Board of Supervisors. B. 9:30 A.M. OPENING CEREMONIES Pledge of Allegiance and Invocation 1. ANNOUNCEMENT OF ITEMS DISCUSSED IN CLOSED SESSION 2. AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS 3. PUBLIC COMMENT 4. UNAGENDIZED REPORTS BY BOARD MEMBERS (Immediately following public comment and no later than 10:00 a.m.) C. PUBLIC HEARINGS These matters are scheduled at the time stated, and will be heard by the Board as close to the time stated as possible. D. MATTERS SET FOR TIME CERTAIN These matters have been set at the time stated to accommodate the participants, and will be heard by the Board as close to the time stated as possible. 1 10:15 a.m.: AMERICAN RED CROSS PROCLAMATION SUBJECT: Proclamation declaring the month of March 2016 as American Red Cross Month. ACTION REQUESTED: Approve proclamation and present to Sofia Wages, Representative for American Red Cross. 160308 Proclamation-Red Cross Month Mar 2016 10:25 a.m.: RECESS 2 E. STUDY SESSION 10:30 a.m.: SUPERVISOR PYLE SUBJECT: Information for the Board of Supervisors regarding Mountain Meadows Reservoir. ACTION REQUESTED: Receive information and provide direction to staff. F. BOARDS AND COMMISSIONS 1 BIG VALLEY RECREATION DISTRICT - VACANCY Lassen County Page 2
2 3 SUBJECT: Vacancy on the Big Valley Recreation District Board. (Term will expire December 6, 2019) ACTION REQUESTED: Consider making appointment. (Applicant: Heather Masotti-Summers) Big Valley Rec MILFORD FIRE DISTRICT SUBJECT: Re-appointments to the Milford Fire District due to term expirations. (Terms will expire December 6, 2019) ACTION REQUESTED: Consider making re-appointments. (Rick Washabaugh; Dena Wemple) Milford Fire STONES-BENGARD COMMUNITY SERVICES DISTRICT SUBJECT: Re-appointments to the Stones-Bengard Community Services District due to term expirations. (New terms will expire December 6, 2019) ACTION REQUESTED: Consider making re-appointments. (Kaye Oring, Sam Shapiro and Tom Stanton) Stones-Bengard G. INFORMATION/CONSENT CALENDAR These matters are routine in nature and usually approved by a single vote. Prior to action of the Board, the public will be given the opportunity to comment on any consent item BOARD OF SUPERVISORS 1 2 3 SUPERVISOR ALBAUGH - EXPENDITURE APPROVAL SUBJECT: Request to designate $750 to the Susanville Indian Rancheria Annual Memorial Pow Wow to be held May 20-22, 2016. (February 23, 2016) FISCAL IMPACT: Appropriation is included in the General Fund, Board of Supervisors budget (100-0011). ACTION REQUESTED: Approve. SUPERVISOR HEMPHILL - EXPENDITURE APPROVAL SUBJECT: Request to designate $250 to the 27th Annual Junior Fishing Derby to be held April 23, 2016. (February 23, 2016) FISCAL IMPACT: Appropriation is included in the General Fund, Board of Supervisors budget (100-0011). ACTION REQUESTED: Approve. SUPERVISOR PYLE - EXPENDITURE APPROVAL SUBJECT: Request to designate $1,000 to the Westwood Little League and request to designate $250 to the 27th Annual Junior Fishing Derby to be held April 23, 2016. (February 23, 2016) Lassen County Page 3
4 FISCAL IMPACT: Appropriation is included in the General Fund, Board of Supervisors budget (100-0011). ACTION REQUESTED: Approve. FISHING DERBY SUBJECT: Request to designate Supervisor Jim Chapman as the Lassen County Board of Supervisors' representative for the 27th Annual Junior Fishing Derby to be held April 23, 2016. FISCAL IMPACT: None anticipated. ACTION REQUESTED: Designate Supervisor Jim Chapman. 160308 AG PKT_001 ADMINISTRATIVE SERVICES 5 SURPLUS PROPERTY SUBJECT: Participation in the National Association of State Agencies for Surplus Property - Counties, a federal surplus property program. FISCAL IMPACT: Departments acquiring surplus property will incur a service fee submitted by the State of California. ACTION REQUESTED: Approve the California Department of General Services Resolution and authorize the CAO to sign the application. 160308 Fed Surplus Prop_001 COUNTY CLERK-RECORDER 6 MINUTES SUBJECT: Minutes of February 12, 2016, February 23, 2016 and the February 23, 2016 Special Joint Meeting of the Lassen County and Modoc County Board of Supervisors. ACTION REQUESTED: Approve. unapproved 2-16-16 minutes unapproved 2-23-16 minutes unapproved 2-23-16 joint mtg HEALTH AND SOCIAL SERVICES 7 ENVIRONMENTAL HEALTH SUBJECT: Appointment of Members to the Lassen County Independent Hearing Panel for Local Solid Waste Enforcement including Tom Hammond as the Board of Supervisors member (1st term), Ernest Genter as the public at large member (2nd term), and Jerry Sipe as the technical expert member (1st term). FISCAL IMPACT: There is no impact to County General Fund. All costs are funded from the Environmental Health budget, #110-0732. ACTION REQUESTED: Consider making appointments. BOS EH Hearing Panel Appointment Lassen County Page 4
PUBLIC WORKS DEPARTMENT 8 9 PUBLIC WORKS SUBJECT: Transfer operational control of the County owned property identified as Assessor Parcel Numbers 125-010-47 and 48 in Westwood, from Public Works to the Sheriff in order to provide a professional environment for the Deputies and Citizens who reside and/or work in Westwood, and to store evidence and equipment such as snowmobiles, a quick response boat (Zodiac) and possibly off road vehicles in order to provide a much quicker response time for those in need. FISCAL IMPACT: Funds, in the amount of $50,000, are available within the Sheriff s budget for loan repayment. ACTION REQUESTED: 1) Receive report and 2) Adopt resolution. rev2 Westwood Sheriff transfer ROAD SUBJECT: Bid Award: Asphalt Concrete. FISCAL IMPACT: Funding in the amount of $204,680.00 is budgeted within the Road Budget, Fund 122-1221. ACTION REQUESTED: Award the bid to Hat Creek Construction & Materials, Inc. in the amount of $67.00 per ton (not to exceed 1,400 tons or $100,835.00 w/tax) for Asphalt Concrete 3/4 HMA and $69.00 per ton (not to exceed 1,400 tons or $103,845.00 w/tax) for Asphalt Concrete ½ HMA, the lowest bidder meeting the requirements considering transportation costs to haul the material from the plant to Standish-Buntingville Road. 3 8 16 PW Asphalt SHERIFF'S DEPARTMENT 10 11 12 RESOLUTION SUBJECT: Resolution authorizing the Sheriff to acquire specified controlled property through the Excess Federal Property Program (1033 program). FISCAL IMPACT: There is no direct fiscal impact based on the action requested. ACTION REQUESTED: Adopt resolution. Sheriff excess property agenda RESOLUTION SUBJECT: Search and Rescue - authorization to perform duties. FISCAL IMPACT: Fiscal impact is unknown at this time. There may be additional training and operational costs associated with complying with O.E.S. Guidelines. ACTION REQUESTED: Adopt resolution. board agenda search and rescue pdf PURCHASE SUBJECT: Purchase of fire safety equipment for Lassen County Sheriff's Lassen County Page 5
Office and Susanville Police Department. FISCAL IMPACT: Funds have been appropriated within budget unit 185-0540. The funds expended will be reimbursed through the State Homeland Security Grant Program. ACTION REQUESTED: Authorize the expenditure of $29,797.39. G12 OES Sheriff MISCELLANEOUS CORRESPONDENCE ITEMS 13 ACTION REQUESTED: Receive and file the following correspondence: a) Susanville City Council meeting agenda for March 2, 2016. b) Honey Lake Valley Resource Conservation District meeting agenda for February 24, 2016 and Special meeting agenda for March 1, 2016. c) Lassen County Behavioral Health Advisory Board meeting agenda for March 14, 2016. d) Lassen County Planning Commission meeting agenda for March 2, 2016. e) Lassen County Technical Advisory Committee meeting agenda for March 9, 2016. Misc Corr H. DEPARTMENT REPORTS FAIR 1 AGREEMENT SUBJECT: International Motor Contest Association (IMCA) franchise agreement. FISCAL IMPACT: 2015/2016 Fair Budget 175-1751 not to exceed $250 ACTION REQUESTED: Approve agreement and authorize the Chairman to sign. Board Informational Blank IMCA Franchise Agreement IMCA Driver License PUBLIC WORKS DEPARTMENT 2 ROAD SUBJECT: Resolution issuing a Notice of Intention to Purchase Real Property for District 1-Westwood Road Shop and Yard. FISCAL IMPACT: Funding is available within the Road Fund. The appropriation will be considered when the Board meets to consider the approval of the Purchase agreement on April 12, 2016. ACTION REQUESTED: 1) Adopt Resolution; and 2) Authorize the Public Works Director to perform any and all actions necessary to proceed with the acquisition of real property located at 465-200 Mooney Road, Westwood, California, APN 123-090-25. Lassen County Page 6
PW Westwood Shop COUNTY ADMINISTRATIVE OFFICE 3 4 LOCAL HAZARD MITIGATION PLAN UPDATE SUBJECT: Consider adoption of a resolution designating County agents for preparation and administration of Local Hazard Mitigation Planning grant. FISCAL IMPACT: Potentially, if federal funding is sought and awarded to assist in procuring an update to the HMP, it will require a 25% funds match distributed evenly among the County, City of Susanville, and Susanville Indian Rancheria. ACTION REQUESTED: 1) Receive report. 2) Consider adopting resolution. BOS ltr 3-18-16 SUBJECT: INFORMATION FOR THE BOARD OF SUPERVISORS I. CORRESPONDENCE J. AGENDA ADDENDUM Lassen County Page 7
2016 MEETINGS: March 15, 2016 9:00 a.m. Board Meeting March 22, 2016 9:00 a.m. Board Meeting March 29, 2016 No Board Meeting April 5, 2016 No Board Meeting April 12, 2016 9:00 a.m. Board Meeting April 19, 2016 9:00 a.m. Board Meeting April 26, 2016 9:00 a.m. Board Meeting May 3, 2016 No Board Meeting May 10, 2016 9:00 a.m. Board Meeting May 17, 2016 9:00 a.m. Board Meeting May 24, 2016 9:00 a.m. Board Meeting May 31, 2016 No Board Meeting June 7, 2016 No Board Meeting June 14, 2016 9:00 a.m. Board Meeting June 21, 2016 9:00 a.m. Board Meeting June 28, 2016 9:00 a.m. Board Meeting July 5, 2016 No Board Meeting July 12, 2016 9:00 a.m. Board Meeting July 19, 2016 9:00 a.m. Board Meeting July 26, 2016 9:00 a.m. Board Meeting August 2, 2016 No Board Meeting August 9, 2016 9:00 a.m. Board Meeting August 16, 2016 9:00 a.m. Board Meeting August 23, 2016 9:00 a.m. Board Meeting August 30, 2016 No Board Meeting ADJOURNMENT Lassen County Page 8